HomeMy WebLinkAboutResolution 2009-193 funding agreement for new police motor unit with GOHSMARANA RESOLUTION N0.2009-193
RELATING TO THE POLICE DEPARTMENT; APPROVING AND AUTHORIZING FULL
EXECUTION OF A GRANT AGREEMENT WITH THE GOVERNOR'S OFFICE OF
HIGHWAY SAFETY FUNDING A NEW MOTORCYCLE UNDER THE POLICE TRAFFIC
SERVICES PROGRAM (U.S. CODE, TITLE 23 SECTION 402)
WHEREAS, the Town of Marana recognizes its duty to protect its citizens through
effective police powers; and
WHEREAS, the Marana Police Department is working to reduce the number of high-
speed collisions in the region; and
WHEREAS, the Marana Police Department is working to increase enforcement to reduce
the number of aggressive and high speed drivers on Arizona roadways; and
WHEREAS, The Governor's Office of Highway Safety (GOHS) has the Marana Police
Department a funding to help further these goals; and
WHEREAS, GOHS funding will allow the Marana Police Department to purchase a
motor unit and related equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, that the Council approves the agreement and authorizes the
Town Manager and staff to take appropriate actions to carry out the terms of the agreement with
the Governor's Office of Highway Safety.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this lst day of December, 2009.
.;~
Mayor Ed Honea
APPROVED AS TO FORM:
GOVERNOR'S OFFICE OF
ffiGHyVAY SAFETY
HIGHWAY SAFETY CONTRACT
STATE OF ARIZONA
This page, the Project Director's Manual, and the Schedules A, B, and C, attached hereto and incorporated herein by
reference, constitute the entire contract between the parties hereto unless deviation is authorized in writing by the
Governor's Highway Safety Representative.
PART I. CFDA
1. APPLICANT AGENCY GOHS CONTRACT NUMBER
Marana Police Department 2010-PT-068
ADDRESS PROGRAM AREA
11555 West Civic Center Drive TASK PT-068
Marana, Arizona 85653
2. GOVERNMENTAL UNIT AGENCY CONTACT
Town of Marana Terry Tometich
ADDRESS 3. PROJECT TITLE
11555 West Civic Center Drive Speed/Traffic Enforcement
Marana, Arizona 85653 Equipment
4. GUIDELINES
402 Police Traffic Services
5. BRIEFLY STATE PURPOSE OF PROJECT:
Federa1402 funds will support Capital Outlay (describe) to purchase One (1) police motorcycle package (including emergency
equipment and graphics), One (1) motorcycle helmet with radio headset, One (1) hand held speed detection device (radar) to
enhance Selective Traffic Enforcement Pro ams throughout the Town of Marana.
6. BUDGET Project Period
COST CATEGORY FY 2010
I. Personnel Services
II. Employee Related Ezpenses
III. Professional and Outside Services
IV. Travel In-State
V. TravelOut-of--State
VI. Materials and Supplies
VII. Other Ezpenses
VIII. CapitalOutiay $35,500.00
TOTAL ESTIMATED COSTS $35,500.00
PROJECT PERIOD FROM: Effective Date (Date of GOHS TO: 09-30-2010
Dzrector Si afore
CURRENT GRANT PERIOD FROM: 10-01-2009 TO: 09-30-2010
TOTAL FEDERAL FUNDS OBLIGATED THIS FY:
A political subdivision or State agency governed by a board or commission must provide a certified resolution or
ordinance authorizing entry into this contract.
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
PROBLEM IDENTIFICATION AND RESOLUTION:
During recent years, Marana has been one of Arizona's fastest growing and urbanizing communities. Its varied
population of 35,000 native residents and new-comers enjoy both rural and urban lifestyles. Marana encompasses
126 squaze miles on the northwest corner of Tucson's metropolitan area and extends north along I-10 through rural
farmland to the Pima/Pinal County line.
Marana's I-10 corridor has become a pivotal commercial and employment center and access point for services
during I-10 construction that has a 10 miles stretch of highway exists closed for four years. Once a rural agricultural
area, northern Marana is experiencing rapid change as vast areas of farmland are overtaken by commercial and
residential developments. The introduction of large-scale retailers and manufacturer at the major I-10 entrance/exit
points has placed a heavy traffic burden on the frontage road, off ramps, and arterials as residents and commuters
access fuel, hotels, a wide variety of retailers.
Marana is bisected by 18.2 miles of I-10 with frontage roads and the Union Pacific Railroad running parallel. This
corridor hosts 24 on/off ramps and 9 railroad crossings, 8 at grade and one with grade separation within .25 miles of
I-10. The Town maintains 160 miles of arterial roadways, 139 miles of residential streets, and 37 miles of rural
roads. Southern Marana hosts 16 major signalized intersections. Southern Mazana has multi-lane arterials connecting
the heavy residential and commercial base to both I-10 and State Route 77 to the east. Northern Mazana's frontage
roads and arterials aze primarily flat long two-lane expanses that accommodate a high volume of traffic during key
commute times and serve as cut through roadways for local drivers trying to avoid the high-speeds and increased
traffic on I-10.
The increased traffic, high speeds, and drivers under the influence have resulted in changing accident trends over the
past couple of years. With the dramatic decrease in revenues coming into the Town, funding for equipment essential
to performing traffic related activities is not available from the general fund. In addition, the complexity of the
collision investigations due to an increase in multiple vehicle, serious physical injury, and fatal collision placed
additional burden on an already taxed traffic unit. The commitment of resources for each of these accidents, directly
affect our ability to address traffic related issues in a timely proactive response.
In an effort to address the traffic concerns in a more proactive strategy, our agency has completed a needs
assessment and evaluated measures to continued effectiveness in maintaining and reducing traffic collisions caused
by speed and additional traffic violations. An expansion of our traffic unit personnel will have a direct correlation to
the enforcement component. The police agency is requesting funding to assist in continuing development of our
traffic unit. Provided funding would support the purchase of a fully equipped marked police motorcycle with related
radaz equipment. The assigned traffic officer would be highly trained in a timely fashion and assigned to work areas
designated as high collision and/or traffic violations.
2a
SCIIEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
TRAFFIC DATA SUMMARY
DESCRiPTLON LAST YEAR I'1V0 Yi;ARS AGO TIIRLE I''EARS AGO.
(2008) ~ (2_
007} (2006
)
TOTAL FATALITIES
3 _
1 _
_ __
1
TOTAL INJURIES 71 108 102
ALCOHOIrRELATED 1 1 1
FATALITIES
ALCOHOL-RELATED 7 6 10
INJURIES
SPEED-RELATED 0 1 0
FATALITIES
SPEED-RELATED INJURIES 5 49 38
PEDESTRIAN FATALITIES 2 O O
PEDESTRIAN INJURIES 2 2 4
BICYCLE FATALITIES 0 0 1
BICYCLE INJURIES 3 2 3
CHILD RESTRAINT 19 28 38
CITATIONS
SEAT BELT CITATIONS 103 80 113
SPEED CTTATIONS 2,495 2,274 1,705
RED LIGHT RUNNING 147 433 380
CITATIONS
DUI ALCOaoLARRESTS - 167 191 235
21 AND OVER
DUI-DRUG ARRESTS - 21 0 8 21
AND OVER
DUI ALCOHOL ARRESTS - 97 7 1
UNDER 21
DUI-DRUG ARRESTS - 0 1 0
UNDER 21
YOUTH ALCOHOL 13 26 33
VIOLATIONS
UNDER 21-TITLE 4
YOUTH ALCOHOL O 4 2
VIOLATIONS
21 DOVE -TITLE 4
2b
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
OBJECTIVE:
Federal 402 funds will support Capital Outlay (describe) to purchase One (1) police motorcycle
package (including emergency equipment and graphics), One (1) motorcycle helmet with radio
headset, One (1) hand held speed detection device (radar) to enhance Selective Traffic
Enforcement Programs throughout the Town of Marana.
This project and equipment will be targeted at identifying and taking enforcement action on
aggressive drivers, impaired drivers, occupant protection, speeding, and other highway safety
related laws to reduce injuries and fatalities throughout the Town of Marana by seven (7%)
percent.
METHOD OF PROCEDURE:
The Marana Police Department will include the following activities as part of the enforcement
operations:
1. To maximize effectiveness of the Marana Police Department-funded overtime and
enforcement equipment, the Marana Police Department will determine enforcement
activities by using one or a combination of the following:
a) Citizen complaints
b) Traffic crash data
c) Holidays
d) Community events
2. Conduct ongoing public information and education programs to promote traffic
safety and driver awareness.
The Governor's Office of Highway Safety has public information and education
materials. These materials may be available at no cost to highway safety
advocacy groups and jurisdictions. Personnel of the Marana Police Department
may distribute these materials at health fairs, community events, and enforcement
activities, i.e., sobriety checkpoints and news conferences.
3. Increase enforcement capabilities by purchasing One (1) police motorcycle
package (including emergency equipment and graphics), One (1) motorcycle
helmet with radio headset, One (1) hand held speed detection device (radar)
(describe equipment).
4. Participate in multi agency task forces, specifically the statewide Arizona DUI
Task Forces.
The Marana Police Department will also participate, as necessary, with the
Arizona statewide DUI Task Forces. The mission of these Task Forces is to
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SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
"Unite Arizona communities to implement a coordinated public information and
education campaign along with combined DUI enforcement activities with an
emphasis on holidays and speck event days throughout the year. "
And, in addition, it is the responsibility of the Marana Police Department to
report all holiday task force or individual agency enforcement statistics to
GOHS on-line at the GOBS website no later than 1000 hours the morning
following each day of the event. The holidays and special events include:
Super Bowl Sunday, Valentine's Day, President's Day, St. Patrick's Day,
Spring Break, Easter, Cinco de Mayo, Prom Night, Memorial Day,
Graduation Day, Independence Day, Labor Day, Columbus Day, Halloween,
and the Thanksgiving through New Year's details.
PLEASE NOTE: Failure to report statistics on time and correctly may
result in reimbursements being denied.
Errant drivers contribute to the growing problems of hazardous traffic conditions and criminal
acts related to traffic. To adequately address these unique issues, a concentrated and dedicated
enforcement and a public awareness campaign is mandatory. To successfully modify errant
drivers, the law enforcement must develop a new strategy. This strategy must include intensive
pro-active enforcement and public awareness campaigns.
The Marana Police Department will carry out a comprehensive enforcement and public
awareness program. This program will specifically target speed, DUI, seat belt, and child
restraint violations. The Marana Police Department agrees that the key to along-term solution to
the problem of errant drivers is education. This program will actively participate in a public
information and education campaign using both the electronic and printed media. This activity
will include carrying out a comprehensive program of public service and awareness
announcements that will detail the objectives of the program. The Marana Police Department
will design these to heighten the awareness of the public to the hazards of excessive speed,
aggressive driving, DUI, seat belt, and child restraint violations.
It is the policy of this program that personnel will take an aggressive approach to the
enforcement of traffic and criminal statutes relating to these violators. The goal of the officer
will be to correct the offender's behavior in a way that will make a lasting impression. Standard
enforcement approaches may not result in such permanent change. Therefore, strict "zero
tolerance" enforcement will be the methodology during this program.
IMPAIRED DRIVER ENFORCEMENT OVERTIME REOUIREMENTS•
Overtime funding through this contract is limited to officers and/or deputies that, at a minimum,
are certified in Standardized Field Sobriety Testing (SFSTs).
PRESS RELEASE:
2d
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
Agencies are required to develop and distribute a press release announcing this grant award (a
copy of this press release shall be sent to the GOHS Director at the same time it is sent to the
media). This press release shall include the objective and specify that the funding is from the
Governor's Office of Highway Safety.
BAC TESTING AND REPORTING REQUIREMENTS:
Alcohol impairment is a major contributing factor in serious and fatal motor vehicle crashes.
Accurate data on alcohol involvement is essential to understanding the full extent of the role of
alcohol and to assess progress toward reducing impaired driving.
Arizona is presently below average among the states in the Blood Alcohol (BAC) testing of
fatally injured and surviving drivers involved in fatal motor vehicle crashes.
Each law enforcement agency that receives anenforcement-related grant is required to ensure
that this data is reported. Failure to comply may result in withholding fimds and cancellation of
the enforcement contract until this requirement is met.
PURSUIT POLICY:
All law enforcement agencies receiving federal funds are encouraged to follow the guidelines
established for vehicular pursuits issued by the International Association of Chiefs of Police that
are currently in effect.
EQUIPMENT:
One (1) police motorcycle package (including emergency equipment and graphics), One (1)
motorcycle helmet with radio headset, One (1) hand held speed detection device (radar).
Agencies receiving .funding for Capital Outlay Equipment such as DUI Processing Vans, marked
and unmarked enforcement sedans and marked enforcement motorcycles shall schedule a press
conference that includes the Director and/or Deputy Director of the Governor's Office of
Highway Safety. The purpose of this press conference will be to present the equipment to the
community.
The Marana Police Department shall immediately notify GOHS if any equipment purchased
under this contract ceases to be used in the manner described in this contract. In such event, the
Marana Police Department further agrees to either give credit to the project cost or to another
active highway safety project for the residual value of such equipment in an amount to be
determined by GOHS or to transfer or otherwise dispose of such equipment as directed by
GOHS.
No equipment shall be conveyed, sold, salvaged, transferred, etc., without the express written
approval of GOHS.
2e
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
The Marana Police Department shall maintain or cause to be maintained for its useful life, any
equipment purchased under this contract.
The Maxana Police Department shall incorporate any equipment purchased under this Contract
into its inventory records.
The Marana Police Department shall insure any equipment purchased under this Contract for the
duration of its useful life. Self-insurance meets this requirement.
Administrative and Maintenance Costs:
The Marana Police Department shall be responsible for all administrative, maintenance,
operational costs and the costs of any damage relating to the One (1) police motorcycle package
(including emergency equipment and graphics), One (1) motorcycle helmet with radio headset,
One (1}hand held speed detection device (radar).
Decals:
The Governor's Office of Highway Safety shall provide the Marana Police Department with
decals depicting the Governor's Office of Highway Safety logo. These decals shall be affixed to
the equipment before being placed in service.
Equipment Purchase:
The equipment purchased under this contract shall be ordered, received, training completed, and
placed in service prior to the end of the prof ect period.
If this requirement cannot be met, a typed extension request shall be signed by the Project
Director on the Agency's letterhead and submitted via mail or hand delivered to the Director of
the Governor's Office of Highway Safety within sixty (60) days before the end of the project
period. Failure to comply may result in cancellation of the contract.
Original Purpose of Equipment:
Pursuant to 23-CFR § 1200.21, all equipment purchased under this contract is to be used for the
original purpose intended under this contract. All equipment shall be used for the originally
authorized grant purposes for as long as needed for those purposes, as determined by the NHTSA
Regional Administrator, and neither the State nor the Agency (sub-grantees) or contractors shall
encumber the title or interest while such need exists.
The NHTSA Regional Administrator may reserve the right to transfer title to equipment acquired
under this the Section 402 program to the Federal Government or to a third party when such third
party is otherwise eligible under existing statutes.
Furthermore, 49 CFR § 18.32.c.1 states that Equipment (acquired under this grant) shall be used
by the grantee in the program or project for which it was acquired as long as needed, whether or
2f
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
not the project or program continues to be supported by Federal funds. When no longer needed
for the original program or project, the equipment may be used in other activities currently or
previously supported by a Federal agency.
Insurance:
It is agreed that the Marana Police Department shall adequately insure all capital equipment
purchased under this contract for repair or replacement.
Major Equipment:
The definition of "major" equipment is tangible, non-expendable property having a useful life of
more than one (1) year and an acquisition cost of $5,000.00 or more per unit.
The Marana Police Department shall provide the Governor's Office of Highway Safety a color
photograph or pictorial image of the One (1) police motorcycle package (including emergency
equipment and graphics), One (1) motorcycle helmet with radio headset, One (1) hand held
speed detection device (radar). Documentation accompanying the photograph shall include the
vehicle identification number and license plate number, and serial numbers of the One (1) police
motorcycle package (including emergency equipment and graphics), One (1) motorcycle helmet
with radio headset, One (1) hand held speed detection device (radar).
SPECIFIC REQUIREMENTS:
Requirements for Speed Detection Devices:
The successful vendor must certify that the speed detection devices purchased are on the IACP
Consumer Products List and must meet, or exceed, NHTSA/IACP model specifications.
All officers using the speed detection devices purchased under this contract must successfully
complete a National Highway Traffic Safety Administration (NHTSA) approved training course.
The Marana Police Department will train a minimum of two (2} officers per unit or will provide
documentation (copy of the training certificates) showing that the officers have already received
the required training.
Requirements for Speed Monitoring Trailer Systems:
Speed monitoring trailers are portable, self-contained speed display units. This equipment may
be used for public information and education and will be used to issue citations and warnings.
The successful vendor must certify that the speed monitoring trailer purchased is on the IACP
Consumer Products List and must meet, or exceed, NHTSAlIACP model specifications.
This equipment will be used following the listed procedure:
2g
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
1. Identify location
One or a combination of the following may do this: crash statistics, citizen complaints,
and/or citation data.
2. Monitor location
With the display board, motorists immediately will see what their speed is and will
sometimes adjust accordingly. An on-board computer with a printer will provide daily
average speed information.
3. Enforcement
Enforcement personnel will saturate the monitoring location and issue citations to
violators.
4. Public Information and Education
Provide information to the media describing the program and the results. This will
inform drivers in the specifically identified area as well as drivers throughout the
community.
5. Monitor location
This will remind motorists of their speed. An on-board computer with a printer will
provide daily average speed information.
All officers using the speed monitoring trailer purchased under this contract must be trained by
attending a National Highway Traffic Safety Administration (NHTSA) approved course.
The Marana Police. Department will train a minimum of two (2) officers per unit or will provide
documentation (copy of the training certificates) showing that the officers have already received
the required training.
Requirements for In-Car Video Systems:
All officers using the video systems purchased under this contract must successfully complete
one of the Arizona Peace Officer Standards of Training (AZPOST) approved training courses.
The two courses available are the 40-hour Train the Trainer Course and the 8-hour Operator
Course.
The Marana Police Department will train a minimum of two (2) officers per unit or will provide
documentation (copy of the training certificates) showing that the officers have already received
the required training.
Requirements for Preliminary Breath Testers (PBTs):
2h
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
The successful vendor must certify that the devices purchased are on the NHTSA Conforming
Products List and must meet, or exceed, NHTSA model specifications. (Note: Both screening
and evidential devices may be used for screening, however only evidential devices may be used
for evidentiary purposes
Note: It is the policy of GOHS that federal funds will not be used to purchase printers for PBTs.
All officers using the devices purchased under this contract must be certified breath test device
operators. The officers must also receive basic training to become familiar with the devices. A
minimum of two (2) officers per device will be trained or the Marana Police Department will
provide documentation (copy of the training certificates) showing that the officers have already
received the required training. The manufacturer or manufacturer designee must provide this
training.
PBTs will be calibrated, at a minimum, every thirty (30) days or one hundred (100) tests. The
date of calibration will be noted on the Preliminary Breath Testing Instrument Log (form
provided with this contract).
Requirements for Intoxilyzers (Evidentiary Breath Testers):
The successful vendor must certify that the devices purchased are on the NHTSA Conforming
Products List and must meet, or exceed, NHTSA model specifications. In addition, the devices
must be certified and approved by the Arizona. Department of Public Safety per Arizona
Administrative Code R9-14-403.
All officers using the devices purchased under this contract must be a certified breath test device
operator which includes training to become familiar with the devices. A minimum of two (2)
officers per device will be trained or the Marina Police Department will provide documentation
(copy of the training certificates) showing that the officers have already received the required
training. An Arizona Department of Public Safety approved breath testing device instructor per
R9-14-406 must provide this training.
Intoxilyzers will be operated, have calibration checks and standard quality assurance procedures
per the appropriate checklists listed in the Arizona Administrative Code.
Requirements for Marked Police Package Sec~dn:
Equipment included with the sedan, at a minimum, are emergency lights, siren, police radio,
speed detection device, and in-car video system.
Requirements for Unmarked Enforcement Vehicle:
2i
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
Equipment included with the vehicle, at a minimum, are emergency lights, siren, police radio,
speed detection device, and in-car video system.
The make, model, and color of this vehicle will not be that which is associated with traditional
enforcement vehicles.
Requirements for Police Package Motorcycle:
Equipment included with the motorcycle, at a minimum, is emergency lights, siren, police radio,
helmet with microphone, and speed detection device.
Requirements for Professional and Outside Services:
A copy of all contracts for "Professional and Outside Services" must be submitted to the GOHS
Director for written approval before execution.
Requirements for Public Information and Education Materials:
Prior to the printing and distribution of public information and education materials, a sample will
be provided to the GOHS Director for review and written approval.
Requirements for Paid Media:
All paid media must be pre-approved by the GOHS Director to ensure that consistent messages
are sent statewide. Requests for paid media must include, at a minimum, scripts, description of
target audience (to include methodology for identifying target audience), type of media to be
utilized (electronic, print), campaign schedule, and budget. Additional information may be
requested on a case by case basis.
METHOD OF PROCUREMENT:
Procurement procedures shall be in accordance with the Project Director's Manual and Schedule
C, Section X. Additionally, the MARANA POLICE DEPARTMENT, shall follow State
Procurement Code.
A clear audit trail must be established to determine costs charged against this contract.
Substantiation of costs shall, where possible, be made utilizing Marana Police Department
documentation consisting of, but not limited to, copies of time sheets, purchase orders, copies of
invoices, and proof of payment.
The Project Director shall retain copies of all documentation in the project file.
State Contract:
2j
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
Procurement may be made using an open state contract award. Documents submitted to
substantiate purchase using an open state contract must bear the contract number.
PROJECT EVALUATION:
This project shall be administratively evaluated to ensure that the objective has been met.
The Project Director shall submit a Quarterly Narrative Report to the Governor's Office of
Highway Safety at the end of each calendar quarter during the project period. These reports
shall reflect quarterly accomplishments, progress, and status of the project. At select times
during the project period, specific information may be requested by State and Federal officials.
The Project Director shall be required to supply this information within a reasonable time period
as set forth in a request.
Note: Failure to comply with the quarterly report requirements may result in withholding of
federal funds or termination of the contract.
Report Schedule
~`Re ~ortin~•Yeriod ~ ~ Due,bate
October 1, 2009 to December 31, 2009 January 15,2010
January 1, 2010 to March 31, 2010 Aril 15, 2010
April 1, 2010 to June 30, 2010 July 15, 2010
July 1, 2010 to September 30, 2010 October 30, 2010
"Final Statement of Accom lishment"
The Quarterly Narrative Report shall be submitted in writing to the Governor's Office of
Highway Safety (electronic and handwritten reports will not be accepted) and shall include at a
minimum:
- Addressing "Objective"
- Addressing "Method of Procedure"
- Status of procurement process
Date One (1) police motorcycle package (including emergency equipment and
graphics), One (1) motorcycle helmet with radio headset, One (1) hand held speed
detection device (radar) ordered, anticipated date of delivery, actual date of
delivery, and in-service date information
- Status of fiscal expenditures
- Specific problem areas encountered and solutions identified (if applicable)
- Public information and education activities
2k
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
Electronic and printed media activities (include newspaper clippings)
Presentations
Local schools, rotary, fairs, etc.
- Photograph of capital outlay equipment
- Multi agency task force activities
Participation in speed details, sobriety checkpoints, saturation patrols, etc.
- Completed Quarterly Report Summary Log
Each officer participating in Selective Traffic Enforcement Programs (overtime) and/or
using the equipment will maintain a "Daily Enforcement Log." All of the logs will be
combined on the "Quarterly Summary Log" and submitted with the narrative portion of
each Quarterly Report. A copy of each log is attached. Note: The "Quarterly Summary
Log" must be included with each Quarterly Report and Final Statement of
Accomplishment.
- A comparison of property damage, injury and fatal crash statistics for current reporting
period to the previous year's crash statistics for the same time period.
The Project Director shall submit a Final Report /Final Statement of Accomplishment at
completion of the contract to include all financial, performance, and other reports as required
within thirty (30) days of the completion of the contract.
PROFESSIONAL AND TECHNICAL PERSONNEL:
Terry Tometich, Chief, Marana Police Department, shall serve as Project Director.
T. VanHook, Marana Police Department, shall serve as Project Administrator.
John Butler, Grant Manager, Governor's Office of Highway Safety, shall serve as Project
Coordinator.
REPORT OF COSTS INCURRED lRCI):
The Project Director shall submit a Report of Costs Incurred (RCI) with supporting
documentation attached, to the Governor's Office of Highway Safety each time there have been
funds expended for which reimbursement is being requested. RCI's shall be typed and delivered
via mail or hand delivered to the Governor's Office of Highway Safety. Electronically submitted
RCI's will not be accepted. The Governor's Office of Highway Safety will provide the RCI
21
SCHEDULE A
Marana Police Department SCOPE OF WORK 2010-PT-068
template and instructions with this contract. Failure to meet this requirement may be cause to
terminate the project under Schedule C, IIB.
The 10 percent retention, Schedule C, IIA, is waived.
PROJECT MONITORING•
Representatives of the Governor's Office of Highway Safety may monitor the project either
on-site or by telephone during the life of the contract; and/or lifespan of equipment.
PROJECT PERIOD
The Project Period shall commence on the date the GOHS Director signs the Highway Safety
Contract and terminate on September 30 of that or subsequent year as indicated on the Highway
Safety Contract.
DURATION
Contracts shall be effective on the date the Governor's Office of Highway Safety Director signs
the contract and expire at the end of the project period.
If the Agency is unable to expend the funds in the time period specified and needs an extension,
a typed extension request shall be signed by the Project Director on the Agency's letterhead and
:submitted via mail or hand delivered to the Director of the Governor's Office of Highway Safety
within sixty (60) days before the end of the project period.
Electronic, handwritten and verbal requests to alter the Contract in any manner will not be
accepted.
Failure to comply may result in cancellation of the contract.
Any unexpended funds remaining at the termination of the contract shall be released back to the
Governor's Office of Highway Safety.
2m
SCHEDULE B
Marana Police Department BUDGET 2010-PT-068
ESTIMATED COSTS•
I. Personnel Services (overtime) $00.00
II. Employee Related Expenses $00.00
III. Professional and Outside Services $00.00
IV. Travel In-State $00.00
V. Travel Out-of-State $00.00
VI. Materials and Supplies $00.00
VII. Other Expenses $00.00
VIII. Capital0utlay $35,500.00
One (1) police motorcycle package
(including emergency equipment and
graphics), One (1) motorcycle helmet
with radio headset, One (1) hand held
speed detection device (radar)
TOTAL ESTIMATED COSTS *$35,500.00
*Includes all applicable training, tax, freight, and advertising costs. This is the maximum amount to be
reimbursed. It is agreed and understood that the Marana Police Department shall absorb expenditures in
excess of $35,500.00.
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a
CONTRACT NUMBER 2010-PT-068
HIGHWAY SAFETY CONTRACT
SCHEDULE C
TABLE OF CONTENTS
I. Project Monitoring, Reports, and Inspections ........................................................................ 6
II. Reimbursement of Eligible Expenses ..................................................................................... 6
III. Property Agreement .................................................................................................................. 7
IV. Travel .......................................................................................................................................... 7
V. Standard of Performance ..................................................................... ................................ 7
VI. Hold Harmless Agreement ........................................................................................................ 8
-VII. Non-Assignment and Sub-Contracts ........................................ ......................................... 8
VIII. Work Products and Title to Commodities and Equipment ..................................................... 8
IX. Copyrights and Patents ............................................................................................................ 8
X. Common Rule and OMB Circular No. A-102 (Revised) .......................................................... 8
XI. Equal Opportunity ..................................................................................................................... 9
XII. Executive Order 99-4 ................................................................................................................. 9
Xill. Application of Hatch Act ........................................................................................................... 10
XIV. Minority Business Enterprises Policy and Obligation ............................................................ 10
XV. Arbitration Clause, ARS §12.1518 ............................................................................................ 10
XVi. Inspection and Audit, ARS §35.214 .......................................................................................... 10
XViI. Appropriation of Funds by Congress ...................................................................................... 10
XVill. Continuation of Highway Safety Program ............................................................................... 10
XIX. E-Verify ....................................................................................................................................... 10
XX. Sudan and Iran ........................................................................................................................... 11
XXI. Termination and Abandonment ................................................................................................ 11
XXII. Cancellation Statute .................................................................................................................. 11
4
HIGHWAY SAFETY CONTRACT
SCHEDULE C
TABLE OF CONTENTS
(continued)
Reimbursement instructions ....................................................................................................................... 12
Agreement of Understanding & Certification of Compliance ................................................................... 13
Acceptance of Condition .......................................................................................................... 13
Certificate of Compliance ......................................................................................................... 13
Certification of Non-Duplication of
Grant Funds Expenditure .......................................................................................................... 13
Single Audit Act ......................................................................................................................... 13
Lobbying Restrictions ............................................................................................................... 13
Authority and Funds .................................................................................................................................... 15
5
CONTRACT NUMBER 2010-PT-06$
SCHEDULE C
This CONTRACT, is made and entered into by and between the STATE OF ARIZONA, by and through the
Governor's Office of Highway Safety (GOHS) ,hereinafter n:ferred to as "STATE", and the agency named in this
Contract; hereinafter referred to as "AGENCY".
WHEREAS, the National Highway Safety Act of 1966, as amended (23 USC §§401-404), provides Federal funds to
STATE for approved highway safety projects; and
WHEREAS, STATE may make said funds available to various state, county, tribal, or municipal agencies,
governments, or polifical subdivisions upon application and approval by STATE and the United States Department of
Transportation (USDOT); and
WHEREAS, AGENCY must comply with the requirements listed herein to be eligible for Federal funds for approved
highway safety projects; and
WHEREAS, AGENCY has submitted an application for Federal funds for highway safety projects;
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOODS AND VALUABLE
CONSIDERATION, it is mutually agreed that AGENCY will strictly comply with the following terms and conditions and
the following Federal and State Statutes, Rules, and Regulations:
I. Project Monitoring, Reports, and Inspections
A. AGENCY agrees to fully cooperate with representatives of STATE monitoring the project, either on-site
or by telephone, during the life of the Contrac#.
B. AGENCY will submit Quarterly Reports (one for each three-month period of the project year) to STATE
in the form and manner prescribed by STATE. Notice of the specific requirements for each report will be
given in this Contract or at any time thereafter by giving thirty (30) days written notice to AGENCY by
ordinary mail at the address listed on the Contract. Failure to comply with Quarterly Report
requirements may result in withholding of Federal funds or termination of this Contract.
C. AGENCY will submit a Final ReportlStatement of Accomplishment at completion of the Contract to
include all financial, performance, and other reports required as a condition of the grant to STATE
within thirty (30) days of the completion of the Contract.
D. Representatives authorized by STATE and the National Highway Traffic Safety Administration (NHTSA}
will have the right to visit the site and inspect the work under this Contract whenever such
representatives may determine such inspection is necessary.
11. Reimbursement of Eligible Expenses
A. Ten percent (10°!°) of the claim amount can be maintained by STATE until satisfactory conclusion of the
Contract.
6
B. AGENCY'S Project Director, or Finance Personnel, will submit a Report of Costs Incurred Form (RCI) to
STATE each time there have been funds expended for which reimbursement is being requested.
Failure to meet this requirement may be cause to terminate the project under section XIX herein,
"Termination and Abandonment".
C. AGENCY will reimburse STATE for any ineligible or unauthorized expenses for which Federal funds
have been claimed and reimbursement received, as may have been determined by a State or Federal
audit.
D. STATE will have the right to withhold any installments equal to the reimbursement received by
AGENCY for prior installments which have been subsequently determined to be ineligible or
unauthorized.
III. Property Agreement
A. AGENCY will immediately notify STATE if any equipment purchased under this Contract ceases to be
used in the manner as set forth by this Contract. In such event, AGENCY further agrees to either give
credit to the project cost or to another active highway safety project for the residual value of such
equipment in an amount to be determined by STATE or to transfer or othervvise dispose of such
equipment as directed by STATE.
B. No equipment will be conveyed, sold, salvaged, transferred, etc., without the express written approval
of STATE, or unless otherwise provided elsewhere in this Contract.
C. AGENCY will maintain or cause to be maintained for its useful life, any equipment purchased under this
Contract.
D. AGENCY will incorporate any equipment purchased under this Contract into its inventory records.
E. AGENCY will insure any equipment purchased under this Contract for the duration of its useful life.
Self-insurance meets the requirements of this section.
IV. Travel
In-State and Out-af--State Travel
In-state and out-of--state travel claims will be reimbursed at rates provided by AGENCY'S regulations,
provided that such regulations are as restrictive as those of STATE. Where they are less restrictive, ARS
§38-624 and any checklist attached to Schedule B will apply.
All out-of-state travel must be approved in writing in advance by STATE.
V. Standard of Performance
AGENCY hereby agrees to perform all work and services herein required or set forth, and to fumish all
labor, materials, and equipment, except that labor, material, and equipment as STATE agrees to fumish
pursuant to this Contract.
7
V!. Hold Harmless Agreement
Neither party to this agreement agrees to indemnify the other party or hold harmless the other party from
liability hereunder. However, if the common law or a statute provides for either a right to indemnify and/or a
right to contribution to any party to this agreement then the right to pursue one or both of these remedies is
preserved.
VII. Non-Assignment and Sub-Contracts
This Contract. is not assignable nor may any portion of the work to be performed be sub-contracted unless
specifically agreed to in writing by STATE. No equipment purchased hereunder may be assigned or
operated by otherthan AGENCY unless agreed to in writing by STATE.
VIII. Work Products and Title to Commodities and Equipment
A. The work product and results of the project are the property, of STATE, unless otherwise specified
elsewhere in this Contract. All property, instruments, non-consumable materials, supplies, and the like,
which are furnished or paid for by STATE under the terms of this Contract, unless otherwise provided
for elsewhere in this Contract, are and remain the property of STATE and will be returned at the
completion of this project upon request of STATE. The work product and results of the project will be
furnished to STATE upon request, if no provision is otherwise made by this Contract.
B. The provisions of subparagraph A apply whether or not the project contracted for herein is completed.
IX. Copyrights and Patents
Any copyrightable materials, patentable discovery, or invention produced in the course of this project may
be claimed by STATE and a copyright or patent obtained by it at its expense. In the event STATE does not
wish to obtain such copyright or patent, AGENCY may do so, but in any event, provision will be made by
AGENCY for royalty-free, nonexclusive, nontransferable, and irrevocable licenses to be given the United
States Government and STATE and its political subdivisions to use such copyrightable material, patented
discoveries, or inventions in any manner they see fit. The STATE reserves the right to impose such other
terms and conditions upon the use of such copyrights or patents as may be deemed in the best interest of
STATE in the event AGENCY is allowed to obtain a copyright or patent.
X. "Common Rule" and OMB Circular No. A-102 (Revised)
"Common Rule" (49 CFR, Part 18): Uniform Administrafrve Requirements for Grants and Cooperative
Agreements to State and Local Governments
OMB Circular No. A-102 (Revised): Grants and Cooperative Agreements with State and Local Governments
8
The application of USDOT "Common Rule" and Circular A-102 requires that:,
AGENCY and sub-grantees will use their own procurement procedures, which reflect applicable State and
local laws and regulations, provided that the procurements conform to applicable Federal law. The most
stringent purchasing requirement at each level must be met.
The Arizona Procurement Code (ARS, §41-2501, et. seq.) and promulgated rules (A.A.C. Title 2, Chapter 7)
are a part of this Contract as if fully set forth herein and AGENCY agrees to fully comply with these
requirements for any procurement using grant monies from this Contract.
XI. Equal Opportunity
A. Pursuant to the requirements of the Federal-Aid Highway Act of 1968 (U.S.C. §103 et. seq.), AGENCY,
as a condition to receiving approval of this Contract submitted under the Highway Safety Act of 1966,
as amended, hereby gives its assurance that employment in connection with the subject Highway
Safety Project will be provided without regard to race, color, creed, sex, or national origin, and that any
contract it enters into with any private agency pursuant hereto will include provisions in compliance with
this paragraph (XI).
As a condition of receiving approval of this Contract, AGENCY will be subject to and will comply with
Title VI of the Civil Rights Act of 1964 and all applicable requirements of the Department of Commerce
regulations as adopted by the USDOT, providing that no person in the United States shall on the
ground of race, color, creed, sex, or national origin be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under the subject Highway Safety Projec#.
B. If AGENCY fails or refuses to comply with its undertaking asset forth in these provisions, STATE or the
USDOT may take any or all of the following actions.
1. Cancel, terminate, or suspend, in whole or in part, the agreement, contract, or other arrangement
with respect to which the failure or refusal occurred; and
2. Refrain from extending any further Federal financial assistance to AGENCY under the Highway
Safety Program with respect to which the failure or refusal occurred until satisfactory assurance of
future compliance has been received from AGENCY.
C. Pursuant to the requirement of Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §794),
AGENCY must operate this Highway Safety Project so that if is accessible and otherwise non-
discriminatory to handicapped persons.
XII. Executive Order 99.4
It is mutually agreed that AGENCY will comply with the terms and conditions of Executive Order 99-4, Non-
Discrimination in Employment by Government Contractors and Subcontractors. Executive Order 99-4 is
located in Part II of tl~ Project Director's Manual.
9
XIII. Application of Hatch Act
AGENCY will notify all of its employees whose principal employment is in connection with any highway
safety project, financed in whole or in part by loans or grants under the Highway Safety Act of 1966, as
amended, of the provisions of the Hatch Act (5 U.S.C. §7321 et. seq.).
XIV. Minority Business Enterprises (MBE) Policy and Obligation
A. Policy: It is the policy of the USDOT that minority business enterprises as defined in 49 CFR, Part 23,
will have the maximum opportunity to participate in the performance of contracts financed in whole or in
part with Federal funds under this Contract. Consequently, the minority business enterprises
requirements of 49 CFR, Part 23 apply to this Contract.
B. Obligation: The recipient or its contractor agrees to ensure that minority business enterprises as
defined in 49 CFR, Part 23 have the subcontracts financed in whole or in part with Federal funds
provided under this Contract. In this regard, all recipients or contractors will take all necessary and
reasonable steps in accordance with 49 CFR, Part 23 to ensure that minori#y business enterprises have
the maximum opportunity to compete for and perform contracts. Recipients and their contractors will
not discriminate on the basis of race, color, creed, sex, or national origin in the award and performance
of USDOT-assigned contracts.
XV. Arbitration Clause, ARS §12.1518
Pursuant to ARS §12-1518, the parties agree to use arbitration, after exhausting applicable administrative
reviews, to resolve disputes arising out of this Contract where the provisions of mandatory arbitration apply.
XVI. Inspection and Audit, ARS §35.214
Pursuant to ARS §35-214, all books, accounts, reports, files, and other records relating to this Contract will
be subject at all reasonable times to inspection and audit by STATE for five (5) years after completion of this
Contract. The records will be produced at the Governor's Office of Highway Safety.
XVII. Appropriation of Funds by U.S. Congress
It is agreed that iri no event will this Contract be binding on any party hereto unless and until such time as
funds are appropriated and authorized by the U.S. Congress and specifically allocated to the project
submitted herein and then only for the fiscal year for which such allocation is made. In the event no funds
are appropriated by the U.S. Congress or no funds are allocated for the project proposed herein for
subsequent fiscal years, this Contract will be null and void, except as to that portion for which funds have
then been appropriated or allocated to this project, and no right of action or damages will accrue to the
benefit of the parties hereto as to that portion of the Contract or project that may so become null and void.
XVIII. Continuation of Highway Safety Program
It is the intention of AGENCY to continue the Highway Safety Program identified in this Contract once
Federal funding is completed. This intended continuation will be based upon cost effectiveness and an
evaluation by AGENCY of the program's impact on highway safety.
XIX. E-Verify
Both Parties acknowledge that immigration laws require them to register and participate with the E-Verify
program (employment verification program administered by the United States Department of Homeland
Security and the Social Security Administration or any successor program) as they both employ one or more
10
employees in this state. Both Parties warrant that they have registered with and participate with E-Verify. If
either Party later determines that the other non-compliant Party has not complied with E-Verify, it will notify
the non-compliant. Party by certified mail of the determination and of the right to appeal the determination.
XX. Sudan and Iran
Pursuant to ARS § 35-391.06 and 35.393.06, both of the Parties hereby warrant, and represent that they do
not have, and its subcontractors do not have, and during the term hereof will not have a scrutinized
business operation in either Sudan or Iran.
XXI. Termination and Abandonment
A. The STATE and AGENCY hereby agree to the full performance of the covenants contained herein,
except that STATE reserves the right, at its discretion, to terminate or abandon any portion of the
project for which services have not been already performed by AGENCY.
B. In the event STATE abandons the services or any part of the services as herein provided, STATE will
notify AGENCY in writing and. within twenty-four (24) hours after receiving such notice, AGENCY will
discontinue advancing the work under this Contract and proceed to close said operations under the
Contract.
C. The appraisal value of work performed by AGENCY to the date of such termination or abandonment
shall be made by STATE on a basis equitable to STATE and AGENCY and a final reimbursement
made to AGENCY on the basis of costs incurred. Upon termination or abandonment, AGENCY will
deliver to STATE all documents, completely or partially completed, together with all unused materials
supplied by STATE.
D. AGENCY may terminate or abandon this Contract upon thirty (30) days written notice to STATE,
provided there is subsequent concurrence by STATE. Termination or abandonment by AGENCY will
provide that costs can be incurred against the project up to and including sixty (60) days after notice is
given to STATE.
E. Any equipment or commodities which have been purchased as a part of this Contrac# and which have
not been consumed or reached the end of its useful life will be returned to STATE upon its written
request.
XXII. Cancellation Statute
All parties are hereby put on notice that this Contract is subject to cancellation pursuant to ARS §38-511,
the provisions of which are stated below.
In accordance with ARS §38-511, this Contract may be cancelled without penalty or further obligation if any
person significantly involved in initiating, negotiating, securing, drafting, or creating the Contract on behalf of
the STATE, its political subdivisions or any department or agency of either, is at anytime while the Contract
or any extension of the Contract is in effect, an employee of any other party to the Contract in any capacity
or a consultant to any other party of the Contract with respect to the subject matter or the Contract.
The cancellation shall be effective when written notice from the Governor or chief executive officer or
governing body of the political subdivision is received by all other parties to the Contract unless the notice
specifies a later time.
11
REIMBURSEMENT INSTRUCTIONS
1. Agency Official authorized by Project Director to certify and sign
Reports of Cosfs Incurred (RCIs):
Name: T. VanHook
Title: _ Community Development Director
Telephone Number: 520.382.1909 Fax Number: 520.382.1901
E-mail Address: tvanhookCa~marana.c;om
2. Agency's Fiscal Confact:
Name: Erik Montaaue
Title: Finance Director
Telephone Number: 520.382.1900 Fax Number: 520.382.1902
E-mail Address: emontague(a~marana.com
Federal Identification Number: 86-0331775
3. REIMBURSEMENT INFORMATION:
Warrant/Check to be made payable to:
Town of Marana
Warrant/Check to be mailed to:
Town of Marana
(Agency)
11555 W. Civic Center Drive
(Address)
Marana. AZ 85653
(City, State, Zip Code)
AGREEMENT OF UNDERSTANDING AND CERTIFICATION OF COMPLIANCE
Accep#ance of Condition
It is understood and agreed by the undersigned that a grant received as a result of this Contract is subject
the Highway Safety Act of 1966, as amended (23 U.S.C.A. §§401-404), ARS §28-602, and all
administrative regulations governing grants established by the USDOT and STATE. It is expressly agreed
that this Highway Safety Project constitutes an official part of the STATE's Highway Safety Program and
that AGENCY will meet the requirements as set forth in Schedules A, B, and C and the accompanying
Project Director's Manual, which are incorporated herein and made a part of this Contract. All State and
Federal Statutes, Rules, Regulations, and Circulars referenced in this Contract are a part of this document
as if fully set forth herein. It is also agreed that no work will be performed nor any obligation incurred until
AGENCY is notified in writing that this project has been approved by the Governor's Highway Safety
Representative.
Certificate of Compliance
This is to certify that AGENCY will comply with all of the State and Federal Statutes, Rules and
Regulations identified in this Contract.
Certification of Non-Duplication of Grant Funds Expenditure
This is to certify that AGENCY has no ongoing nor completed projects under contract wi#h other Federal
fund sources which duplicate or overlap any work contemplated or described in this Contract. It is further
certified that any pending or proposed request for other Federal grant funds which would duplicate or
overlap work described in the Contract will be revised to exclude any such duplication of grant fund
expenditures. It is understood that any such duplication of Federal funds expenditures subsequently
determined by audit will be subject to recovery by STATE.
Single Audit Act
If your political subdivision has had an independent audit meeting the requirements of the Single Audit Act
of 1984, (31 U.S.C.A. §7501 et. seq.), please forward a copy to GOHS, Attention: Fiscal Services Officer,
within thirty (30) days of the effective date of this Contract. If such audit has not been performed, please
advise when it is being scheduled.
Lobbying Restrictions
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
13
B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned will complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
C. The undersigned will require that the language of this certification be included in the award documents
for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all sub-recipients will certify and disclose accordingly.
D. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31 USC §1352. Any person who fails to file the required
certification will be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Signature of Project Director:
Signature ofAuthorized Officfa/ of
Governmental Unit:
Terry Tometich, Chief
n of Marana
_tl_~~o~.toe4t ~-JB~K-~Coeo
Date Telephone
Gilbert Davidson. Manager
Town of Marana
! "t`1~~~
~~ J3/o~
Date Telephone
14
AUTHORITY & FUNDS
1. This Pniject is authorized by 23 U.S.C. §402, and regulations promulgated thereunder, more particularly Volume
102, and if State funds are involved, this project is authorized by ARS § 28-602.
The funds authorized for this Project have been appropriated and budgeted by the U.S. Department of
Transportation. The expenses are reimbursable under Arizona's Highway Safety Plan Program Area 402-PT,
Task 68 as approved for by the National Highway Traffic Safety Administration.
2. A. EFFECTIVE DATE: B. FEDERAL FUNDS:
Authorization to Proceed Date 35 00. 0
3. AGREEMENT AND AUTHORIZATION TO PROCEED
by State Official rasp sible to Governor for the
administration of th S to Highway Safety Agency
Alberto Gutter, ct
Governor's Office of Highway Safety
Governor's Highway Safety Representative
~~ '~'t~~
Approval Date
15
GOVERNOR'S OFFICE OF HIGHWAY SAFETY (GOHS)
Report of Costs Incurred (RCII
Please refer to the back of this form for completion guidelines and documentation requirements..
Grantee Name:
Grantee remit to address RCI (Claim) No.
Contact email:
Federal ID No.: ;ime Period Covered:
GOHS Contract No.: - Cotal Grant Amount:
L(:'a1F(~f)I~l'/Tk'1'E-'< ~c~r7rttrn-rci~l~lrn
1~~YrIVn]TCi[2Fti.,, llzl.~°r~utici,~r~cn:
k`,1~'.E\UI'1~I1tLC ro5°~r
~.~I'L~!R'i)I['[JR15 ~ ~ `r%a1~~r131~f,cFT
;F.~~iC)L1VC:" > ,r~~N~~:~~ra,~~vT:
r. ,Il)a~lr~iALn<, ._
Personnel Services $ _ $ _
Employee Related
Expenses
$ _
$ _
Professional & Outside
Services
$ _
$ _
Travel In-State $ _ $ _
Travel Out-of-State $ _ $ _
Materials & Supplies $ _ $ _
Other Expenses $ - $
Capital Outlay
Equipment
$ _
$ _
TOTALS g _ $ - ~ _ $ _ $0.00...
The undersigned hereby certify that the listed materials and/or services have been received, that the costs are
true and valid, and that proper documentation for receipt and payment is attached.
Stgnatpi•e of Pregarer Printed Name Date Telephone No.
Fax No.
Contact Email:
Project Director/Authorized Agency Official Printed Name Date
„ ~- nUNO~'~u~R1TE~$ELCI~~r_=F(IRCt~TIS~USE-~nNi~'CR;RIT'ELELOa'-f~OTt~~C.OTi~~Tr~}: "~ _
Administrative Assistant Amount Paid
Project Coordinator Program Area(s)
Fiscal Manager Task Number(s)
For reimbursement, submit this completed and properly signed form along with supporting documentation to Governor's Oj~ce of Highway Safety
(GOHS),3030 N. Central Avenue, Suite 1550, Phoenix, AZ, 85012. Questions should be directed to GOHS at (602) 255-3216.
Rev Mar 2002
GOVERNOR'S OFFICE OF HIGHWAY SAFETY (DOHS)
Report of Costs Incurred (RCI)
Plet~se refer to the back of thrs form for completion guidelines and documentation requiremeszts.
Grantee Name:
Grantee remit to address RCI (Claim) No.
Contact email:
Federal ID No.: 'ime Period Covered:
GOHS Contract No.: Cotal Grant Amount:
(t1a~t'OI2~'/T}PC C'UI2I2E,F41 C_'Ts:4IM11)`
<T.\Fl;Nlll"11~a7t1S%s_ J'7tEL'l()Lti (i,11M1iF,n
t'til'.ENlllThltlS` 7'(>`7~17 x
1'11#.NUiT17HLti C:1tftiN] R111~(F f
~ ~1h701i~'i','''~r < ~21N1 .~t~7~~~'~5i;
1>._~Ij~AI41iy111(. ;_
Personnel Services $ - $ -
Employee Related
Expenses
$ _
$ _
Professional & Outside
Services
$ _
$ _
Travel In-State $ - $ -
Travel Out-of-State $ $ -
Materials & Supplies $ _ $ _
Other Expenses $ $ -
Capital Outlay
Equipment
$ -
$ -
TOTALS $ _ $ $ $ $0.00
The undersigned hereby certify that the listed materials andlor services have been received, that the costs are
true and valid, and that proper documentation for receipt and payment is attached.
ignature of Preparer Pripted Name Date Telephone No.
Fax No.
Contact Email:
Project Director! Authorized Agency OfficiTl Printed Name Date.
U()'~1~7 .;~5T2TTT°`T3ET~(~`~T"'1'OR (~fi ~r,',` i ~U~NO I'y}Kf'1 i;'R~LOW ~ F~(~R c~tlilST7~F `-
Administrative Assistant Amount Paid
Project Coordinator Program Area(s)
Fiscal Manager Task Number(s)
For reimbursement, submit this completed and property signed form along with supporting documentation to Governor's Office of Highway Safety
(GOHS),3030 N. Central Avenue, Suite 1550, Phoenix; AZ, 85012. Questions should be directed to GOHS at (602) 255-3216.
Rev Mar 2002
GOVERNOR'S OFFICE OF HIGHWAY SAFETY (GOHS)
Report of Costs Incurred (RCI1
Please refer to the back of his form for completion guidelines and documentation: requirements.
Grantee Name:
Grantee remit to address RCI (Claim) No.
Contact email:
Federal ID No.: 'ime Period Covered:
GOHS Contract No.: Cotal Grant Amount: _
C.~'IE(,O1tY! ISPE ('l'Iilt1,1\TtiAI\11'.1)'
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Rl!.DfAL\7NG
Personnel Services $ - $ -
Employee Related
Expenses
$ -
$ -
Professional & Outside
Services
$ -
$ -
Travel In-State S - $ -
Travel Out-of-State $ - $
MateriaLc & Supplies $ - $ -
Other Expenses $ - $ -
Capital Outlay
Equipment
$ -
$ -
TOTALS $ - ~ ~ - $ _ $0.00
The undersigned hereby certify that the listed materials and/or services have been received, that the costs are
true and valid, and that proper documentation for receipt and payment is attached.
Signature of Preparer Printed Name. Date Telephone No.
Fax No.
Contact Email:
Project Director / Authorized Agency Official Printed Name: Date
IllC> RIOT ~~ZITE BEI.O~' - rOR GOBS LiSE 'D ~t31~()T'~~V~9;J.13 ]~ELt~~' = TG~IL GOHS T'J4 I - - '
Administrative Assistant Amount Paitl
Project Coordinator Program Area(s)
Fiscal Manager Task Number(s)
For reimbursement, submit this completed and properly signed form along with supporting documentation to Governor's Office of Htghway Safety
(GOHS),3030 N. Central Avenue, Suite 1 SSO, Phoenix, AZ, &501 Z. Questions should be directed to GOHS at (602) 255-3216.
Rev Mar 2002
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1 •
December 8, 2009
Terry Tometich, Chief
Marana Police Department
1155 West Civic Center Drive
Marana, Arizona 85653
Dear Chief Tometich;
Enclosed are the following documents:
PROJECT REFERENCE:
Contract Number 2010-PT-068
Speed/Traffic Enforcement Equipment
a) One (I) fully executed originals of the above-referenced Contract
b) Project Director's Manual
c) Administrative Project Checklist
d) Report of Costs Incurred (RCI) form (please make copies of RCI as necessary)
Please have your Project Administrator and Fiscal staff review and become familiar with the reporting requirements
outlined in this Contract.
You are hereby authorized to proceed under the terms of this Highway Safety Contract, effective the "Authorization to
Proceed Date " (i.e: the date of my signature on the last page of the Contract) with an obligation of $35,500.00 Federal
funds.
Sincerely,
Alberto C.
Governor's Highway Safety Representative
Enclosures
ACG:JB
3030 NORTH CENTRAL AVENUE, SUITE 1550, PHOENIX, ARIZONA 85012 TELEPHONE (602) 255-3216 F,AX (602) 255-1265
JANICE K. BREWER ALBERTO C. GUTIER
GOVERNOR DIItECrOFt
GOVERNOR'S HIGHWAY SAFETY REPRESENTATIVE
W W W.AZGOHS. GOV