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Home My WebLink AboutCouncil Executive Report 03/2010~~r""~1 MARANA /I\ Town of Marana Council Executive Report March 2010 _~ .~ .A "~ ~~~ ^ ~R 4-f ~~ t -- r, ~;;r _. , ~ v ~- ' . 1~ }' 'mot y~ ~Yt ~. w Y . ~ ~ t t ¢ - - ` .~ !~.~ `` r -1 , Eck: ~ ~ ,~ ~ _ ~~.. .. , 1 ~~ ~~~yy~ ,may -: :. _ '°oCMYNn.:f J i _. -.Lt/v r .~-+.':_ ,~ _ :!fit • .4rt.~.:..~' a..... - ~ ~ j~.wl[ it _ _ ~,~ #,~ `'iv~n....y, -'y``31eia •.~f«r ~ti„ < ~t~i~YhRko ,~~dMfsi ~-0h~ ~ s.. S~ ~r ~~~` ~ r:.•~, ~~ ~~ ; .~ f-~ b t .. ~r'*`~..+n.» } n n ~ ..t ~;~"` f ~t'.~~.'i ~'.$. ~-~T~ yyi ,. y'~ yr .,y4"!Y ~ y,,, 'i ~e 3I` ~ 1~~ ~1Fa.~'J'f ~ti_ s4i .i ~~ r~I' y~~+~yr. ~ of ~yG;r _... ~ ~%.... ~. Y.<, .. _'/'. ~.~'.~'~,.w .+<J ti . ~ ~ ~'"' .. "s"+~~y11:. .,. i. y l..i~' w `t!w~iEaPVM+~~. -. , YS~~-S.r~-'a / _r .~~ Y s . ~,V',, ~fi . ~'Vi?f'.+~x'jM:`:~v~aa~' ~i an. a +~ i s s '. s ^ ~ s s ~ .. Y • l i1 Table of Contents Community Development .......................................................................................2 Public Services-Airport .............................................................................................4 Public Services-Operations and Maintenance ....................................................5 Public Services-CIP Division ................................................................................... b Public Services-Utilities ............................................................................................8 Development Services .............................................................................................. 9 Police Department ................................................................................................... 1 1 Town Clerk ............................................................................................................... 12 Legal Department .................................................................................................... 13 Technology Services ............................................................................................... 14 Human Resources ................................................................................................... 15 Finance ...................................................................................................................... 16 Construction Activity Report ................................................................................. 17 Council Report Calendar ....................................................................................... 18 Community Development .:Service Provided February Fiscal YTD Housing Rehabilitation Projects 4 15 Marana Build Habitat -Housing Starts 1 1 Emer envy Home Repairs 0 2 Sun Shuttle Ridership 2,642 12,003 Grant A lications Submitted 7 25 Grants Awarded 1 18 Regional Meetings Attended 12 38 Neighborhood Outreach Events Meetings 2 14 # of homes currently receiving rehab work 3 N~A of homes in queue to receive rehab work 5 N~A Department Highlights: Division: Affordable Housing Program • Honea Heights III Neighborhood Redevelopment Project -Specific Plan approved by the Planning and Zoning Commission • Sale of the Town of Marana home on Price Lane is in escrow with an anticipated closing date in early April. • The wall-raising for Marana's second Habitat home (sponsored by the Catholic Daughters) took place on February 20th with more than 150 volunteers ,v_ ~.. participating. The house is scheduled for completion in early November. • Funding for the third Marana Builds Habitat is underway. Three additional '~ lots will be provided to Habitat for Humanity-Tucson as soon as Pima ,,~-~ Habitat County approves the improvement plans for the Sydney Place parcels. for Humanity • Working in partnership with the Town, Old Pueblo Community Services will begin major rehab projects on 8 - 10 homes in Honea Heights in early April. Project: Neighborhood Services • A meeting with the Marana Estates neighbors is tentatively scheduled for March 27'h at the Parks and Recreation Building. Neighbors are working together to get the word out and facilitate broad participation. • Staff has met several times with the Adonis neighbors to discuss ongoing issues and move forward with planning. Project: Transit Services • Sun Shuttle circulator provided service for 2,642 individual trips for the Marana routes 410, 41 1, 412, and 413, an increase of more than 400 riders. 2 Parks and Recreation Service Provided- February ..Fiscal YTD Playroom Participation 519 1031 Senior Program Participation 2012 3996 Special Interest Class Attendees 68 136 Teen Afterschool Participation 269 512 Teen Dance Attendees 605 1 150 Youth Afterschool Participation 3005 5102 Department Highlights: Project: Community Events • Partnered with Marana Chamber of Commerce to sponsor Marana Can Do SK at Ora Mae Harn Park, February b. Over 500 runners contributed 2500 pounds of food to the Marana Community Food Bank. • Tortolita Mountain Guided Hike - 12 hikers came along on a 7 mile guided hike into Cochie Canyon, Saturday February 20. • Crossroads at Silverbell Park Grand Opening -Hundreds of people helped open Marana's newest district park with an AYSO Soccer Tournament, All-Comers Softball, Little League Tournament, music, food, dog shows and pet adoptions. Congresswoman Gabrielle Gifford presented the flag for the ceremony. Project: Park Construction • Crossroads at Silverbell Park -Contractor and C.I.P. personnel continue working on punch-list items. Maintenance is transferring to Park Maintenance Division. Utility billing has been transferred to Parks and Recreation. • Tortolita Mountain Trailhead -Project and construction planning complete. Trico power easement is in process. Artist has been selected for public art component and is under contract. Construction scheduled for mid April. Interpretive Panel design for 5 interpretive stations along the trail is complete. • Marana Heritage River Park -Artist has been selected for public art component as per Pima County Park Bond process and is under contract. Project: Planning • Parks and Recreation Comprehensive Master Plan -Complete plan draft is due from consultant on April 2. Presentation to PRCAC scheduled for April 15. Council update planned for late April or early May (to be determined). Project: Park Volunteers • Matt Susa, Eagle Scout Project - Mr. Susa and Scout Troop 223 lead Marana Utility, Operations & Maintenance, and Park Maintenance in planting a xeriscape at the Marana Operations Center entrance. Matt and the troop provided approximately 240 volunteer hours to the project. • Members of the Dove Mountain and Heritage Highlands Hiking Clubs - provided trail maintenance along 6 miles of the Wild Burro, Upper Javelina, and Cochie Canyon Trails in the Tortolita Mountains. 3 Public Services-Airport :Service Provided February Total number of tie-downs available Number of tie-downs rented 18 94 Department Highlights: • On Saturday/Sunday March 6 and 7, the airport had 40 aircraft come in and sold 14,200 gallons of jet fuel. Most of the aircraft were at the airport through Wednesday, March 1 1. 4 ~ 4 Yt fi 4 Yh t 4 44 E$~ ~ ~ N i F rr tiw 4~~ ~ S Public Services-Operations and Maintenance *The O&M Division Cost Overview is a breakdown of the cost associated with services provided from October `09-February `~ ~ O&M Division Cost Overview (Total = $63,899.17) ~ Total broken down by division: Signs:$8,437.77 Concrete Asphalt: $16,908.19 Heavy Equipment: $30,01 1.75 Landscaping: $8,541.46 O&M Work Order Breakdown {Total 544) it broken down by division ~s:107 Crete Asphalt: 1 bl heavy Equipment: 202 Landscaping: 74 5 Public Services-CIP Division :Service Provided February Contract Value CIP Projects (DESIGN) 7 $2.4m CIP Projects (CONSTRUCTION) 6 $80.5m CIP Projects (Warrant Landscape) 5 Tbd CIP Projects (Pending) read to const. 3 $935k Right of Way Permits Issued 17 Fees collected: $2,892.00 Department Highlights: Silverbell Cortaro District Park Project No. 1999-012: • Contractor completing punch list items • 98% contract completion (contract retention held during warranty period) Twin Peaks Traffic Interchange Project No. 2001-044_ • Contract amount with Pulice: $50.5m • Traffic lights located at Silverbell Road, Coachline Blvd. and Twin Peaks intersection are installed and will not be activated until last week in July 2010 prior to first day of school. • Approximately 285 days until Interchange will open (October 2010). • 55% contract complete and 48% contract amount expended. Camino de Mariana Project No. 2001-0526 • Total contract with Borderland is $19.5m • 40% complete by both time and contract expenditure • Open to traffic estimated at the end of September 2010 • Project completion in December 2010 Honea Heights Subdivision connection from Septic to Public Sewer, Phase 1 Project no. 2002-02: (Honea Heights Septic Abandonments) • Phase 1, which is the connection of 16 parcels along Moore Road to the public sewer main, is positioned to move forward before the end of the fiscal year but lacks adequate budget resources to do so. Phase 1 will cost approximately $100,000 to complete. However, only about $30,000 is left in this year's budget. The current shortfall is primarily due to the payment to Pima County of $83,635 in connection fees for the sewer activity permits that are needed for the 16 Phase 1 parcels and for the deposit of $100,149 into an automatic payment account with Pima County Development Services to pay the balance of the Town's share of sewer connection fees for all parcels in Honea Heights as defined in the IGA between the Town and the County. 6 Tangerine Road Corridor Design Concept Report Project No. 2005-061 • Contract awarded to Psomas, Inc. estimated value of contract = $2.2m Tangerine Traffic Interchange Project no. 2006-007: • Design 100% complete • Seeking American Recovery Reinvestment Act (ARRA) funds for project Tangerine/Thornydale Road Project No.: 2006-012: • Project in warranty period Silverbell and Cortaro Intersection Improvements Project No. 2010-153-025 • Currently under design with DMA Engineering • Estimated to begin construction at end of summer 2010 Marana Regional Airport Septic Project No. 2010-153-027: • Installation of septic and lift station for future economic development opportunities • Expected to start April 2010 American Recovery Reinvestment Act (ARRA) Stimulus Project-Re-paving and overlay project: • Tangerine Road, I-10 to Thornydale Road • Sandario Road, Moore Road to Marana Road • Twin Peaks Road, Rattlesnake Pass to Conveyor Beltway Road • ADOT awaiting Notice of Award to low bidder • Apparent low bidder is Fischer Industries, DBA, Southwest Asphalt Co. ($ 2.15M) • Expected start date April 2010 7 Public Services-Utilities Service Provided February fiscal YTD Work orders generated by office 1 18 1,579 Work orders entered into Cartegraph* 261 690 Meter Installations 12 137 Blue Stakes completed 178 1,340 *Cartegraph is a computerized Maintenance Management System (CMMS) Department Highlights: Worked in collaboration with Operations and Maintenance, Parks and Recreation, the University of Arizona, and the Eagle Scouts to design and install a water conservation demonstration garden at the MOC. The garden includes desert- adapted and low water using plants and helps. the Utilities Department achieve compliance with the Arizona Department of Water Resources Modified Non Per Capita Conservation Program. When completed, residents will be able to tour the garden and obtain information on the various plants such as the plant name and where it can be purchased. Budget Update Revenue Amount Actual (as of Percent of Anticipated Source Budgeted 2/28/10) Revenue Commodit $2,554,885.00 $1,657,697.27 64.88% Plan Review Fees $7,000.00 $8,709.55 ' 124.42% Form A Fees $30,000.00 $9,510.30 31.70% Meter Install Fees $11,800.00 $52,760.00 447.12% Im act Fees $76,923.00 $362,008.00 470.61 8 Development Services :'.Development Services Permits February Fiscal YTD Total Bldg. Permits Issued 80* 790 Total Bld .Permit Fees Collected $316,818.16 $1,781,708.00 Single Family Residential 25 205 New Commercial 0 5 Tenant Improvements 2 31 Certificates of Occupancy 1 30 Grading Permits Approved (includes T1, T2, FA, FB) 1 34 Dev. Eng. Permits currently under observation 14 NA Development Services Counter ActlYlty Phone Calls 1,092 10,065 Walk-in Customers 239 2,257 Planning Department Pre-Ap Meetings 2 11 New Projects Submitted 0 31 Submittals on Existing Projects 2 24 General Plan Meetin s Internal 2 2 Public Outreach 0 This starts in June 2010 Engineering Departments Bld .Dept. Plans Reviewed 107 782 Bldg. Code Enforcement 2 1 1 Traffic Work Orders 7 69 Traffic Service Requests 30 221 i:nvitonmental Division Stormwater Inspections Private Developments 6 21 CIP 4 28 SWPP Plans Reviewed 2 22 *This number does not include revisions and Planning and Engineering permits. See the Construction Activity Report at the end of this document for a more detailed breakdown of all permits issued. Department Highlights: Planning Department Pre-A~ps • Rancho Palomitas Specific Plan 2/25/10 • Earhart Equipment Corp Development Plan 3/4/10 New Projects 9 • Burger King @ Home Depot - l sr Submittal 1 /14/10 Town Council • 2010 General Plan -Adoption of Public Participation Plan Resolution No. 2010- 10 - 1 /26/10 • Ordinance No. 2010.04: Relating to Annexation; annexing into the corporate limits of the Town of Marana that territory known as the Oshrin Park Lots 3-9 -Council Approved 1 /19/10 • Cascada Block XVIII Final Plat Resolution No. 201 1-1 1 -Council Approved 2/02/10 • Presented to Council Potential Annexation of Emigh-Sanders 3/02/10 Planning Commission • Tangerine/Thornydale Specific Plan Amendment -Withdrawn by Applicant 01/26/10 • 2010 General Plan -Presented to Commission 1 /27/10 2010 General Plan Re-Write • Marana Regional Landfill Rezone -Commission Approved 2/24/10 • Honea Height III Specific Plan -Commission Approved 2/24/10 • General Plan TAC Meeting held 02/22/10 and another is scheduled for 3/5/10 • Northwest Business Storage Park Rezone - To Commission 03/31 /10 Environmental Engineering • Regional Beat Back Buffelgrass Day was on February 6rh. There were several digs going across the region that totaled 527 volunteers for a total of 1577 hours and 1465 bags of buffelgrass removed! 10. Police Department Department Highlights: • Four candidates remain in the process for the grant funded Emergency Planner positions in Pima County. One position is slated for Marana. • Canine Officer Henson and his partner "Jimmy" became certified by the National Narcotics Detector Dog Association on January 29, 2010. This is the fourth dog and handler for the Marana Police Department. The canine program at the Marana Police Department is undergoing redirection as a part of the 2010-201 1 Town of Marana budget process. The direction of the unit will be placed toward targeting drug and criminal interdiction in our community and trafficking that passes through our jurisdiction • The Marana Police Department will be moving out of the main MOC building and into the middle and northern most buildings at the MOC. They are currently in the process of remodeling. • In addition, the Police Department is working closely with the Information and Technology Department on the needed mobile radio system upgrade, and a stand-alone Computer Aided Dispatch System (CAD). Currently, the Marana Police Department uses the Spillman System that is controlled by Pima County. Several problems exist in reporting and obtaining data that is needed and a stand-alone system would enhance capabilities. 11 Town Clerk . Service Provided February-March YTD Documents Recorded 17 34 Public Records Requests 50 87 Citizen Requests for information 182 359 Special Event applications 7 14 Department Highlights: 12 Legal Department Service Provided February Fiscal YTD New Criminal Cases 1 6 310 Closed Criminal Cases 141 304 Criminal Petitions to Revoke -Sent 21 32 Criminal Jur Trials 1 3 Ordinances Reviewed 1 4 Resolutions Reviewed 9 24 Agreements Reviewed Approved For Future Use Public Records Requests Received 2 4 Outside Counsel Costs N A $325,793.29 Deeds, Dedications & Easements Aquired Recorded 5 1 1 Department Highlights: • On March 9-10, the evidentiary phase of the wastewater litigation ended with testimony concerning ownership of the Marana Wastewater Treatment Facility. Closing arguments are scheduled for April 26. • On March 16, the Legal Department will bring two of the four remaining properties on the Twin Peaks TI project to Council for approval of settlements which have been reached with the property owners. • Worked with the Human Resources Department to draft personnel-related budget modification strategies, including the Separation Incentive Plan (SIP) for fiscal year 201 1, the Sabbatical Program for fiscal year 201 1 and modifications to the Worker Recession Assignment Program (WRAP), all of which were approved by Council at its February 1 b, 2010 meeting. 13 Technoloav Services Service Provided February Fiscal YTD IT -Help Desk Work Orders 106 217 GIS -Map Requests 159 260 GIS -Addresses 25 66 Department Highlights: • Installed Data Storage expansion module for IBM Server System, increasing town capacity by 12 terabytes • Implemented cell phone green budget reduction plan • Completed MOC Modular cabling to support new PD mobile data video system 14 Human Resources Department Highlights: • Updated and developed voluntary salary reduction programs: SIP, WRAP and Sabbatical. These were approved by Council on February 1 b, 2010. Additional amendments to the .SIP were adopted March 9, 2010. • Developed a Separation Transition Program for employees potentially impacted by layoff. This program was adopted by Council on March 9, 2010. • 5 informational meetings held with employees to present and answer questions regarding the SIP and Sabbatical from February 12 - 22, 2010. • Joint recruitment effort with 5 jurisdictions for Regional Emergency Planners which are funded by a grant • Personnel Action Review Board appeal of termination was completed March 5, 2010. The appellant withdrew the appeal. • Attended the PAG hosted Spring Transportation Coordinator's Workshop March 9, 2010. 15 Finance Department Highlights: Business Licenses for February: BusTypeslD Name Contractor Mesa Fully Formed LLC Service Proven Ecological Inc Retail Saturn Distributing LLC Service Monique's Fine Prints Contractor Kohler Rental Power Retail I Am Skate Inc Contractor Arrow Masonry Company Inc Contractor Triad Steel Services Inc Service Positive Adjustments Corp Contractor Tony's Construction Inc Peddler Alfredo Valenzuela Contractor TelCom Construction Inc Contractor Southwest Sport Surfaces Inc Connie A Shannon Partridge Service CPA Contractor Alvarado Roofing LLC Contractor Venture West Construction LLC Contractor Sky High Energy LLC Service Home Computer Tune Ups Contractor Steadfast Structures Inc Contractor Martinez Painting 16 Construction Activity Report February-10 Permits Issued Permit T e Number of Permits Permit Fees Valuations New Single Family Residential (NEWSFR) 25 $75,422.40 $5,942,092.47 Remodel/Addition SFR (BASER) 2 $206.91 $3,600.00 Manufactured House(MANSFR) 0 $0.00 $0.00 New Multi Family Residential (NEWMFR) 0 $0.00 $0.00 Remodel/Addition MFR (RAMFR) 0 $0.00 $0.00 New Retail Commercial (NEWRC) 0 $0.00 $0.00 Remodel/Addition RC RARC 2 $2,273.76 $62,000.00 New Industrial Commercial (NEWIC) 0 $0.00 $0.00 Remodel/Addition IC (RAIC) 0 $0.00 $0.00 Walls WALL) 1 $256.86 $7,650.00 Swimmin Pools/S as (POOLSPA) 4 $3,027.23 $93,825.19 Signs (SIGN) 5 $825.29 $14,350.00 Certificates of Occupancy (COFO ) 1 $49.00 $0.00 Temporary Construction Trailers( TEMPTRAIL) 1 $6,314.00 $0.00 Temporary Tents (TEMPTENT) 0 $0.00 $0.00 Revisions 10 $1,556.18 $0.00 Model Plan Review MPR 4 $5,661.20 $1,018,575.69 Planning/Engineering 14 $2,392.00 $0.00 Mlsce aneous 35 $7,322.33 $188,750.00 Totals 104 $105,307.16 $7,330,843.35 Total Over the Counter Permits = 20 Total Number of Inspections = 563 AVERAGE DAILY = 29 STOPS Trans ortation Impact Fees: NW Road Impact Fees = 3 units Total Collected = $ 1,224.00 NE Road Impact Fees = 9 units Total Collected = $58,993.00 S Road Impact Fees = 10 units Total Collected = $32,890.00 Park, Park Education and Trail Contribution Fees Park Impact Fees = 21 Total Collected = $66,204.00 Park Education = 1 unit Total Collected = $ 1,000.00 Willow Ridge Trail Contribution = 8 units Total Collected = $51,200.00 Commercial Permi ts Issued Name Address Permit Type Issued Vintabla Wine and Spirits 12130 N Dove Mountain Certificate of Occupancy 2l2/2010 Mountain Rose Academy Remodel 3686 W Orange Grove Rd #192 Tenant Improvement 2/11 /2010 I Am Skate 8641 N SiNerbell Rd Tenant Improvement 2/1812010 17 Council Report Calendar I S M T W T F S - 1 __ 2 _-~ 3 4 __ 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 ' 26 27 28 29 30 31 ,.. S M T W T F S 4 5 6 7 ~ 8 i 9 10 11 12 13 14 i 15 ~ 16 17 18 19 20 21 i 22 ~ 23 24 1 25 26 27 28 29 30 S M T W T F S -- - - 1 _~__ 2 ', 3 4 5 6 7 ~ 8 r- 9 10 I 11 j ~~~_~12 13 - ~ 14 _~_ - 15 '--- - -- t---- - --- ~ - ----1,----Z~--' 16 I 17 I 18 19 20 21 --,-j----- - 23 24 i 25 I 26 27 ~ 28 ~ 29 -- -t---~ ~-- --.- 30 31 • March 1 b: Regular Council Meeting, 7p.m. • March 20: Founders' Day, 9a.m. • March 24: MPA Wild Ride • March 30: Special Session Council Meeting, bp.m. • April b: Regular Council Meeting, 7p.m. • April 10: Marine Memorial at Airport, l Oa.m. • April 13: Special Session Council Meeting, bp.m. • April 20: Regular Council Meeting, 7p.m. • May 4: Regular Council Meeting, 7p.m. • May 1 1: Special Session Council Meeting, bp.m. • May 18: Regular Council Meeting, 7p.m. 18