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Home My WebLink About06/07/2005 Blur Sheet IGA Renewal for Counter Narcotics Alliance TOWN COUNCIL MEETING INFORMATION TOWN OF MARAN A MEETING DATE: June 7, 2005 AGENDA ITEM: X. A. 3 TO: MAYOR AND COUNCIL FROM: Richard Vidaurri, Chief of Police SUBJECT: Resolution No. 2005-62: Relating to the Police Department; authorizing the renewal of an intergovernmental agreement between Pima County and the Town of Marana Police Department to fund the employee costs associated with one Marana officer assigned to the Counter Narcotics Alliance. DISCUSSION This intergovernmental agreement is a renewal of a current intergovernmental agreement with Pima County. This agreement establishes certain guidelines for the disbursement of funds from the federal grant that reimburses the Town employee costs associated with one of the Marana police officers assigned to the Counter Narcotics Alliance (CNA fonnerly MANTIS). The Office of National Drug Control Policy has awarded funds to the Pima County Sheriffs Department to be allocated to member agencies of the Arizona Southwest Border High Intensity Drug Trafficking Area (HIDT A) Program. The Town of Marana will receive $46,965 for personnel costs related to one of the officer positions assigned to CNA. The Sheriffs Department is the administrator of the grant funds. The Marana police department has two officers assigned to CNA. Funding for the second position is through a separate grant administered by the City of Tucson. RECOMMENDATION Staff recommends approval of the intergovernmental agreement between Pima County and the Town of Marana Police Department regarding the reimbursement of employee costs related to participation in the Counter Narcotics Alliance, a member agency of the Arizona Southwest Border High Intensity Drug Trafficking Area program. ATTACHMENT Intergovernmental agreement between Pima County and member agencies of the High Intensity Drug Trafficking Area Program Drug Grant Agreement (HIDT A XV). SUGGESTED MOTION I move to approve Resolution No. 2005-62. {00000838.DOC /} FJC/cds 5/26/05 MARAN A RESOLUTION NO. 2005-62 RELATING TO THE POLICE DEPARTMENT; AUTHORIZING THE RENEWAL OF AN IN- TERGOVERNMENT AL AGREEMENT BETWEEN PIMA COUNTY AND THE TOWN OF MARAN A POLICE DEPARTMENT TO FUND THE EMPLOYEE COSTS ASSOCIATED WITH ONE MARANA OFFICER ASSIGNED TO THE COUNTER NARCOTICS ALLIANCE. WHEREAS, the Town of Marana and Pima County desire to establish certain guidelines for the disbursement of funds from the Federal grant that reimburses the Town employee costs associ- ated with the above-stated program; and WHEREAS, the Mayor and Council ofthe Town of Marana feel it is in the best interests of the public to enter into this agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, that the intergovernmental agreement between the Town of Marana and Pima County, attached to and incorporated by this reference in this resolution as Exhibit A is hereby approved, and the Police Chief is hereby authorized to execute it for and on behalf of the Town of Marana. IT IS FURTHER RESOLVED that the Town's Manager and staff are hereby directed and au- thorized to undertake all other and further tasks required or beneficial to carry out the tenns, obliga- tions, and objectives ofthe aforementioned intergovernmental agreement. PASSED, ADOPTED, and APPROVED by the Mayor and Council of the Town of Maran a, Arizona, this 7th day of June, 2005. Mayor Ed Honea ATTEST: Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney {OOOOO 759. DOC / FJC:eds 5/26/05 Raymond L. Vinsik Director Arizona Attorney General Arizona National Guant Department 01 Public Safety Draa Enforcement Admlnlatration FederalBueau 01 Inveatlption Joint Tall: Force Six Maricopa County Sherifl'a OfBce Phoenix Police Department Pima County Sherifl'a Department Southwest Border Alliance Tuœon Police Department u.S. Attorney U.S. Border Patrol u.S. Cuatoma Service u p II II Ii I I i , Arizona High Intensity Drug Trafficking Area 1750 East Benson Highway, Tucson, Arizona 85714-1758 (520)746-4400 FAX: (520) 746-440214405 April 18, 2005 Chief Richard Vidaurri Marana Police Department 13291 North Lon Adams Road Marana, AZ 85653 Dear Chief Vidaurri, Enclosed is the HIDT A XV Intergovernmental Agreement and the budgets for the various initiatives. Please check and make sure that I have the correct address and contact person on the Agreement; if any changes are made to the Agreement please initial the changes. d ~ ; ",: '1 n ~ $ ~ .~ ~ ~ i i L U I ~ ~ ; :f'b n ¡ ~ til H n In order to process this Agreement through the Pima County system I must have three sie:ned orie:inals, please make as many copies as you deem necessary, and make sure that your accounting staff have a copy of the budget. After the Agreement has been signed by your Agency send three sie:ned orie:inals to me and after the Pima County signatures are added I will return one fully executed copy to you. At the time you return the originals to me I would appreciate your giving me the current phone number for the contact person. If you have any questions please call me at (520) 741-4718 or jhumphri@pimasheriff.net. Sincerely '. Jane Humphries HIDT A Financial Assistant Marana Police Department ARIZONA ALLIANCE PLANNING COMMITTEE (AAPC) HIDT A EXECUTIVE BOARD INTERGOVERNMENTAL AGREEMENT BETWEEN PIMA COUNTY AND MEMBER AGENCIES OF THE HIGH INTENSITY DRUG TRAFFICKING AREA PROGRAM DRUG GRANT AGREEMENT (HIDT A XV) Whereas, the office of National Drug Control Policy (ONDCP) has awarded $10,104,040 to the Pima County Sheriff s Department, a department of Pima County, a corporate and body politic of the State of Arizona. Whereas, the grant money is to be allocated to member agencies of the Arizona Southwest Border HIDT A Program to be spent in accordance with (ONDCP) guidelines. Whereas, the PIMA COUNTY SHERIFF'S DEPARTMENT (hereinafter referred to as PCSD), a member of the HIDT A Program, is willing to act as the administrator of the grant funds. This agreement is made by and between PIMA COUNTY through the PCSD, and the Marana Police Department, hereinafter referred to as the GRANTEE. PIMA COUNTY is authorized to enter this agreement pursuant to A.R.S 11-201, 11-251 and 11-951 through 11-954. Now, THEREFORE, it is agreed between the parties as follows: GRANTEE: Any State or Local agency in the State of Arizona who is a recipient of HIDT A 2005 Grants. BOARD: Defined as the Members of the Arizona HIDT A Executive Committee and its Executive staff defined as the Arizona Alliance Planning Committee. The day-to-day compliance and review of HIDT A initiatives within the State of Arizona will be carried out by the staff of the Arizona Alliance Planning Committee (AAPC) at the direction of the Arizona HIDT A Executive Committee (AHEC). ADMINISTRATOR: The accounting section of the Pima County Sheriffs Department will handle the processing of vouchers for payment or reimbursement to the GRANTEES. 1. This agreement is effective October 1, 2004 and will terminate on September 30, 2006. Expenditures made on or after October 1, 2004 are eligible for reimbursement. This HIDT A Program grant expires at the end of the agreement period, unless prior written approval for an extension has been obtained from the Administrator/PCSD. This decision will be made by the PCSD after consultation with the BOARD. Any extensions will be contingent upon approval by cognizant federal authorities of an extension of the HIDTA grant award number I5PSAP549 between the Office of National Drug Control Policy (ONDCP) and PCSD. The GRANTEE agrees to return any unexpended funds to the BOARD within 60 days of the expiration of this grant. 2. The GRANTEE agrees that HIDT A Program grant funds shall be used to support and enhance activities intended to deter, investigate, and/or prosecute drug offenders. Grant funds will not be used to supplant State and/or local funds that would otherwise be made available for such purposes. 3. The GRANTEE shall operate in a manner consistent with, and in compliance with, the provisions and stipulations of the approved HIDT A Program grant and this agreement. If the Administrator/PCSD finds non-compliance, the GRANTEE will receive a formal written notice, which identifies the area of non-compliance and the appropriate corrective action to be taken. If the GRANTEE does not respond within thirty calendar days to this notice, and does not provide sufficient information concerning the steps which are being taken to correct the problem, the Administrator/PCSD may suspend funding or permanently terminate the agreement or revoke the grant. Any deviations or failure to comply with the purpose and/or conditions of this agreement without the permission from the Administrator/PCSD may constitute sufficient reason for the PCSD to terminate the agreement and revoke the grant. It will also require the return of all unspent funds, require an audit of expended funds be performed at GRANTEE'S expense, and require the return of any previously expended funds which are deemed to have been spent in violation of the purposes and conditions of the grant. 4. The approved program budget is shown below. The GRANTEE may make budget adjustments of up to ten percent of the total budget of the grantee in any approved initiative after notification in writing to the staff of the Arizona Alliance Planning Committee and the Administrator/PCSD and after receiving the signature approval from the Arizona HIDT A Director. Adjustments or reprogramming in excess of ten percent of the grantee's budget in an initiative or any reprogramming between initiatives and or agencies; in any amount, require the approval of the BOARD, the Southwest Border HIDT A Coordinator, and the Office of National Drug Control Policy. Request for budget adjustments or reprogramming must be submitted in writing to the AAPC. Approved program budgets for the Marana Police Department in HIDT A 2005 initiatives: Counter Narcotics Alliance (CNA) $46,965 Total: $46,965 5. The GRANTEE agrees to comply with the financial and administrative requirements set forth in Financial Management of HIDT A Funds, Version 2. 6. The GRANTEE agrees that it will provide accounting, auditing, and monitoring procedures to safeguard HIDT A Program grant funds and keep such records to assure proper fiscal controls, management, and the efficient disbursement of HIDT A Program grant funds. Disbursement of HIDT A Program grant funds to the GRANTEE can be on a reimbursement or advance basis. Reimbursement requests should be made on a monthly basis to the Pima County Sheriffs Department Finance Unit. Requests for reimbursement must include a detailed listing of expenditures summarized by budget category. The request must contain receipts for equipment purchases which exceed $1,000.00 in cost. Supporting documentation for all expenditures will be kept available by the GRANTEE for audit and review purposes for a period of 3 years (Ref. HIDT A Financial & Administrative Guidelines, Volume 2, J-31). Advances for expenditures may be requested to be made within a thirty-day period. The request must be signed by an authorized representative of the GRANTEE. 7. Prior to the expenditure of confidential funds, an authorized agent of the GRANTEE shall sign a certification indicating that he or she has read, understands, and agrees to abide by all of the conditions pertaining to confidential fund expenditures as set forth in Financial Management of HIDT A funds, Appendix F. 8. The GRANTEE agrees to submit periodic financial and performance reports to the BOARD, on forms provided by the BOARD, documenting the activities supported by the HIDT A Program grant funds and providing an assessment of the impact of those activities on drug trafficking. The reports shall be submitted at specific timetables to be determined by the BOARD and the Office of National Drug Control Policy. 9. Budget item submissions for equipment and other contract items are accepted as best estimate only and are not deemed approved at that price. The GRANTEE is required to assure such items are not duplicative or excessive, and should make market survey and obtain the best price available. The GRANTEE shall follow the same procurement policies and procedures that it uses for obtaining non-federal funds. The GRANTEE will comply with all applicable procurement laws. 10. Equipment acquired under this grant program must be used by the GRANTEE in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program, the equipment may be used in other activities supported by the Office of National Drug Control Policy (ONDCP). The GRANTEE may dispose of the original equipment when no longer needed or supported by the ONDCP. Items with a current per-unit fair market value of less than $5,000.00 may be retained or sold and the ONDCP shall have a right to an amount as stated in the Financial and Administrative Guide for Grants (OJPM7100.0D). 11. This agreement may be modified only by a written amendment signed by persons duly authorized to enter into agreements on behalf of the PCSD and GRANTEE. Any notice given pursuant to this agreement shall be in writing and shall be considered to have been given when actually received by the following addresses or their agents or employees. a. If to the PCSD PIMA COUNTY SHERIFF'S DEPARTMENT 1750 East Benson Highway Tucson, Arizona 85714 Attn: Betty Cohen HIDT A Accounting Officer b. If the GRANTEE. Marana Police Department 1-3291 NVlthLuuAdmnsR-öad Ilss5' L.J. c..t"vìc... ~ "}::)e,) ßlh¡.g, Marana, AZ 85653 4/ Attn: Chief Richard Vidaurri 'If 12. The GRANTEE agrees that in the event that a Federal or State court, or Federal or State administrative agency, after a due process hearing, makes a finding of discrimination on the grounds of race, color, religion, national origin, sex, age, or handicap against the GRANTEE regarding the program or activities supported by the HIDT A Program grant, the GRANTEE will forward a copy of such findings to the PCSD and the BOARD. 13. The GRANTEE acknowledges that it is acting independently and that it retains sole responsibility for payment of salary of any of its employees including any hired with grant funds. Grantee agrees that it is solely responsible for the payment of all federal, state, and local taxes associated with compensation pursuant to this agreement. Grantee also agrees that it is solely responsible for worker's compensation and any other benefits due to its employees. 14. Each party (as indemnitor) agrees to indemnify, defend and hold harmless the other party (as indemnitee) from and against any and all claims, losses liability, eosts or cxptmscs (including reasonable attorney's fees) arising out of the bodily injury of any person (including death) or property damage, but only to the extent that such claims are caused by the act, omission, negligence, misconduct, or other fault of the indemnitor, its officers, agents, employees or volunteers. 15. Grantee agrees to maintain insurance pursuant to Arizona Law. 16. "COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT. Grantee shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 USC 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36." 17. This contract is subject to the provisions of A.R.S #38-511 which provides in pertinent part:" The state, its political subdivisions or any department of either may, within three years after its execution, cancel any contract, without penalty or further obligation, made by the state, its political subdivision, or any of the departments or agencies of either if any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the state, its political subdivisions or any of the departments or agencies of either is, at any time, while the contract or any extension of the contract is in effect, an employee or agent of any other party to the contract with respect to the subject matter ofthe contract. 18. All parties agree to comply with all applicable nondiscrimination requirements of ARS #41-1463, all applicable State and Federal civil rights laws, and Executive Order 99-4. 19. GRANTEE agrees to support and cooperate, to the extent possible, the missions, goals and objectives of the Arizona HIDTA Intelligence and Operations Support Center and the annual policy guidance for the High Intensity Drug Trafficking Area Program. THE SPACE BELOW IS LEFT BLANK INTENTIONALLY IN WITNESS WHEREOF, the parties have made and executed this agreement the day and year first written: FOR THE GRANTEE: Approved as to form and as to authority granted by law (For the GRANTEE) Statutory or other legal authority to enter into this agreement: (grantee) FOR THE GRANTOR: For the Pima County Sheriff's Department: Approved as to form and as to authority granted by law Deputy County Attorney, Pima County For the Pima County Board of Supervisors Chairperson Attest: Clerk of the Board A 03.04r05 09:04 PM Server: HTTP://FrN'WEB.Iüa.net User: andradem AppSet:HIDTA AppIIœtion: GRANTMANAGEMENT FY 2005 - SWB Arizona HIDT A Approved Budget· Pima County Sheriff's Department (15PSAP549Z) Initiative - Pima Cnt)fTucson Metro Counter Narc Alliance (CNA) Resource Recipient - Marana Police Department Personnel Position # Positions Subtotal Total Personnel Administrative staff Analyst - Criminal Analyst - Intelligence Analyst - Program Attorney Coordinator Counselor Director Director - Deputy Director -Investigative Support Center Director - Demand Reduction Financial Manager Financial staff Information Technology Manager Information Technology staff Investigative - Law Enforcement Officer 1.00 37,572 Investigative - support Paralegal & support Specialist Therapist Training Coordinator - Training staff 2004 Reprogram Adjustment - Personnel Total Personnel 37,572 Fringe Benefits Name/Position Subtotal Total Beneflta Administrative staff Analyst - Criminal Analyst - Intelligence - Analyst - Program Attorney Coordinator Counselor Director Director - Deputy Director - Investigative Support Center - Director - Demand Reduction Financial Manager Financial staff Information Technology Manager Information Technology staff - Investigative - Law Enforcement Officer 9,393.00 9,393 Investigative - support Paralegal & support Specialist - Therapist Training Coordinator Training staff Overtime 2004 Reprogram Adjustment - Fringe Total Frlnos Benefits 9393 Overtime Position # Positions Subtotal Total Overtime Investigative - Law Enforcement Officer - Support 2004 Reprogram Adjustment - Overtime Total Overtime Travel Pumase # Positions Subtotal Total Travel Administrative Investigative Training 2004 Reprogram Adjustment - Travei Total Trave' ~.~_._.- Facilities DescrlDtion Improvements Lease Support Utilities 2004 Reprogram Adjustment- F .clllti... # Leases Subtotal Totat Facilities Total Facilities o:w4I0509:04PM Server:HTTP://fINWBUlkb.net U&ar:8rDadem AppSøI:HIDTA AppIiadion:GRANTMANAGEMENT FY 2005 - SWB ArIzona HIDTA Approvad Budget· Pima County Shartff's Depsrtment (15PSAP5<4SZ) Initiative - Pima Cnt)fTucson Metro Counter Narc Alliance (CNA) Resource Recipient· Marana Pollee Department Service. De.criotlon and Quantity 1/ Services Subtotal Total Services Avlaiion Communications - data lines Communications - mobile phones & pagers Communications - office phones Contractor - Administrative staff Contractor - Analyst - Criminal Contractor - Analyst· Intelligence Contractor - Analyst - Program Contractor - Attorney Contractor - Coordinator Contractor - Counselor Contractor - Director Contractor - Director - Deputy Contractor - Director - ISC Contractor - Director - Demand Reduction Contractor - Financial Manager Contractor - Financial staff Contractor - Information Technology Manager Contractor -Information Technology staff Contractor - Investigative - LEO Contractor - Investigative - support Contractor· Paralegal & support Contractor - Speciellst Contractor· Therapist Contractor - Training Coordinator Contractor - Training staff Deconfliction services Equipment rentals Insurance Insurance - Director's liability investigative services Printing & document support Service contracts Service contracts: treatmentJpreventionldemand red Shipping & postage Software - maintenance Subscriptions - database SubsCliptions - publications Training Vehicle allowanœ Vehicle lease - passenger Vehicle iease - specialty 2004 Reprogram Adjustment - Services Total Services Equipment Deecriotion 1/ Eouioment Subtotal Total EQuloment Communications - data lines Communications - mobile phones & pagers Communications - office phones Communications - radios Computers - desktop, laptop & not_ - Computers - networking devices Computers - peripherals & printers Office - furniture Office - machines Technical investigative equipment Technical investigative equipment - audio Technical investigative equipment - visual Vehicles - passenger 2004 Reprogram Adjustment - Equipment Total Eouioment Supplies Daecriotlon Subtotal Total Suoo"ae Investigative/operational Treatment, prevention, demand reduction Office Software - licenses 2004 Reprogram Adjustment - Suppiies Total Other ..--- Daecriotion Subtotal Total Other Administrative oosts PElPIIPS 2004 Reprogram Adjustment - Other Total - Total Budget 46,965 I