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HomeMy WebLinkAbout01/12/2010 Special Council Meeting Agenda Packet1~~~~~ ~~ ~~ ~~~>a. Way SPECIAL COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, January 12, 2010, at or after 6:00 PM Ed Honea, Mayor Herb Kai, Vice Mayor Russell Clanagan, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member ACTION MAY BE TAKEN BY THE COUNCII. ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy to others please turn off or put in silent mode allpagers and cell phones. Meeting Times Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibility To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such Special Council Meeting -January 12, 2010 -Page 1 of 45 special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.marana.com, by linking to the Town Clerk page under Agendas, Minutes and Ordinances. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382-1999, Monday through Friday from 8:00 a.m. to 5:00 p.m. Posted no later than Monday, January 11, 2010, 6:00 PM, at the Marana Municipal Complex, the Marana Operations Center and at www marana.com under Town Clerk, Agendas, Minutes and Ordinances. SPECIAL COUNCIL MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism made by those who have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. PRESENTATIONS P 1: Presentation: Relating to Public Safety; overview of the Pima County Wireless Integrated Network (PCWIN) system and direction to staff regarding the Town of Marana's participation in the project (Deb Thalasitis/Terry Tometich) P 2: Presentation: Relating to Development; request for direction on a potential annexation of property known as the Kai-Aura Valley Road Annexation (Kevin Kish) P 3: Presentation: Relating to Administration; presentation and discussion of framework for FY 2011 Budget development/process and discussion of budget strategies for remainder of FY 2010 (Gilbert Davidson) ANNOUNCEMENTS/UPDATES PROCLAMATIONS Special Council Meeting -January 12, 2010 -Page 2 of 45 MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS STAFF REPORTS GENERAL ORDER OF BUSINESS CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion will approve all items on the Consent agenda, including any resolutions or ordinances. A Council Member may remove any issue from the Consent agenda, and that issue will be discussed and voted upon separately, immediately following the Consent agenda. COUNCIL ACTION BOARDS, COMMISSIONS AND COMMITTEES ITEMS FOR DISCU5SION/POSSIBLE ACTION D l: Relating to Transportation; providing an update on the Pima County Regional Transportation Authority's consideration of options for future operation of the Sun Tran bus system (Ed Honea / T VanHook) D 2: Legislative Issues: Discussion/Direction/Action regarding all pending bills before the Legislature (Steve Huffman) EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more .council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2-4, Section 2-4-2 B) ADJOURNMENT Special Council Meeting -January 12, 2010 -Page 3 of 45 ~~~ ~~,~ r ~r rosa:~.xa 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCII. CHAMBERS, January 12, 2010, 6:00:00 PM To: Mayor and Council Item P 1 From: Deb Thalasitis/Terry Tometich ,Assistant Town Manager/Police Chief Strategic Plan Focus Area: Community Building, Progress and Innovation Subject: Presentation: Relating to Public Safety; overview of the Pima County Wireless Integrated Network (PCWIN) system and direction to staff regarding the Town of Marana's participation in the project Discussion: The Pima County Wireless Integration Network (PCWIN) project is a bond funded project intended to provide interoperable digital Public Safety radio to 32 agencies in the county. The project was approved by the voters of Pima County as part of the May 18, 2004 Special Bond Election. The project is envisioned to include over 8500 radios connected via approximately 35 sites, using 80 dispatch consoles administered from a central command center. The project is projected to provide radio operation, support, maintenance, and one-time subscriber equipment to agencies for an annual fee based on the number of subscriber radios.. In order to participate, member agencies are expected to contribute existing infrastructure and equipment that can be utilized by the project. For the Town of Marana, this includes the use of 3 tower sites, the town-owned Motorola digital radio system,. and the FCC 800 Mhz channels currently assigned to the Town. Pima County has asked all participating agencies to sign access agreements that would allow Pima County staff access to potential tower sites located within each of the participating jurisdictions. Formal intergovernmental agreements with participating jurisdictions are envisioned to be negotiated later during the implementation process. The staff presentation this evening will provide additional information regarding the history of this project, the status to date and items to consider related to the Town's participation in this project. Staff is seeking Council's direction regarding the town's continued participation in the project. Financial Impact: The financial impact will be presented as part of this presentation. ATTACHMENTS: Name: Description: Type: Special Council Meeting -January 12, 2010 -Page 4 of 45 ~ PCWIN Business Plan _... -- REV1 121609_E...xec PCWIN Business Plan Backup Material Summary.pdf Staff Recommendation: Council's pleasure. Suggested Motion: Motion following discussion -council's pleasure. Special Council Meeting -January 12, 2010 -Page 5 of 45 ~~ ~. . ~~ P1nma County Wn~eless antegYated Netwo~ .~ ~~~ :, _ x a ~ ~. _ .~-~~, ~~> ~~~'.._ '~:i~ a RegionalVoice Radio stem Project Business Pla n De c e mb e r2009 A 2004 Pena County Bond Project ~~~'~ `~ cr Supp o ite d by funding fro m the US: De p aitme nt o f Ho me ]a nd Security ~'• ~': ~:. ,~ f .: ',.~: ~ I,. 1 ~ Para County WaE 1e ss Taste grated Ne two xii 33 N. Stone Avenue ,Suite 1810 • 7Tic son, AZ 85701 ~' '?Rtzc~r~; Special Council Meeting -January 12, 2010 -Page 6 of 45 ~ecutive nary FbIlowing the attackon the World fade Centeron Septemberll, 2001 communitiesbegan to review the c o mmun~ a do ns c a p a b rliGie s o f the it p ub lic safe ty a g e nc fie s more c ritic a Ily. Stud fie s o f the World 71a d e C e me r inc id a nt c o nc lud e d tha t the finer b r1ity o f first re sp o nd a rs to e ffe c five ly c o mmunic a to with one ano the r wa s a t le a st p a rtia Ily re sp o ns~b le fo r the to ss o f 343 fire fig hte re live s. Pima County's first responders also have lanited interoperable communicationscapabr7ifies. Pima County, the City o f 7.lzc so n, and o the r jurisd is dons were c o me mp la ting radio syste m replacement projects even before the events of September 11~ to meet the operational re q uiYe me nts o f the it p ub lic safety first re sp o nd a rs. C o Ile c five ly the public sa fe ty c o mmunity came togetherto propose a reg>Analcommunicationssystem thatwould "Put Pima County in a Be tte r Sta to o f C o mmunic a do n." $ wa s c o nc lud e d tha t fo r p e rha p s the fast time in o ur history there was a convergence of need at a time when techno]ogy is prepared to meet that need. ~ was further agreed that a regional approach would provide the best opportunity to d e live r inte ro p e ra b le communications fo r imp ro ve d public safe ty service s and to preventduplicationofeffortand the increased costs to the taxpayerforbur7d outof new independentradio systems. hr December 2003, thirty-two public sa fe ty a ntitie s jo fine d in a c o lla b o ra five a ffo rt to present a plan fora re g io na 1 public safety communications system to the Pima County Board o f Supervisors. ~e Board of Supervisors agreed to include the proposal on a bond election baIlot. ~e voters of Pima County approved the bond proposal and authorized the issuance o f nine ty-two mr7)io n d o Da rs in bonds for the d e ve ]o p me nt, procurement, implementation, and management of a regionalpublic safety radm system and a regional e me rg a nc y c o mmunic a do ns a nd operations fa c ifity. ~e p ro je c t is c a De d the Pima County Wireless Tate g ra to d Ne two rii (PC WIl~. PCWIlV implemenation is ruled by the Pima County Bond hnplementat~n Plan forthe May 18, 2004 Sp e c is 1 F]e c do n, Ordinance No .2004-18. Zhe Bond hnp le me nta do n Plan a ssig ns re sp o nsib r7~y fo r imp le me nting the program to the PC WlN )fie c utive Ma na g e me nt C o mmitte e . ~e Committee is re sp o nsib le fo r ma inter fining a business plan fo r the re g ~ na 1 voice ra d ~ system that inc hrd e s project objectives, status, budget analysis, system p e rfo rm a nc a specifications, and a n operating and m a inte na nc e plan. This document was prepared to satisfy this re q uiYe me nt and to state the b ro a d p hrlo so p hy, policy and o b je c five s b y which the p ro je c t wt~ b e implemented . his plan is inte nd e d to b e a living document. ire )fie c utive Ma na g e me nt C o mmitte a wiIl c o ntinue to revise the plan during the course o f imp le m e nta do n to achieve highly effective public 1/ 5/ 2010 Fie c utive Summary Page 1 Special Council Meeting -January 12, 2010 -Page 7 of 45 safety communications, define equitable governance representation, and provide cost effective and a ffic ie nt p o st imp le me nta do n o p e ra do ns. NJC siion S'hatement ire mission ofthe PCWIlVisto design, procure, deploy and operate a regionalpublic safety voice communications ne two ~; improve public safety radio rote ro p e ra b r7ity; and to design, constnrctand operate a regionalcommunicationscenter. iris Business PIa n is specific to the re gm na 1 vo is a ra diD system sub -p ro je c t o nly. A p la n fo r the regionalcommunicationscenterwr~be published separately. Plviec t Goals ire goalsforthe regionalvoice radio system are: • hnp le me nt a voice communications ne two ~ that utr7ize s modem, state -o f-the -art technology to support the voice communications needs of the agencies authorized by Pima County Ordinance No. 2004-18, and to improve communications interoperabr7ity between PCWIlV public safety agencies and other state and federal a g e nc ie s with who m the y must c o mmunic a to . • Provide radip service coverage as defined in Pima County Solicitation No. 0802654 - RFP fo r PC WIlV Voice Radio System. ~e re g ip na1 vo is a radio system sha Il b e able to accommodate enhancements to extend coverage outside Pima County for those a g e nc ie s with service a re a s o utsid a the County. • Ma rota in a b usine ss plan fo r the re gip na 1 voice radio system that includes p ro je c t objectives, status, budget analysis, system p e rf'o mra nc a sp e c ifbc a tip ns, and a n opera ting and maintenance plan. • 1a'a c r7ita to the a xe c utip n o f rote rg o ve mine nta 1 o r sub sttituute a gre a me nts b e twe e n Pima County and the p a rtne r jurisd is do ns o b lig a ting e a c h with specific re sp o ns~b r'~tie s tha t wr~Ilfurtherthe implementation, operation, support and maintenance of the regipnal voice radio system. • Recommend to the Pima County Board of Supervisors policy, procedures and expenditures that wiIl further the re gip na 1 voice radio system project in a ma nne r b e ne fiti<ig the c itize ns o f Pima C o unty a nd the public sa fe ty c o mmunity. • Acquire supple mentalfederalfunding. 1/ 5/ 2010 1~e c utive Summa rY Page 2 Special Council Meeting -January 12, 2010 -Page 8 of 45 • Invite othe r se lf-funded b c a 1, c o unty, state and fe d e ra 1 a g e nc ie s to p a rtic ~ a to in the regionalvoice radio system project. Pivie ct Objective s ire overarching objectivesofthe regionalvoice rad~ system projectare: • Reuse o f e testing infra struc ture such a s antenna , microwave and o the r communications ne two rii re so urc e s and fa c i7itie s to minimize costs and le sse n environmentalimpact. • Deployment of a "standattls" based system that wi"~ provide for compatibility with o the r sta nd a xd s b a se d syste ms in the State . • De p to yme nt o f a d ig ita 1800MHz o r 700NIIdZ trunke d radio syste m o p e ra to d throughout Pima County. • Provide initia 1 sub sc nb e r e q uip me nt a nd d isp a tc h c o nso le s to p a rtic ~ a ting p a rtrie rs. Sho xt to rrri o b je c five s inc lud e • Procurementofa voice radio system to meet the defined userneeds. • Procurement o f mic ro wa ve ne two rig c o mp o ne nts to support the future voice radio system. • Sid p hysic a 1 fa c ility improvements to prepare antenna site s to support the new vo iC e radio system. • Fie c ute Inte rg o ve mm a nta 1 Agreements to secure to ng term use o f the se le c to d antenna site s. • C o nduc t e nviro nine nta l and c ultura 1 stud ~ s re q uire d fo r the se 1e c to d antenna site s. • Complete detaildesignforthe voice radio and microwave radio systems. • O rd e r a nd receive fixed equipment in time to satisfy the requirements o f the Public Safetyhiteroperable Communicat~nsGrantProgram. die Pima County Bond hnp le me nta do n Pla n e mp o we re the public safe ty a g e nc ie s bste d in Fag ure F51 to p a rtic ip a to in the voice radio syste m c o mp o ne nt. 1/5/2010 F~ecutive Srimmary Page 3 Special Council Meeting -January 12, 2010 -Page 9 of 45 Public Safety Participants Fire Agencies Police and Emergency Services Agencies Ajo/Gibson Volunteer Fire Department Marana Police Department Arivaca Fire District Oro Valley Police Department Avra Valley Fire District Pascua Yaqui Police Department Corona de Tucson Fire District Pima College Department of Public Safety Drexel Heights Fire District Pima County Sheriff's Department Elephant Head Volunteer Fire Department Sahuarita Police Department Golder Ranch Fire District South Tucson Police Department Green Valley Fire District Tohono O'odham Tribal Police Helmet Peak Fire District Tucson Police Department Mt. Lemmon Fire District University of Arizona Police Northwest Fire District Pima County OEM & Homeland Security Pascua Pueblo Fire Department Picture Rocks Fire District Rincon Valley Fire District * Tucson Airport Authority agencies voluntarily South Tucson Fire Department withdrew their participation on November 30, Three Points Fire District 2009. Tohono O'odham Fire Department Tucson Fire Department Why Fire District ~1 hr furtlre ra nc e o f the g o a is a b o ve ,Pima County ha s c o mmitte d the a d ditip na l p a rtic ip atip n o f its Public Service Departments }iste d m Fig urE ES`2. ire la rg e r use r b a se re salts in a c o st benefitforaIlfiiture users. Plannm~- Ac tivittie s lnorderto accomplish the goals and objectives of the project, PCWIlVhascomp]eted the fo Ilo wing planning a c tivitie s: Jess AYChifectuYe Plannn~g The &rsine ss Arc hite c tore Planning Phase involved the d e ve b pme nt o f five different zE p o rts: the User Needs Assessment Report; the Ie g a c y Systems C ha ra c to riza tip n Report; the Systems Alternatives and Recommendations Report; the Concept of Operations Report, and the PC WIlV &rsine ss Plan. 1/ 5/ 2010 EYe c utive Summary Page 4 Special Council Meeting -January 12, 2010 -Page 10 of 45 Pima County Public Service Participants Animal Care Center Building Security Constables County Attorney Facilities Mgmt Fleet Services Justice Court Juvenile Detention Juvenile Intensive Probation Juvenile Probation Parks & Recreation School Buses Superior Court Transportation Victim Witness Waste Water Wireless Services I$gtue E52 ConceptualAmhibecture Planning ~e C o nc e p tua 1 Arc bite c tore Planning Phase involved the development o f a Il the appropriate aspects of the voice radio system, user equipment, dispatch consoles and interoperab~litysolut~nsto meetuserneeds. Plrocurement technical Specification ~e Procurement ~ c hn~ a 1 Specification was based upon the C o nc e p tua 1 Aro hite c tore Planning Design. A font do na l/ o p e ra do na l approach to specifications a Ilo w e d syste m propose xs the latitude to design around their own configurations, wh>Ze retaining the essential a ttnb ute s and o p e ra do na l c ha xa c to ristic s d e ve to p e d sp e c ific a Ily fo r PC WIlV and consistentwiththe projectsoveraIlgoaLSand objectives. As a re suit o f this p la nning, PC WIlV has d e ve to p e d a stra to g is foundation fo r g o ve ma nc e , radio system design, procurement, implementation, risk management, and financial management of this multi agencyendeavor. ~e foIlowing w~descnbe ata highlevelthe stra to g ie s tha t w~ b e ut>7ize d to ensure the suc c e ss o f PC WIN: 1/ 5/ 2010 lie c utive S~xmma ry Page 5 Special Council Meeting -January 12, 2010 -Page 11 of 45 Governance. Sristaiaiabr7ity and Sunnort Iarge, regional communications, dispatch, and emergency operations systems, such as those planned fo r PC WIlV, demand effective o zg a niza do na 1 strut tore , whit h e ng a g e s a nd is responsive to e a c h o f the p a rtne ring agencies. ire bond implementation o xdina nc a establishes three multi jurisciic don police and fire management consultation and cooperation committees to ma~rrize effectiveness and hence public safety. An ]fie c utrve Management Committee , Sheriff se ruing a s chair, manages dec~ns related to Program implementation. ire ]~ecutive Management Committee consists o f the She riff, representatives from the four Ia xg a st law enforcement a g e nc ie s in the County, the three la xg a st fire a g e nc ie s, and the Pima County O fl~ic e o f Dne rg a nc y Management and Homeland Security. iris nine -member 1~e c utive Management Committee is responsible for implementation of the public safety communications program. A user Committee is advisory to the I~ecutive Management Committee. >t is made up of representatives of aIl police and fire agencies in Pima County and p a rtic ip a ting fe d e ra 1 a nd state agencies. ire )fie c utrve Ma na g e me nt C o mmitte a also appoints an advisory technical Committee to support radio system devebpment. ire ]~ecutive Management Committee wry make aIl recommendations for bond firnd e xp a nd iture s to the Board o f Sup a rviso rs. ire Pima County Bond hnp le me nta do n Pla n c a n b e modified by the Board o f Sup a rviso rs acting ona recommendationofthe ]~ecutive Management Committee. Article V o f the By-Irx ws o f the Committees to bnp le me nt the Perna County Wire le ss Integrated Ne two >3i, adopted b y the Pima County Board o f Sup a rvi~ zs o n July 28, 2005, a ssig n the fo Ib wing re sp o ns~b rlitie s to the lie c utive Ma na g e me nt C o mmitte e • 7b devebp, sustain, and promote the reg~nalvision ofthe project; • 7b develop and imp le me nt a stra to gic b urine ss p la n; • 1b develop technical, o p e ra do na 1 and font do na 1 re q uire me nts c o mplying with the Board o f Sup a rviso r ma nd a to fo r the PC WIlV that sha Il inc lud a system p e rf'o rma nc e specifications that wr"~ comply with aIl actual and pending national standards for suc h syste ms; • 7b devebp planning, operating and maintenance plans that deta>7 how a single, unified, regionalcommunicationssystem wr~be created, managed, operated, and funded; 1/ 5/ 2010 )fie c utive Summary Page 6 Special Council Meeting -January 12, 2010 -Page 12 of 45 • Zb o ve xse e b ud g e t issue s; • 7b make recommendations to the Pima County Board of ~lrpervisors regarding bond expenditures, project budget, project scope, personnel, contracts and other matters; • Zb a c tive ly p ursue a d d itio na 1 fund ing fo r the project; • ?b develop a public relationsstrategy and take an active role in public relations; • Zb help educate the community, the users, and p o litic a l le a d e rs; • 7b oversee program management; • 1b develop and secure appropriate intexgovemmentalagreements; • 7b act, asnecessary, foraIlothermattexsin the administratmn ofthe project; • 1b make semi-a nnua 1 re p o its to the County Ad ministra to r, • 7.b develop and implement practices, procedures, protoco]s and requirements for Se If-ldrnde d Ag e nc y Me mb e r p a rtic ip a nts; • 1b implement a long term management plan upon successful completion of the bond project; • Zb attend Board meetings; • 7b a sta b lislr the re sp o ns~b retie s o f the 7~ c hnic a 1 and Use r C o mmitte e s to augment those d e fine d b y the Board o f Grp a rviso rs a nd these By-laws; and , • 7b comply withaIlstatutesandordinances. Flg ore F~3 d e p ~ is the hig h le ve 1 PC WIN support strut tore proposed fo r p o st imp le me nta do n roles of the governance committees and support organizations. A separately published PCWIN Pra,~ c t bnp le me nta do n Plan provides written g uid. a nc a to project stakeholders concerning imp]ementation of the project, its objectives, project management methodology,respons~br7itiesand authority,and communication. 1/ 5/ 2010 lie c utive summa ry Page 7 Special Council Meeting -January 12, 2010 -Page 13 of 45 Board of Supervis«s ~- -- Operations cafe.; a eana amsmcmranmea - ~ ~ - ~ ~I POi1Cy EuGli~e M.napeme^.. (;hair' SAeriR -Txn~wpgy ~r .~uUan PC:'.-1 Managm ~ u : ~~ .•t:prorps G . ~17fdWM ~ II _... ~. _.. _l- _... . n. LL r I • ~ I ~ r-- ~ - , ~~ ~~ .... ..: Pima County Wireless Integrated Network r_„m; -;~,,. - e Radio System Support Structure LLL ~van^moe Ll,erCommittee ire iJse r C o mmitte a acts in a n a d viso ry ro le to the lie c utive Management Committee to represent the needs of the participating agencies relative to their technical, operational, and font do na l c o mmunic a do ns needs. ire i~se r C o mmitte a is re sp o ns~b le fo r d e ve to p me nt and recommendation of PCWIl~Tvoice communicationsoperationalpolicyand procedures. ire Use r C o mmitte a is re p re se nta five o f a Il use rs o f the system. Members of the User Committee are nominated by each participating agency and are appointed b y the lie c utive Management Committee . ire User Committee is currently comprised ofthe folbwing appointed members: technical Committee ire 7t'r c hnic a 1 Committee acts in a n advisory role to the Jae c utive Management Committee to specify systemcomponentsand standards thatwiIlresultinthe development and implementation of systems that wiIl meet the technical, operational, and functional re q uire me nts o f the p a rtic iP a ling a g e nc ie s. ire role o f the ~ c hnic a 1 C o mmitte a is two fo ld (1) 1b advise the l~ecutive Management Committee and the UserCommittee on technic al matte rs; this wr~Il inc lade re gala to ry issue s, minimum e q uip me nt standards, to c hnic a 1 up d a to s and a nsurnrg tha t the system is a c tua Ily meeting the to c hnic a 1 g o a is a s se t fo rtlr; and (2) 7b devebp policy and proceduresrelated to maintenance and operationsofthe technical 1/ 5/ 2010 Fie c utive Summary Page 8 Special Council Meeting -January 12, 2010 -Page 14 of 45 NC WIN L~erCommitte e Fire Agencies Police & Emergency Services David Tibbitt Jim Long Sheila Blevins Ajo/Gibson Volunteer Fire Department Northwest Fire District Marana Police Department Arivaca Fire District Pascua Pueblo Fire Department Larry Stevens No Current Appointee No Current Appointee Oro Valley Police Department Tom Nix Ernie Robles Hector Olivo Avra Valley Fire District Picture Rocks Fire District Pascua Yaqui Police Department Wren Keller Lee Bucklin Carlos Valencia Corona de Tucson Fire District Rincon Valley Fire District Pima College DPS Gary Bynum, Co-Chairman Larry Anderson Michael Sacco, Co-Chairman Drexel Heights Fire District South Tucson Fire Department Pima County Sheriffs Department Elephant Head Volunteer Fire John Williams Henry Leyva No Current Appointee Three Points Fire District Sahuarita Police Department Patrick Abel Chuck Kmet South Tucson Police Department Golder Ranch Fire District Tohono O'odham Fire Department No Current Appointee Bill Bohling Fred Bair Charles Hangartner Green Valley Fire District Tucson Fire Department Tohono O'odham Police Department James Craig Orchid Jones Angela Spencer Helmet Peak Fire District Tucson General Services Department Tucson Police Department Dean Barnella Why Fire District Luis Puig Mt. Lemmon Fire District No Current Appointee U. of A. Police Department Jeff Guthrie Pima County OEM & Homeland Security I'Ig'we I+~ systems that comprise the PCWIlV, and ensure that the operations and maintenance se xvic e s c o ntinue to me e t PC WIN use r ne e d s. ire 7~chnical Committee is appointed by the ~ecutrve Management Committee from q ua ]£e d no mine e s sub muted fo r the it c o nsid a ra do n. ire ~ c hnic a 1 C o mmitte a is c uxre ntly comprised ofthe foIlowing appointed members: 1/ 5/ 2010 Fie c utive Summary Page 9 Special Council Meeting -January 12, 2010 -Page 15 of 45 _-__. - PC WIN'I~ c hnic a1 Commii#~e e Larry Sayers, Chairman Isaiah Twombly Gregory McNeal Pima County Wireless Services Tucson General Services Department City of Tucson IT Department John Armstrong Joe Jakoby John Moffatt City of Tucson IT Department City of Tucson IT Department Pima County Ken S. Boynton Patsy Joy Gary Schmitz University of Arizona Pima County SherifYs Department Oro Valley Police Department Rick Brown Mike Bullock Robert Morton Town of Marana Tucson General Services Department Tucson General Services Department Gary Bynum Theodore Martin Paul Wright, Jr. Drexel Heights fire District Pima County Sheriff s Department Northwest Fire District Steven Campbell Scott Ferguson Jeff Guthrie Drexel Heights Fire District Pima College DPS Pima County OEM & Homeland Security FTgiue 1~ Wori;;groups Ad-hoc and standing wo ri~rg groups, and to c hnic a 1 advisory teams wid b e used a necessary to p e rfo urt staff wo ~ directed b y the User and 7~ c hnic al Committees, and provide for ongoing planning and evaluation ofday-to-day operations, maintenance and performance ofthe PCWIlVsystemsand fac>7ities, and adoption ofnew technobgies. PCWIN Director PC WlN w~ b e best served b y a n organization that is responsive to the ]fie c utive Management Committee . ire PC WIIV Director w~ b e re sp o ns~b 1e to the lie c utive Management Committee. He/she wiIl coordinate support services directly with management staffin the Praia County lnforrrrat~n technology Department and the County AdministratozzsOffce on behalf of the F.~ecutive Management Committee.~re Directorwr~ representthe F~ecutive Management Committee to the participantagencies. ire Director wiIl a c t a s a lia iso n to County support departments to resolve se rule e d e live ry c o mp la rots, wry mediate contract disputes, and enforce operational policies approved by the ]~ecutive Management Committee. ire Director's office wry be responsible for administrative sup p o rt a nd fo r sta fling the a c trvitie s o f the a dviso ry c o mmitte a s. ire responstb>~ties of the Director wiIl include: recommending an annual budget for ratificatipn by the F~ecutive Management Committee, expenditure oversight, financial re p o rtnrg, and other administrative support. ire Dire c to r wry receive recommendations fin m the Committees. li~adiio 9ysbems~chnical&OperationalSuppo>rt ire PC WIIV wr'~ b e comprised o f so p histic a to d radio technology. Maintenance se rvic e s fo r the core systems,subscnbersand dispatchconsoleswr~be needed. 1/ 5/ 2010 1~e c utive ~imma ry Page 10 Special Council Meeting -January 12, 2010 -Page 16 of 45 7~ c hnic a 1 support for the ra d~ systems infra strut tore wry b e provided b y a c e ntta Ily managed maintenance operation staffed by qualified employees of participating a g e nc ie s, including Pima County Wireless Se rvic e s a nd the C ity o f 7.lrc son. Support sta ff wiIl b e assigned to wo xii and e r the sup a rvisio n o f the c ha in o f c o mma nd reporting through the Pima County hrformation 7i;chnobgy Department. An intergovernmental agreement wiIl define how sta ff wiIl b e assigned to to c hnic a 1 p o sitio ns. Staff assignments must support c o ntinuity o f se rvic e, to c hnic a 1 to a m sta b r~lity, and ease o f p e rso nne l m a na g e nr e nt. ire PC WIlV ra d ~ system wr'~ b e maintained to service le ve ]s defined in a Ra d io System Use r Agreement. ire agreementwr~define the levelofnetworkperformance,supportservice, and infra stnrc tore maintenance to b e provided . ire g o ve ma nc e c o mmitte e s sha Il re c e ive monthlyperfornrance reports. Subscnber repair, maintenance and programming services wry be provided at multiple bcations by qualified employees of partic~ating agencbs with Pima County Wireless Se rub e s and City o f 71rc son maintenance shops providing the majority o f the services. Service depotswr~also be established at strategic bcationsto provide regionaIlyavarlable services. ire depots may perform minor repass and issue baser equipment to provide temporary rep]acement for equipment requiring bench repair. ire bcation of depots wiIl b e selected to minimize tra ve 1 time fo r se rvic e . On-site maintenance fordispatchconsoleswr~Ilbe provided. ire PC WIlVprojectwr~provide maintenance formobr1e radio s,microphonesand antennas; and, portable radios, and antennas. Beyond the initial deployment individualagencieswr~ b e responsible fo r ve hit le installations including power, g ro and itrg, c a b }irrg and equipment mounts. Communications Manager A Communications Managerwr~be assigned to plan, manage and direct the technical and operational support functions of PC WIN. ire Communications Manager wry be a. ssig ne d to the Pima County hrfo rrrr a do n 7h c hno b g y Department. Communications &Radio Slrrop FbYeman A q ua lif e d C ity o f giic son supervisory a mp b ye e, se ruing a s a C o mmunic a tip ns and Radio Shop Pb re ma n, wr`~ b e assigned to supervise to c hnic a 1 sta ff tha t wiIl b e re sp o nsrb le fo r the installation, maintenance, repair and modification of communications-electronic equipment. ire Communications & Radio Shop Foreman wr'~report to and take direction from the CommunbationsManager. 1/ 5/ 2010 ~e c utive Summary Page 11 Special Council Meeting -January 12, 2010 -Page 17 of 45 9ysbem 9ustai~abi7dy ire PC WIlV p ro je c t is intended to b e self-sustaining to a nstrre the via b ~3' o f the technology and the County'sab>Zityto provide communicationsseroicesfora minimum oftwemyyears. Devebpment of a regional communications netwoxi~ wr~Il have significant benefit to the Pima C o unty p ub lic sa fe ty c o mmunity. >1; w~ no t, ho we ve r, b e without initia 1 a nd c o ntinuing cost. Wh>1e Pima Go unty bond dollars wiIl sub sta sties Ily p ay fo r the initia 1 sta xt up costs, the p a rtic ip a ting a g e nc ie s must b e prepared in the future to pay for "their share" o f the o p e ra do ns a nd maintenance o f the se systems. 7b tha t e nd, a susta inab >7ity p la n is re q wire d . ire basic premise is that the annualoperationsand maintenance costswr~be shared byaIl o f the p a rtic ip a ting a g e nc ie s based o n the number o f sub sc nb e r units authorized fo r ind ivid ua 1 a g e nc ie s. Bond funding is expected to pay for future capita 1 expenses fo r }ifecyc)e replacement of core fixed radio system equipment. Fhd user agencies will be responsible forthe costofreplacing subscnberequipment. ire November 2007, PCWIN Business Plan provided for fixed e q u~i me nt life c yc le replacementona fifteenyearlif'ecycle throughthe establishment of subscrrberbased fees. Overa fifteen year period, the fixed equipment replacement fees would have resulted in a n accumulation o f $57M to replace the equipment a t the end o f its life c yc ]e . Se ve ra l jurisd is a do ns have expressed tha t it wry b e d iffic ult to se t a sid a fund s fro m the it g e ne ra 1 fund budgets for this purpose , p a rtic ales riy in the current economic c lun a to . ire re fo re , a n alternative plan for lifecycle equipment replacement funded through additional bond initia five s is no w e nvisio ne d . G ive n the c urre nt e c o no mic conditions, the genera 1 c o nee seas is to plan to pay for future capita 1 expenses for bfe c yc ]e replacement through vote r a p p ro va l o f future bond initiatives. Ongoing susta inab i7ity wiD b e provided through a n e me rg a nc y fund. iris fund wr'~ sup p o it emergency, miss~n critical repass or maintenance. iris fund may be established by reserving revenues co-ected in the fast year of operation based on an average year operating cost altho ugh c o ntra c tua 1 ma inte na nc a costs wi~Il no t b e inc urre d during the first yearofwarranty. ire result~rg balance maybe reserved in the emergencyfund. ire Jae c utrve Management Committee wi'~ furtlre r evaluate the via b rbty o f insures nc e optionsasanaltemative to an emergency fund. ire g o a 1 fo r a via b 1e susta ina b r7ity plan is to b urld a fines nc is Ily re si~'e nt king-te inn fines nc ~ 1 plan. iris issue wig b e further a va hra to d and refined b y the >~e c utive Management Committee asp ]a nning progresses. 1/ 5/ 2010 lie c utive Summa ry Page 12 Special Council Meeting -January 12, 2010 -Page 18 of 45 Pa rtic ip a rats may a 1so elect to make payments into a Pena County lihte rp rise Fund to supportlifecycle replacementofsubscnberequipment. AssetOwnership and l~esponsrbiiw',y FJlu~mentpurchased with Puna County bond fundswIllbecome assetsofPuna County. Fa c h jurisd is don tha t c o ntnb ute s a sse is to the PC WIIV p ro je c t wiIl re to in c o ntro I, ownership and re sp o ns~b Il~3' fo r m a irate na nc a and upgrade o f the it c o ntrrb ute d a sse ts. ire PC WIlV p ro je c t wr'Il b e re sp o ns~b le fo r m a irate na nc e o f the a sse is a d d e d to a xistirrg fa c r~itie s. As needs dictate, individual agencies may pure ha se and add additional subscnber equipment to the PCWIlV system as approved. ~rese purchases wiIl be at the expense of the individualagency. However,the expectatipnisthatwhenadditionalrad~sare added the agencyparticipationratio onwhichfeeswr~be based shaIlbe adjusted. Individual agencies wiIl be responsible for replacement of radio accessories such as specialized microphone and earpiece equipment, battery chargers, carrying cases, and beltclips. Tndividualagencieswr~be responsible forreplacementcostsforsubscnberequipmentthat is lost,stolenordamaged and notcovered underwarranty. P1oma Co>u~tyFinancialAccountmg' Pima County's accounting p o lit ie s comply with the State o f Arizo na Auditor Genera 1 through irrstnrc tip n g ive n in the Uniform Accounting Manua 1 fo r Arizo na Counties (UAMAC) . Policies confomr to general accepted accounting principles as promulgated by the G o ve mme rata 1 Accounting Standards Board (GASB) and provide a c o nsiste rat basis fo r presenting fina nc is 1 info rrrr a do n o f the County. hr compliance with UAMAC and GASB, the financ is 1 tra rasa c tip ns o f the County a re recorded in ind ivid ua 1 funds, each o f whit h is c o nsid B re d a se p a ra to fist a l e ratify. Fa c h fund is accounted for with a separate set o f se lf-balancing accounts that comprise its assets, liabr7itles, netassets, revenues, and expendituresorexpenses, asappropriate. Separate and specific enterprise funds are used to account for the proceeds of specific revenue sources that are le g a Ily re stric to d to expenditures fo r sp e c ifie d purpose s. Pim a County wiIl a sta b lislr the PC WI1V 1~rte rp rise 1~ind to record the financ is 1 tra rasa c tip ns re la to d to the operation and maintenance o f the PC WIlV. Capita 1 a sse ts, a sig nific a rat c o mp o ne rat of the PCWIlV, wiIl be reported; a specific reporting of any funds reserved for future purposes, such as for the replacement of radio equipment, wiIl occur, and periodic 1/ 5/ 2010 ~e c utive Summary Page 13 Special Council Meeting -January 12, 2010 -Page 19 of 45 financialauditsofthe PCWIlVIliterprise Firnd,performed by an independent CPA firm, may be requested bythe PCWIlVExecutive Management Committee. PCWIl~T Btxy-rn Fbnnulatton A goal o f the PC WIlV project is to invite p a rtic ip a do n b y o the r self funded local, county, state and federal agencies. ire expectat~n is that a cost benefit accrues to aIlusers of the system a s the maintenance costs are divided a mo ng a gre a to r numb e r o f use rs. We also anticipate that participant agencies may desire to add orimprove capabr~ties and service area in the future to meet new needs. ire fo Ilo wing general requirements a re defined to assign re sp o nstb r7iLy fo r p ro vid ing new o r a d d itio na l se rvic e s fo r e xisting o r ne w participants. In c a 1, county, state and fe d e ra 1 a ge nc ie s, and other public safety o r public se rvic e organizations may make application to the ~ecutive Management Committee fornew or additionalservices. ApplicationapprovalshaIlbe contingent upon an analysisofcosts,risks and benefits to PC WIN and e ~ c utio n o f a n agreement specifying se rvic e s a nd fees. ire applicantshaIlpaythe costs of such analysispriorto consideration. Fbr mutual aid and/or interoperabr'fity purposes, a particular agency may wish to have access to the PC W]N voice radio ne two rig. iris sho ukl b e considered a s a b e ne fit to the e xist>rrg PC WIlV community, a s well, that agency. It is expected that this type o f p a rtic ip a do n would have little routine impact o n the system. In this case , the a g e nc y desiring entry may b e re sp o nsrb le for p urr ha sing, programming and maintaining any required subscnberequipmentforthispurpose, asdefined by PC WIN. Costs fo r b uy-in fo r fuIl p a rtic ip a do n mig ht inc lud a sub sc rrb e r e q uip m e nt p urc ha se s, c o nso le purchases, dispatch center connectivity, radio site expansion o r construction, o the r e q uip me nt c o sts, la. b o r and o the r re c umng maintenance costs to me e t the future ne e d s of the new PCWINmemberagency. Applications for expanded service or new capab>Zities wiIl undergo the same type of analysis asdescnbed fornewparticipation. ]t is expected that the applicant wr~Il bear the costs id a ntifi+e d in the analysis above . Ne two rii improvements re sulturg w~ become a n asset o f Pima County, o n b e ha ff o f the PCW]N participants, to prevent future withdrawal of an asset that wid negatively impact networiiperformance forthe remaining participants. 1/ 5/ 2010 lie c utive Summary Page 14 Special Council Meeting -January 12, 2010 -Page 20 of 45 ~mrination OrWithdrawal ire to retina do n o r withd ra wa l o f a p a rtic ip a nt must b e contemplated . Pa rtic ip a nts who wish to vo Junta n1y to rrnina to their p a rtic ip a do n wr~Il b e required to give Para County a minimum of twelve (12) months written notice. Voluntary withdrawal shaIl be contingent upon: • Re tum o f a Il e q uip me nt p urc ha se d o r p a rtia Ily p urc ha se d with Pima C o unty b o nd funds; • Re larq uishme nt o f inte re st in a Il ne two ~ infra strut tore improvements imp)e me me d to provide new orupgraded servicesforthe withdrawing participant; • Re linq uishme nt o f a Il one xp a nd e d funds, whit h have b e e n c o -e c to d fo r the rep ]a c e me nt o f infix strut ttrre equipment; • PaymentofaIlfeesand chargesowed to PCWIlVup to and throughthe effective date ofwithdrawal; • Negotiated use,transfer,orreplacementof~C licensescontnbuted to support of the PC WIlV ne two rii; and • Suchadditionaloraltemative terms and conditionsasmaybe established by the l~ecutive Management Committee and the withdrawing participant. l~gent cacumstancesmaybe considered. In the e ve nt a p a rtic ip a nt agency withdraws, the remaining participants can antic ip a to revisionsto the agencyparticipationratio on which costsharnrg wr~be based. Voice Radip 9vstem Desi~'n O n September 29, 2009, Pima County a xe c ute d a c o ntra c t with Motorola, hrc . fo r the PCWIlV voice rad~ system. ~e specif~ations forthe proposed system were based on the re sups o f fo ur ye a rs o f p la nnitrg , whit h inc lud e d input from the p a rtic ip a ting a g e nc ie s, and otherlocal,state andfederalpublic safetyresponderagencies. The PC WIlV system wiIl b e a Mo to ro la Astro 25 (P25 Phase 11) Dig ita 1800 MHz system tha t wry incorporate simuk a st a nd trunldng technology. ire re g io na 1 "shared system" a p p ro a c h wiIl provide the participating agencies with the highest level of interoperabr~y possible. C o ntro 1 c ha nne 1 g a to wa ys wiIl p ro vid a opportunity to inte zc o nne c t the PC W1N radio syste m with o the r sta to and fe d e ra 1 systems fo r inte ro p e ra b i~ty with those systems. ire txunke d system wr~Il b e augmented b y situp le x c ha nne ]sand d igita 1 ve hit ula r re p e a to rs to me e t the demanding communications requirements for fireground and police tactical communications. Mobrle and portable xadiosw~come from Motorola's new line of award winning APX fa mr~ly o f ra dio s. 1/ 5/ 2010 )fie c utive Summary Page 15 Special Council Meeting -January 12, 2010 -Page 21 of 45 Dispatch c o nso 1e s a re planned for twelve dispatch locations. Dispatch equipment w~ consist o f a Mo to ro la MCC 7500 lP ra d ~ dispatch c o nso 1e system, digits 1 backup radio c o ntro l sta do n, and accessories. A ma jo r ste p in the syste m d e sig n p ro c e ss w a s to id a ntify a p p ro p ria to voice c o mmunic a do n systems that, when combined, would satisfy the majority of PCWIIV participant's requirements. Tigg urE ]~6 r"(<ustra to s the va rio us de sig n c o mp o ne nts o f the proposed PC WIlV system. _ 'S 458%c ~a ~p«.- '3 ~ i k ~ i ST6f4 Pi !{~ ~iNTi1l r ' ~ ', r 1 ~ ~~+ ~ 1 ~L atVYI ! ~ •t u b. te. R; • '~~'~ t 1 ~.. ~ . ~ c^ ~ , J ¢5 r+a ~ t ~o~ 1 _~ =~~' ~. ~~ ` ~ ~ ~ ~: ~ ~~ .T ~`' `_^ ,~.:., ~~ ~ A system based o n the Project 25 (P25) trunke d ra d ~ technology wa s c ho se n. P25 is the most recent devebpment in Iand Mobr7e Radio. Based on ~A/IIA 102 standards, the over- the-air protoco], or air interface, is designed for interoperabr7ity between different manufacturers. Stiib sc rib e r equipment is a va r1a b le from these manufacturers and U 5/ 2010 Face c utive Summary ~~; -` ~~,. - ~.~-4 "' i ±~ F ~~ ~~ w ~ I w ~R,~ nt f>.F~ i `~4.. ~ L . t, ~. 1? ar+w Page 16 Special Council Meeting -January 12, 2010 -Page 22 of 45 independent radio makers. P25 is a digita)-only standard., meaning that franked analog commun~ation is not part of the operation. ire Department of Homeland Security a dvo c a to s ra d io inte ro p e ra b rlity a nd offers P25 a s a me a ns o f a c hie wing this. Whe n se a king grant funding fo r inte ro p e ra b 1e communications, the Department typ is a Il3' looks favorably o n P25 equipment. ire need for federal funding support for the project was a c o nsid a ra do n in the fina l se le c do n o f the P25 standard fo r a p p tic a do n to the 1?C WIlV p ro je c t. ire Pima County Bond hnp le m e nta do n Plan a d d itio na Ily re q uire d se le c do n o f a standard s based solution asopposed to proprietary solutions. Ztre P25 technology stood out, p ran a rIl3' in the areas o f: inte ro p e ra b r")ity; competitive procurement and multiple so arc ing ; re g io na 1 connectivity; and c a p a b ifity for future expansion. Radio 9ysbem Capacity During the Lfse r Needs Assessment, the future number o f sub sc nb a rs to use the PC WIlV system was forecasted by individual agencies. ire I?CWIlV procurement specifications required proposing vendors to base theircapacity analysis on the numbers forecasted for 2016, inclusive o f the thirty-two pub )ic safety a g e nc ie s a nd the public service departments o f Pima County and the C ity o f 7lrc son. ire PC W1N trunke d ra d ~ system wiIl b e spectrum efficient because channel resources are shared by aIl end users. ire capacity sp e c if c a do ns fo r the PC WIlV system assure that PC WIlV users wry a xp a rie nc e a very high le velofchannelavarlabr7ity. Coverage ire shared regional system approach wry benefit aIl of the participating agencies by providing greatly improved radio serve coverage. ire radio systems operated by the individual agencies today each have specific, lirrrited coverage characteristics typicaIly designed to provide coverage within their se xvic a areas. hi some case s, service are a growth has outpaced radio system expansion and results in poor or no radio coverage in new service areas. ire PCWIlV radio system wiIl provide countywide coverage for aIl participants. iris wiIl signficantly improve radio coverage foraIl agencies, and provide a mechanism for responders to communesate with their dispatch support and other re sp o nd a rs whe n tra ve Ding outside the it se rvic a area . ire PCWIlV voice rad~ procurement specifications contained specific, demanding coverage requirements and coverage guarantees. Deven coverage test sectors were defined. System acceptance testing wiIlrequire a demonstration of95%coverage in each test sector. ire coverage requirements foreach sectorare associated with specific levels ofcoverage forportable and mobr1e radios. 1/ 5/ 2010 ]fie c utive Summary Page 17 Special Council Meeting -January 12, 2010 -Page 23 of 45 During the radio system d e to r1 d e sig n p ro c e ss, a lte ma five site se le c do n ma y b e c o ns~i e re d by the governance committees. Approved changes may result in modified coverage g ua ra me a s. l~elabi~ty & S~ruvivabiilrt' y A highly reliable c o m manic a do ns system is desired b y the future use rs. 7b that end , the PC WlN vo ~ e radio system sp e c ific a 1ao ns c o nta ine d requirements tha t no sing le -point fa rlure shaIl reduce the abrl~y of the system to provide the required two-way radio communications and e r ro utine day-to -d a y o p e ra do na 1 c o nditao ns. iris wa s e mp ha size d in the vendor selection process to assure that the fina 1 product wiIl inc lode the ne c e ssa xy equipment redundancies to prevent single points o f fa rlure . ire connectivity network specifications are based on a loop protected design and use of monitored hot standby microwave rad~s to provide redundant communication paths for the backhaul communications ne two rig. ire se d e sig n c o nsid a ra do ns wry a sure tha t a hig hly re lia. b ]e and survivable communications ne two ~ re salts. Conclusions ire Pima County Wireless Integrated Ne two xk wiIl have wide reaching effects o n the. use r community's operations. There wiIl be an improvement in technology, as weIl as, a profound re a lig nine nt o f ho w the use r c o mmunity and communications to c hno to gy re la. to to one another. In the past, PCWIIV agencies were required to define their dispatch and two -way radio operations, so a s no t to exceed the laYrits o f the radio technology tha t the y posse sse d . ire a g e nc ie s' were constrained b y this older to c hno b g y. With the imp le me nta 1;io n o f the new PC WlN vo ~ e radio system, the situa do n wiIl re ve rse . ire radio to c hno to gy wiIl b e c o me the se rva nt o f the use r c o mmunity, no t its ma ste r. Radio 9vstem Cost Puna County voters authorized $92M of general obligation bond funding for the PC WIN project. Additional federal funding has been awarded from the US. Department of Homeland Security, and the U S. De p a rtme nt o f Justic e . 1~vo issues have impacted the o ve ra Il e sturra to d cost fo r the voice radio system: (1) the numb e r o f sub sc nb e r units re q uire d to m e e t c arm nt needs is significantly hig he r tha n pre - election estimates, and (2) actual cost for equipment has been lower than pre-election estunates. Abudgetdeficitofapproximately$5.5Miscurrentlyprojected. Figure ES7 lists the various funding so arc e s tha t a re c o ntnb uturg to the PC WIN p ro je c t. 1/ 5/ 2010 >~e c utive Summary Page 18 Special Council Meeting -January 12, 2010 -Page 24 of 45 PCWIN Funding Sources Pima County Bond Funds $ 51,088,373.22 FY03 COPS Law Enforcement Technology Grant -From TPD $ 500,000.00 FY06 COPS law Enforcement Technology Grant $ 246,807.00 FY08 COPS Law Enforcement Technology Grant $ 631,328.00 FY08 DHS Public Safety Interoperable Communications Grant $ 3,323,658.00 2009 State Homeland Security Grant Program $ 385,971.00 2009 UASI $ 1,720,000.00 2008 State Homeland Security Grant Program $ 40,000.00 2007 State Homeland Security Grant Program $ 6,198.00 FY09 COPS Law Enforcement Technology Grant $ 200,000.00 Funding Total $ 58,142,335.22 Less Estimated Cost $ 63,677,569.22 Under/Over Budget $ (5,535,234.00) Rgws E57 ~e cost to imp ]e me nt the PC WIlV vo ~ e radio system is inc lusive o f e q uip me nt, se rvic a s, fac>~tyimprovements,consultantfees,intemal]abor,testequipment,and otherexpenses. Figure E581~ustra to s c urre nt c o st p ro je c do ns a nd expenditure s. Radio 9ysbems Mana~'emeni; Operations &Maintenance ~e PC WIlV F'ro je c t w~ b ring with it a d va nc e s in voice c o mmunic a do n syste m to c hno to g y a s we Il a s improved radio service . ~e use Ys' access to the system and the fle xtb ~1ity o f the systems wiIl change dramaticaIly. ~rere w~ also be improvements in reliab>7ity and coverage. mere are, however, severalconsequencesinchrding highercost, greaterresponstb>lityand accountab>lityto a broaderbase ofusers. ire F~ecutive Management Committee and the it a dviso ry c o mmitte e s must b e responsive to this b ro a d e r use r c o mmunity a nd responsible formanaging the choicesand opt~nsavailable in the newtechnobgyand service c a p a b i7ity. 1n the p a st a Il o f the involved a g e nc ie s limp ly p urc ha se d the it o wn radios and put as many units ontheirfiequenciesasthe airtime would aIlow. When the lunikswere exceeded,the personnelthemselvesadapted,notthe system. ~e PCWIlv system wi~be a urge and comp~xcombination oftechnobgiesrequirnig careful m a na g e nr e nt a nd o p e ra do na l p is nning to uti'ize the mo st a ffe c five c o nc e p is o f technology management. 1/ 5/ 2010 E+~e c utive S~imm a ry Page 19 Special Council Meeting -January 12, 2010 -Page 25 of 45 PCWIN Woke Radi+~ Sys tem Cost Projection ~. 'tptt5alt~nCSetroitr5. - $ 1,637,$Sb.3T ~ '.2,Slfi,b73,5o $ 1.`.33:767:19 a[tTemallakrnr -- ~ 3 :..215,138;iR 5 S,W7,7SP.[16 5_. _ -- 1,43ktHiL`.52 lUsr~ilitneWSLx~en~«, -_.~._ _ S __.. ~t4.IMk ~.T S __._. __,_ 5:: 49.130 -. PCW IR3 (3.Ifl4@ SeLitP S i 3.34?:12 $ SQ,OOQ.tN} S ]4,6*v7:F; 8 Nti~ce ~. S °.Lem ' _ S 1 A37,~8.~10 :.S ':R5,D5J,9Zi#.3 ~ n53,:: ~,tona~ - ~~.2§ S 635.9&2.2fi ~utrs~.ri$er€g9igrtet~t. : S - $ }3,976,4+14.58 $ I3,97fl,544.~8 .. Prggram 3xkanagemerst Ser. ~~, $ $ 337,C&90.28 .... $ 337,iKfQ~28 _~.. [ni2da€ VdHS & Project firfie~~ta L3evelaeat S $ - $ - 7ng~iPd3Re SY~tet3is GontineencV S : - $ t83 540:Q4 $ bS3.84t}:OII I'r--~; c.' ^(r r~~t.,r~' J.-1i 41:011 i a__--c2 3.-a: ~4? Mia'DwdYe`. _. - $ $ 2,594,vOV.00 S 2,,.3.685.44 'I~iwi»k $ - ; 'S ~ 5~,i~~_o4 ---•- $ S{K1,OaLdt A4aintQtktnre Sfwp~~ _ : - $--- - - - -- " ~ b&{~S17Q.40 $ 66~9,bI5.Y6 r,~Ya~e dn~ F sitr~_ - j ~_.C~L~ ;~,CACx.CrO TQStEgc~t~~men! ~ ~ J. 7CT.'Y~ 535,546.60 -Si2+&IIE~nent.. _. $ _ .. 29,33E.25 S 1,2k7,k(IO.OQ $ ,; S,S89,>~rL85. Lataor-Cu ~; sesaarces $ .c ~o~ 's - $ (1£,314_f}6j Gener2l£~ntt=aor ~ - J k,2]7,8G0A4 $ 4,217,84G.i~ ~2E{SiitLY7g Ld~ilDr-~@dl rhiEYp}ert~ ~ 5r9~'.9$ yrf .... _ ... S I~r359.G3; ~o.4~t~Ih~niS~tvic~s-Er[virc~ame~rta(&Cu9€tir~'Asse~s^~ert. $ 35tv,2C $ ... $ (354.2x} C~rrs:~Itatst Services-Geo*ech Sutveyg &5pecia€trtspecRs~as $ $ ..... $ - Cdrsx.~Et2~rrt Services-Civil Et'tgireet'icigdSteuciucal Ar#algsi5 $ ~ ~ - tanss~€tanLSert+ic?<_T3ttefiep©rTS $ 5,566.66 ~ ~ ....... $ iS,kC~} Labor-i3evelopn5e~i5en+ice~ $ 173.9.2 $ ..... - $ (374.3~~ _.. A~ierana Siie Equi rnent ~ - $ $ E~'.bjec]CLttlfirigQVtti~.. $ ,: $ - 3,7]7575,$; $ ': 3,717;,J;rc5 T0%es ---- ~ $ 2,644,1}93.54 $ Z,fi34,941.54 ~LIIE Management and sta ffmg o f the fo Ilo wing areas must b e c a re fuIly considered and a d d re sse d fo r the sue c e ssful o p e ra do n o t PC WILT: mana g e me nt, p urc ha sing, maintenance , fleet usage, prioritises, advanced features, faIlure modes, radio software programming, cost aIlocation &recovery, and useragreements. Ta ldYrg into account these management areas and up o n c o nduc ring a n in-depth staffing analysis, seventeen full time technical, management, and sup a rviso ry support staff w~ b e needed to maintain the PC WIlV system. Not only w~ the to c hnic a 1 support sta ff b e re sp o ns~b le for the maintenance o f the ne two rii portion o f the system, the sta ffmg requirements inc lode the re spo ns~b>bty for the maintenance o f sub sc nb e r equipment (mo b Ile s, portable s, c o ntro 1 sta do ns, etc J. hrfra struc tore maintenance sha Il b e c o nduc to d b y a sing le centralized maintenance organization. Re gio na 1 service depots w~ p ro vid e services for sub sc n1~ e r repair and maintenance . Se rule a le ve 1 requirements for ne two rii performance , support se rv~ e s and infix stnrc tore support sha Il also b e d e fine d in a Llse r Agreement (>l~A). vsi2oio )fie c utive S~imma ry Page 20 Special Counal Meeting -January 12, 2010 -Page 26 of 45 Three additional management and administrative support positions wIll be needed to staff the PC WIN support o fl`ic e . Ia b o r c o sts fo r the se positions w~ b e shared with the re g io na 1 c o mmunic a t~ ns c e me r sub -project. AnnualOnexat~ &Ma~tenance CostAviections A forecast o f the ongoing operating and maintenance costs associated with the radio system is re q uire d to make valid decisions o n the approach to maintaining and sustaining these systems. 71re c ha Ile rag a is to accurately forecast these c o sts a nd to d e to rrrrine how the a xp a rase s wiIl be aIlocated to each of the participating agencies. ire model developed is formulated on a cash basis, not fivm a financialrepoxting perspective. Current projections should not b e irate rp re to d a s lirrriting future a c tivitie s o f the Fie c utive Ma na g e nr e rat C o mmitte e o r Pim a County to explore a lte ma five funding opportunities o r improved methods o f fina nc ing syste m susta ina b >7ity. ire fo Ilo wing a sump do ns a re a p p lie d to o ur a na lysis: • Fbesforoperationsand maintenance supportw~be bled to the PC WINparticipant a g e nc ie s mo nthly. • Funding forfirture replacementoffixed equipmentw~come from voterapprovalof gene ralobligationborads. • Annua 1 b ud g e to d e xp a rase s fo r PC WlN may vary, but PC WIlV w~ strive to b a la nc e the fee structure overmany years and w~ make five year budget projections to help agenciesforecastbudgetaryneeds. • one O&M costs w~be apportioned equaIly to aIlparticipating agencies based on the it p a rtic ip a do n ra do . • O &M services for the systems infix struc ttrre is to b e p e tf'o rme d b y a c e ntraIly managed support organization managed by the Pima County Lnfomnation technology Department. • O&M and programming services for subscnber equipment will be provided. one majority of services w~ be perf'omned by Pima County Wieless Services and City of 7lresonradio maintenance shops. F~cientradio programming serv~esw~be best provided via over-the-airprogramming (OTAP) featuresofthe radio system. 1/5/2010 ]~ecutive blrmmary Page 21 Special Council Meeting -January 12, 2010 -Page 27 of 45 • After the initial b ur7d. out, installation and d e insta Ila do n se rvic e s for mo b Ile radio equipmentwiIlbe the responsrb>~yofindividualagencies. • As needsdictate,individualagenciesmaymake additionalpurchasesofsubscnber equipment as approved. These purchases wiIl be at the expense of the individual agency. I~wever, the expectation is that when additional radios are added, the agencypaxticipationratio on whichfeeswr~Ilbe based shaIlbe adjusted. • hdividual agencies wiIl be responsible for replacement costs for subscnber equipmentthatislost, stolenordamaged and notcovered underwarranty. • Individual agencies wi'Il be responsible for replacement of accessories such as battery chargers,canyingcasw, and lapelmicrophones. • Pirna Countywi~maintainmasterrepairdepotcontractswithmanufacturexs. ire basic cost sharing fa c to r is to b e the p a rtic ip a do n ra t~ fo r e a c h ind ivid ua 1 p a xtic iP a ring agency. iris is a simple c a lc ula do n o t the numb e r o f sub sc rib e r units a utho rize d fo r use b y tha r a g e nc y c o mp a re d to the to to 1 numb e r o f sub sc nb e r units a utho rize d system wide . iris ratio is use d thro ugho ut the estimate s. ire cost forecasts wi11 require modification a s re a 1 time system operation info rm a do n is gained in the coming years. die costs estimated are based on an "average" yearcost p ro je c do n. Pbisonnel &Admmishative Eipenses ire cost facto rs a sso c is to d with p e rso nne 1 a nd administrative a xp a nse s inc lud a sa la rie s a nd benefits, overtinre and on-caIlpay, and travel ire totalnumberoffuIltime employeeswas d e to rmine d fo Ilo wing a c o mp re he naive a na lysis b y ADC O M. Operating I~penses Operating expenses are most commonly those associated with the operation of the administrative o floc e , to c hnic a 1 se rvic e s sho p , ve hic le s, insurance , spare p a its, c o nsum a b le supplies, and otheroperating supplies. Contractual C o ntra c tua 1 se rvic e s wi'Il b e required to guarantee specific le ve is o f ma inte na nc a se rvic e and software support. Maintenance contracts with the voice radio , microwave and networiiequipmentvendorsare required. 1/ 5/ 2010 )fie c utive Summary Page 22 Special Council Meeting -January 12, 2010 -Page 28 of 45 leases &iJh7ities ire radio system design makes use of existing fads owned by various participant agencies. Absent specific cost information we have estinated a reasonable average monthly costforeachsite. Actualcostsmayd~'erand willrequire analysis and adjustment as part of the PC WIl~T annualbudget process. PCWIlV expects to pay reasonable buIlding and towerlease feesforuse ofotheragencyfacr7ities. ~rese costswr~become part of the annual PCWlNbudget. lease agreementswr~be negotiated withindiviriualagencies. Hnergency end An emergency fund maybe desired, as one alternative, to guarantee an abitity to restore missio n c ritic a 1 syste m func do na lity fo Ilo wing a n unfo rse e n e me rg a nc y. During the fast yea r o f o p e ra do n, c o ntra c t c o sts fo r m a inte na nc a and software sub sc rip do ns, c a lc ores to d in the "average" annualbudget,wrllnotbe necessary as the system and equipmentwiIlbe under warranty. Cost recovery based on the "average" annualbudget during the first yearwIll provide a n opportunity to establish a n Ilne rg a nc y Fund b y setting aside the excess revenues. iris approach would resultin an Ilnergency Fund of approximately $762,000. ire Fie c utive Management Committee wiIl further a va hra to the via b r7ity o f insures nc e options as an alternative to an emergency fund. CostAIlocat+on &Fbes forService 7tre new system wry be designed to operate, as a whole, to provide countywide radio service fo r a Il o f the p a rtic ip a nt a g e nc ie s. ire re wiIl b e no site s se ruing ind ivid ua 1 a g e nc ie s. ire coverage wry b e based o n a Il o f the site s wo riding to g e the r in synergy, no t indivkiua Ily. AIl o f the a g e nc ~ s will b e p a rtic ip a ting in the benefits o f the system. $ is; therefore , appropriate that they also proportionatelyshare the costsforthe system. Pines County Bond funds are intended to provide firnd ing fo r the initia 1 p urc ha se o f syste m infrastructure and sub sc rrb e r e q uip me nt fo r the public safety agencies listed in Figure 1. Public service depaitiirentsthatmayparticipate are expected to provide additionalfunds to meet their subscnber equipment needs. O&M costs wr'Il be recovered from the participating agenciesbased ontheirperoentage ofparticipation. Fachagencywr~have a determined numb e r o f sub sc nb e r units a Ilo we d o n the system. iris numb e r wiIl b e used to create the a g e nc y' s S~ste m Pa rtic ip a do n Res do , whit h is a limp ~ c a k ula do n o f the numb e r of subscnberunitsinuse forthatagency,compared to the totalnumberofsubscnberunits in use system wide . ire S~ste m Pa rtic ip a do n Ratio may fluctuate overtime a s more users are a d d e d to the system. Figure ES19 ~trstra to s the projected S~ste m Pa rtic ip a do n Res do assuming 1/5/2010 F~ecutive S~rmmary Page 23 Special Council Meeting -January 12, 2010 -Page 29 of 45 1) Fa c h o f the a g e nc ~ s lisle d in Figure ESA wr~Il p a rtic ip a to . 2) Pena County's public service departments wid transition to the new PCWIlV radio ne two rii. 3) ire sub sc nb e r unit needs listed in Figure F59 represent the numb e r o f units that wr'Il init~ Ily o p e ra to o n the system. ff the future numb e r o f a g e nc ie s p a rtic ip a t>rrg , o r the numb e r o f sub sc nb a rs, d iff'e rs fro m these a ssump do ns, a c tua 1 c o sts m a y va ry fro m the p ro je c do ns c o nta ine d herein. ~~ >~ PCWIN BASIS FOR `AGENCY PARTICIPATI(3N RATIO AGENCY MOBILES 2013 PORTABLES 2013 CTRL STNS 2013 TOTAL PARTICIPATION RATIO Public Safety Agencies W~~ ~ _ Ajo/Gibson Volunteer Fire Department* 7 21 28 0.34% Arivaca Fire District* 10 15 25 0.30% Avra Valley Fire District* 18 36 3 57 0.69% Corona de Tucson Fire District 9 16 1 26 0.32% Drexel Heights Fire District* 30 50 80 0.98% Elephant Head Volunteer Fire Department 3 15 18 0.22% Golder Ranch Fire District 50 68 118 1.44% Green Valley Fire District* 32 45 6 83 1.01 Helmet Peak Fire District 28 34 62 0.76% Mt. Lemmon Fire District 15 25 40 0.49% Northwest Fire District* 85 127 2 214 2.61 Pascua Pueblo Fire Department* 8 12 4 24 0.29% Picture Rocks Fire District* 13 20 1 34 0.41 Rincon Valley Fire District* 14 33 2 49 0.60% South Tucson Fire Department 6 13 1 20 0.24% Three Points Fire District 17 20 37 0.45% Tohono O'odham Fire Department 18 24 4 46 0.56% Tucson Airport Authority* 0 0 0 0 0.00% Tucson Fire Department* 200 470 6 676 8.24% Why Fire District 8 13 1 22 0.27% Marana Police Department* 110 116 6 232 2.83% Oro Valley Police Department* 83 130 4 217 2.64% Pascua Yaqui Police Department 30 50 2 82 1.00% Pima College Department of Public Safety* 13 66 3 82 1.00% Pima County OEM Pima County Sheriff's Department * 10 569 75 1379 3 31 88 1979 1.07% 24.12% 1/ 5/ 2010 Fie c utave Summary Page 24 Special Council Meeting -January 12, 2010 -Page 30 of 45 Sahuarita Police Department' 50 75 1 126 1.54% South Tucson Police Department'` 26 40 1 67 0.82% Tohono O'odham Tribal Police* 130 145 5 280 3.41% Tucson Police Department'` 681 1520 8 2209 26.92% University Police Department' 39 137 •~ 5 ~~ 181 ~ 2.21 Pima County Public Service Agencies Animal Care Center 17 14 1 32 0.39% Building Security 21 1 22 0.27% Constables 6 10 16 0.20% County Attorney 4 38 2 44 0.54% Facilities Mgmt 4 4 0.05% Fleet Services 9 11 2 22 0.27% Justice Court 8 8 0.10% Juvenile Detention 2 85 2 89 1.08% Juvenile Intensive Probation 19 18 37 0.45% Juvenile Probation 43 93 136 1.66% Parks & Recreation 3 7 10 0.12% School Buses 4 4 0.05% Superior Court 2 2 0.02% Transportation 126 62 6 194 2.36% Victim Witness 2 12 14 0.17% Waste Water 173 137 16 326 3.97% Wireless Services 5 37 • 1 43 ~~ 0.52% GRAND TOTAt_S 2725 5349 31 8205 100.00% (') Updated December 2009, all others last updated January 2008 Figure X510 ~trstra to s the estimated a Ilo c a do n o f o p e ra ting c o sts a nd fe e s fo r e a c h a g e nc y based o n the Este m Pa rtic ip a do n Ratio and the Annua 1 O &M Cost Projections d e sc nb e d above. Participant agencies should anticipate fees to become payab~ when their users c uto ve r to the PC WIlV system. iris is c urre ntly p ro je c to d to o c c ur in 2013. 1/ 5/ 2010 Eye c utive Summa ry Page 25 Special Council Meeting -January 12, 2010 -Page 31 of 45 I~gwe b70 P~WIN RADIO SYSTEM ESTIMATEa ALLOCATION OF COST AND FEES FOR SERVICE AGENCY Ajo/Gibson Volunteer Fire Department FIXED PARTICIPATION RATIO 0.34% ANNUAL O&M FEES 14,267 MONTHLY PER UNIT COST $42.46 Arivaca Volunteer Fire Department 0.30% 12,738 $42.46 Avra Valley Fire District 0.69% 29,043 $42.46 Corona de Tucson Fire District 0.32% 13,248 $42.46 Drexel Heights Fire District 0.98% 40,762 $42.46 Elephant Head Volunteer Fire 0.22% 9,171 $42.46 Golder Ranch Fire District 1.44% 60,123 $42.46 Green Valley Fire District 1.01 % 42,290 $42.46 Helmet Peak Fire District 0.76% 31,590 $42.46 Mt. Lemmon Fire District 0.49% 20,381 $42.46 Northwest Fire District 2.61 % 109,037 $42.46 Pascua Pueblo Fire Department 0.29% 12,228 $42.46 Picture Rocks Fire District 0.41 % 17,324 $42.46 Rincon Valley Fire District 0.60% 24,966 $42.46 South Tucson Fire Department 0.24% 10,190 $42.46 Three Points Fire District 0.45% 18,852 $42.46 Tohono O'odham Fire Department 0.56% 23,438 $42.46 Tucson Fire Department 8.24% 344,435 $42.46 Why Fire District 0.27% 11,209 $42.46 Marana Police Department 2.83% 118,209 $42.46 Oro Valley Police Department 2.64% 110,566 $42.46 Pascua Yaqui Police Department 1.00% 41,781 $42.46 Pima College DPS 1.00% 41,781 $42.46 Pima County OEM 1.07% 44,838 $42.46 Pima County Sheriff's Department 24.12% 1,008,339 $42.46 Sahuarita Police Department 1.54% 64,199 $42.46 South Tucson Police Department 0.82% 34,138 $42.46 Tohono O'odham Tribal Police 3.41 % 142,666 $42.46 Tucson Police Department 26.92% 1,125,529 $42.46 University Police Department 2.21% 92,223 $42.46 1/ 5/ 2010 l~ecutive Summary Page 26 Special Council Meeting -January 12, 2010 -Page 32 of 45 • • Animal Care Center 0.39% 16,305 $42.46 Building Security 0.27% 11,209 $42.46 Constables 0.20% 8,152 $42.46 County Attorney 0.54% 22,419 $42.46 Facilities Mgmt 0.05% 2,038 $42.46 Fleet Services 0.27% 11,209 $42.46 Justice Court 0.10% 4,076 $42.46 Juvenile Detention 1.08% 45,347 $42.46 Juvenile Intensive Probation 0.45% 18,852 $42.46 Juvenile Probation 1.66% 69,295 $42.46 Parks & Recreation 0.12% 5,095 $42.46 School Buses 0.05% 2,038 $42.46 Superior Court 0.02% 1,019 $42.46 Transportation 2.36% 98,847 $42.46 Victim Witness 0.17% 7,133 $42.46 Waste Water 3.97% 166,103 $42.46 Wireless Services 0.52% 21,909 $42.46 U 5/ 2010 tie c utive Summary Page 27 Special Council Meeting -January 12, 2010 -Page 33 of 45 ~~~ ~~ Y~tsE ne MAI~aL.Nl: 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, January 12, 2010, 6:00:00 PM To: Mayor and Council Item P 2 From: Kevin Kish ,General Manager Development Services Strategic Plan Focus Area: Commerce Subject: Presentation: Relating to Development; request for direction on a potential annexation of property known as the Kai-Aura Valley Road Annexation Discussion: This presentation is intended to provide the Mayor and Town Council with information regarding a proposed annexation of approximately 1,200 acres known as the Kai-Aura Valley Road Annexation. The proposed annexation area is located predominantly on the north side of Avra Valley Road and southwesterly of Silverbell Road. This annexation includes approximately 1.5 miles of Avra Valley Road. The proposed area of annexation is contiguous to the Town's corporate limits and is currently within the Town's planning area as defined within the adopted Town of Marana General Plan. The Future Land Use Map within the General Plan designates the subject property as Rural Density Residential (RDR). The RDR designation is characterized by single-family detached homes on very large properties in a density range of 0.1-0.5 residences per acre. Additionally, it allows for neighborhood commercial development. The property is currently zoned by Pima County as RH (Rural Homestead), which is a residential zone with a minimum lot size of 180,000 square feet. In order to establish Town of Marana zoning that equates to existing Pima County zoning without allowing densities greater than those permitted under the current zoning, the proposed annexation area zoning will translate to Town of Marana RD-180 (Single-family Residential 180,000 square feet minimum lot size). The applicants, Herb Kai and John Kai Jr. have expressed interest into annexing their three parcels into the Town of Marana with the intention of processing a rezoning an a portion of the property to change the zoning to a Specific Plan in order to accommodate a landfill. ATTACHMENTS: Name: Description: Type: ~ Location map_S...taff Location Map Backup Material region.a..l. yiew.pdf ^ Legal.pdf Legal Description Backup Material Special Council Meeting -January 12, 2010 -Page 34 of 45 Staff Recommendation: This item is presented as informational for direction at the Mayor and Town Council's pleasure. Suggested Motion: No action required. Special Council Meeting -January 12, 2010 -Page 35 of 45 Kai-Aura Valley Road Annexation a - ~ CASE ANX0912-001 _ ~ _ ~. ~ ~~~, `~ ...., W MOORE RD .., ~. G ,_, . ~ 4 2T 5/ , z ~ F RIN~F z r,~r,L's r ,~ --~ S7 /. f/ j ' <R ,~. ~'"1' /i ii ,/,~,' .3 %~ /,,. ` ` Marana Airport ~_ .~ ' ~ { ,/r~ vv A~'RA ~,~~er=~~-~b s~ ~~ O Q' 1 Q ~ ~ Z ~ Q yy ;J7 r 4V TWIN PEA KS RD Request 0 2500 5000 ft. An Annexation of approximately 1,200 acres located predominantly on the north side of Avra Valley Road and southwesterly of Silverbell Road. Data Disclaimer: The Town of Marana provides this map information 'As Is' at the request of the user with the understanding that is not guaranteed to be accurate, coartarect or comphlete a~nvd conclusions drawn from such information are the responsibility of the user. In no event shall The Town of Marana become liable to users of these d S eGa~y~ unupf M~e~iriny ~anuadire~r~, i~~i~~t, ~ce ~igc~c~e~tal or consequential damages, including but not limited to time, money or goodwill, arising from the f... i a ;l f~ J 'o`f ~ R$~~, ;rig ?~5 aHB~iS .? ,P-tl that certain rea! property situate in the County of Pima, State of ~ri~ona, Located in Sections 7 and 1~ of Township 12 South, Range 11 East, and Sections 'i, 9~ ant9 93 of Tov+fnship 9Z South, Range 10 East Gi#a and Salt River (Meridian; ,, ~---F - ~ %hi~alt ~ Annexation to Yne ~ _ Towp of taarana ~ _~-_----~ j . ` _____T ._______~. ~ ~. ~ °~ ~- ,. I ~ ~~ E i, ~. ~ , ~ ....,_ r' v. voce ------ ~ ~ ~ '~. -- MORE PARTICtJI~RLY DESCRIBER AS EOLL~1t``/S: Bec~irrr~"tng at the northeast corner`ofi the south half ofi said Section 7, marked by 2-inch diameter open pipe; Thence from said POINT OF B~GI~lNING, southerly along the east line of the south half of said Section 7, ~ 00° 24' 2~" P, 264.78 feet to fhe southeast corner thereat; ~~~~~~~-~ leaving said southeast corner, southerly along the east line of fhe northeast quarter ofi said Seetian 18, S 40° 3~' i 3"~, 4Q.Q0 feet to a point on the south right-of--way line of AURA VALLEY ROAD, described in Book 6 of Raad Maps at Page 53 thereof, records of said Pima Countyr, marked by an aluminum capped rebar bearing registration number RLS 26932; ~...., ~ cif; . ~ Special Council Meeting -January 12, 2010 -Page 37 of 45 Exhibit A (continued) Thence leaving said east line, westerly along the south right of-way line of said AVRA VALLEY ROAD, S 89° 24' 03" W, 2649.59 feet to the northeast corner of the widening of said right-of-way, described in Docket 5517 at Page 1036 thereof, records of said Pima County, on the east fine of Govemment Lot 1, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving said northeast corner, southerly along the east line of said Lot 1, S 00° 37' 39" E, 25.00 feet to the southeast corner of said recorded widening, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving said southeast corner, westerly along the south line of said recorded widening, S 89° 24' 24" W, 1427.41 feet to a point of curve, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving said point of curve, westerly along the arc of a tangent curve to the left, having a radius of 1367.276 feet and a central angle of 19° 39' S3", 469.27 feet to the southwest comer of said recorded widening on the west line of said Lot 1, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving southwest corner, southerly along the west line of said Lot 1, common with the east line of the southeast quarter of said Section 12, S 00° 27' 04" E, 608.33 feet to the southeast corner thereof, marked by an a 3-inch diameter capped pipe; Thence leaving the southeast corner of said Secton 12, westerly along the south line of the southeast quarter thereof, S 89° 22' S1" W, 886.16 feet to a point on the south right-of-way tine of said AVRA VALLEY ROAD, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving said south line, westerly along the south right-of-way line of said AVRA VALLEY ROAD on the arc of anon-tangent curve to the right, from which said point, the radius point thereof bears northwesterly, N 19° 35' 33" W, 1472.276 feet distant, through a central angle of 18° 58' 22", 487.52 feet to a point of tangency, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving said point of tangency, westerly along the south line of said AVRA VALLEY ROAD, S 89° 22' 51" W, 674.90 feet to a point thereon, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving said south right-ofanray line, northerly and perpendicular, N 00° 37' 09" W, 80.00 feet to a point on the north right-of-way line of said AVRA VALLEY ROAD, marked by a #4 rebar with registration tag RLS 31025; Thence leaving said north right-of--way line, northerly, N 00° 22' 46" W, 5279.23 feet to point on the south line of said Section 1, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence westerly along the south line of said Section 1, S 89° 24' 30" W, 3225.79 feet to the southwest comer thereof, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving said southwest comer, northerly along the west line of the southwest quarter of said Section 1, N 00° 23' 54" W, 2640.71 feet to the northwest corner thereof (west quarter corner), marked by a Genera! Land OfFice brass capped pipe; Thence leaving said west quarter comer, northeriy along the west line of the northwest quarter of said Section 1, N 00° 31' 26" W, 1319.30 feet to the southwest corner of Govemment Lot 4, marked by an aluminum capped rebar bearing registration number RLS 7599; Page 2 of 3 Special Council Meeting -January 12, 2010 -Page 38 of 45 Exhibit A (continued) Thence leaving said southwest corner, easterly along the south line of said Government Lot 1, N 89° 24' 52" E, 1317.91 feet to the southeast corner thereof, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving said southeast corner, northerly along the east line of said Government Lot 1, N 00° 28' 52" W, 1227.78 feet to the northeast corner thereof, marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving said northeast comer, easterly along the north line of said Section 1, N 89° 33' 12" E, 3956.49 feet to the northeast corner thereof, marked by a General Land Office brass capped pipe; Thence leaving said northeast comer, southerly along the east line of said Section 1, S 00° 21' 07" E, 5177.66 feet to the southeast corner thereof, marked by an aluminum capped rebar bearing registration number RLS 29873; Thence leaving said southeast comer, southerly along the west line of the northeast quarter of said Section 7, S 00° 18' 26" E, 2025.92 feet to the southwest corner thereof (west quarter comer), marked by an aluminum capped rebar bearing registration number RLS 26932; Thence leaving said west quarter corner, easterly along the north line of the south half of said Section 7, N 89° 23' 47" E, 5853.77 feet to the POINT OF BEGINNING of Exhibit A herein described; Containing 1,200.854 ACRES of land (more or less) Subject to and together with all matters of public record Basis of Bearings and distances: The bearings shown on this description are based on Geodetic North using data provided by the National Geodetic Survey at stations: AF14, Center, and NN86. Datum: NAD 83. Resulting measured. scale factor: 0.99994523 The caILs and resultant acreage shown on this description are based on the Arizona State Plane coordinate system, central zone; measured on grid 6~JYM~. 1Z081P! E. SETTLEMEYE Expires: March 31.2011 Page: 3 of 3 Date: October 9, 2009 Project: 4309 HE-1 P.O. Box 12612 -Tucson, AZ 85732 Phone (520)512-0666 Fax (520) 512-1666 surveys@settlemeyer.tuccoxmail.com Special Council Meeting -January 12, 2010 -Page 39 of 45 ~~~ ~t~~~ ~~~ i.(q4 C~: Mi N-.: J~. 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, January 12, 2010, 6:00:00 PM To: Mayor and Council Item P 3 From: Gilbert Davidson ,Town Manager Strategic Plan Focus Area: Community Building, Progress and Innovation Subject: Presentation: Relating to Administration; presentation and discussion of framework for FY 2011 Budget development/process and discussion of budget strategies for remainder of FY 2010 Discussion: The Town of Marana's successful development and implementation of the FY 2010 budget (current year budget) was due to careful, methodical planning that considered multiple interests and solutions. Town of Marana employees were instrumental in identifying options for savings and ways to continue to deliver important services at lower costs. Council's leadership and conservative use of reserves historically, positioned the Town well to deal with the challenge. The FY 2010 budget produced minimal impacts to the Town's reserves, no impact to Town services received by residents and voluntary employee participation in a number of programs that reduced salary costs. The fiscal challenges facing the Town for FY 2011 and beyond continue to be significant. The Town has already taken an important step by adopting conservative revenue projections as part of the FY 2010 budget. However, the continuation of reduced construction sales tax revenues and anticipated significant reductions in state-shared revenues will require additional action for FY 2011 that will, by necessity, require a review of services and service levels. Building upon the Town's success last year, careful planning and consideration of all interests will continue to be a benchmark for the Town as it moves into the FY 2011 budget process. A successful FY 2011 budget will require making thoughtful "Choices" that align with Marana's "Key Community Values." The presentation this evening will lay out a framework and time line for meeting the ongoing fiscal challenge head on using these principles. Staff has identified two parallel tracks that will be discussed during the presentation: Track 1 -Public Policies (Town Council) -consensus on "Key Community Values," identification of services that support those values, council alignment of service levels (Budget Choices) with key community values within the context of the current fiscal environment Track 2 -Administrative Efficiencies (Town Staffs - staff identification and implementation of additional administrative cost-savings over and above current FY 20101evels, to include areas such as vehicles and equipment, staff training and certifications, mobile communication devices, Special Council Meeting -January 12, 2010 -Page 40 of 45 and salary management options. ATTACHMENTS: Name: Description: Type: No Attachments Available Staff Recommendation: Staff is seeking council concurrence with the FY 2011 Budget Framework and Council consensus on the "Key Community Values" that will be used to guide "FY 2011 Budget Choices." Staff will also discuss the status of the Administrative Efficiencies currently under review and/or anticipated for immediate implementation in the current budget year. This discussion will include the contingency planning process underway for the current budget year (FY 2010). Suggested Motion: I move approval of the FY 2011 Budget Framework and the Key Community Values as presented by the Town Manager. Special Council Meeting -January 12, 2010 -Page 41 of 45 r ~. ~. ~~ ~~~ TMIiti P/' IIAk~fl: 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, January 12, 2010, 6:00:00 PM To: Mayor and Council Item D 1 From: Ed Honea / T VanHook ,Mayor /Community Development Director Strategic Plan Focus Area: Community Building Subject: Relating to Transportation; providing an update on the Pima County Regional Transportation Authority's consideration of options for future operation of the Sun Tran bus system Discussion: Mayor Ed Honea and Community Development Director T VanHook will provide an update to the council regarding the discussion and/or action taken by the Pima County Regional Transportation Authority at its Monday, January 11, 2010 meeting regarding the future of SunTran operations. The Regional Transportation Authority is currently considering options for undertaking the administration and operations of the SunTran bus system from the City of Tucson. Financial Impact: Additional analysis may be required. ATTACHMENTS: Name: Description: Type: No Attachments Available Staff Recommendation: The purpose of this item is to provide an update to the council and to receive any appropriate direction regarding additional action for a future agenda item, if any action is required. Suggested Motion: Council's pleasure. Special Council Meeting -January 12, 2010 -Page 42 of 45 ~~~~ ~~~ r ~ «~. 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, January 12, 2010, 6:00:00 PM To: Mayor and Council From: Steve Huffman ,Intergovernmental Affairs Administrator Strategic Plan Focus Area: Not Applicable Item D 2 Subject: Legislative Issues: Discussion/Direction/Action regarding all pending bills before the Legislature Discussion: This item is scheduled for each regular council meeting in order to provide an opportunity to discuss any legislative item that might arise during the current session of the State Legislature. Periodically, an oral report may be given to supplement the Legislative Bulletins. ATTACHMENTS: Name: Description: Type: ^ LB_1. 201.O,.pdf. LB_01_07_2010 Backup Material Staff Recommendation: Upon the request of Council, staff will be pleased to provide recommendations on specific legislative issues. Suggested Motion: Mayor and Council's pleasure. Special Council Meeting -January 12, 2010 -Page 43 of 45 League of Arizona Cities and Towns -Legislative Bulletin m ~=_ ~.. ~-^*~ c ~ ~~ .~ ~`~~:= .~ ~} .' ISSUE 1 -JANUARY 7, 2010 From the Executive Director The 2010 Session of the Arizona Legislature starts January 11th and once again the state faces an enormous budget shortfall. The Governor and the Legislature have another tough road ahead. But we believe that if all of us at the state and local levels work together, we can conquer these tough economic times. Cities and towns across the state will have to be more attentive and more active in the legislative process. The story of legislative success begins at home, at the local level. It is important that each Mayor and Council Member be acquainted with the members of their legislative delegation so that information sharing goes smoothly as the session progresses. Arizona's cities and towns are on the cutting edge of economic development and financial recovery. Consistently remind legislators that a strong state economy begins at the grassroots level, in cities and towns across the state. This is our greatest message. Every session the League's legislative team reviews each bill introduced for its impact on cities and towns. We track all pertinent bills and keep you regularly informed of their progress every Friday via the Legislative Bulletin. We will also have other special alerts as necessary. We look forward to working together with you, with our Governor, legislative leadership and all members to help develop policies that will benefit all the people of the state, and help us emerge from the current economic situation stronger and better than ever. Ken Strobeck Legislative Know How At the start of the session, we thought it would be helpful to provide you with some tips on how to have influence down at the Capitol. Before, during and after the Session: Build a relationship with your legislative delegation. Invite them to municipal events. Get to know them. It's far easier to get their ear when they know who you are. You share a constituency. What's good for your citizens is good for their district. Remind them of this often. Special Council Meeting -January 12, 2010 -Page 44 of 45 League of Arizona Cities and Towns -Legislative Bulletin + Email is good, phone calls are better, but face time is the best. When lobbying: + Keep it simple and be brief. Be specific; know the facts and the impact of the legislation on your community. • Legislators rely on others all the time for information -you are the expert on your city or town. + If you don't have an answer to their question, say so, tell them you wilt find out and get back to them, and make sure you do. + Ask for their vote, and even if it's uncomfortable don't go away without their answer. + Always thank them for their time. When testifying: + Be prepared, come early, and be sure you are registered on the Request to Speak system (the League can help with this). + Always direct your comments through the chair and then to the members of the committee. r Thank the chair and the committee for allowing you the opportunity to address them. We at the League are always here to help. Let us know if you need anything at all. Your Legislative Team: League Office (602)258-5786 Phone (602)253-3874 Fax Jeff Kros -Legislative Director jkrosC~azleague.org Stephanie Prybyl -Legislative Associate sprybylC azleague. org Dale Wiebusch -Legislative Associate dwiebuschC~azleague. org Schedule a Legislative Day! If your city or town would like to meet with your legislators in a comfortable, small group setting, please contact Stephanie at the League (sprybylC~azleague.org) about scheduling a Legislative Day. This is a great opportunity to discuss issues unique to your community with your delegation over lunch. The League will host the meeting and provide lunch, and is also available to assist in contacting your legislators, providing session updates and other information to make your meeting more productive. Your Voice The 2010 edition of Your Voice at the Capitol, our listing of senators and representatives, is available here. Please use this document to access your delegation. Legislative Bulletin is published by the League of Arizona Cities and Towns. Forward your comments or suggestions to leagueC~azleague.org. Speaal Council Meeting -January 12, 2010 -Page 45 of 45 STATEIVIENT ®F AGENI3A CONFLICT declare a conflict an Agenda Item ~i1r ~ ~~C _ _, entitled: ~~,~t For the fallowing reason{s); ~!~'1~X /~O~ ~~ Signature ~ ~ Z ld Date Kai - Avra Valley Road Annexation Proposal ANX0912-001 a ~ ~ Y~# ~?'n k ~ ~lv ~ a ~ ~ : ;€ ~ `~'~ } ~ ~ ~ ~ ~ r ! , r it ~:~ ~ `~ f t ~ ~ ~ I._t f ~ r. r~ ~:. , ^ M ^ frr ~ } ~t ~, ~ } ._ ,.N.gRfa'L 4'~" ^C ~: ~.. ~ it ~ 1, r~ .~~ ~ . ,~~ '^ ,~; ~ roc ~~. t +b4>• J ~V`' j c ~ i ~ "~ ~x ^ °~ ~ ~ ~ ~ Proposed ~~ ' ~ ~~~ ~~ Kai-~~~~ '~'~I~y ~Rd~: ~, ~- ~ _ aNx. 49~z any ~ ^ J~ ~,r-. - `~ Y,~,';:~ ICI .J a~ 'r ~ .. F i _~y .:. ~ , ,~~ ^ r- - - ,. _ ~ _ , ^ .. ~_~/ ,~E~ mac; ~~ a ~* >w t.. Y ~ T'~', ~ ~~. F",~ ir~ ''r ~pf~r ~ 4~~1~y1~~ ``1. 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