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HomeMy WebLinkAbout10/20/2009 Regular Council Meeting Minutes~""""w ~ ~" REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, October 20, 2009, at or after 7:00 PM Ed Honea, Mayor Herb Kai, Vice Mayor Russell Clanagan, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 7:03 p.m. Council Member Patti Comerford was excused. All other Council Members were present. Council Member Clanagan asked for recognition of an individual who rode in a bike race this past year. Colleen passed earlier this month. Council Member Clanagan asked for Council and the community to please remember her during the moment of silence at the end of the pledge. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE Mayor Honea led the pledge of allegiance and moment of silence. APPROVAL OF AGENDA Motion to approve moved by Council Member McGorray, second by Council Member Clanagan. Motion carried unanimously 6-0. CALL TO THE PUBLIC Mayor Honea acknowledged the two boy scouts who were in attendance in order to receive their community badges. PRESENTATIONS ANNOUNCEMENTS/UPDATES PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member McGorray attended the Golden Corral Ribbon Cutting and said that it was a very community oriented restaurant. She also attended the Sports Authority at the YMCA Leadership Conference. Mayor Honea reported on the Common Ground Awards Ceremony that he, other Council Members, and several staff attended last week. He stated that the town received not one, but three awards this year and he was very proud of the work staff has done. Mayor Honea said that he was very excited for the Camino de Manana/Dove Mountain project official opening tomorrow morning. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Gilbert Davidson thanked Mayor and Council for setting the right goals for the community and allowing staff to do their jobs. He acknowledged the individual teams who worked hard to receive the awards, as well as the team who put the information together to submit for the awards. He also mentioned that the Council Executive Report was submitted as part of tonight's meeting. STAFF REPORTS GENERAL ORDER OF BUSINESS CONSENT AGENDA Council Member Clanagan asked if there would be reporting requirements for item Cl. T VanHook responded that this item was a supplemental agreement to an item brought before Council at the last meeting, as the Department of Homeland Security had some extra funds and awarded them to the town. Motion to approve moved by Council Member Post, second by Council Member McGorray. Motion carried unanimously 6-0. C 1: Resolution No. 2009-181: Relating to the Police Department; authorizing the Town Manager to execute a Subgrantee Agreement with the Arizona Department of Homeland Security for purposes of receiving funds under the 2009 Operation Stonegarden Supplemental Grant Program (T VanHook) C 2: Resolution No. 2009-182: Relating to Risk Management; authorizing the Mayor to execute a tolling agreement extension with Timothy Widger and Acacia Nursery Inc. (Frank Cassidy) C 3: Resolution No. 2009-183: Relating to Liquor Licenses; approval and recommendation to the State Liquor Board for a New No. 12 (Restaurant) liquor license submitted by Hien T. Ma on behalf of Chopstix Fine Asian Dining II located at 8225 N. Courtney Page Way, #191 (Jocelyn C. Bronson) C 4: Minutes of the October 6, 2009 regular council meeting COUNCIL ACTION A 1: Resolution No. 2009-184: Relating to Personnel; approving an amendment to the Fiscal Year 2009-2010 temporary salary schedule adopted by the Town Council on June 23, 2009; adding the title and salary range for a Regional Emergency Response Planner; and declaring an emergency (Suzanne Machain) Suzanne Machain presented this item to Council. The Town applied for and received grant money to support local efforts towards emergency disaster planning. This is a regional effort between Marana, Sahuarita, Oro Valley, Tucson and Pima County. The grant will be fund 5 full time Regional Emergency Response Planners and the Town of Marana will be receiving one of those positions. Ms. Machain stated that because this is a grant funded position it has been determined that this title should be placed in the temporary salary schedule and the appointment will be a term limited temporary appointment. A joint recruitment between all of the agencies is planned for November. Motion to approve moved by Council Member McGorray, second by Council Member Ziegler. Motion carried unanimously by roll call vote. A 2: Ordinance No. 2009.21: Relating to Annexation; annexing into the corporate limits of the Town of Marana that territory known as the Decker Drive annexation, being an area containing approximately 47 acres of land generally located at the northwest corner of Lambert Lane and Blue Bonnet Road alignments, including the adjacent rights-of--way for Camino de Marana, Decker Drive and Lambert Lane (Lisa Shafer) Lisa Shafer presented this item to Council. Ms. Shafer stated that a public hearing was held before Council on August 18, 2009. The reason for the annexation is for the Dove Mountain/Camino de Marana road extension project. Since the public hearing on August 18, the town has received signed annexation petitions and 207 waivers from the property owners, and staff recommends approval of this item. Motion to approve moved by ice Mayor Kai, second by Council Member McGorray. Motion carried unanimously 6-0. BOARDS, COMMISSIONS AND COMMITTEES ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Relating to Parks and Recreation: discussion and direction regarding the Town's opportunity to exercise a prepayment option on its state land lease for the 2400 acre Tortolita Mountain Preserve (Tom Ellis and Jennifer Christelman) Gilbert Davidson stated that a brief background and specific options would be presented at tonight's meeting. Jennifer Christelman gave a brief history and overview about the Tortolita Mountain Preserve. Erik Montague gave an overview of the financial options for the lease. He stated that a lease prepayment advantage would be savings over the life of the lease, but disadvantages included cash financing up front which would impact the town's cash flow, higher interest rate for taxable bonds, use of excise tax pledge debt capacity, the town would not own the land at the end of the lease term, and that the cost to pre-pay the lease limits funding to address alternatives. Tom Ellis gave Council short-term and long-term options. He suggested public engagement and discussion. He stated that according to the town's strategic plan, this land should be preserved. Mr. Ellis also suggested integration with other policy initiatives including the Habitat Conservation Plan, the General Plan, Parks and recreation Comprehensive Master Plan, Strategic Plan and State Land Reform. Mr. Ellis asked for direction to staff for a process for community engagement on open space preservation, community discussion on funds for open-space acquisition and Habitat Conservation Plan, exploration of legislative options for Tortolita Fan Preservation and a delta for community direction on preservation. Motion to direct staff to maintain the existing state land lease schedule for the Tortolita Preserve without exercising the prepayment option and to continue to pursue .options to identify the community's desire for permanent protection of this area moved by Council Member McGorray, second by Council Member Clanagan. Motion carried unanimously 6-0. D 2: Legislative Issues: Discussion/Direction/Action regarding all pending bills before the Legislature (Steve Huffinan) Gilbert Davidson stated that there were no additional updates at this time. Mayor Honea stated that he spoke with Vic Williams and Nancy Young Wright this week and he believes there will be special sessions in early November and January. EXECUTIVE SESSIONS Motion to go into Executive Session on items EI and E3 moved by Council Member Clanagan, second by Council Member Posz Motion carried unanimously 6-0. Council left the dais at 7:23 pm. Council returned to the dais at 8:00 pm. E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive Session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), discussion or consultation for legal advice with the Town's attorneys and discussion and to consider its position and instruct the Town Manager and staff concerning possible acquisition of certain water infrastructure and accounts and water rights and/or resources E 3: Executive Session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), discussion or consultation for legal advice with the Town's attorneys and discussion and to consider its position and instruct the Town Manager and staff concerning (1) the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008-001131, (2) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana FUTURE AGENDA ITEMS ADJOURNMENT Motion to adjourn moved by Council Member McGorray, second by Council Member Ziegler Motion carried unanimously 6-0. The meeting was adjourned at 8:16 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on October 20, 2009. I further certify that a _~~~~ ~ present. /~-~ Jocelyn .Bronson, Town Clerk ~,"