HomeMy WebLinkAboutCouncil Executive Report 12/2009COUNCIL EXECUTIVE REPORT
DECEMBER 2009
COMMERCE ' COMMUNITY BUI~dING ' PROGRESS Bt INNOVATION ' RECREATION ' HERITAGE
Department Listing
Department: Public Services-Airport
Department: Public Services-Operations Division
Department: Public Services- CIP Division
Department: Public Services-Utilities
Department: Development Services
Department: Police
Department: Town Clerk
Department: Legal
Department: Technology Services
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Department: Public Services-Community Development
Project: Affordable Housing Program
• Rehabilitation on the Town of Marana home on Price lane is complete.
• The appraised value of the property is $140,000.
• An application process for purchase of the home is underway with 3 public open
houses.
• The Town is moving forward to acquire the property located at 12652 Morgan Drive
for development of affordable housing either in coordination with the Honea Heights
III projector as part of Marana Builds Habitat. A check for payment has been sent to
the Pima County Treasurer to cover the back taxes.
Strategic Plan Focus Area: Community Building
Project: Marana Build Habitat
• On November 20r" the Town of Marana and Habitat for Humanity Tucson dedicated the first
home built under the Marana Builds Habitat home at 12754 Hester. More than 80 supporters
were in attendance.
• The wall-raising for Marana's second Habitat home will be scheduled for mid-February with an
expected dedication date in early November.
Strategic Plan Focus Area: Community Building
Project: Owner Occupied Housing Rehabilitation Program
• Rehab work is currently taking place in 3 separate homes. Work includes items such as: new
roofing, AC/furnace units; replacing water heaters and various health/safety repairs.
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• 11 more homes are in queue waiting for repairs.
• 2 new applications received during the month of November.
Applications are pending review and inspection of home.
• Staff continues to work with Old Pueblo Community to coordinate their major rehab projects to take place in Honea Heights
later this year and at that beginning of 2010.
Strategic Plan Focus Area: Community Building
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Ransom family in front of their new home
Project: Grants
Grants Submitted
• Arizona Department of Commerce -requesting $171,429.10
• The Aviation Capital Improvement Project (ACIP) 5-year Plan was submitted to the Arizona Department of Transportation.
• Governor's Office of Highway Safety -Southern Arizona DUI Taskforce -fully executed
• Governor's Office of Highway Safety -Speed Motors Program -fully executed
• Arizona Criminal Justice -Southern Arizona DUI Task Force
• Tactical Division Squad Taskforce have -signed, waiting for fully executed copy
• An MOU for shared cooperative funding with the Cities of Tucson and South Tucson, Pima County and the Town's of Oro Valley,
Sahuarita, and Marana has been fully executed.
Grant funding pending from
• Governor's Office on Highway Safety -Speed Enforcement
• United States Department of Transportation -TIGER
• Arizona Department of Commerce -Energy Efficiency and Conservation Block Grant
Grant application pending submittal
• Arizona Department of Environmental Quality -Brownfield environmental assessment
Strategic Plan Focus Area: Commerce; Community Building; Heritage; Progress and Innovation; and Recreation
Project: Transit Services
• New Sun Shuttle services introduced on November 1, 2009 have more than double projected ridership The new services include
circulator routes in Northern Marana/Pima County and along the I-10 corridor.
• During the first month of service, 785 people road the new Route 413 (I-10/ Marana Road) and more than 461 rode Route
410 the northern Marana/Pima County rural circulator.
• Sun Shuttle circulator provided service for 1,898 individual trips for the Marana routes (new) 410, 411, 412, and (new) 413.
Strategic Plan Focus Area: Community Building; Commerce; and Progress and Innovation
Project: Pima County Bond Committee
• A letter and Resolution No. 2009-185 was sent to the chair of the Pima County Bond Committee asking that the committee
consider Town of Marana priorities as they consider project included in a future GO Bond Special Election.
• The next scheduled meeting is December 18, 2009, 8:00 am at.the Manning Housing in downtown Tucson.
• Staff will continue to monitor the meetings and will be working with the Town's representative Dan Sullivan to forward the
agenda and project priorities established by Mayor and Council.
Strategic Plan Focus Area: Community Building; Commerce; Heritage; and Progress and Innovation
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Project: Neighborhood Services
• Talked individually, in person and on the telephone, with residents of the Marana Estates Neighborhood to discuss their interest
in developing a vision for the neighborhood. Everyone was interested in talking further about creating a vision and plan for the
neighborhood.
• A meeting with the Marana Estates neighbors originally scheduled for December 5t" at one of the neighbor's homes, has been
rescheduled for Saturday, December 19r" 1 pm at the Parks and Recreation Building. light refreshments will be served.
Strategic Plan Focus Area: Community Building; Commerce; Heritage; and Progress and Innovation
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Department: Public Services-Airport
On November 21, Pacific Aeroventures, an airport business, completed the first engine run and taxi on the TA-4 Skyhawk. The
company is converting single seat A-4s to two seat airplanes to be used for training and other uses. The crew has been working on this
airplane for about three years. This is a great milestone for them! This achievement helps insure they will be based at the airport for
years to come, building more of these aircraft. They have considered expanding their facilities to include building a larger hanger at
the airport. Follow this link to see a video of the airplane taxiing. http~/www.asb.ty~videos/view.php?v=67112c7b&a=newest
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Department: Public Services-Operations Division
Signs and Marking
• Upgraded, replaced or installed 25 signs Town wide.
• Installed "cat tracks" (striping to allow for turns) at Old Father/Ina, Thornydale/Ina and Horizon Hills/Thornydale.
• Performed graffiti clean ups on signs throughout the Town.
• Switched out banners to holiday theme & installed wreaths.
Fleet Services
• Received and outfitted 3 new fleet vehicles for Parks and Recreation and two for Public Works/Street Maintenance Division.
Street Maintenance
• Performed routine grading maintenance for the following areas: westbound on/off ramps at Tangerine/I-10, Marana exit,
Sandario Rd. between Marana Rd., south to Barnett Rd. (west side only), Marana Rd. from Linda Lane, west to Town limits.
• Mowed the following areas: Trico Rd. (near sewer plant), Cortaro Rd. east of I-10.
• Swept the following areas: Tangerine Farms, Tangerine and Thornydale for EI Tour de Tucson, Ina Rd. between I-10 and Santa
Cruz River, Marana Rd. from Linda Lane west to Town limits, old Marana intersections, Sandario, Emigh and Sanders Roads,
driveways along Silverbell Rd. and removed trash.
• Filled and repaired potholes, removed and placed new asphalt, filled in low spots in the shoulders with AB aggregate,
performed grinding down on sidewalks with possible trip hazards, replaced damaged sidewalks with new concrete in various
locations throughout the Town.
• Spot-sprayed for weeds along shoulders and finished trimming, raking and dead tree removal along Silverbell in the medians.
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Department: Public Services- CIP Division
Project: Camino de Mariana Project 2001-052 jGus lid, Scott Leska, Project Managers)
• Exaction of Barnett Channel dirt will start the Week of December 7th as the import source for the Camino De Mariana project.
• There is going to be 130 yards of-dirt removed from Barnett Channel between Sanders and Sandario Rd.
• 1St segment being removed between now and beginning of Jan
• 2"d segment being removed between end of January and middle of Feb. Time frame is about 2'/2 weeks of moving dirt.
• Approximately 16% of the original contract has been expended
• A change order is being issued for the addition of the waterline along the corridor in the amount of $XXXXXXX (tom needs to
provide this info).
Project: Silverbell Cortaro District Park -Project 1999-012, (Gus lipins, Project Manager)
• Day 190 and 89% of the contract time has been expended.
• At the end of September, 50% (less 10% retainage) of the original budget has been spent and processed.
• The Project overall is approximately 88% complete with a projected completion date of December 28th. (Contract end date is
12/28/2009)
Project: Continental Reserve Well No. 2 - 2005-030, (Gus Li ip_ns, PMT
• The sewer is 99% complete, awaiting PCDEQ approval.
• .The 12" DIP water line is 99% complete needing testing & connecting.
Project: 2002-02: Honea Heights Sewer Mainline, (Tom Houle PMl
• All final documentation. of as-builts submitted and pending Pima County Regional Wastewater Reclamation Department's
(PCRWRD) acceptance and forwarding to ADEQ
Project: 2002-02: Honea Heights Water, Sewer, and Paving Project (Kurt Schmidt, PM)
• Notice of award for the Phase 1 construction contract remains on hold in consideration of the ongoing dialogue between the Town
and Pima County over the public sewer system and the intergovernmental agreement for the Honea Heights Colonia Sanitary Sewer
Improvements, which expires on December 31, 2009.
• C.I.P. staff is progressing with preparation of site plans for all non-Phase 1 parcels designated to be connected to the public sewer
system. In association with this effort, individual site investigations of all parcels relative to existing wastewater fixtures have been
completed.
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Project: 2002-058: Thornydale Road Project
• Project is currently in the one-year warranty phase which ends in January 2010. Minor warranty work based on recent inspections
by Town staff will be conducted by Granite Construction after the first of the year so as to not impact traffic in the area during the
holiday shopping season.
Project: Marana Water 6-Inch Water Main Replacement at Union Pacific Railroad Mile Post 962.09
• C.I.P. and the Utilities Department are .jointly managing the project.
• Construction activities are scheduled to resume on Monday, December 14.
Project: Twin Peaks Project 2001-044 jMorris Reyna and Scott leskaf Project Managers)
• Construction project is approximately 41 % complete by Construction Dollars
• Pulice has 17 change orders that have a net cost increase of over $200,000. (per the IGA~contract, all change orders are
reviewed and approved by the Arizona Department of Transportation)
Strategic Plan Focus Area: Community Building and Commerce
Project: Santa Cruz-Shared Use Path-Phase 3: 2009-15 3-016
• ADOT has pulled all resources to federal ARRA (Stimulus) projects; thereby putting our project on hold indefinitely. Once final
acceptance is provided, the design will start.
• CIP would like this construction to start June 2010.
Project: ARRA Stimulus Projects
• Projects include Tangerine Road from I-10 to Thornydale Road (Overlay the entire roadway), Sandario Road from Marana
Road to Moore Road (Overlay the roadway), and Twin Peaks Road over Rattlesnake pass (Silverbell Road to Conveyor Road).
• Design will be finalized by end of December 2009.
• Construction to begin March or April 2010.
Strategic Plan Focus Area: Community Building and Commerce
Project: 2003-054 Wild Burro Trailhead
• Plans and specs are being finalized and will put out to bid early next year (January or February)
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Department: Public Services-Utilities
General:
• 8- new meters installed
• 157-Blue steak
• 19-services done to existing meters
• 209- work orders completed
Department: Development Services
Planning Updates November 13 Through December 4:
PRE-APPLICATION MEETINGS
• Camino de la Manana Rezone - 11 /19/09
New Projects
• Burger King @ Home Depot Development Plan -1St Submittal 11 /12/09
• Northwest Fire District Central Services Camp -1St Submittal 11 /24/09
• Adonis Substation Development Plan -1St Submittal 12/01 /09
• Adonis Substation .landscape Plan -1St Submittal 12/41-09
• Adonis Substation Native Plant Permit -1St Submittal 12/01 /09
• Presidio de Oeste Ordinance Condition Change - 1St Submittal 12/01 /09
• Olding Pisciotta Estates Ordinance Condition Change -1St Submittal 12/01 /09
• Heritage Park Shoppes (Gladden Block 25) Planned Sign Program -1St Submittal 12/04/09
Activity on Existing Projects
• Northwest Business Storage Park Rezone - 3rd Submittal 11 /5/09
• Tangerine/Thornydale Specific Plan Amendment - 2"d Submittal 11 /23/09
• legacy Apartments @ Dove Mountain Landscape - 2"d Submittal 11 /25/09
• Cascada Block XVII Blocks 1 &2 - 2"d Submittal 12/07/09
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Town Council
• Wade Road Rezone -Council Approved 11 17/09
• Presidio de Oeste Ordinance Condition Change - To Council 12/15/09
• Olding Pisciotta Estates Ordinance Condition Change - To Council 12/15/09
• Gallery Parcel 5 Final Plat - To Council 12/15/09
• Northwest Commerce Park Rezone - To Council 1215/09
• Heritage Park Shoppes Block 25 Final Plat - To Council 12/15/09
Planning Commission
• Northwest Commerce Park Rezone -Commission Approved 11 /18/09
• Northwest Business Storage Park Rezone - To Commission O1 /26/09
Board of Adjustment
• Circle K @ Ina & Camino de Oeste Sign Variance -BOA Denied 11 /17/09
Strategic Plan Focus Area: Community Building, Commerce
PERMITS AND RECORDS CENTER UPDATES NOVEMBER 9 THROUGH DECEMBER 4
PERMITS ISSUED NOVEMBER 9 THROUGH DECEMBER 4
• 67 permits issued - $58,797.52 in permit fees collected:
*7 single family residences
*2 tenant improvements
*5 certificates of occupancy
• Utility Permits
o Form A (major utility installation) -1
o There is a total of 19 active permits in development engineering, 3 permit closeouts have also been accomplished
• 19 permits issued over the counter
Strategic Plan Focus Area: Community Building, Commerce, Progress & Innovation
DSC RECEPTION AND RECORDS
• Reception tallies
*November 1 through November 30 -1,102 phone calls; 246 visitors at the counter
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Traffic Engineering Division
• 11 work orders were prepared for various traffic operations such as, signs, striping, and traffic lights.
• 29 traffic engineering service requests were completed by staff.
Strategic Plan Focus Area: Community Building, Progress & Innovation
Building Engineering_Division
Plan Review
• Deferred Submittal: 7
• New Commercial Projects Multi-Family Residents: b
~ Review of the Legacy Apartment Building/Garage
• Misc Permit Review: 57
• Model Plan Review SFR: 6
• Tenant Improvements: 2
• Revision to Approved Model Plans: 1
• Revisions Deferred Submittals: 5
Building Code Enforcement
Code Enforcement:
• New:0
• Outstanding (wait on follow up visit): 8
• Completed: 1
• Civil Citation/Court Action: 1
Strategic Plan Focus Area: Community Building, Commerce
Environmental Engineering Division
Buffelgrass:
• At the January 5, 2010 Council Meeting, a resolution will be presented for the Council's review and approval; for the Mayor to
sign on to the Memorandum of Understanding Concerning Cooperation and Coordination in Invasive Species Management in
Southeastern Arizona.
o This MOU does not bind the Town to expend funds or perform specific actions. Benefits of signing the MOU include
access to shared grant funding and other resources and increased cooperation and coordination with other agencies and
entities.
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o The MOU also allows jurisdictions to jointly prioritize areas to clear of buffelgrass, and areas where clear buffers will
help prevent the spread of wildfires to houses and other structures.
• The next $uffelgrass Volunteer Pull will be December 19th at the Wade McLean Park.
Habitat Conservation Plan:
• Public Outreach: The Town held two field trips for our Technical Advisory Team biologists, stakeholders, and the interested
public, which were well received. We visited proposed and current capital improvement projects, developments, and habitat
areas.
Tres Rios del Norte:
• Tow staff has started preparing materials (brochures, website, community report, etc.) for the public meeting in February 2010.
Strategic Plan Focus Area: Community Building, Progress & Innovation, Heritage, Recreation, Commerce
Department: Police
Holiday Patrol:
Marana Police Department continues to provide additional resources to patrol business districts within our jurisdiction during the busy
holiday season. Our hope is to reflect a higher level of presence throughout the community to deter and discourage the possibility of
increased criminal related behavior. The operation will involve officers from the criminal investigations unit, support services, specialty
unit and patrol division. The VIPS and Arizona Rangers will also be volunteering; staff will be mobile throughout the business areas with
bicycles, ATVs, motorcycles, patrol vehicles and marked Arizona Rangers vehicles.
Department: Town Clerk
Citizen Advisory Commissions
• Postings for Board of Adjustment as well as other CACs are on the town's website and on the bulletin boards. Applications will
be sent for Council review in December with appointments to be scheduled at a January 2010 meeting.
Strategic Plan Focus Area: Community Building.
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Department: Legal
WASTEWATER LITIGATION~TRANSITION
• On November 16, Town and County staff representatives met to discuss transition issues, including possible terms of an
intergovernmental agreement addressing cost of treatment at the Ina Road WWTF and other related issues.
• On November 18, Maricopa County Superior Court Judge J. Kenneth Mangum held cone-day evidentiary hearing on whether
Pima County must turn over ownership of the non-flow-through conveyance system to Marana. The hearing was originally
scheduled for three days. .
• Final arguments and pleadings on the identification and transfer of the flow-through conveyance system will be held on January
11. The court will then have 60 days to issue a decision.
PENDING CIVIL LITIGATION
• A motion for judgment on the pleadings was filed on November 12 in the Chamberlain v. Marana case. The motion is scheduled
to be heard on January 11. The case challenges the Town's authority to abandon the disputed Saguaro Ranch-area easement.
• On December 1, Stephen Blomquist and Sheryl Cummings (co-Plaintiffs in the Chamberlain case) brought a federal lawsuit
against the Town and several Town employees in their individual capacity arising out of a November 13 arrest at Saguaro
Ranch. Counsel for Plaintiffs had notified the Town Attorney on October 30 of his intention to file a lawsuit to address wrongful
arrest and related counts. The Arizona Municipal Risk Retention Pool indicated by telephone that they plan to assign the case to
Humphrey & Petersen.
• On November 17 Mayor and Council approved a settlement amount of$625,000 for the United Fire & Casualty v. Pima County
lawsuit related to the installation of sewers in Honea Heights. This amount will be paid in two installments; the first for $250,000
will be paid within 30 days of the Council's approval and the remaining amount will be paid by July 31, 2010.
NOVEMBER CASE LOAD
• New Criminal Cases 130
• Closed Criminal Cases 122
• Petitions to Revoke 1
• Jury Trials 0
• Public Records Requests Completed 15
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Department: Technology Services
IT & NETWORKING
• Help Desk -Completed 78 help desk tickets and 17 phone requests for the month of November.
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• Sprint Phones -Currently working on options for cell phone services and provide cost savings data to the Cell Phone Budget
Committee.
• Inventory - In the process of identifying and labeling all town computers
Strategic Plan Focus Area: Progress and Innovation
GIS
• Map Requests -Completed 12 address requests and 115 map requests for the month of November
Strategic Plan Focus Area: Community building
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Department: Finance
Business licenses:
November
Service Racks Hunting LLC
Contractor American Innovations Const
Contractor REC Solar Inc
Contractor Complete Design Build LLC
Service American Lenders Service
Retail Big 5 Sporting Goods #415
Contractor Home Resort Living
Retail Hispanic Wear LLC
Service Continental Ranch
Service Mitchell Consulting
Service Ladies First
Service Chris Stebe
Karen Kellen Graphic
Service Design
Service Porfirio Castro Perez
Contractor SPG Contruction Inc
Retail Clintco Inc
December
Radford Custom
Contractor Renovations
Montanos Communications
Retail Inc
Veterinary Twin Peaks Veterinary
Clinic Center
Premier Home Care of SO
Service AZ
Rudy Custom Cabinets &
Contractor Tops
Service 360 Security Products
Protection Alarm Systems
Contractor Inc
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November-09
Permits Iss ued
Permit Type Number of
Permits
Permit Fees
Valuations
New Single Family Residential NEWSFR 12 $72,042.94 $2,645,038.15
Remodel/Addition SFR (BASER) 6 $1,026.60 $17,100.00
Manufactured. House(MANSFR) 0 $0.00 $0.00
New Multi Family Residential (NEWMFR) 0 $0.00 $0.00
Remodel/Addition MFR (RAMFR) 0 $0.00 $0.00
New Retail Commercial (NEWRC) 1 $9,207.99 $550,000.00
Remodel/Addition RC (RARC) 1 $612.74 $15,000.00
New Industrial Commercial (NEWIC) 0 $0.00 $0.00
Remodel/Addition IC (RAIC) 0 $0.00 $0.00
Walls (WALL) 8 $2,782.18 $127,044.65
Swimming Pools/Spas (POOLSPA) 4 $1,190.52 $25,000.10
Signs (SIGN) 16 $3,281.77 $49,080.00
Certificates of Occupancy (COFO ) 5 $247.50 $0.00
Temporary Construction Trailers(T EMPTRAIL) 3 $1,354.75 $0.00
Temporary Tents (TEMPTENT) 0 $0.00 $0.00
Revisions 36 $2,475.00 $0.00
Model Plan Review (MPR) 3 $3,128.07 $0.00
Plannin En ineerin 12 $9,284.98 $0.00
Miscellaneous (MISC) 24 $4,263.32 $111,335.00
Totals 131 $110,898.36 $3,539,597.90
Total Over the Counter Permits = 24
Total Number of Inspections = 624 AVERAGE DAILY = 34 STOPS
NW Road Impact Fees = 1 units Total Collected = $ 408.00
NE Road Impact Fees = 0 units Total Collected = $ 0
S Road Im act Fees = 2 units Total Collected = $6,578.00
Park Impact Fees = 11 Total Collected = $29,384.00
Commercial Permits Issued
Name Address Permit T e Issued
Kingdom Kutz 6800 N Camino Martin #136 Certificate of Occupany 11/2/2009
Redefine Personal Performance 6800 N Camino Martin #136 Certificate of Occupancy 11/10/2009
State Farm/Mitchell Olive 4231 W Ina Rd #121 Certificate of Occupancy 11/19/2009
Integrity Automotive 4455 W Ina Rd Certificate of Occupancy 11/20/2009
Montanos Communication 8250 N Cortaro Rd #170 Certificate of Occupancy 11/24/2009
State Farm Ins./Nancy Craney 3720 W ina Rd #132 Tenant Improvement 11/9/2009
Council Report Calendar
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• December 1: Regular Council Meeting, 7p.m.
• December 2: MHC Healthcare-East Center Dedication
Ceremony, 9:30a.m. (8181 E. Irvington Road), RTA
Regional Transit Symposium 9a.m.
• December 15: Regular Council Meeting, 7p.m.
• December 25: Christmas Dav. Town offices closed
• January 5: Regular Council Meeting, 7 p.m.
• January 10: SALARA Annual Legislative Brunch,
1 1:30 a.m., Loews Ventana Canyon
• January 12: Special Council Meeting, b p.m.
• January 19: Regular Council Meeting, 7 p.m.
• February 2: Regular Council Meeting, 7 p.m.
• February 15: President's Day, Town Offices
closed
• February 1 b: Regular Council Meeting, 7 p.m.
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