HomeMy WebLinkAbout03/07/2006 Blue Sheet MUSD Meeting Room Usage Agreement
TOWN COUNCIL
MEETING
INFORMATION
TOWN OF MARANA
MEETING DATE:
March 7, 2006
AGENDA ITEM:
1.4
TO:
MAYOR AND COUNCIL
FROM:
Frank Cassidy, Town Attorney
SUBJECT:
Resolution No. 2006-36: Relating to Town Facilities; approving and au-
thorizing the Mayor to execute an agreement allowing the Marana Uni-
fied School District Governing Board to use conference facilities at the
Marana Municipal Complex.
DISCUSSION
The Marana Unified School District (MUSD) Governing Board has approached the Town about using
conference facilities at the Marana Municipal Complex for various events. The Town's Meeting Facili-
ties Usage Policy suggests that unusual arrangements for use of Town meeting facilities be the subject of
a special agreement approved by the Council, establishing such fees and other provisions for room usage
as the Council determines appropriate for the particular circumstances,
Because of the close and cooperative historic relationship between MUSD and the Town of Marana,
Town staff believes that it is appropriate to allow the MUSD Governing Board to use various conference
facilities at the Marana Municipal Complex for the Governing Board's needs without charging MUSD a
fee. Instead, the proposed room usage agreement with MUSD presented to the Council simply provides
for reimbursement of any Town costs incurred in providing technical assistance for equipment usage and
clean-up costs incurred.
ATTACHMENT
Agreement between the Town of Marana and the Marana Unified School District governing use ofMa-
rana Conference Facilities,
RECOMMENDATION
Staff recommends approving and authorizing the Mayor to execute the room usage agreement with
MUSD,
SUGGESTED MOTION
I move to adopt Resolution No, 2006-36,
{00001813.DOC /}
FJC/cds 2/22/06
MARANA RESOLUTION NO. 2006-36
RELATING TO TOWN FACILITIES; APPROVING AND AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT ALLOWING THE MARANA UNIFIED SCHOOL DISTRICT
GOVERNING BOARD TO USE CONFERENCE F ACILITIES AT THE MARANA MUNICIPAL
COMPLEX.
WHEREAS, the Town of Maran a desires to allow the Marana Unified School District Gov-
erning Board to use conference facilities at the Marana Municipal Complex to hold various events;
and
WHEREAS, the Mayor and Council of the Town of Marana feel it is in the best interests of
the public to allow such use.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, that the agreement between the Town of Marana and the Marana Unified
School District Governing Board, attached to and incorporated by this reference in this resolution as
Exhibit A is hereby approved, and the Mayor is hereby authorized to execute it for and on behalf of
the Town of Mar ana.
IT IS FURTHER RESOLVED that the Town's Manager and staff are hereby directed and au-
thorized to undertake all other and further tasks required or beneficial to carry out the terms, obliga-
tions, and objectives of the aforementioned agreement.
PASSED, ADOPTED, and APPROVED by the Mayor and Council ofthe Town of Maran a,
Arizona, this 7th day of March, 2006.
Mayor Ed Honea
ATTEST:
Jocelyn C. Bronson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
{0000/8UDGe /}
FJC.'cds 2/22/06
~~
lYIARANA
~/ 1 "-
TOWN OF MARANA
AGREEMENT BETWEEN THE TOWN OF MARANA
AND THE MARANA UNIFIED SCHOOL DISTRICT
FOR THE USE OF MARANA CONFERENCE FACILITIES
The Town of Marana (the "Town") hereby grants use of the Town's Council Chambers, Conference
Center, and other meeting facilities at the Marana Municipal Complex to the Marana Unified School
District Governing Board ("MUSD") to hold various events at no charge to MUSD after confirmation
of availability with and scheduling by the office of the Town Manager. This agreement shall continue
in force and effect unless and until it is terminated by the Town of Marana upon thirty days written no-
tice to MUSD.
MUSD will be responsible for cleanup after any event. Damage to the walls, furniture repair or clean-
ing, and removal of carpet stains which may require the entire room to be cleaned will be billed to
MUSD at contractor cost.
If MUSD needs technical assistance with the audio/visual or other equipment from Town personnel,
MUSD shall pay the Town's standard rates for that assistance as set forth in the Town's Meeting Fa-
cilities Usage Policy as it may be amended from time to time.
MUSD acknowledges that it has received a current copy of the Town's Meeting Facilities Usage Pol-
icy and agrees that it shall comply with and enforce the rules of conduct as set forth in that Policy.
MUSD shall release, hold harmless and indemnify the Town and its officers, employees and agents
from and against any and all losses, liability, claims, actions, suits or damages (including but not lim-
ited to, personal injury damages, including death, or property damages) which arise, result, or are oth-
erwise attributable to MUSD's negligent acts or omissions in connection with its use of the Town's
facilities.
TOWN OF MARANA
MARANA UNIFIED SCHOOL DISTRICT
Ed Honea, Mayor
Date:
Bill Kuhn, Governing Board President
Date:
ATTEST:
ATTEST:
Jocelyn C, Bronson, Town Clerk
Clerk of the Governing Board
ApPROVED AS TO FORM:
Frank Cassidy, Town Attorney
{00001769.DOC / 3}