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HomeMy WebLinkAboutCouncil Executive Report 10/2009E Town of Marana Council Executive Report October 2009 Department Listing Department: Public Services-Utilities 3 Department: Public Services-Community Development 5 Department: Public Sevices-Airport 8 Department: Public Services-Operations Division 9 Department: Public Services- CIP Division 1 1 Department: Development Services 14 Department: Police 19 Department: Legal 20 Department: Parks and Recreation 22 Department: Technology Services 24 Department: Human Resources 25 Department: Finance 26 Department: Town Clerk 27 Construction Activity Report 29 Council Report Calendar 30 2 Department: Public Services-Utilities General; • Commenced in-house demolition work of the old storage tank at the La Puerta well site. This well site is being demolished due to leaks. • Repaired water leak on Wentz Road. • Accepted Pioneer Well, which adds the Twin Peaks water system to our existing water system. • Issued Notice to Proceed to Sunwestern Contractors for equipping the well and fill line at Continental Reserve Well II. Strategic Plan Focus Area: Budget: Revenue Amount Actual (as of Percent Source Budgeted 9/30/09) Used Commodit $2,554,885.00 $735,495.11 28.79% Plan Review Fees $7,000.00 $7,624.55 108.92% Form A Fees $30,000.00 $8,020.10 26.73% Meter Install Fees $11,800.00 $28,260.00 239.49% Im act Fees $76,923.00 $197,434.00 256.66% Department: Public Services-Utilities Con't R B d t d A t l 7/1/ 9 9/30/09 evenue: u vs. ge e c ua ( 0 - ) $3,000,000.00 - $2, 500, 000.00 ~,, $2,000,000.00 c Budgeted $1,500,000.00 ~ 0 Actual -- _ I c ~ $1,000,000.00 , ' $500,000.00 ~ `'~<' ~: - ~ ~~?: $0.00 -- -- - Commodity ~ Revenue Source ~_.. ---- - --- - -- - -- I Revenue: Budgeted vs. Actual (7/1/09 - 9/30/09) $250,000.00 ~ $200,000.00 c c $150, 000.00 -- - E ^ Budgeted Q ~ .,_ Lp Actual _ J R ; ~ $100,000.00 o $50,000.00 $0.00. m-._~_ Fey F~~~ F~~y F~~y \~~~~~ Qo~~ ~~ c~c~ \~Q Q ~ Revenue Source 4 epartment: Public Services-Community Development Project: Honea Heights III Neighborhood Redevelopment Project • Specific Plan to be submitted to Planning Department 10-15-2009 - s • CDBG funding for park. element to expire unless Pima County grants extension. Strategic Plan Focus Area: Community Building ~` 'Y' Project: Affordable Housing Program • Town of Marano home on Price Lane is 95% complete. Master bedroom befor.~ carpet and paint • An application process for purchase of the home will be underway within 30 days. • Sydney Place Final Plat is pending approval of the improvement plans by Pima County. • The Town is moving forward to acquire the property located at 12652 Morgan Drive for development of affordable housing either in coordination with the Honea Heights III project or as part of Marano Builds Habitat. Strategic Phan focus Area: Comrt~unity Building Project: Marano Build Habitat 0 _' After...... • The first Marano Build Habitat home is 90% complete. Exterior finishes and mtenor detail ~ °}:~. being completed and landscaping underway. ~ ' ~ ' ~:„~, • Dedication for 12754 Hester will take place on November 20, 2009 at 4:00 pm. Formal ,: invitations will be forwarded and a possible quorum posted. The community is invited to ~..~" ~~' attend. Exterior of Habitat home prior to • A Marano family has been chosen to purchase the second Habitat home. • Funding for the second Marano Builds Habitat home located at 12750 Hester has been secured. Wall raising to be announced pending Habitat for Humanity scheduling. Invitations will be forwarded as soon as a date has been determined. Strategic Plan Focus Area: Community Building Interior of home with finished walls 5 Project: Owner Occupied Housina Rehabilitation Proaram ,,,.~ __ • Rehab work is currently taking place in 3 separate homes. Work includes ~Y~, items such as: new roofing, AC/furnace units; replacing water heaters and ~ ;~.. '_ ~,.. various health/safety repairs. ~~ ' ~'_~~ • 3 more homes have been inspected and are in the queue to have rehabilitation work completed in the next few weeks. • 2 new applications received the week of October 5, 2009. ~,, Applications are pending review and inspection of home. Bathroom sink be • Working with Old Pueblo Community to coordinate their major rehab projects fore..... ' Bathroom sink after..... i to take place in Honea Heights later this year and at that beginning of 2010. Strategic Plan Focus Area: Community Building Pro'ect: Outside Agency Funding Proaram • A Memorandum of Understanding for the use of Town funds has been forwarded to the Marana Western Heritage Committee, Inc. for signature. A response is pending. Strategic Plan Focus Area: Commerce; Cotr~unity Buildings Pei ~ ~, Pro"ect• Grants • The Town partnered with the Arizona Department of Transportation to submit an application for discretionary funding for replacement of the Tangerine Interchange. The application was submitted on September 14, 2009. An announcement under the Transportation Investment Generating Economic Recovery (TIGER) initiative will be made on or before February 17, 2010. • The funding agreement for participation in the Governor's Office on Highway Safety's Click It or Ticket initiative has been fully executed and operations are underway. Buckle up for safety! • The Town has been awarded funding under the American Recovery Act Edward Byrne Memorial Justice Assistance Grant Program for a replacement motor unit. A Memorandum of Understanding for shared cooperative funding with the Cities of Tucson and South Tucson, Pima County and the Town's of Oro Valley, Sahuarita, and Marana is pending. • A grant agreement with the Federal Aviation Administration for continued support of Tower design and development has been fully executed. • A grant award for $5,700 has been received from the U.S. Department of Justice bullet proof vest program. • A funding award has been received from the Bureau of Land Management to support desert cleanup efforts in areas where undocumented immigrants are impacting the environment. • Grant funding is pending from the following sources: o Governor's Office on Highway Safety -DUI Enforcement o Governor's Office on Highway Safety -Speed Enforcement 6 Grant application pending submittal include: o Arizona Criminal Justice Commission -DUI Task Force o Arizona Department of Commerce -Energy Efficiency and Conservation Block Grant o Arizona Department of Environmental Quality -Brownfield environmental assessment Strategic Plan Focus Area: Commerce; Community Building; Heritage; Progress and Ir~novatior~; l2ecreatior~ Project: Transit Services • Community meeting was held on October 7, 2009 at the Wheeler Taft Abbett Library to discuss Sun Shuttle services. Eleven members of the public attended. • New Sun Shuttle services will be introduced on November 1, 2009. These services will provide circulator services in Northern Marana/Pima County and along the I-10 corridor. Schedules will be forwarded as soon as available. • Transit Ridership: (Sun Shuttle Ridership numbers continue to be far below expected) o September 1 - 5 Route 41 1 Continental Ranch - 53 Route 412 Dove Mountain - 63 o September 8-12 Route 41 1 Continental Ranch - 52 Route 412 Dove Mountain - 74 o September 14-19 Route 41 1 Continental Ranch - 71 Route 412 Dove Mountain - 71 o September 28- October 3 Route 41 1 Continental Ranch - 32 Route 41 2 Dove Mountain - 40 Strategic Plan Focus Area: Community Building; Innovation Commerce; Progress and Project: Affordable Housina Advisory Commission • Theresa Fehrmann and Connie Steinman were appointed by council to serve as regular commissioners. • There are currently three vacancies on the commission. Vacancies are for one regular member and two alternates. Strategic Plan Focus Area: Community Building; Progress and Innovation Department: Public Sevices-Airport GFt~ERAL: • From November 6'h through the 8'", the airport will host the 2010 Tequila Cup Aerobatic Contest. Contestants come from all over the world to participate including the Aerobatic Glider team from the U.S. Air Force Academy. • Last week, the Marano Airport was a fuel stop for some unique aircraft en route to an air show in Texas. The group is part of a Commemorative Air Force in southern California. Tenants of the airport came out to take a glance at these antique aircraft which included, among others, a PT-19 Ryan, a trainer from WWII, and Antonov AN-2, a heavy duty, Russian bi-plane from the 40s and an Australian plane called a CA-25 Winjee) made by the Commonwealth Aircraft Corporation and first produced in 1955. 8 Antonov AN-2 CA-25 Winjeel PT-19 Ryan Department: Public Services-Operations Division Fleet Services: • All three Automotive Techs completed a Motorcycle Safety Training which has given them the experience to work on the Police Department's motorcycles. Training the Techs will save the Town approximately $5,000-$6,000 annually. The Fleet Division was nominated for the "Pot of Gold" program for this savings. • The Fleet Division provided support to the Pima Regional Motorcycle Training (Pima County, Oro Valley and Marana) with as- needed repairs to the motorcycles during training. • ASE Blue Seal Certification has been submitted. The Marana Fleet Division is one of only 12 government fleets in Arizona to possess this certification. This ASE program certifies shops that have certified automotive technicians. Strategic Plan Focus Area: Street ,aintenanc: • Performed routine town wide street maintenance; repaired and replaced sidewalks, curbs, and patching. Bladed shoulders and mowed washes in Continental Ranch. Shoulders bladed: Grier from Wentz to Sanders Barnett Rd between Sanders and MMC Barnett between Lon Adams and Frontage Road Moore Rd. between Postvale and Frontage Rd. Postvale between Moore Rd North to Frontage Road. Marana Rd. between Luckett East to Wentz Rd. Marana Rd. from Wentz Rd. to Sanders Rd. Lon Adams Swept: all of Barnett, Postvale and Grier from Sanders East Ina Rd between I-10 and Silverbell /bike lanes Subdivision just west of Silverbell on Cortaro Rd. Silverbell Rd./ all bike lanes Cortaro Rd. Subdivision entrances along Silverbell Rd. • Assessed, determined and completed necessary repairs for Citizen Request Tracker issues. Sprayed weeds in right of way along Tangerine Road. Strategic Plan Focus Area: 9 Traffic Signals/Signs and arkinas: • Repaired and replaced 12 signs. • Painted and striped the employee and visitor's parking lots at MMC, and Parks and Rec Building parking lot. • Pressure washed all road markings around the MMC. • Painted the crosswalks and stop bars on Civic Center Drive. • Painted the high intensity crosswalks and stop bars at Grier Road. • Two high intensity school crosswalks were installed at Grier Road. • Upcoming signal modifications will take place at the following locations: o Tangerine/Camino De Manana -activation of the northbound signals. o Tangerine/Thornydale -activate pedestrian crossing at right turns and southbound left turn indications. o Ina/Meredith -change east/west phasing to allow for left turns on green light also. o Ina/Old Father -change east/west lagging left turns to leading left turns. o Cortaro/Arizona Pavilions -change east/west lagging left turns to leading left turns. Strategic Plan Foes Area: 10 Department: Public Services- CIP Division Project: Camino De Manana Project 2001-52 (Tom Houle, Project Manager • Construction is approximately 10% complete; • Groundbreaking event currently scheduled for October 21, 2009 at 9AM • Temporary traffic signal configuration has been constructed at Dove Mnt 8~ Tangerine to accommodate truck hauling activity • Import soil hauling began the week of Oct. 12, 2009 • It is anticipated that some of the embankment material will come from the Barnett Channel once clearance from the Army Corp of Engineers is achieved Strategic Plan Focus Area: Comrr Y wilding Project: Twin Peaks Project 2001-044 (Morris Reyna and Scott Leska. Project Managers • Construction project is approximately 24% complete; • Pulice has 1 1 change orders that have a net cost increase of about $90,000. (per the IGA/contract, all change orders are reviewed and approved by the Arizona Department of Transportation) Strategic Plan Focus Area: F'r~iect. Continental Ranch Well. offsite main and sewer main replacement (Gus Lipins. Project Manager • A Pre-Con meeting was held on October 9th with the Notice to Proceed being issued. • The 120 calendar day Contract time expirers on February 5'h, 2010. • Contractor has obtained the required permits and submitted the project submittals for review and approval. • This Project will be managed jointly by CIP and the Utilities Department. Strategic Plan Focus Area: Project: Thornydale f Tangerine Intersection Project 2006-012 (Kurt Schmidt. Project Manager • Completion of traffic signal modifications and installation of pedestrian signals are scheduled to take place during the week of 10/26/09. Strategic Flan Focus Arecs: 11 Project. Marana Water. Water Main Replacement at Union Pacific Railroad Mile Post 962.09 (Kurt Schmidt, Project Mana er • C.I.P. and the Utilities Department are jointly managing the project. • Execution of the inspection agreement between the Town and Kinder Morgan, operator of the underground high-pressure fuel pipelines located along the west side of UPRR's right-of-way, is pending. Dialogue with Kinder Morgan regarding terms and cost basis of the agreement is ongoing. • Coordination between the Town, NAC Construction, UPRR, and ADOT to resume construction activities a.s.a.p. following execution of the inspection agreement with Kinder Morgan. Strategic Plan Focus Area: Projects Thornydale Road Project 2002-058 (Kurt Schmidt, Project Manager • Landscape establishment continues. • Fabrication of gates and panels for closure of the noise wall gaps is underway. Strategic Plan Focus .Area: Project: Silverbell f Cortaro District Park 1999-012 (Gus Lupins, Project Manager • Day 134, 63% of the contract time has been expended. • At the end of August, 38.1 % (less 10% retainage) of the original budget has been spent and processed. Strategic Plan Focus Area; Pro"ect; Silverbell Road Interceptor -Project 1999-050 • The construction has been completed and is being closed out. Strategic Plan Focus Area: Project: Honea Heights Water, Sewer Connection Project-Phase 1 2002-02 (Kurt Schmidt, Project Manager] • Bids for Phase 1 of the project have been evaluated. • Notice of award for the Phase 1 construction contract is pending. • C.I.P. field staff is continuing to collect property information to assess scopes of work and to enable preparation of site plans for all non-Phase 1 parcels designated to be connected to the public sewer system. Strategic Plan Focus Area: 12 Projrect: Tangerine Road Corridor Project 2005-061 • Statement of Qualification (SOQ) submittals are due October 15r" for the Engineer selection of the DCR (Design Concept Report). It is anticipated to take between 4-6 weeks for the selection process. Strategic Plan Focus Area: Project: Silverbell-Cortaro Intersection Improvements 2010-153-25 • The CIP Engineering Division is waiting for final contract signing of the Engineer to start design. Design is anticipated to start by November. Strategic Plan Focus Area: Project: Continental Reserve Well No. 2 2005-030 • The Construction Contract package was signed by the Contractor on July 23'd 2009 and has been finalized by the Town. Thee Pre-Con meeting was held on October 9th with the Notice to Proceed being issued. • The Contract time expirers on February 5r", 2010. • The Contractor has obtained the required permits and submitted the project submittals for review and approval. • A preliminary schedule has been submitted for review and approval. • This Project will be managed jointly by CIP and the Utilities Department. Strategic Plan Focus Area: ,; -~- rcajct: Barnett Linear Channel 2003-016 • The bridge crossings are under review for final design • It is anticipated that Borderland Construction will be excavating the .dirt for use in the Camino De Mariana project by the end of October. Strategic Plan Focus Area. Project: Santa Cruz-Shared Use Path-Phase 3: 2009-153-016 • Waiting for final acceptance of the environmental report from ADOT. • Construction is anticipated to start June 2010. Strategic Plan Focus Area: ~~ ~ ~~. „y . ~ ~, _ ... ~ ~ :„ ~ - .. ~. ~ .~ . 1` ,_ . . ~. ~rt Santa Cruz Shared Use Path 13 Department: Development Services lnnin lJ dates uclust 6 Through {,ctok~er 9: P~€-,a€~~~~~~,~~t~t~ r~~~Ti~~s • Burger King at Costco Drive - 09/03/09 New Projects • Marana Mercantile Development Plan - 151 Submittal 9/4/09 • TEP North Loop Substation Expansion Landscape Plan - l 51 Submittal - 9/8/09 • Marana Mercantile Planned Sign Program - l 51 Submittal 9/18/09 • Willow Ridge Commons Lot 14 Variance - 1 51 Submittal 9/24/09 • Agave Self Storage Development Plan - 151 Submittal 9/29/09 • Tangerine Thornydale Specific Plan Amendment II - 151 Submittal 9/30/09 • QuikTrip Convenience Store #1456 Development Plan - 151 Submittal 10/06/09 • QuikTrip Convenience Store #1456 Landscape Plan - 151 Submittal 10/06/09 • Tapestry €states Lots 1-61 Roadway Landscape Plan - 151-Submittal 10/9/09 • Tapestry Estates Lots 1-61 Roadway Native Plant Permit - 151 Submittal 10/09/09 Activity on Existing Projects • Las Pilas Specific Plan Amendment - 3rd Submittal 9/1 1 /09 • Northwest Commerce Park Rezone - 2nd Submittal 9/22/09 Town Council • Marana Mercantile Rezone -Council Continued to 1 1 /03/09 • Marana Health Center Final Plat -Council Approved 9/15/09 • Lee Mar Center Final Plat -Council Approved 9/15/09 Planning Corrsmission • Wade Road Rezoning -Recommended Denial 8/26/09 • Las Pilas Specific Plan Amendment - To Commission 1 1 /18/09 14 hoard of Adjt~strnnt • Willow Ridge Commons Lot 14 Variance -Approved 10/13/09 Strategic Plan Focus Area: CormunRty Building PERMITS A~ PEQRDS CEi~TER UPDATES SEPTEMBER 1 THRULIG TC3BER '~ P~~MITS Issue ~P~rcMS~~ 12 Tr~~~u~a C~crc~gE~ 9 • 108 permits issued - $219,407.02 in permit fees collected: *28 single family residences *1 new retail/commercial permit *7 tenant improvements *1 certificate of occupancy • 23 permits issued over the counter DEVELC3PMENT SE~v~c~s P~€~cESS ~~P~c~vEM~r~Ts • Automated letter generation for certificates of occupancy • Revision to Engineering department records retention schedule • First test of concurrent permit review completed • Finalizing procedures for concurrent review • Expedited implementation plan for updated Project/Permitting software • Drafting revisions to permit fee schedule and permit fee calculation method • Drafting revised procedures for floodplain review of permits • Standardizing the methodology for applying fees to permits • Working with Technology Services on Development Services Interactive Map design and implementation Strategic Porgy focus Arum Commerce, Progress and Innovation .,~~. ~~= 15 n inrln Division • Type 1 grading permits (minor permits) Permits issued - 2 • Type 2 grading permits/Form A/Form B (major permits) Permits issued - 0 Actively under construction - 22 Pending/close to issuance - 2 Strategic Plan Focus Area: Community vilcin ,Commerce :,. ~:- ..,. Traffic Engineerinl:~iyision • A multi-way stop control was installed at the Arizona Pavilions/Wal-Mart Driveway intersection following a study of the intersection • A speed hump study was completed on Moon fire Drive. • Staff prepared a traffic control plan for the upcoming Fall Harvest Festival at the Marina Heritage Park. • Staff participated in the preparation of a traffic control plan for the upcoming EI Tour de Tucson bike race • The Town's Speed Zone Map was updated and revised. • An RTA funding application for the provision of wireless communication and Traffic cameras was was prepared and submitted. Strategic Flan Focus Area: Cor~nrr~unity uilin, Progress and Innovation Building Engineering division ....Plan evi~r • Deferred Submittal - 4 • Custom Home Review - 2 • Model Plans - 5 • Tenant Improvements - 9 • Big 5 Sporting Goods Store was approved on Oct 9, 2009. 16 • Revision to Approved Plans - 2 • Revisions Deferred Submittals - 2 itz Carlton Update: The hotel is nearing completion. The site Hardscape plan is approved. The site walk through is scheduled with representatives from Engineering, Planning, and Building Division. nvironr~nn~c~ n irin Division Storwter • New regulations are being proposed by ADEQ on stormwater regulations. Staff is attending meetings held by ADEQ regarding permit language and content for the upcoming versions of these permits. • Staff has completed the stormwater Annual Report which is required by ADEQ to maintain compliance with the Town's Municipal Separate Storm Sewer System (MS4) Permit. uffe(rass. • Marana participates in quarterly regional Buffelgrass Working Group meetings, with the AZDOT, Univ. AZ, Arizona-Sonora Desert Museum, State Parks, Tohono O'odham Nation, Pima Association of Governments (PAG), Tucson, Oro Valley, Sahaurita, Saguaro National Park, the BLM, et al. to coordinate control efforts. • The next volunteer Buffelgrass Pull is scheduled for Oct 17th at Silverbell and Coachline Rd. We have 61 volunteers signed up on Marana's "Notify Me" for buffelgrass pulling. Pulls are scheduled for the 2"~ Saturday mornings of each month. Tom Ellis, Dennis Dolan, Patrick O'Kane, Janine Spencer, and Rebecca Kunsberg coordinate events. abitat Conservation Plan: • Coordination with AZ State Land Dept.: The next meeting is Oct. 19th with AZSLD, US Fish & Wildlife Service (USFWS) and the Assistant Attorney General. • Information on the HCP will be presented at a "Farming into the Future" workshop Oct. 21ST at the MOC Training Room from 6- 8pm. Other presenters include the Univ. of AZ Extension Agent, a CPA, an estate attorney, and AZ Land & Water Trust. 17 Tres ices del rtes • The purpose of the Tres Rios del Norte Environmental Restoration Feasibility Study is to determine the feasibility of providing habitat restoration along an 18 mile stretch of the Santa Cruz River from Prince Road to Sanders Road. The study is a cooperative effort between the City of Tucson, the Pima County Regional Flood Control District, and the Town of Marana in conjunction with the United States Army Corps of Engineers. ~ Elements that are being considered include recreational improvements, cultural resource preservation, groundwater recharge, and flood damage reduction. • In addition to these reports, there will be a "Community Report" which will be a more user-friendly document for the public, These three reports should be available for public review in winter of 2009. Strategic Plan Foes Area. Community ilia, Progress anci Innovation, Heritage, Commerce ~~~ ~~~ 18 Department. Police G.A.I,N. Re-cry • Getting Arizona Involved in Neighborhoods resulted in 10 community events with roughly 700 attending the event. We had 13 MPD personnel that participated in various capacities and 3 YIPS. The Community Government on Wheels included 2 Council members, 13 Town representatives and 3 Northwest Fire representatives Strategic Plan Fours Area: Gladden Farrr~s ountr~r_Fir • Stonegate Community Park will have a country fair on October 17, 2009. MPD Community Resource will be providing auto theft prevention information and will offer VIN etching and steering wheel locks. Strategic Plan Focus Area: Q- .. ~~~~ : ~ °, ' ~..~. . w.: ~,.~ ~:~ ~ ~~ _ _. . =,r ~~~' ~~ 19 GAIN EVENT epartmet. Legal /A,TEW~TP LiTIG~,Ti®N TAt~iiTlt~N Town of Marana witnesses Gilbert Davidson, Barbara Johnson, Mike Reuwsaat, Dorothy O'Brien, Brad DeSpain, and Robert Archer (of Westland Resources) are scheduled to be deposed in October. A three-day evidentiary hearing on whether Pima County must turn over ownership of the non-flow-through conveyance system to Marana is currently scheduled for November 18-20. Scheduling of the trial will occur after the currently-set November 18-20 evidentiary hearing. E~ .. .~ .. ~. ~~ ,~ ~~ Strategic 'l Focus Area: omur~it 8uij€n, Commerce ~,, CE~ESAI:;.r,:~,~ I~NI~IG Civil. LITIGATIQ In the MPOA v. Town of Marana/Marana Personnel Action Review Board case, Jane Fairall filed the Town's response to the MPOA's appellate brief in the Court of Appeals on August 13. The Court has rescheduled oral argument for October 14, 2009. PUBLIC WC3RK5 R®JECTS • Negotiations continue with the property owners relating to the right of way needed for the Camino de Ma"nano/Dove Mountain extension project headed up by Cedric Hay. Aright-of-entry for the last of the 52 parcels affected by the project should be received shortly. A property exchange agreement is scheduled to be brought before Council on October 20'h though aright-of- entry has already been granted by the property owner. Strctgic Plan Focus Area: carmur~ity 8ui[ir~g DTI-~~~ OTABIaI= lvl~ M,~TT~s • The .draft development agreement for the Marana Mercantile project has been the subject of further Town staff analysis, discussion, and revision in preparation for its presentation to the Council for consideration of approval on November 3. • Cedric Hay continues working with the Finance Department to begin developing a legal workers/e-verify audit process for all Town contractors and subcontractors to comply with recently-adopted state law. This process will be shared and compared with the processes developed by other municipalities. 20 • Jane Fairall is working with the Town's Technology Services Department, the Town Clerk's Office and the Town Manager's Officer regarding records management and a-mail retention issues. A subcommittee of this group developed an administrative directive regarding the use of social media that will be presented to the Council on October 6. Strategic Plan Focus Area. Camrnunity btaiin, Commerce FAQ FPARTf~ENT ERSOPEL • Rasha Younis, a foreign exchange student from Lebanon attending Marana High School, is volunteering in the Legal Department for the school year. Rasha is interested in the law and hopes to practice international law in the future. • Frank Cassidy will be on vacation the week of October 12 and will be at an International Municipal Lawyers Association meeting in Miami, Florida, from October 18 to 21. Deputy Town Attorney Jane Fairall will be acting Town Attorney during that period. • Garrett Culver, former Legal Department law clerk, is participating in a clinical program at the U of A Law School which allows him to earn school credit for volunteering in the Legal Department this semester. Garrett will work primarily with Assistant Town Attorney Laine Sklar on prosecution matters, with the goal of completing a jury trial by the end of this semester. PTEMFFt ASF LOAD • New Criminal Cases 162 • Closed Criminal Cases 143 • Petitions to Revoke 1 1 • Jury Trials 1 21 Delaartrnera#> Parks and Recreation MARANA CULTURAL AND HERITAGE PARK • Artist Rebecca Thompson has been selected to provide art work for the Marana Heritage Park. Ms Thompson has recently completed an installation at the Sanofi-aventis site in Oro Valley. • Marana Heritage Conservancy is planning a community event, "Fall Harvest Festival" at the Heritage Park on October 24, 2009. #ra#egic Plan Focus Area: Heritage, a SILVERBELL-CORTARO DISTRICT PARK • Staff is coordinating construction with C.I.P. Project is on schedule and 58% complete. • Grand opening celebration is scheduled for February 27, 2010. Strategic Plan Focus Area: Heritage, ~~.~, e TC~RTOLITA 1~11C}UNTAIN TRAILS Vi~ILD BURRO TRAiII-LEAD • Finalizing plan updates for trailhead construction. • Ritz-Carlton donated 17 parking lot lights for project. • Project is planned to be out to bid by November 13. #ra#gic Ple~n Focus Area: I~ARK5 AND RECREATION OMF'REF{ENSIVE MASTER PLAN ~,JPDATE • Plan draft being finalized by consultants. • The plan is expected to go before Council in the second quarter of 2010 Strategic Plan Focus Area: ~,,, ornmur~i#y Builclirtg, Commerce RECREATION • 585 teens attended the Teen Dance, September 25, 2009 at Marana Middle School. • Movie in the Park at Continental Reserve Park, Saturday, October 17 at 7:00 featuring the Spiderwick Chronicles. • Tortolita Mountain Hike, October 17, 8:00 a.m. Dove Mountain Trail head. Stra#egie Plan Focus Area: 22 Arizona Center for Afterschool Excellence Award • The Arizona Center for Afterschool Excellence works to improve access to high quality afterschool learning opportunities for all Arizona children and youth through professional development, advocacy and capacity building initiatives. The Center presents Individual, Program and Leadership Awards annually honoring out-of-school time programs and professionals for their exemplary work in fostering the education and overall youth development of Arizona's school-age children. This year the Leadership Award was presented to Jen Ward, Recreation Coordinator for her work with the afterschool, summer, and inclusion programs. It is Jen's leadership that makes the Town of Marana Afterschool Programs one of the best in the region. Strategic Plan Eoc~ss Area; Cornrnity [hiding =" 23 Dec~rtr~nent; Technology Services IT NETWORKING • Help Desk -Completed 104 help desk tickets for the month of September • The WAN/Networking Services RFP (Request For Proposals) closed on Sept 24. • Public Records Request -Redoing the public record requests database with the old system due to errors in new system and developing new tools for efficient processing of emails CIS Map Project -Working with the Planning Dept on new landscape design consolidation project. Maps for the proposed zip code changes are finished. Map Requests -Completed 40 address requests and 63 map requests for the month of September Graphics -Working with Environmental on a poster that displays the agriculture that has occurred in the last 70 yrs. D & C{~MMUNICATIOS • Police Department Mobile video system -project implementation in progress. • Security -Isolated and repaired virus problems that occurred on PD computers. SOFTWARE APPLICATIONS • Development Services Map -Continued progress with the Development Services/Economic Development web application. • CRW -Installation of new version is in progress; application and database server is fully operational. TRAININGS CONFERENCES • Laserfiche -General Code Workshop took place on Oct. 8 in the MMC Conference Center • Conferences -Aaron Shepherd attended the Sprint Productivity Seminar in Phoenix on Sept 22 and has scheduled a presentation of new technology here that may provide significant cost savings to the town. Staff also attended the Avaya Aura Presentation at IBM Tucson. 24 ec~rtrr~ent: Human Resources Recruitment Aetivity • Conducting recruitment/testing processes for Finance Manager, Laborer, Police Officer, Airport Manager, and Human Resources Coordinator. • Initiated/coordinated discussions with human resources and UASI staff from the Towns of Oro Valley, Sahuarita, Marana, Pima County and the City of Tucson for the purpose of conducting a joint recruitment om nsatio lcsn Amendra~ents • Added the classification title and salary for Airport Manager/ adopted by council on 10/06/09. • Presenting a new classification title and salary for Regional Emergency Response Planner for Council consideration on 10/20/09. Genera( Completed orientation at the first meeting of the new Personnel Action Review Board. Coordinated 2 flu vaccine sessions for Town employees at the MMC and MOC. 25 eiac~rtrnenfc Finance business Licenses: BusTypeslD Name NameAddl Contractor Red Desert Electric Inc Contractor R Gilbert Drywall Inc Service D-KAT Technologies Retail HD TV City dba Video City Lowerys Storefront 8t Glass Contractor LLC Contractor Wholesale Floors LLC Service Canyon State Wireless Inc Casas Custom Floor Care Contractor LLC Contractor Mailloux Wallcovering Service A Property Vision LLC Contractor Artcamm dba Insigns Contractor Williams Landscaping Inc Contractor Woodtech Inc Service Sprucers Service OPW Surveying LLC Contractor C & M Homes LLC Safety Quality Contractor SQP Construction LLC Productivity Contractor Endres Northwest Inc Service Alliance For Community Maintenance Enterprise Contractor Palo Verde Landscaping & Maintenance LLC Project Management Service Services Service Desert Sun Junk Removal Real Estate Pearry Tarwasokono Retail Alive Christian Fellowship dba Rock N'Java Contractor Western Home Builders Revenue and Expenditure Summary -General Fund* Amounts in Million $ $3.0 sz.5 $z.o $1.5 $1.0 $0.5 $o.o ;;c,,r;, _NetActivity°°'~~""'°TOtal Revenues To[al Expenditures "Includes preliminary numbers for September Single Family Residence Building Permits By Fiscal Year z,ooo ~ l o ~ , 1,600 ' 1 218 1,zoo - 9 _ __ "1 _- 744 ' soo '~ ~, - ' 353..... 425 aoo o ~. 2005 2006 2007 2008 2009 2009 2010 2010 Budget Budget i ------- I sz $z.az „„ - ~~ "~ ., ~ ~ .~ $2.15 '"`"w,, _._._ $1.84 $134 $1.30 $0.58 - - --- T ~ July , ~.ai September -- $(0.13) $(0.09) Department: Town Clerk CREW • Staff is working on plans to revitalize the CREW program for Fall 2010. We are planning to have a high school intern help with this project after the first of the year. Strategic Plan Focus Area: CITIZEN A[~VISORY C~`MMISSIGNS Five candidates were selected to sit on the PARB. They held their first meeting with staff and Parb Board Attorney Barry Corey on September 21. Strategic Plan Focus Area; _ anity Building LECT1ON5 Staff is conducting research regarding alternatives to the current process in an effort to best serve citizens regarding ease of voting Over'/2 of the voters in the last election voted by early ballot, and there would be little change in cost to conduct an all ballot by mail election The Clerk's Office will begin some voter outreach efforts in early 2010 to gather more information Strategic Plan Focus Area: I`oyUSAGENpA ASERFICIE • Staff is working with DSC and TS on a Laserfiche cleanup project. This project is projected to take 12-18 months to complete. To date, Tim and Viviana have completed 5% of this project. • General Code has chosen Marana as a beta test site for the NovusAgenda to Laserfiche integration module. Point of contact will be Viviana Ruiz, who will be working with TS as needed during the integration phase which is expected to begin in October. Strategic Plan Focus Area: RISK MANAGEMENT • Seven claims were filed in September -four for damage to town property. Strategic Plan Focus Area: RCRC3S RFTETIOt~ • Staff is working on writing a town records management program. The working group has met and discussed items that need to be addressed as part of the overall program. Phase I of the program will be completed by October. • Viviana worked closely with Tim Mattix, Rodney Campbell and Jane Fairall to draft a social media policy for the town which was taken to Council for approval on October 6'h. • Viviana is working with CIP and Finance on a document control process for bid projects/contracts. The group is expected to have a formalized policy completed by the end of October. • Staff is looking into getting the non-DSC town's records into the Versatile software system. Versatile is currently the program used by DSC records center to track and archive all records. The goal is to have all town records in Versatile within the next two fiscal years. • Staff is work on a cleanup of records at the MOC - a complete inventory of records should be complete by December. • Jocelyn is working with Finance on a Contracts Review Committee Strategic Plan Focus Area: 28 Construction Activity Report September-09 Penn its Issued Permit T Number of Permits Permit Fees Valuations New Single Family Residential (NEWSFR) 27 $119,993.28 $5,006,991.42 Remodel/Addition SFR (BASER) _ -- 4 ' _ _ _ $1,266.75 $40,600.00 Manufactured House(MANSFR i _ _ _ 0 _ $0.00 _ $0.00 New Multi Family Residential (NEWMFR) , - 0 $0.00 $0.00 -- Remodel/Addition MFR (RAM FR) _ 0 _ --- $0.00 $0.00 New Retail Commercial (NEWRC) -- -- 0 ___ _+ $0.00 __ _ ____ $0.00 -- Remodel/Addition RC (RARC) _ _ 4 ------- $ 4 ,163.51 $132,725.55 New Industrial Commercial (NEWIC) _ _ 0 _ _ $0.00 ___ $0.00 Remodel/Addition IC (RAIC) - - 0 __ $ 0.00 _ $0.00 Walls (WALL) --2 _ _ $417.75 $8,500.00 Swimming Pools/Spas (POOLSPA) 8 _ __ _ $2,975.90 $82,971.16 Si ns (SIGN 10 $1,664.58 $30,350.00 Certificates of Occupancy (COFO ) 3 $149.00 $ 0.00 Tempora Construction Trailers( TEMPTRAIL) 4 ___ $1,584.00 _ $0.00 Temporary Tents (TEMPTENT) 0 ___ _ $0.00 _ ________ $0.00 Revisions j 35 - $2,930.11 ~ - $0.00 Model Plan Review (MPR) ~ 7 $7,752.20 i $0.00 Planning/En Ineering _ __ __ 23 $6,399.88 _ $0.00 iscellaneous MISC) 34 __ $6,204.61 _ __ $174,200.00 Totals 161 $155,501.57 $5,476,338.13 Total Number of Inspections = 809 AVERAGE DAILY = 38 STOPS Transportation Impact Fees: NW Road Impact Fees = 12 units Total Collected = $ 4,896.00 NE Road Impact Fees = 2 units Total Collected = $13,146.00 S Road Impact Fees = 1 units Total Collected = $ 3,289.00 Park Impact Fees = 13 Total Collected = $24,786.00 Commercial Permits Issued Name Address Permit Type Issued ,Spirit Halloween Store 3757 W I na Rd #120 , Cerfrficate of Occupany ~ 9/2/2009 Quik Cash __ 3_930 W Iria Rd #312 Certificate of Occupancy ~ 9/4/2009 Old W est Industrial 68 00 N Camino Martin #160 ____ _ Certificate of Occupancy 9/21/2009 DeMarco's Pizzeria _ 4229 W Ina Rd #121 Tenant Improvement 9/24/2009 Plexus Pilates 12130 N Dove Mountain BI#124 _ _ Tenant Improvement ___ 9/10!2009 Council Report Calendar .. r.~ s~.. 5 M T W T F S 1 ~ 2 3 _ 4 5__._~._._6 .....................7 ~ 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ---~- 23 24 25 26 27 28 29 30 31 f~ ~ a~. S h1 T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 .~,, S ~ T .,. `ti T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 • October 20: Regular Council Meeting, 7 p.m. • October 21: Camino de Manana Groundbreaking, 9 a.m. • October 23: Marana Health Center Clinic Ground Blessing Event, 5 p.m. • October 24: Marana Heritage Conservancy Fall Festival at Heritage Park • October 27: Council Special Session, 6 p.m. • November 3: Regular Council Meeting, 7 p.m. • November 17: Regular Council Meeting, 7 p.m. • November 20: Habitat for Humanity Dedication Event, 4 p.m. • November 26-27: Thanksgiving, Town offices closed • December 1: Regular Council Meeting • December 15: Regular Council Meeting • December 25: Christmas Day, Town offices closed 30