HomeMy WebLinkAbout12/20/2005 Blue Sheet Personnel Policies Restriction on Children and Non-Employees in the Workplace
TOWN COUNCIL
MEETING
INFORMATION
TOWN OF MARANA
MEETING DATE: December 20, 2005
AGENDA ITEM: I. 5
TO: MAYOR AND COUNCIL
FROM: Regina Fleming, Human Resources Director
AGENDA TITLE: Resolution No. 2005-155: Relating to Personnel; approving and
adopting amendments to the Town's Personnel Policies Manual,
revising Policy Section 1-2 by adding Section 1-2-10, "Restriction
on Children and Non-Employees in the Workplace."
DISCUSSION
This item was presented to Council for introduction at the December 6, 2005 meeting. The
following is a reiteration of the amendment to the Personnel Policy relative to the restriction of
children and non-employees in the workplace.
To provide a professional, quality, and productive workplace, it is recommended that there be a
restriction on children and non-employees in the workplace. The Town recognizes that family
responsibilities impinge on all aspects of an individual's life and that family responsibilities can
affect staff. However, under the Occupational Safety and Health Action (1984), the Town must
provide premises that are as safe as is practicable for both employees and non-employees.
Accordingly, Section 1-2-10 of the Personnel Policies has been amended to restrict the time and
circumstances that children and non-employees can visit an employee in the workplace.
ATTACHMENTS
Proposed amendment to the Personnel Policy relative to restrictions of children and non-
employees in the workplace.
RECOMMENDATION
Staff recommends Council adoption of Personnel Policy 1-2-10.
SUGGESTED MOTION
I move to approve Resolution No. 2005-155.
MARANA RESOLUTION NO. 2005-155
RELATING TO PERSONNEL; APPROVING AND ADOPTING AMENDMENTS TO THE
TOWN'S PERSONNEL POLICIES MANUAL, REVISING POLICY SECTION 1-2 BY
ADDING SECTION 1-2-10, "RESTRICTION ON CHILDREN AND NON-EMPLOYEES IN
THE WORKPLACE."
WHEREAS, town staff has presented proposed amendments to the town's Personnel
Policies Manual; and
WHEREAS, the proposed amendments were presented to the Town Council at its
December 6, 2005 meeting; and
WHEREAS, the Council finds that adoption of the amendments to the town's Personnel
Policies Manual is in the best interests of the town and its employees.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, as follows:
Section 1. Policy 1-2 of the town's Personnel Policies Manual, entitled "Code of
Conduct," is hereby amended by adding Section 1-2-10 as set forth on Exhibit A attached to this
resolution.
IT IS FURTHER RESOLVED that the town's manager and staff are hereby directed and
authorized to undertake all other and further tasks required or beneficial to carry out the terms,
obligations, and objectives of the aforementioned amendments.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 20th day of December, 2005.
ATTEST:
Mayor Ed Honea
APPROVED AS TO FORM:
Jocelyn C. Bronson, Town Clerk
Frank Cassidy, Town Attorney
{00001224.DOC I}
FJC/cds 8/29/05
r:-I--~ CHAPTER 1
MARAN A GENERAL EMPLOYMENT RIGHTS AND
~/ 1" RESPONSIBiliTIES
TOWN OF.MAllANA
Section 1-2-8 Use of Public Property
A. No employee of the Town shall request, use or permit the use of Town-owned vehicles,
clothing, equipment, materials, or other property for unauthorized personal convenience,
for profit, for private use, or as part of secondary employment. Use of such Town
property is to be restricted to such services as are available to the Town generally and
for the conduct of official Town business.
B. Authorized personal uses include taking a Town vehicle to lunch when going to and from
meetings on workdays as needed, use of a Town copy machine at cost, stopping to run
personal errands when in a Town vehicle when the destination point is in conjunction
with official or authorized business, and other nominal personal uses as permitted by the
Town Manager on a case-by-case basis.
Section 1-2-9 Investigation by Outside Agency
Complaints or allegations that may be criminal in nature may be referred to an appropriate
outside agency for investigation.
Section 1-2-10 Restriction on Children and Non-Employees in the Workplace
A. So long as a professional ambiance is maintained and the productivity and safety of the
employee, nearby co-workers, the visitor or the public is not compromised, a child or
non-employee of the Town is permitted to accompany or visit an employee in the
workplace only in the following circumstances:
1. Friend or family member visits totaling thirty (30) minutes or less per pay period.
2. An unexpected emergency when a minor child or legal ward of an employee has no
other available reasonably safe alternative than to stay with the employee, provided
that the child shall in any event remain in the workplace for not more than four (4)
hours.
3. Occasional Town-sanctioned activities, such as bring your child to work day.
B. An employee shall not permit children and non-employees to use Town computers and
any and all other equipment.
1 - 13
Revised: May 18. 1 ~99
Section 1-2-10 added October 15. 2005