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HomeMy WebLinkAboutCouncil Agenda Packet 06/17/2003TOWN OF MARANA, ARIZONA COUNCIL. MEETING AGENDA 13251 N. Lon Adams Road June 17, 2003 - ?:00 p.m. Mayor Bobby Sutton, Jr. Vice Mayor Herb Kai Council Member Jim Blake Council Member Patti Comerford. Council Member Tim Escobedo Council Member Ed Honea Council Member Carol McGorray Town Manager Mike Hein Assistant Town Manager Mike Reuwsaat Welcome to this Marana Council. Meeting.. Regular Council Meetings are usually held the first and third Tuesday of each month at 7:.00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called. at other times and/or places. Contact Town Hall. or watch for posted agendas for other meetings. This agenda may be revised up to twenty-four hours. prior to the meeting.. In such a case a new agenda will be posted in place of this agenda.. If you are interested in speaking to the Council during Petitions and Comments, Public Hearings, or other agenda items, you must fill out a speaker card. (at the rear of the Council Chambers) and deliver it to the Clerk in advance of the agenda. item you wish to address. It is up to the Mayor and Council whether individuals will be allowed to address the Council on issues other than Announcements, Petitions & Comments, and Public Hearings. All persons attending the Council. Meeting, whether speaking to the Council or not, are expected to observe the Gouneil Rules,. as well as the rules of politeness, propriety, decorum and good conduct; Any person interfering with the meeting in any way, or acting rudely or loudly will be removed. from the meeting and will not be allowed to return.. To better serve the citizens of Marana and others attending our meetings, the Council Chamber is wheelchair and handicapped accessible.. Any person. who, by reason of any disability, is in need of special services as a result of their disability, such. as assstve listening devices, agenda materials printed in Braille or large print, a. signer for the hearing impaired, etc., will be accommodated. Such special services are available upon prior request, at least ten (10) working days prior to the Council Meeting. For a copy of this agenda or questions about the Council Meetings, special services, or procedures, please contact Jocelyn C. Bronson, Town Clerk, at 682-3401, Monday through Friday from. 8:00 a.m. to 5:00 p.m. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Amended agenda items appear in italics. Posted by June 13, 2003 by 7:00 o'clock p.m., at the Marana Town. Hall, Marana. Police Department, Marana Development Services Center. TOWN OF MARANA, ARIZONA COUNCIL MEETING AGENDA 13251 N. Lon Adams Road June 17, 2003 - 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. INVOCATION/MQMENT OF SILENCE IV. RQLL CALL ~. APPROVAL OF AGENDA VI. ACCEPTANCE OF NIINUTES Minutes of the June 3, 2003 Council Meeting VII. CALL TQ TAE PUBLIC~ANNQUNCEMENTSMINTRQDUCTIQNS At this time, any member of the public is allowed to address the Town Council on any issue not already an tonight's agenda. The speaker may have up to three (3) minutes to sgeak. Any persons wishing to address the Council must complete a speaker card (located at the rear of the Council chambers) and deliver it to the Town Clerk prior to this agenda item . being called, Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have addressed the Council, may ask. staff to review the matter, ar may ask that the matter be placed. on a future agenda. VIII.. STAFF REPQRTS I.X. GENERAL QRDER OF BUSINESS A. CONSENT AGENDA The consent agenda contains agenda items requiring action by the Council which are generally routine items not requiring council discussion.. A single motion will approve all items on the consent agenda, including any resolutions or ordinances. A Council Member may remove any issue from the consent agenda, and that issue will. be discussed and voted upon separately, immediately following the consent agenda., 1. Resolution No. 2003-64: Authorizing the Town to enter into the Arizona Public Entity NGFE Loss Recovery Intergovernmental Agreement (Roy Cuaron) 2. Resolution No. 2003-52 -Releasing the Assurance Agreement for Villages. at Redhawk Phase 2B, Trust No. 30,.130, for Lots 1$2234 and Acceptance of Public Improvements for Maintenance (Forbad Moghimi) . 3. Resolution No. 2003-54 -Releasing the Assurance Agreement for Villages at Redhawk Phase 1C, Trust No. 7$25 -T, for Lots 1-44 and. Acceptance of Public Improvements far Maintenance (Forbad Moghimi) 2 TOWN OF MARANA, ARIZONA COUNCIL MEETING AGENDA t 13251 N. Lon Adams Road June 17, 2003 - 7:00 p.m. 4. Resolution No. 2003-50: Building Height Exception Request: The PIanning Center, representing KB Homes, is requesting Council approval. of an exception to the Building Height regulation which limits. building heights to 25' in the R-6 zoning district, within the Hartman Vistas subdivision. The project is located at the southwest corner of Linda Vista Boulevard and Hartman Lane (Joel Shapiro) B. COUNCIL ACTION 1. Council Update on 4th of July celebration (R.on Smith) 2. Public Hearing on the Saguaro Ranch South Annexation -Consideration of the Town of Maxana's desire to annex approximately 131. acres adjacent to the Town of Marana's border in portions of Sections 20 and 29, T11S, R13E. The parcels within this annexation area are on the east side of the Tartolita Mountains and north of Tangerine Road (Dick Gear) 3. Public Hearing on the Saguaro Ranch North Annexation -Consideration of the Town of Marana's desire to annex approximately 461 acres adjacent to the Town of Marana's border in portions of Sections 1? and. 20, T11S, R13E. The parcels within this annexation area are on the east side of the Tortolita Mountains and north of • Tangerine Road (Dick Gear) 4. Resolution No. 2003-65: Approving the Pre-Annexation and Development Agreement between the Town of Marano and Saguaro Ranch. (Jaret Barr) 5. Adoption of the Fiseal 2004 Tentative Budget (Roy Cuaron) 6. Executive Session. Pursuant to A.R.S. 38-1.03 (A)(1), to conduct interviews with applicants for the Planning and Zoning Commission and for the Board of Adjustment (Dan Hochuli) C. MAYOR AND COUNCIL'S REPORT D. MANAGERS' REPORT X. UPCOMING EVENTS XI. FUTURE AGENDA ITEMS 7QI. ADJOURNMENT i Bobhy Sutton, Jr., Mayor - 3 Ml?vUTES OF REGULAR COUNCIL`MF'ETTNG i~IARANA TOWN HALL JUNK 17, ?003 PLACE AND DATE Marana Town Hall, June 17, 2003 I. CALL TO ORDER By Mayor Sutton at 7:04 p.m. II. PLEDGE OF ALLEGIANCE Led by Mayor Sutton III. INVOCATION/MOMENT OF SILENCE A moment of silence was observed. IV. ROLL CALL COUNCIL Bobby Sutton, Jr. Mayor Present Herb Kai Vice Mayor Present Jim Blake Council Member Present Patti Comerford Council Member Present Tim Escobedo Council Member Present Ed Honea Council Member Present Carol McGorray Council Member Present STAFF Michael Hein Town Manager Present Michael Reuwsaat Assistant Town Manager Present Thomas Benavidez Town Attorney Present Jocelyn Bronson Town Clerk Present Jim DeGrood Development Services Administrator Present Roy Cuaron Finance Director Present Ron Smith Parks & Recreation Director Present Randy Robbins Recreation Superintendent Present Jaret Barr Assistant to the Town Manager Present Attached is a list of public attendees. V. APPROVAL OF AGENDA Upon motion by Council Member Escobedo, seconded by Council Member Comerford, the June 17, 2003 Town Council agenda was unanimously approved. I~IINU'TES OF REGULAR COUNCIL MEETING MARANA fO~VN II_aLL JUNE 17, 2003 VI. ACCEPTANCE OF MINUTES Upon motion by Council Member Comerford, seconded by Council Member McGorray, the minutes of the June 3, 2003 regular Council meeting were approved 6/ 0 with one abstention. Council Member Blake did not participate in the vote as he was absent from the June 3, 2003 Town Council meeting. VII. CALL TO THE PUBLIGANNOUNCEMENTS Margo Carey, a Sunflower resident, came forward to address the Council regarding light and noise pollution issues associated with the Safeway Shopping Center. These issues were previously discussed during the May 22, 2003 Council meeting. Ms. Carey inquired if any progress had been made with this situation. Mayor Sutton responded that he had a copy of Ms. Carey's letter regarding the pollution issues. He assured her that she and the entire Sunflower community would be notified of any progress regarding the shopping center problems. Bob McCrea, Berry Acres resident, voiced a number of concerns he had that were associated with his neighborhood. He reported that there had been no water service for several days and he asked if the Town still planned to purchase the Lyn Lee water company. He said that he was aware of sludge injection on a nearby field and he worried about possible health hazards from this practice. He commented that he believed there was an ordinance prohibiting sludge injection and application. He continued by informing the Council of standing water in the culverts which had produced a large crop of mosquitoes in Berry .Acres and he inquired about a mosquito abatement program. Mr. McCrea concluded by asking for a status report on recent changes to the floodway and flood plain. Mayor Sutton asked Mike Hein to report on these issues in order to update the Berry Acre area residents as well as the Council members. Mr. Hein replied that the Town had been attempting to purchase the Lyn Lee water company for over ten years and that negotiations remained ongoing. He confirmed that ordinances, Marana Ordinance No. 83.04 and 85.06, regulating sludge injection and application were indeed in place. He said that Town staff would further investigate the matter with Pima County officials and provide the Council with an update at a later meeting. _ 2 MINUTES OF REGTJLAR COUNCIL l~iEETING I~~iARANA TOWN II~LL JUNE 17, 2003 Mike Reuwsaat responded to Mr. McCrea's concerns with the mosquito problem and the floodway and flood plain issues. He said that Town staff had held meetings with KE&G, the construction company associated with the Forest City properties, regarding the grading of the bar ditches in Berry Acres in order to allow proper water flow along the channels. He also said that an inspection of the area's culverts would be made in association with this concern as well as the mosquito problem. Jim DeGrood spoke to Mr. McCrea and to the Council regarding the floodway and flood plain inquiries. He said that the Federal Emergency Management Agency (FEMA) had acknowledged receipt of the Towri s recent submittal regarding modifications to the Santa Cruz River Floodplain and Floodway, downstream of Sanders Road, and had voiced their support of the re-delineation. He added that Pima County had indicated that a response to the submittals would be forthcoming within the next 90 days. The Berry Acres area restudy and associated map revision was presented before the Town Council for public hearing on May 6, 2003. Marana Police Department's Lt. Paul Ashcroft updated the Mayor and Council on the medical status of Officer Dan Sample who was recently involved in a motorcycle accident. He said that Ofc. Sample had suffered a mild case of road rash and a knee injury and that he would be returning to work on light duty within two weeks. VIII. STAFF REPORTS There were no questions regarding the staff reports. IX. GENERAL ORDER OF BUSINESS A. CONSENT AGENDA 1. Resolution No. 2003-64: Authorizing the Town to enter into the Arizona Public Entity NCFE Loss Recovery Intergovernmental Agreement (Roy Cuaron) 2. Resolution No. 2003-52: Releasing the Assurance Agreement for Villages at Redhawk Phase 2B, Trust No. 30,130, for Lots 180-234 and Acceptance of Public Improvements for Maintenance (Farhad Moghimi) _ 3 MINUTES 4F REGULAR COUNCIL MErTING MARANA ~TOVVN HALL JUNE 17, 2003 3. Resolution No. 2003-54: Releasing the Assurance Agreement for Villages at Redhawk Phase 1C, Trust No. 7825-T, for Lots 1-44 and Accep#ance of Public Improvements for Maintenance (Farhad Moghimi) 4. Resolution No. 2003-50: Building Height Exception Request: The Planning Center, representing KB Homes, is requesting Council approval of an exception to the Building Height regulation which limits building heights to 25' in the R-6 zoning district, within the Hartman Vistas subdivision. The project is located at the southwest corner of Linda Vista Boulevard and Hartman Lane (Joel Shapiro) Upon motion by Vice Mayor Kai, seconded by Council Member Escobedo, the consent agenda was unanimously approved. B. COUNCIL ACTION 1. Council Update on 4th of Tullcelebration (Ron Smith) Ron Smith announced that fireworks would be presented at this year's Independence Day celebration and that O'Reilly Mitsubishi would be sponsoring the display. Randy Robbins continued the update on this event and gave the Council a detailed description of traffic management plans for the anticipated crowds. He also listed a variety of family-oriented games that would be offered including. a watermelon eating contest, balloon toss, and a 3- legged race. Mr. Robbins said that pony rides and inflatable games for the youngsters would be offered as well as a teen dance for the older kids. A map and other informational sheets were distributed to the Council members and these have been made a permanent part of this record. 2. Public Hearing on the Saguaro .Ranch South Annexation - Consideration of the Town of Marana's desire to annex approximately 131 acres adjacent to the Town of Marana's border in portions of Sections 20 and 29, T11S, R13E. The parcels within this annexation area are on the east side of the Tortolita Mountains and north of Tangerine Road (Dick Gear) Upon motion by Council Member Escobedo, seconded by Council Member Honea, unanimous approval to go into public hearing was given. l~1INUTES OF REGULAR COUNCIL MEETING ~IARANA TOWN HALL JUNE 17, 2003 Dawn Arnold, Pima County resident, voiced her concerns regarding the proposed annexation action. She stated that the property in question was within the boundaries of the proposed Town of Tortolita and she reminded the Council that litigation was ongoing regarding this matter. She suggested that the Council hold off making any decision associated with the annexation until after receiving information regarding basic errors discovered on the tentative plat approved by the Pima County Subdivision Review Committee. Ms. Arnold reported that she had submitted an application to Pima County Planning & Zoning connected with the discovery of the errors. She also requested that the Council not make any decisions regarding the annexation until the appeals process for the Town of Tortolita was completed. She emphasized that this area was not overgrazed desert but a relatively undisturbed mountain range, except for the Dove Mountain/Heritage Highlands area. She stressed that the area in question was an extremely sensitive environment that affected the watershed and everything below it. She commented that she was aware of Marana making positive changes in looking at permits, building, and other factors impacting the environment. She applauded the Town for its efforts but urged Town staff to proceed cautiously with the Saguaro Ranch annexation plans until the corrections were made on the tentative plat before Pima County. Mayor Sutton asked that Mr. Hein and the Town Attorney clarify the existing legal situation with the Town of Tortolita. Mr. Benavidez responded by saying that the appeals process for the incorporation of the Town of Tortolita had not been completely exhausted and that there was some remote possibility that Tortolita could prevail. He added that there was no legal bar whatsoever preventing the Town of Marana from moving forward with its annexation process. Mr. Hein pointed out that this was a public hearing on the annexation and that no action was necessary at this time. He went on to say that there was a subsequent item, aPre-Annexation and Development Agreement, on the agenda which would address some of the residents' concerns. He confirmed that the Town was aware of the appeal application associated with Tortolita's objections but that this was separate from the actual annexation issue. - 5 MINUTES OF REGULAR COUNCIL 1~ETING MARANA TO~'VN HALL .TUNIiJ 17, 2003 Tim Blowers, Pima County resident, appeared before the Council and voiced his opinions regarding the Saguaro Ranch South Annexation. He said that initially he was very impressed with the developer's plans for the Saguaro Ranch project but had become disillusioned after seeing the actual map with the placement of residences high on the hillsides and with roadways drastically carved out within the environmentally sensitive area. He continued by stating that he had a lot of concerns about the tentative plat and that he was addressing these issues with Pima County. He commended the Town on its past reputation in dealing with new developments building within sensitive desert areas and said that he hoped the Town would continue to be respectful of the desert in association with this project. Mr. Blowers presented the Mayor and Council with two photos depicting examples of an undisturbed desert area and another picture showing homes visible on the hillsides. These photos have been made a permanent part of this record. He recommended that the Council delay any decisions on this action until hearing the response from Pima County. Mr. Hein reiterated that this item was simply a public hearing in order to discuss the merit of the annexation. He said that if the annexation should move forward the actual item where the decision to continue with the annexation would be at the ordinance of annexation which includes the transitional zoning. Tracy Chamberlain, Pima County resident and contiguous neighbor to the existing Town boundaries as well as the proposed Saguaro Ranch project, spoke before the Council. She said that, at this time, she was primarily concerned with her own property, as it was situated within an existing homeowners association of which 80% had been purchased by Saguaro Ranch. She said that certain rights would be lost due to this fact, specifically horse rights, and that the possible development of a hotel near her home would also infringe upon her privacy. She inquired about the incorporation assessments associated with the formation of the Town of Tortolita and if these taxes were being considered by the Town of Marana. Mr. Hein responded that the Town was not looking to absolve or resolve the property owners of the assessments related to the incorporation efforts of the Town of Tortolita and that this matter was up to the court and the trustees. • - 6 MINUTES OF REGULAR COUNCIL MELTING MARANA TO~'VN HALL JUNE 17, 2003 Ms. Chamberlain remarked that she appreciated the fact that the Town staff was continuing to address the concerns of the area residents. Barbara Rose, Pima County resident, voiced her agreement with the concerns previously expressed by the residents. She said that she also had concerns with the differences between the past work that had been done for the important habitat corridors between the Tucson Mountains where she lives and the Tortolita Fan where the proposed project was located. She commented that she hoped that the Town's forward thinking and environmental concern would enable the Town to do better in dealing with residents' issues. Jack Anderson, Pima County resident, spoke before the Council regarding the proposed annexation action. He voiced his adamant support of the Saguaro Ranch development plans. He said that the property was in a beautiful area and noted that there were covenants, conditions, and restrictions (CC&Rs) in place that guaranteed the preservation of the pristine, natural state of the property. He proclaimed that the majority of land developers in general were concerned only with money and profits. He emphasized that residential development would occur no matter what attempts were made to stop it and that this developer, Saguaro Ranch, LLC, had expended an enormous amount of time and money on research to support the preservation of the area's natural environment. He expressed his opinion that the ownership of property in this area was a stewardship and that property owners would be expected to strictly adhere to the CC&Rs. He challenged the Council and audience to look carefully at the many new and innovative ideas and changes proposed by the developer and suggested that they would realize that proper handling of the project was taking place. He pointed out that the project was being watched very closely by the surrounding neighbors as well as Marana and that the development team at Saguaro Ranch was well aware of that fact. He concluded by proclaiming that he felt lucky as a neighbor to watch this development take shape and that the other residents should feel fortunate to have such a high caliber effort in charge of the project's planning. He maintained that this project, over time, would prove to have the least amount of impact on the area as possible yet would retain the most sincere concern for the preservation of the natural desert. 7 ItiINUTES OF REGULAR COUNCIL 1~9EETING MARANA TOWN HALL JUNE 17, 2003 Mayor Sutton commented on the passion of Mr. Anderson's remarks and thanked him for his obvious study of the project. The Mayor asked if anyone else from the public wished to speak and, when no speakers approached the podium, he asked for a motion to come out of the public hearing. Upon motion by Council Member Escobedo, seconded by Council Member McGorray, unanimous approval to go out of the public hearing was given. 3. Public Hearing on the Saguaro Ranch North Annexation - Consideration of the Town of Marana's desire to annex approximately 461 acres adjacent #o the Town of Marana's border in portions of Sections 17 and 20, T11S, R13E. The parcels within this annexation area are on the east side of the Tortolita Mountains and north of Tangerine Road (Dick Gear) The Mayor opened and closed the public hearing as no speakers from the audience came forward. Mayor Sutton noted that the comments from the residents regarding the previous item would carry forward to this item. 4. Resolution No. 2003-65: Approving the Pre-Annexation and Development Agreement between the Town of Marana and Saguaro Ranch Qaret Barr) Jaret Barr presented this item before the Council. He thanked the members of the public who had worked with him on this project and offered his continued support regarding any issues related to Saguaro Ranch. He said that the Town would derive substantial economic, environmental, educational, and other benefits from the development and improvement of the subject property. He listed several specific benefits such as a $1,000 per lot park improvement contribution, a $1M contribution toward a new regional recreation facility, various roadway improvements needed for the project, a $1,200 per residence school site contribution, and the installation and contribution of necessary facilities for a Wide Wireless Area Network connection (WWAN). Mr. Barr recommended approval by the Town Council of the pre-annexation and development agreement. Upon motion by Council Member McGorray, seconded by Council Member Blake, Resolution No. 2003-65 was unanimously approved. _ a MINUTES OF REGi.1LAR COUNCIL tiIEETl1~1G NIARANA TO~'vN I-TALL JUNE 17, 2003 C~` Mayor Sutton commented that this was a very comprehensive pre- annexation agreement and that much of the document was based on residents' concerns being met. Mr. Hein commented that one of the more interesting aspects of the agreement was that it contemplated and discussed some of the prior agreements that were made between the developer and Pima County. He said he thought it was the first time that the Town had recognized some of the representations that had been made in the County such as the environmental bed tax. He remarked that these inclusions were to honor the obligations that Saguaro Ranch had previously made during the preliminary platting process as well as making sure that it was clear to the area's residents that the Town was not going to do away with the beneficial aspects of the agreement toward the County. 5. Adoption of the Fisca12004 Tentative Budget (Roy Cuaron) Roy Cuaron addressed the Council regarding this item. He reported that, with the Council's guidance and input, the Town had a balanced budget and he was pleased to be able to provide them with a tentative budget for the fiscal year of 2004. The Finance Director explained that the FY04 budget of $77,185,503 provided. the fiscal resources to implement the stated policies of Mayor and Council. He informed the Council that the CIP budget of $52.8M represented 68% of the total budget with major programs such as Transportation at $14.9M, Airport at $4.5M, Parks & Recreation at $5.5M, and Marana Town Center at nearly $27.5M. He added that approximately $709K had been appropriated to fund 15 new employee positions which were expected to expand and improve service delivery both externally and internally. The new positions included four MPD patrol officers and two dispatchers, a permit clerk in the Building department, a GIS analyst and technician, a network information technician, an inmate service coordinator, an engineering aide, a laborer in the Water department, and a special assistant to the Town Manager. Mr. Cuaron highlighted several notable aspects of the budget and said that there had been approximately a 7.39% ($5.3M) increase over FY03. He pointed out that it was important to mention for the record that a portion of the increased funding would be used toward a 50 % increase in the police training budget and monies for police community outreach programs. _ 9 1~IINUTES OF REGULAR COUNCIL ~1EETING MARANA TO~'~'N 1IALL JUNE 17, 203 • He continued by explaining that the operating budget also included a 2% increase in the employee benefit costs, a merit opportunity for all Town employees ranging from three to five percent, and a $3.9M reduction in the use of cash reserves. He said that the CIP also reflected the Council's commitments and priorities with $14.9M allocated to transportation projects, $4.5M dedicated for airport improvements in order to spur economic development in the area, $5.5M earmarked for new park projects such as El Rio Park, Santa Cruz River Park, and the Honea Heights Park. He affirmed that a good portion of the CIP budget was set aside for the municipal complex project which includes not only the new Town Hall but also the offsite infrastructure. He recommended Council approval of the proposed FY04 budget. Mayor Sutton commented that, with the State and most municipalities and counties in desperate fiscal shape, he understood that this budget process was a tough job to tackle. He commended the Finance department and all of the Towri s department heads for their vigilance to keeping true to the Council's vision and policy direction while still maintaining prudent use of fiscal resources. Upon motion by Council Member Escobedo, seconded by Council Member Blake, authorization to adopt the Fiscal 2004 Tentative Budget was unanimously approved. Council Member Honea, as he traditionally does every year at this time, explained to the Council and public that the first Town budget he voted on as a Council member was approximately $40,000 allocated for the entire fiscal year. He commented that it was almost overwhelming at times when he thinks back on the progress Marana has made over the years. 6. Executive Session Pursuant to A.R.S. 38-431.03 (A)(1), to conduct interviews with applicants for the Planning and Zoning Commission and for the Board of Adjustment (Dan Hochuli) Upon motion by Council Member Honea, seconded by Council Member Blake, unanimous approval to go into executive session was given. The time was 8:12 p.m. The Mayor asked for an eight minute recess before the executive session. At 9:20 p.m., Mayor Sutton reconvened the Town Council meeting with all Council members present and seated at the dais. _ ~o 1~1INUTFS 4F REGULAR COUNCIL I~iFETING MARAN a TOWN HAI.I. JL1N1+, 17, 2003 There was no action taken by the Council as a result of the executive meeting. C. MAYOR AND COUNCIL'S REPORT Council Member Escobedo reported on his and the Mayor's attendance at the Alan Ourada Little League field dedication on Saturday, June 14, 2003, at the Oro Mae Harn District Park. Mr. Ourada was a baseball coach in the area for many years and he passed away following an automobile accident earlier this year. The Council member commended the Mayor on his presentation of the plaque to the Ourada family and the dedication of the ball field. He continued by reporting on his attendance at the employee recognition dinner held at the Hidden Valley Inn on June 13, 2003. He said that the turnout was good and that the entertainment put on by Jack Neubeck and crew was outstanding. He also reported on his attendance at the Music in the Park event held at the Ora Mae Harn District Park later during the evening of June 13th. He said that the classic jazz performances were superb and that the event ran until midnight. Council Member Comerford thanked Sue Flayer for her past service as a Planning and Zoning Commissioner as well as her other community service contributions over the years. She lamented that the Town was losing such a dedicated community member and said that Ms. Flayer would be sorely missed. Vice Mayor Kai reported that he had attended the Arizona Water Banking Authority meeting on June 11th. He said that the meeting's purpose was to discuss the group's plan of operation for 2002-2003. He stated that he had learned a disturbing fact while at this meeting which included the news that the Arizona State Senate had claimed $9M of the Arizona Water Banking Authority's carryover funds in order to help balance the State budget. Council Member Honea reported on his attendance at the employee recognition dinner and agreed that the entertainment was excellent. He commented on Sue Flayer's community service record and the fact that she would be greatly missed. He concluded his report by announcing the arrival of his first grandson, Atticus Lennon Honea. • _ 11 MINUTES OF REGULAR COUNCIL `IEETING MARANA TO«'N HALL JUI~~ 17, 2003 Mayor Sutton welcomed Council Member Blake back to the meetings and commented that he was glad to see his recovery was progressing so quickly. Council Member McGorray congratulated Council Member Honea on his first grandchild and joined the Mayor in welcoming Council Member Blake back to the Council meetings. Mayor Sutton reported on his attendance at the Ourada ball field dedication with Council Member Escobedo and commended the Council member on his eloquence in honoring his friend, Alan Ourada. He joined the other Council members in commending Ms. Flayer for her outstanding community contributions and wished her well in her future endeavors. D. MANAGERS' REPORT There were no reports given at this time. X. UPCOMING EVENTS There were no reports given at this time. XI. FUTURE AGENDA ITEMS There were no items suggested for placement on a future agenda. XII. ADJOURNMENT Upon motion by Council Member Escobedo, seconded by Council Member McGorray, approval to adjourn was unanimous. The time was 9:26 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on June 17, 2003. I further certify that a quorum was present. Jocelyn Bronson, Town Clerk L~ _ 12 STAFF REPORTS TO COUNCIL ~~ Building Parks & Rec Town Clerk Court Finance Human Resources Planning ~/ Police ~/ PW/Engineering ~/ Water • ~al~na Pmice ncnar~nellt ~- ~~ Rickard irrdarrrri Executive Assistant. Judy Capers Lieutenant: Tedrnical Servics~ Dale Bradskaw Lieutenant: Support Services Joe Carrasco Luruenant: Opaanons Paul Ashcra,Jt Luauenant Administration Dan Bourland • • Newsletter Marana Police Department Law Enforcement Torch Run for Special Olympics May 8, 2003 Numerous members of the Marana Police Department participated in this year's torch run for Special Olympics on May 8th, 2003. The Torch Run is an annual event with police agencies throughout the United States participating; all monies raised are donated to the Special Olympics. Once again this year's event was a tremendous success. Members of the United States Army also participated in the 11 mile run, which began at Tangerine Road and ended at the Pinal County line. There were approximately 20 participants that ran, rode a bicycle, or helped with transportation, food and water. ~ ~ ~~ . Afterwards, everyone met at the Marana Park to have sandwiches which were donated by Subway Sandwiches on Ina Road. First Annual Marana Team Roping Competition for Special Olympics May 17th, 2003 The first annual Team Roping Competition for Special Olympics took place May 17th, 2003 at the Marana Stockyards. The event ~ ~ P' _ a Special thanks to: the Parson's family & staff for the use of Marana Stockyards and their crew, Brad Despairs of the Marana Water Department, Officer John Destafano, Officer Dan Sample, and the other members of the Marana Police Department and their families for donating their time and effort in making this event successful. was a huge success with approximately 220 teams competing for a number of prizes, including a saddle and a belt buckle engraved with the Law Enforcement Torch Run logo. The event raised close to $5200 which was donated to Special Olympics. MONTHLY POLICE DEPARTMENT OPERATIONS REPORT TO: Town Manager, Mayor and Council DATE: May 30, 2003 PERIOD: March 30, 2003 Mar 03 Mar (12 Ficral Vvor i., Th+o TOTAL CALLS FOR SERVICE 4598 3242 ~ . 27 228 • De artment Case Re orts MOTOR VEHICLE TRAFFIC 4S 1 489 4,109 ;: • Traffic Sto s • Citations 1124 483 944 500 8,869 ~- 3,823 • Parkin Violations 2 8 9 • Drivin under the Influence 6 18 77 • Traffic Accidents FELONY ARRESTS 76 106 61 S • Adult 8 19 g0 • Juvenile MISDEMEANOR ARRESTS 0 36 20 • Adult • Juvenile 17 44 98 9 139 216 CRIMES AGAINST PERSONS • Deaths ~ ' 1 • Homicide 1 0 0 • Natural 0 0 1 • Accidental 0 0 0 • Suicide 1 0 0 • Unknown 0 0 3 • Robbe 0 2 S • Sex Offenses 1 2 17 • Offenses Against Famil 2 0 12 • Assaults 16 20 1 S 1 • Disorderl Conduct CRIMES AGAINST PROPERTY 8 8 49 • Commercial Bur lanes 13 S 72 • Residential Bur lanes 2 1 S7 • Thefts 61 6S S63 • M t V hi l o or e c e Thefts 9 9 106 • Cri i l D m na ama e 22 31 290 • Stol P en ro ert Re orted ($ 198,197 104,] 11 ] 71S 49S • Pro e Recovered $ MISCELLANEOUS , , 131,353 34,809 • Wea ons Violations 3 0 12 • Na ti / D rco c ru Violations 21 13 90 • Li Vi l i uor o at ons S I 24 • Arre t f O h s or t er Jurisdiction 29 22 201 • Juve il Vi l i n e o at ons 8 8 SS • Ab d d V h an one e icles 1 S2 26 • Publi H d c azar 30 30 36 • Lost/Found 8 2S 93 • Publi A i c ss st 3 196 27 • Civil Matter 2 39 39 • Sus icious Activit 6 218 81 • Sec it N i ur acat on/Business/Checks 2112 1103 2 195 • Assist other a enc 20 70 , 139 • Miscellaneous S 20 S4 • False Alarms I 103 1 • • • // ~~ ~ , ~- Chief of Police C7 • • ..MONTHLY POLICE.. DEPARTMENT OPERATIONS: REPORT TO: Town Manager, Mayor and Council DATE: May 30, 2003 PERIOD: Apri12003 TOTAL CALLS FOR SERVICE - - - -- 4542 3241 .-iacal i cai to Uatc .31,770 • De artment Case Re orts 469 378 4.598 MOTOR VEHICLE TRAFFIC • Traffic Sto s 1198 908 10,067 • Citations 810 576 -- 4,257 • Parkin Violations 3 17 12 • Drivin under the Influence 6 8 83 • Traffic Accidents 61 80 676 FELONY ARRESTS .. • Adult 8 24 88 • Juvenile 1 8 21 MISDEMEANOR ARRESTS 158 • Adult 19 112 158 • Juvenile 22 10 238 CRIMES AGAINST PERSONS • Deaths 2 11 • Homicide 0 0 0 • Natural 0 0 I • Accidental 0 0 0 • Suicide 0 0 0 • Unknown 1 0 4 • Robb I 1 6 • Sex Offenses 1 3 18 • Offenses A ainst Famil 3 2 15 • Assaults 26 16 179 • Disorderl Conduct 6 8 54 CRIMES AGAINST PROPERTY • Commercial Bur laries 5 1 77 • Residential Bur laries 7 3 64 • Thefts 44 66 607 • Motor Vehicle Thefts 5 12 111 • Criminal Dama e 36 18 326 • Stolen Pro ert Re orted $113,761 $194,407 1,1829,256 • Pro ert Recovered MISCELLANEOUS $29,087 $128,764 813,060 13 • Wea ons Violations 1 0 116 • Narcotic / Dru Violations 16 7 26 • Li uor Violations 2 4 229 • Arrest for Other Jurisdiction 28 21 60 • Juvenile Violations 5 10 32 • Abandoned Vehicles 6 42 37 • Public Hazard 1 32 103 • Lost/Found 10 24 29 • Public Assist 2 235 44 • Civil Matter 5 20 gg • Sus icious Activit 7 215 4,282* • Securit Nacation/Business/Checks 2087 1075 161 • Assist other a enc 22 76 61 • Miscellaneous 7 70 3* • False Alarms 2 115 /~~ Chief of Police .~~ ~~~ POST 77 C017?~~IUNITY EVENTS: Coyote Trail Elementary School: On April 4, 2003 Coyote Trail held it's Annual Spring Carnival. This event brought a large crowd of children and adults to enjoy the games, carnival rides, bandstand entertainment, and great food. The Marana Police Explorers attending this event pro~rided security for the event and fingerprinting for approximately 60 students and their siblings under the Child I.D. Program. The 911 simulator phone was also available to assist children in ]earning how to call 911 and understanding when it is appropriate. ?003 Youth Expo: March 28 - 29, 2003, previously known as the Scout Show, the Youth Expo was open to all youth organizations from Boy and Girl Scouting, Learning for Life, and Camp Fire to 4-H organizations. The Explorers provided overnight security for the Boy Scouts that camped out on Friday night. Saturday, our post presented the colors at the Opening Ceremony and continued providing security at the event. There were demonstrations by our Post and the Green Valley Fire District Explorer Post. This event was attended by several thousand adults and children, and a good time was had by all. ~.. i ~~ ~~ _ ~ y ~ - i .~' ~,Z' ' ~ ~ ~'} 7 1 ~- ~t i, 9 t.~ M~ ; 'y ::; i%° American Diabetes Association Walk: On Saturday April 12, 2003, the Explorers volunteered to assist the Diabetes Association with the First Annual Northwest Diabetes Walk. Explorers arrived bright and early at 5:30 a.m. to assist with the set up of several volunteer areas. The morning continued with traffic control, route assistance, registration and finally the tear down process. This great event was well worth the early hours and benefited a worthy organization. UPCOMING EVENTS: The 2003 Tucson Law Enforcement Explorer Competition, sponsored by the Tucson Border Patrol Explorer Post, will take place on June 21 - 23, 2003 at Old Tucson Studios located at 201 South Kinney Road. The event is open to the public and promises to be interesting, educational and fun for all. Explorer Posts from Arizona and surrounding states will convene at Old Tucson Studios to compete in this 3-day event which will test the skills and training of all Explorers attending the event. These events will include High Risk Stops, DUI Investigation, Building Searches, Narcotics Interdiction, Pistol Shooting (Marksmanship), Bomb Threats, Hostage Negotiations, and Downed Officer Rescue. Marana Explorers are training diligently and frequently in all areas to participate and excel in these events. Fourth of Julv -The Town of Marana's Star Spangled Celebration at the Ora Mae Harn Park is currently in the planning stages. Explorers will be on hand to assist at the event and have a booth to promote a "Teddy Bear" sale as a fund raiser. Recruiting -Youth between 14 and 20 years of age interested in a law enforcement career may pick up an application at Marana Police Department, 13291 ?~?. Lon Adams or call Lt. Bradshaw at 682-4466. • • Greetings from Commo! B}': Michelle Otero Ne~v set-up in the Comm Center Just a short note to let everyone know that our dispatch supervisor, Sheila, now has a "real" office. No longer is she banished to the little cubby hole in the back of our communications room. If you need to see her, she is directly across from the Comm window. This used to be Lt. Carrasco's office. Sheila still has a mailbox in comm and requests for tapes, etc. can still go through the dispatcher on duty. Kevin is currently working on trying to get our mobile units up and running on an efficient level. When using your MDT please be courteous of the dispatcher on duty. You still need to advise of your 23.and 24 times. This is an officer safety issue and also allows other patrol officers to know your availability. Thanks! Special Olympics and Marana Communications A great day! Marana comm got to help out with the Special Olympic Torch run again this year. We all had a great time rowing water, Gatorade and oranges to the bike riders and runners. Dispatchers, Sheila and Michelle, along with records gals, Michele and Patty hung on for dear life as dispatcher Tina Davis and Det. Santoro wheeled around on coming traffic and cyclists to get the necessary hydration to the participants! We picked up weary officers as they dropped back from the crowd and cheered as we all handed the torch over to Pinal County. Everyone then headed to the park for a picnic lunch that Officer Destefano arranged for everyone. We all look forward to helping out again next year! Way to go Marana Comm and records!! Closing Comments Just a reminder! When out on traffic stops please be sure to let the dispatcher acknowledge you before jumping the gun and rambling off all the traffic necessities. We need a moment to be able to type your 10-20 in the call prior to getting the plate. If you absolutely cannot remember to wait to be acknowledged, may we suggest you bring us chocolate? A bribe never hurt anyone in dispatch yet. ~s always, from all of us behind the mic, "in God we trust, all others we run ACIC." ~~IZON~ ~OLIC~ ~. ~I~ fi~1VI~S By: Reynetta Ibarra - On Thursday, April 18 and Friday, April 19, 2003 I, along with my husband, competed in the Arizona Police and Fire Games. I competed in the Track and Field Events. Coming home with Gold medals in the Long Jump, 4x100, Silver in the ~0 Yard Dash, 100 Yard Dash, 200 Yard Run, and Discus Throw, Bronze in the 400 Yard Run. I know there are many MPD employees /spouses who are more athletically prone than I. My challenge to those individuals is this: If I, an out of shape, over-weight, and height challenged, Records Clerk, can compete and come home with such an array of medals -imagine what YOU can come home with. In 2004 the games will once again be held in Tucson in April. You have a year to get ready for the competitions. Track and Field are not the only events -there are many, ranging from Archery to Trap & Skeet. There is bound to be something that interests you and or your spouse. GRADUATION Congratulations to MPD Cadets Art Figuero, Jennifer Harrison, Angela Henson, Randy Korth, & Jeff Pridgett. Ceremonies will be held June 13`h, 2003 10:00 AM. Embassy Suites Tucson Blvd. A family day is scheduled for SALETC in the afternoon. Starting Monday 16~' the new officers will attend MPD Advanced Basic Academy at 103, before starting their 3 month FTO Program. From The Office of Professional Standards: Sgt. L. Garbini We would like to announce that starting soon, there will be at least one elective training a month in addition to mandatory training. The classes will be based on the results of the Elective Training Ballots that were passed out a few weeks ago. To those of you who took the time to fill them out and turn them in, Thank You. We would also like to thank those officers who have signed up to teach classes during the "new hire" orientation week. It is your experience and knowledge that will shape these future officers. Thanks again for your selfless service. Welcome Julie Deerinwater. She has been hired as an office support clerk assigned to Operations Division and is working in the office of Professional Standards. Julie comes to us from the United States Army where-she was assigned to Schofield Barracks in Hawaii as a personnel information systems management specialist. She is originally from N.C.; she came to Arizona in 1994 to attend the U of A., and then joined the army in 1999. She and her husband Josh returned to Arizona after completing their tour of duty in August of 2002. Julie then completed an additional commitment, the birth of her now two month old son, before coming to MPD to begin her new career. She hopes to continue her education to pursue a degree in criminal justice. From the Records Unit! ^ Email for Everyone! -__ _ @ Marana.com! All personnel have been issued an email address. It is essential for you to check your email often it shall be used for messages, memos,. and important information. To obtain your password contact Steve Noeth (Marana IT department) at snoeth@marana.com. All police personnel have been set up with an email account through the Town of Marana. This will be used for departmental communications; it will be essential to check your mailbox everyday. How to get your marana.com email from a remote site: Go to the Marana Website (Marana.com) In the address bar type: mail.marana.com (Press <Enter>) 1. In the Login Name box, type your username. (That is your email address without the @marana.com. For example, @ username is bhorrigan. 2. In the Password box, type your email password. Then press <Enter>. (If you don't know your email password, contact the IT department.) To Read Your Email: Click on the Mailboxes button. 1. Click on Inbox. 2. Click on the email message you want to read. 3. To get back to the Inbox, click on the Back to Inbox button. To Write an Email Message: 1. Click on the Compose button. 2. Fill in the To: Subject: and Message: boxes like you would do in Outlook. 3. Click on the Send button, to send the message. VOICE MAIL: Don't forget to check your voice mail everyday, messages are being directed to your voice mail. If you do not know your password or know ho@ to retrieve messages check with your supervisor. j ~ i I I ~ ~ N j O Cfl //~}~ ~ ~ ~ N `V L ~~'i i f~ ' ~ ~ ~ r ~ ~ ~ i l a ~~ - - --f----- ---- _ ___-- ---- -- --- ~<~i a~iE22 , -'% ~ _ ~ ~ N j • +~£ I ~ U ~ n ~ ;~~~ - ~ ~ ~ ~ .O' _ a ~ m ,L ~~... o a ~ J LL ' ai D -~ ° ~ 'V .~ a _ ~ ~, ~ ~ ~ N M ~! L ' ~' N O ~ O ' M O (~ ; ~ N M ~: _ ~ ~ ~ ^` ~ i L (B (U ~ j C W j ~ ~ I ~ (~ Z ~ ~ i r ~ ~ ~ I~ j N i O (~ o ~ ~ N ~ N cn i ~ ~ ~ I ! ~ `~ ~ Q ~ co ~ ' W ~~ ~ ~ ~,; ~~ ~ ~ ~ a ~ ----- - L--_-- ---- I ~ ti ~ I ~ M >, Q ~ ~ N N ~~ a M ~I W p ~' ~ O 0 O ~ rn ~ W N ~'~ , I (~ ~ m = . J - J - - -- _ _- __ _ ~--- -_ __ _ - -- ! ___ _- -~- ~, O ~ Cfl ! M O ti A Q. ~ i N I N a '~ I ~I i Z ~ i ~~ ~ ~ ~I Q i ~~ ~ ' ~ N N (~ I ~ i ~~ ~ o I ~~ a ca Y C!3 - --- Cfl ~„~ p -- ~ - - >'' ~ N - N ~ i ~. ~~ `-~ ~ ~ - ~ ~ ! ~ t ~ ' ,A ~ >. ~ L - ~ ~ cu c~ ~ ~ ~ ~° - i T ~ a ~ ~ ~ N ~ ~ tai ~ ~ N ~ I I -- -- --- ~~~ ~ ~ ~ ~ ,, r, c_ N L (~ j V tU i ~ ~ ~ I i ~ ~ Q. ~ ' i ~ ! i ~' ' N ~ ~ ~~ ~ ~ ~ i ~ .~ ~ ~ ~ I ~ ~ i~ ~ - I CD N ~ A' ' i CO ca ~ ~ ~ ~_ ~ o O ~ ~ ~ ~ ~ r ~ ~ ~I ~i i ~ a~ (!1 j i ~ ~, I ~O N N N H Z w Q a ~,, W p Do W N UW J Z a~ Q z a ~~ Z, .~ Qo fi O i. s • TOV~~N OF MA.RANA MUNICIPAL WATER SYSTEM DEPARTMENT REPORT For:. May 2003 S _,~,~ aQ~~~o 0 ~;o ~~ a i~o - .~ 4 ,~~ ~, ~~ ~~~ ° ~`, ~ ,0 ~ o - OD UNREPAIRED LEAKS CAN BE COSTLY • Date: June 10,2003 MA(~~l~lA /1~ TOWN Oi= MARANA TEAM WORK- Is all staff working together in outstanding ways, with extraordinary cooperative effort to accomplish ordinary tasks TO: Mayor Bobby Sutton, Jr. Town Council Mike Hein, Town Manager Mike Reuwsaat, Assistant Town Manager FROM: Water Department Staff SUBJECT: May 2003 Department Report Update DATE: June 10, 2003 CUSTOMER INFORMATION 1696 Number of Customers Billed in May 39 Number of Disconnects in May 44 Number of New Connects in May 81 Number of New Services with Meter Installation 26,965,237 Total Gallons sold in May 29.53 Acre feet pumped (non-trust wells) Picture Rocks, Happy Acres, Palo Verde, Airport, Sky Diving Center, Continental Reserve and Hartman Vistas 49.68 Acre-feet wholesale water purchased (trust wells) Marana, La Puerta, Oshrin, Falstaff, Honea, and Cortaro Ranch (325,851 gallons =acre foot) • DAILY OPERATIONS 1. Removed sand at Honea West approximately 98 yards. 2. Installed 2" meter and realigned Hydro tank at MOC. 3. Ran 1" copper service line at Hester. 4. Street cut at Hester to get ready for new service line. 5. Stock piled sand, AB 1" minis to new MOC. 6. Stock piled sand & AB at Honea West. 7. Took down fence. at Lambert & moved out tractor trailer. 8. Welded pump flange at Picture Rocks storage. Leaking at weld. 9. Worked at MOC .Well & Hydro tank. Put new PSI gauge on and lowered the set points and. pressure to approximately 35 to 50 psi. 10. Checked Picture Rocks static level. Pumping level is at 143 ft. 11. Checked LaPuerta static level 154 ft. Pumping level is at 160 ft. 12. 141 Blue Stakes completed in May. 13. Ran new 6' water main (120 ft) for emergency connect between Picture Rocks and Continental Reserve. 14. Fixed water leak on Cerius Stravenue and Cortaro Rd. 15. Took 6"pipe apart and moved to George's old shop. 16. Ran new water line at OMC shop with new water hose bib, went with Geoff to find pump in case it is needed for. interconnect on Wade Rd. 17. Mounted new starter on new box mounted on dolly. 18. Poured cement slab for new chlorinator at Picture Rocks well 19. Flushed 12" line extension on Wade Rd and took two Bac-T samples. 20. Took new source well sample at LaPuerta well and dropped off samples at Acua Tech. 21. Took two special samples at Picture Rocks for new project at storage at Picture Rocks. Took to Mail Box etc for shipping. 22. Tested 4 backflows on Siiverbell Rd for Public Works. 23. Took special Bac-T sample for customer in Continental Reserve and delivered to Turner Labs. WATER SERVICE AGREEMENTS BEING NEGOTIATED 1. FCD Marana Venture IL.L.C./Clark Farms non-potable in discussion. Farm Field 5 Water Service Agreement is completed and recorded. 2. Sunset Builders line extension for Picture Rocks System at Tres Casas is completed. 3. 6 inch main loop Camino Verde and Tres Casas design completed; construction costs will be awarded as an addendum to Continental Reserve booster contract. . 4. A.F.C. - Eckerd's Drugstore southwest corner of Cortaro and Silverbell Rd. 5. San Lucas development water service agreement is in discussion stage. 6. Acacia Hills infrastructure, part of Hartman Vistas water service agreement is being discussed. • OTHER 1. Purc 2. Man signe is in 3. Pilo you 4. Non staff 5. LaP hale of Type II Non-Irrigation Rights for parks and other needs. aged Recharge Intergovernmental agreement final draft is completed and is d by everyone except Bureau of Reclamation and the Secretary of Interior. It the process of being recorded. t water treatment of Picture Rocks system is installed and operating. Will keep. informed as it progresses. -potable system is in the design stages and is being discussed and presented to and developers. uerta well is in discussion with Cortaro-Marana Irrigation District. • ~, ; F ~ ~ 7 N ~.E'. ... r' . ~' r ._ . ~ . ~ ~. t .~s r~ ;~ r~ ~~.~ t t~ -. ro _ ..~ tiA, . .,. 4 _~ _ .... w_. ~ ' ~`e f~11®wix>E~ axe ~alzital i ~xo~re e~~ p~ejects in e1~s3~~s. Silverbell Road Imurovements Cortaro Road to Ina Road This project consists of reconstructing the roadway to four lanes with curb and gutter, mul#ipurpose lanes and sidewalks, and providing for a continuous center turn lane, sanitary sewer system construction and intersection improvements at Ina/Silverbell, which inGudes a new traffic signal system. Estimated construction time: Fa112003 • Status: Environmental, Biological, DCR, Geotechnical Report, .Pavement Design Summary, and Archaeological reports are complete and have been accepted. The 404 Permit application has been submitted to the Army Corps of Engineers (ACOE) and review is ongoing. First year of Pygmy Owl Survey has been completed. The 90% improvement plan submittal review com- ments are due the first week of June 2003. ACOE is still in the process of reviewing the plan as submitted by Old Pueblo. -The Town is in receipt of the final sanitary sewer basin study; it is under review by the Town and PCWWM staff. Silverbell Road -Cortaro to Ina • Ina Road Imarovements 1-10 to Silverbell Road This project consists of roadway improve- ments and construction of two new bridges, including design and reconstruc- tion to widen to four lanes with multiuse lanes, median island, curb, curb and gutter and sidewalk installation, drainage improvements, landscaping, signal modifications, artwork and street lighting. Project is 1.1 miles in length. Estimated construction time: Spring 2005 Status: 404 Permit application has been submitted. First year of Pygmy Owl Sur- vey has been completed. The DCR has been reviewed and returned to the con- sultant. The Traffic Impact Analysis, Phase I Environmental Site Assessment, Archaeology, the amended Bridge Inspec- tion Bridge Stability Analysis, Grade Con- trol Stability Analysis, Bridge Selection and Location Reports are completed and have been accepted; NPPO Plan has been accepted and Draft Access Manage- ment Report is on hold at this point in time. Access Management acceptance letters have been received by the consult- ant from the abutting property owners. 50% improvement plan submittal is under review by Town staff; comments due to the consultant first week of June 2003. Town is in receipt of the final drainage report and is currently under review. 75% improvement plan submittal is due the last week of June 2003. ~,a,..F~:af~r~. x+¢ec n'. e ~ ~ ~ June 2003 (Staff Report for the month of May) Capitallmprovement 1-4 Projects in Design Capitallmprovement 5 Projects In Construction Recently Completed 6 Projects Traffic Division Report 7 Environmental g Planning Projects nan PUBLIC WORKS MISSION AND VALUES "The Marana Public Works Department is committed to providing quality service by consistently delivering and maintaining reliable, safe public facilities with a productive, respectful and ethical work force. " Our operating values are: • Satisfaction • Respectful • Communication • Reliable • Productive • Quality • Ethical • Consistency • Service • Safety • Integrity • Commitment June 2003 _, gi Tangerine Road -Breakers to Thornvdale Road, Design Concept Report This project consists of drainage improvements and repaving of portions of Tangerine Road. Estimated construction time: Fall 2003 Status: First year of Pygmy Owl Survey has been completed. A biological assessment has been completed and forwarded to EPA for consultation. A 404 permit application has been completed. Town has decided to pursue a maintenance oriented program for the road and has requested Tetra Tech to generate construction plans by the end of June so that the project can be advertised for bids in July. Tangerine RoadiThornvdale Road Intersection Improvements This project consists of design and construction for intersection improvements. Estimated construction time: Winter 2003 Status: Tetra Tech is finalizing the design. Pygmy Owl Survey and 404 permit process were initiated. in Septem- ber 2001. The biological assessment for this project has been combined with the report for the Breakers to Thorny- dale Road segment and as previously stated, has been submitted to EPA for consultation. Town has determined that traffic signals are warranted for the intersection; the design and drawings have been .modified to include sig- nals. Coordination needs to continue with State, County and private landowners to solidify acquisition of additional right-of-way forthe improvements. Coachline Boulevard This project consists of providing sidewalk additions along the east side of Coachline Boulevard from Twin Peaks to Drainage Way No. 2. Status: The contract has been awarded to Falcone Bros. & Associates. Construction is slated to begin mid June through July.. 2003 Pavement Preservation This project consists of annual pavement rehabilitation projects throughout the Town limits. This year we will be concentrating on the Continental Ranch area. !Status: Construction started at the beginning of May and is anticipated to run through the end of July 2003. Twin Peaks Interchange This project consists of environmental clearances, DCR and 15% plans for the corridor alignment, Phase I; final design for TI, grade separated railroad structure and con- nection to the roadway system to the east, Phase II. Estimated Construction Time: 2006 Status: The Contract Agreement has been executed by the consultant, URS Corporation. URS Corporation has been given the notice to proceed with an authorization date being June 1, 2003. The firs# executive committee meeting took place on Thursday, April 17, 2003; the second execu- tive committee meeting with local ADOT personnel took place on Friday, April 25, 2003. District Park Bank Protection This project consists of providing bank protection along the west bank of the Santa Cruz River from Ina Road to Cortaro Road. Status: Tetra Tech is the design engineer. 90% plans were submitted to the Town on April 11, 2003. An individual 404 permit application has been submitted #o the Army Corps of Engineers. This area has now been designated as critical habitat. Construction is anticipated to begin in the fiscal year 2005. Tangerinelfhornydale Intersection Page 2 PUBLIC WORKS June 2003 Thornvdale Road/Orange Grove Road/Costco Drive Intersection Improvements This project consists of reconstructing the intersections of Thomydale/Orange Grove and Thomydale/Costco and the segment of Thomydale Road connecting the two along with the reconstruction/widening of the remaining approaches; sidewalks, curb, curb and gutter, trafFc signal modifications, drainage facilities, median islands, street lighting and art work. Estimated construction time: Summer 2004 Status: The consultant, RS Engineering, Inc., has been issued a notice to proceed on the project, and design work is currently underway. Westland Resources, Inc. is performing work on a variety of environmental services. 50% improvement plan submittal along with the initial drainage report have been submitted and are currently under review. Santa Cruz River Shared Use Path Phase 1 and it Santa Cruz River Shared Use Path consists of a 14' wide paved asphalt path from Cortaro Road to Coachline Blvd via the EI Rio Park development. Phase I consists of a building a shared use path between Cor- taro Road and Twin Peaks Road in the over bank area of the . Santa Cruz River. Phase II consists of a continuation of the shared use path in Phase I from Twin Peaks to Coachline Blvd. Each phase is partially funded under ADOT's Transportation Enhancement Program. Construction will need to be com- pleted such that the ADOT funds are properly tracked; how- ever, design can be completed as a single project. Status: An environmental determination has been submitted to ADOT, separately by Westland Resources and the Town and Westland are currently addressing ADOT's comments. Town had aKick-Off Meeting on April 29th to initiate path design with Castro Engineering and pedestrian bridge design with Structural Grace. At present, the designers are completing gathering of field data and are developing landscape and node concepts for the paths. It is anticipated that a 30% set of draw- ings can be produced by the end of July. Town of Marana. Northwest Marana Town Center Design and Development Three projects are ongoing to master plan and estab- lish the layout, ambience, and design standards of the Northwest Marana Town Center. Northwest Marana Tawn Center. Master Plan Project This project will provide Master Plan Services for fur- ther planning and conceptualization to set design and development standards to facilitate the urbanization of the Northwest Marana Town Center. Status: The master planning and design develop- ment continues as the design guidelines are applied to new buildings, such as the Northwest Fire Station #36 for the Town Center. The Town will have the Durrant Group and McGann and Associates continue with the master planning of the rest of Ora Mae Ham District Park and the areas south of the park and the Municipal Complex and work with the land owners and developers for further use of the Town Center Land. Northwest Marana Town Center North West Fire Station #36 Though this is not a Town of Marana Project, the Fire Station will be on of the first structures constructed along the Marana Main Street corridor, and is there- fore important to the overall design and planning of the Town Core. The project will consist of design and construction of a new North West Fire Station #36 to protect the growing Town Center and Northwest Ma- rana area, The design is being performed by the A&E Dun'ant and DL Withers is providing design phase construction management services under a CM Risk process. Fire Station #36 will be located on the new Marana Main Street between the Municipal Com- plex and Grier Road. The planning and design of this project will follow the Northwest Marana and the Town Center design guidelines as one of the first buildings in the Town Center. Status: A site plan, floor plan, exterior design and budget have been submitted to Northwest Fire for review and approval. Design development drawings are scheduled to be reviewed on June 90th. Project team meetings wiH be held on Fridays after the Municipal Complex AE/CM/PM meetings. s Page 3 PUBLIC WORKS June 2003 ~a m a Town of Marana. Municipal Complex (Marana "MuniPlex"1 This project consists of the design and construction ofi a new Town Government Complex to house the Town of Marana staff. This complex will be located on 20 acres west of the cun'ent Town Hall location. The design by Durrant Group Architects will integrate the MuniPlex and surrounding facilities with the Ora Mae Ham Park. The construction of the main building(s) and facility core is to be done via a Construction Manager at Risk process with the selected CM, D.L. Withers, being involved in the project during the pre-construction design development stage for value engineering, constructabifity reviews, tech- nical reviews, cost engineering and estimating, planning, scheduling, and serving as the Construction Manager and Prime Contractor during construction. Status: D.L. Withers, the CM, has graded the site, includ- ing excavating several large storm water retention ponds. They have also begun the excavating and installation of underground utilities and doing the engineered fill for the actual building site. A model of the project is located in the Town Hall for viewing. The architect and interior designer are procuring office cubical furnishings to set up various office work area types for reviews. Furnishings, partitions, carpets, and covering are still being selected. D.L. Withers, the CM approved by the Town Council, ~as prepared an estimate and budget which is to be presented to Mayor and Council. Northwest Marana Town Center. Roads, Infrastructure and Offsite Improvements This project will design and construc# the offsite utilities, roads, landscape, and other infrastructure and establish the layout of the main Town Center corridors. Current design concept has a main approach street terminating in a T or three approach round-a-bout in front of the new Municipal Complex. The island in the middle of the round-a-bout will have a monumen- tal statement for the Town Center expressing the values of the Town. The cun'ent design and construction will encompass the Civic Drive from Barnett Road to Lon Adams, and Marana Main Street #rom the Civic Drive Roundabout to Grier Road, with future extension of Marana Main north of Grier Road to connect to Sandario Road. The work will include utilities, including a sanitary effluent collection system, sidewalks, landscaping, streetlights, and streetscaping as well as the roads. Status: The new 12" sewer main is completed, inspected and tested and waiting only approval from PDEQ to connect to the Marana Apartments. Lateral sewer lines were placed to five feet inside the residents' property line on Grier, with abandon- ment of septic tanks and connection to the permanent sewer to be completed later this year. The new sewer on Grier from the new Marana Main Street to Lon Adams will begin construc- tion later this year, along with the construction of the new roads, utilities, landscape and hardscape. Lateral sewer lines will be placed inside the residents property at #hat time, with connection to be carried out later this year. The street design, landscaping and hardscaping is developed as a boulevard lined with trees, street lights, and banners, and will carry the Town Center theme throughout the Northwest Urban Center, with a series of "gates" to announce to travelers and residents that they are "in" Marana, to establish a sense of identity and place as well as provide areas for small commercial, and safe pedestrian cycling. • Page 4 PUBLIC WORKS June 2003 • Cortaro Road Realignment This project consists of realigning and widening Cortaro Road east of 1-10 from the Frontage Road to Cerius Stravenue. The existing road and railroad crossing will be abandoned and a new railroad crossing will be installed. Status: The contract was awarded to Dar-Hil Corpora- tion. Construction began January 6, 2003. Project is ongoing and on schedule. Santa Cruz River Corridor Trail This project consists of constructing approximately 3,500 linear feet multi-use path beginning at Sanders Road and heading eastbound along the top of the levee, along with parking improvements. Estimated constroction time: Fall 2002 Status: Construction is complete on this project for Phase 1. Linda Vista Boulevard This project consists of chip sealing approximately 3/4 mile of roadway from Camino de Manana east to ap- proximately Hartman Lane. Status: Final plans have been received from the design engineer.. Construction is on hold until all of the environ- mental issues have been resolved. • Page 5 District Park Native Plant Salvage and In~provements/NAitigation This project consists of the removal, salvaging, and replanting of the vegetation in preparation of park improvements. Status: Ongoing. EI Rio Park The park has been designed by Novak Environmental and the Town is in the process of completing design. The pro- ject is scheduled to advertise in the latter part of June with a completion estima#e of 90 days. The park will have a paved path which will ultimately become part of the Town's Santa Cruz Shared-Use Path project, landscaping, a shaded play and sitting area, and a half court basketball court. PUBLIC WORKS June 2003 • • Page 6 Cortaro Road Improvementsfi-14 to Silverbell Road: Completed February 2003. 1Nade Road: Completed February 2003. Continental Ranch Neighborhood Park: Completed February 2003 Coyote Trails Elementary School Park and Parking Lot Addition: Completed February 2003 Costca Street Lighting: Completed May 2003 __ ~~ ~~~ t Y;, _.. ' r A C~ .u z ~ r ~ ..n -~,US,,a 4 ~~~ / ~~~ e :. ti r"r7! .~~ _ 1»~ ~ - i ~°~ 4 1. ~ .. .. r e ~, a § I'F~ ,, ~.,. ~~ - ~. ~; ~.~ ~, a '.i ~~ ~~ _ Cortaro Road Improvements Continental Ranch Neighborhood Park PUBLIC WORKS __ _ • Warning Beacons at the Avra Vailev Road-Sandario Road Intersection A traffic signal warrant study was conducted at the Avra Valley Road-Sandario Road intersection. The results of the study found that a traffic signal is not recommended at the intersection at this time. However, in order to enhance the safety at this location, flashing waming beacons will be installed on the Side Road waming signs currently posted on the Avra Valley Road approaches to the intersection.. It is expected that the waming beacons will help greatly to better alert motorists about the approaching intersection. The waming beacons should be installed within the next 60 days. Traffic Signal at the Tangerine Road-Thornvdale Road Intersection Based on the results of a traffic signal warrant study performed at the Tangerine Road-Thomydale Road intersection, it has been decided to pursue the incorpora- tion ofi signalization in the Tangerine Road/Thomydale Road Intersection Improvement Project, scheduled to . begin construction in summer 2003. At this point, Catalina Engineering is in the process of preparing signal design plans and Kimley-Horn and Associates are preparing the phasing and timing plans. Along with the widening improvements planned at this location, the signalization should make this a much safer and efficient intersection. BusinesslGuide Signs for the Cortaro Road Area In an effort to better guide motorists on Cortaro Road toward the businesses in the area, the Traffic Division developed a business and guide sign plan, which has been endorsed by the businesses. We have worked closely with the businesses to obtain the logos that will be placed on the signs. It is anticipated that the new busi- ness and guide signs will be installed within the next 30 days. Speed Limit Map for Town Roadways The Traffic. Division is currently taking an inventory of all posted speed limits on the Town's arterial and collector roads. The purpose of this inventory is to determine whether some of the speed limit zones need to be modi- fied and to eventually develop a map showing all posted speed limits on these roadways. This map will be made available for distribution and will be displayed on the • Town's web site. The Installation of Protected Left-Turn Phasing at the Ina Road-Meredith Boulevard Intersection In order to increase the margin of safety for left-turning motorists on lna Road at Meredith Boulevard, the existing permissive/protected left-turn phasing will be replaced with protected-only phasing. To accomplish this change, new 50-foot mast arms, signal heads and other hardware will need to be installed. In addition, the signal timings at the intersection will need #o be modified. It is expected that the required work should be completed within the next two weeks. Modification of the Phasing at the Thornvdale Road- Costco Drive Intersection Following an analysis of the traffic signal opera#ions at the Thomydale Road-Costco Drive Intersection, the left-turn phasing on the Thomydale Road approaches was modi- fled to allow leading protected-permissive phasing. Previ- ously, left-turners on those approaches could only turn during aprotected-only phase. With the recent modifica- tions, left-turners are now able to turn during a protected indication (green an'ow) and during the green ball indica- tion. This is the first intersection in the Town where the left-turn arrow will precede the green ball indication. At all other Town intersections without the protected-only phas- ing, the left-turn green arrow follows the green ball indica- tion. Parking Lot Striping Lavout for the MOC At the request of the Operations and Maintenance Divi- sion, the Traffic Division has prepared a parking lot strip- ing layout for the Marano Operations Center. Once the parking spaces have been striped as designed, parking at the MOC will be much more efficient. It is expected that the parking lot striping will take place within the next 30 days. Traffic Signal Studies at Two Town Intersections The Traffic Division has conducted traffic signal warrant studies at the Silverbell Road-Wade Road intersection and at the Siiverbell Road-Twin Peaks Road intersection. Both. studies showed that traffic signals are not warranted at these locations at this time. We will continue to monitor these intersections to determine whether traffic signals will be warranted in the future. Page 7 PUBLIC WORKS May 2003 Tres Rios del Norte Santa Cruz River Corridor Plan This project is a cooperative effort between the City of Tucson Water Department, Pima County Flood Control District and the Town of Marana in conjunc- tion with the United States Army Corps of Engi- neers. This purpose of this study is to evaluate approximately an eighteen mile stretch of the Santa Cruz River from Prince Road to Sanders Road for projects such as habitat restoration, water supply, flood control and recreation. Status: The sponsors have received public com- ments to the project and are in the process of deter- mining how to address these comments. The Army Corps of Engineers has mapped alternatives for each of the water and effort scenarios and the spon- sors are in the process of commenting on the maps. The next step in the process is to determine which alternative is the preferred alternative. Arizona Pollution Discharge Elimination Svstem This project was initiated by a federal mandate in which Arizona Department of Environmental Quality (ADEQ) was given primacy. Six minimum control measures have been defined for compliance. The minimum control measures are as follows: 1.Public Education and Outreach 2.Public Involvement and Participation 3.Illicit Discharge Detection and Elimination 4.Construction Site Stormwater Runoff Control S.Control of Post-construction Site Runoff 6. Pollution Prevention and Good Housekeeping Status: The Town of Marana has actively been working with PAG to get public involvement on a regional level. There will be a construction meeting on June 25~' in the Downtown Library from 8:00- 10:OOam for the construction industry to get informa- tion on what each of the jurisdictions are requiring for stormwater compliance in there area. The Town of Marana has started a library of documents, books, and handouts for information on the storm- water issues. Staff has also been developing a storm drain marker to be places on drain inlets in the community that read "Only Rain in the Drain". • The goal of this project is to create a corridor that becomes a unifying element that connects. the com- munity and reflects a sense of place and shared vision. This project includes property value and enhancement, multiple water conveyance systems, multiple purpose utility corridors, trail systems, heri- tage facilities, developed recreation, nature and envi- ronmental elements, affinity group facilities, and many other opportunities for the community. Status: As a part of the Tres Rios del Norte project the presence of the Santa Cruz River Task Force provided comments on the project and the Town of Marana is determining how to address these comments. ,,, . ~ ., - ~: Page 8 PUBLIC WORKS • • TOWN COUNCIL TOWN MEETING OF INFORMATION MARANA DATE: June 17, 2003 AGENDA ITEM: IX. B. 5 TO: Mayor and Council FROM: Roy Cuaron, Finance Director SUBJECT: Adoption of the Fiscal 2004 TentativeBudget DISCUSSION: In coordination with Mayor and Council, staff has prepared a tentative budget of $77,185,503 for fiscal 2004. The tentative budget establishes .the maximum spending limits for the fiscal year. Upon adoption of the tentative budget, state statute requires that it be published for two consecutive weeks. Council will then hold a public hearing and adopt the final budget.. The final budget may not exceed the spending limits imposed by the tentative budget. However, Mayor and Council may reallocate funding. among departments and/or programs. The FY04 budget provides the fiscal resources to implement the stated policies of Mayor and Council. The Capital Improvement Plan (CIP) clearly illustrates this point. The CIP budget of $52.8M represents 68% of the total budget. The major programs within the C1P are as follows: • Transportation -approximately $14.9M of the CIP (28%) is earmarked for roadway capacity improvements; $8.1M for. improvements to Cortaro, Silverbell and Ina Roads, $2.OM for Tangerine Road improvements and $ l .5M for the Twin Peaks Interchange. The latter project having been accelerated by ADOT due to the Town's proactive commitment to alternative funding sources. • Airport - $4.SM dedicated to improving runway capacity and construction of safety improvements, both of which are expected to spur economic development at the airport. • Parks & Recreation - $S.SM budgeted for new park design and construction, including the Continental Ranch District Park, El Rio and Honea Heights neighborhood parks and the Santa Cruz River Trail System. • Marana Town Center -nearly $27.SM programmed to design and construct a municipal .complex, including approximately $6.2M in offsite infrastructure improvements. The Town's leadership and vision in funding offsite improvements is expected to "set the tone and tenor" of development in north Marana in addition to providing an economic stimulus for commercial development in the area. Residual ($6.3M) and new bond proceeds of $21.2M are expected to fund the project. • In addition to CIP programs, the Council's commitment to customer service is also reflected in the FY04 budget. Approximately $709K has been appropriated to fund 15 FINANCFJRG06/11/2003/2:10 PM - • new positions, all of which are expected to expand and improve service delivery, both externally to the general public and internally to town staff. The police department is targeted to receive funding for four patrol officers and two dispatchers. To keep pace with the continued growth in the building and development industry, an additional permit clerk has been authorized in the building. department. Other new positions include GIS analyst & technician, network information technician, inmate service coordinator, engineering aide, laborer (water) and special assistant to the manager. Other notable aspects of the FY 04 budget are as follows: • Increase of $5.3M, or 7.39%, from FY 03 budget; • Non-recurring revenue of $4.OM expected to fund recurring and non-recurring expenses • 50% increase in police training budget • 70% increase in police community outreach programs • Two percent (2%) increase in employee benefit costs • Merit opportunity for staff ranging from three to five percent • Reduction in use of cash reserves by $3.9M A summary version of the tentative budget is attached. A complete budget will be I available at the meeting. r~ U L~ Staff is confident that the tentative budget reflects prudent use of fiscal resources and is consistent with the policy direction of Mayor and Council. Accordingly, staff recommends adoption of the tentative budget for FY 04 at $77,185,503. RECOMMENDATION: Staff recommends adoption of the tentative budget for fisca104 at $77,185,503. I SUGGESTED MOTION: I move the Council adopt the tentative budget for fisca12004 at $77,185,503. FINANCE/RC/06/11/2003/2:10 PM TOWN OF MARANA FY 04 BUDGET (summary ovenlew) Budget Revenues Amount Sales Tax -Town 12,634,360 Sales Tax -Transportation Fund 5,153,250 Total Sales Tax 17,787,610 Sales Tax 1,072,465 Urban Revenue 1,223,500 Auto Lieu 650,000 HURF 1,152,400 LTAF 94,280 Total State-Shared Revenues 4,192,645 Bldg. & Develop. Fees 2,900,000 Fines & Forfeitures 400,000 Franchise Fees 230,000 Business Licenses 86,000 Investment Income 490,000 Lease Income 467,000 Park ?£ Rec Fees 120,000 Fire Dispatch Service Fees 2,165,000 Special Event Revenue 100,000 Other 1,932,400 Total Permits, Licenses 8 Fees 8,890,400 Total Recurring Revenues 30,870,655 M.A.N.T.I.S. 53,000 H.I.D.T.A. 55,270 Auto Theft 46,825 CDBG/HOME 205,000 Police/Court Grants 25,000 Other Grants 148,500 Park/Airport Grants 5,051,801 Total Grants 5,585,396 • Water Revenues 1,297,800 Airport Revenue 70,000 Total Enterprise Funds 1,367,800 Bond Proceeds -Series 2003 21,190,000 Total Bond Funds 21,190,000 Impact Fee Income 1,500,000 PAG Funding 5,457,000 Total Restricted Revenues 6,957,000 Total Fiscal Year Revenues 65,970,851 Carry-Forward Funding 9,802,652 Fund Balance (Reserves) 1,412,000 Total Carry-Forward and Fund Balance 17,214,652 TOTAL REVENUESIAVAILABLE RESOURCES 77,185,503 Expenditures General Government 7,505,274 Town Council 134,186 Town Clerk 220,663 Town Manager 930,190 Human Resources 242,847 Finance 259,884 Legal 349,860 DSC Administration 2,436,687 Building Services 855,960 Planning & Zoning 479,853 Police 5,003,172 Court 497,763 Parks 8 Rec 1,725,563 Public Works 1,712,138 • Technical Services 67g,g27 Water 1,128,116 Airport 195,580 Capital Improvements Plan (CIP) 52,828,940 TOTAL EXPENDITURES 77,185,503 TOWN OF MARANA MAYOR AND COUNCIL FY 04 BUDGET Budget Amount Salaries, Wages 8 Benefits Salaries 65,400 Fica 5,006 Suta 1,323 Worker's Comp. 1,308 Health Insurance 22,712 Dental Insurance 2,100 Life Insurance 735 Disability Insurance 1,680 Retirement 5,232 Total Salaries, Wages & Benefits 10 Contracted Services Equipment Rental 300 Total Contracted Services 300 Commodities & Supplies Office Supplies 2,000 Misc. Office Equipment 1,500 Tofa/ Commodities & Supplies 3,500 Other Charges 8 Services Telephone 5,500 Travel & Training 14,500 Dues & Subscriptions 2,890 Postage 2,000 Total Other Charges & Services 24,890 Total 134,186 • 06/06/2003 12:06 PM TOWN OF MARANA CLERK'S OFFICE FY 04 BUDGET Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Comp. Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Total Salaries, Wages & Benefits Contracted Services Computer Support Equipment R & M Records Retention & Destruction Program Webb Intern Total Contracted Services Commodities & Supplies Office Supplies Tofa/ Commodities & Supplies Other Charges & Services Community Relations Recording & Advertising Telephone Travel & Training Dues & Subscriptions Postage Total Ofher Charges & Services Total C7 Budget Amount 62,408 54,993 1,000 9,058 567 296 9,734 900 315 720 9,472 149,463 1,000 5,000 400 10,400 16,800 10,000 10,000 15,000 18,000 800 5,100 500 5,000 44,400 220,663 06/09/2003 8:51 AM TOWN OF MARANA MANAGER'S OFFICE FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 504,928 Hourly 33,373 Fica 37,660 Suta 2,079 Worker's Comp. 1,719 Health Insurance 35,691 Dental Insurance 2,700 Life Insurance 1,157 Disability Insurance 2,640 Retirement 43,064 Total Salaries, Wages & Benefits 665,011 Contracted Services Contract Labor 8,000 Equipment R & M 500 Professional Services 100,000 Public Relations 10,000 Annexation Services 10,000 Community/Special Events 7,500 Total Contracted Services 136,000 Commodities & Supplies General Office Equipment 2,000 Office Supplies 6,000 Total Commodities & Supplies 8,000 Other Charges & Services Dues & Subscriptions 3,000 Postage & Printing 1,500 Telephone 7,000 Travel & Training 8,500 Total Other Charges & Services 20,000 Furniture, Fixtures & Equipment 3,000 Subtotal 832,011 Contingency 98,179 Total 930,190 TOWN OF MARANA HUMAN RESOURCES FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 109,712 Hourly 2.1,826 Overtime 0 Fica 10,063. Suta 756 Worker's Comp. 329 Health Insurance 9,734 Dental Insurance 900 Life Insurance 315 Disability Insurance 720 Retirement 10,523 Total Salaries, Wages & Benefits 164,877 Contracted Services Consultant Services 2,500 Computer Support 7,000 Contract Services 1,000 Total Contracted Services 10,500 Other Charges 8 Services Recruitment/Employment Process 21,000 Telephone 550 Department Professional Development 3,500 Dues & Memberships 1,450 Postage & Printing 2,500 Office Supplies 1,500 Publications & Subscriptions 1,500 Health & Safety 6,770 General Office Equipment 750 Miscellaneous 1,200 Total Other Charges & Services 40,720 Special Programs Employee Relations/Newsletter 10,000 P.A.G. T.R.P. 1,500 Professional Development 15,000 Total Special Programs 26,500 Furniture, Fixtures 8 Equipment 250 Total 242,847 • 06/06/2003 12:23 PM TOWN OF MARANA ACCOUNTING AND FINANCE FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 113,138 Hourly 23,944 Overtime 1,000 Fica 10,564 Suta 567 Worker's Comp. 346 Health Insurance 9,734 Dental Insurance 900 Life Insurance 315 Disability Insurance 720 Retirement 11,047 Tofa/ Salaries, Wages & Benefits 172,274 Contracted Services Audit 67,000 Computer Support 3,000 Total Contracted Services 70,000 Commodities & Supplies Office Supplies 6,610 Total Commodities & Supplies 6,610 Other Charges & Services Telephone 600 Travel & Training 2,000 Dues & Subscriptions 300 Postage & Printing 2,100 Fiscal Charges 6,000 Total Other Charges & Services 11,000 Furniture, Fixtures & Equipment 0 Total 259,884 06/09/2003 8:45 AM TOWN OF MARANA DEVELOPMENT SERVICES ADMINISTRATION. FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 153,889 Hourly 810,415 Overtime 20,000 Fica 74,147 Suta 6,615 Worker's Comp. 47,847 Health Insurance 107,072 Dental Insurance 9,600 Life Insurance 3,465 Disability Insurance 7,920 Retirement 78,742 Total Salaries, Wages & Benefits 1,319,712 Contracted Services Communications Expense 8,000 Contract Labor 15,000 Equipment Rental 19,000 Fleet Management 45,400 Landscape Maint. Services 75,000 Street Striping 95,000 Street Sweeping 85,000 Uniform Rental/Purchase 13,000 Weed Control 65,000 Total Contracted Services 420,400 Commodities & Supplies Fuel & Oil 174,000 General Office Supplies 20,000 Operating Supplies & Equip 122,000 Small Tools 34,400 Street Maintenance 175,000 Street Signs 75,000 Traffic Light Maint. 15,000 Utilties -Street Lights 33,000 Total Commodities & Supplies 648,400 Other Charges & Services Dues & Subscriptions 425 Travel & Training 4,650 Telephone 11,600 Postage 9,000 Photographic & Reproduction Costs 3,000 Misc. 500 Total Other Charges & Services 29,175 Furniture, Fixtures & Equipment 19,000 Total 2,436,687 06/09/2003 8:47 AM TOWN OF MARANA BUILDING FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 263,306 Hourly 362,948 Overtime 5,000 Fica 48,292 Suta 3,024 Worker's Comp. 12,627 Health Insurance 51,914 Dental Insurance 4,800 Life Insurance 1,681 Disability Insurance 3,840 Retirement 50,498 Total Salaries, Wages & Benefits 807,930 Contracfed Services Repair and Demolition Fund 3,000 Intern Labor 2,000 Contract Labor 500 Subtotal -Other 5,500 Computer Support 1,000 CRW Training 1,500 CRW License Fee 3,000 Subtotal -CRW 5,500 Total Contracted Services 11,000 Commodities & Suanlies Office Supplies 4,700 Code Books and Reference Materials 1,000 Operating Supplies, Tools & Equipment 3,601 Total Commodities & Supplies 9,301 Other Charges & Services Dues & Subscriptions Travel & Training Certifications Telephone Miscellaneous Total Ofher Charges & Services Furniture, Fixtures & Equipment Total 2,000 14,000 2,000 7,000 200 25,200 2,529 855,960 06/09/2003 - 8:53 AM TOWN OF MARANA PLANNING AND ZONING FY 04 BUDGET Salaries, Wages 8 Benefits Salaries Hourly Overtime Fica Suta Worker's Comp. Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Total Salaries, Wages & Benefits Contracted Services Professional Services Equipment R&M Contract Labor Computer Maintenance Internships Equipment Rental Total Contracted Services Commodities & Supplies General Office Supplies Small Tools & Equipment Computer Software/Hardware Total Commodities & Supplies Other Charges & Services Dues & Subscriptions Travel & Training Telephone Photographic & Reproduction Costs Postage Publications!Notifications/Advertisiting Misc. Total Other Charges & Services Furniture, Fixtures & Equipment Total C 06/06/2003 Budget Amount 249,092 61,981 1,000 23,874 1,512 3,450 25,957 2,400 840 1,920 24,967 __ 396,993 18,000 1,000 1,000 1,000 10,500 750 32,250 7,500 1,000 3,000 11,500 4,410 7,000 2, 500 18,000 200 3,000 1,000 ~_ 36,110 3,000 47~_ 11:28 AM v • TOWN OF MARANA POLICE FY 04 BUDGET • 06/06/2003 Salaries, Wages & Benefits Salaries Hourly Overtime Holiday Pay Shift Pay Fica Suta Worker's Comp. Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Total Salaries, Wages 8 Benefits Contracted Services Repairs & Maint. -Small Tools & Equip. Professional/Testing Fees Uniforms Pager Rental Total Contracted Services Commodities & Supplies Office Supplies Grant Funded Equipment Small Tools & Equipment Total Commodies & Supplies Other Charges & Services Dues & Subscriptions Travel & Training Telephone Postage Staff Support Community Outreach Programs Total Other Charges & Services Total Budget Amount 467,599 3,044,823 100,000 90,000 16,000 284,463 16,443 101,185 282,280 26,100 9,135 20,880 235,455 4,694,362 15,700 8,700 56,800 4,800 86,000 28,000 25,000 49,420 102,420 8,514 60,000 14,000 2,000 876 35,000 120,390 5,003,172 11:36 AM TOWN OF MARANA COURT FY 04 BUDGET • 06/09/2003 Salaries, Wages 8 Benefits Salaries Hourly Overtime Fica Suta Worker's Comp. Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Total Salaries, Wages & Benefits Contracted Services Public Defenders/Conflict Resolution Interpreter Judge Pro-Tem Jury Fees Equipment Repair S.C. ACAP Fee/Jury Plus Other Consultant Services Total Contracted Services Commodities & Supplies Office Supplies Total Commodities & Supplies Other Charges 8 Services Dues & Subscriptions Travel & Training Telephone/Pager Postage Total Other Charges & Services Furniture, Fixtures & Equipment Total Budget Amount 123,506 188,315 1,000 23,933 1,701 784 29,201 2,700 945 2,160 25,028 399,273 33,500 2,250 4,200 1,250 2,000 9,300 7,000 59,500 12,600 12,600 2,390 13,000 2,000 2,500 19,890 6,500 497, 763 8:50 AM TOWN OF MARANA PARKS and RECREATION FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 120,917 Hourly 932,434 Overtime 10,000 Fica 81,348 Suta 11,934 Worker's Comp. 16,580 Health Insurance 136,273 Dental Insurance 9,600 Life Insurance 3,360 Disability Insurance 6,180 Retirement 72,557 Total Salaries, Wages & Benefits 1,40 Confracted Services Computer Support 3,400 Contracted Services ~ 7,000 Special Events 26,000 Equipment Rental/Repair 2,000 Facility Maintenance 45,000 Transportation 10,000 Total Contracted Services 9 Commodities & Supplies First Aid Supplies 6,000 Small Tools & Equip. 25,100 Office Supplies 11,000 Pool Chemicals & Supplies 10,000 Irrigation Supplies & Repairs 20,000 Landscape Materials 70,000 Scholarships 1,000 Senior Adult Program 12,000 Recreation Supplies 14,000 Awards & Prizes 2,000 Uniforms 3,000 Field Trips 24,000 Total Commodities 8 Supplies 19 Other Charges & Services Dues & Subscriptions 2,500 Postage 1,000 Travel & Training 17,000 Telephone 6,500 Advertising & Publicity 5,880 Total Other Charges & Services 3 Furniture, Fixtures & Equipment 0 Total 1,72 06/06/2003 11:53 AM TOWN OF MARANA PUBLIC WORKS FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 626,555 Hourly 275,415 Overtime 10,000 Fica 69,766 Suta 3,780 Worker's Comp. 45,642 Health Insurance 63,272 Dental Insurance 5,850 Life Insurance 2,050 Disability Insurance 4,680 Retirement 72,957 Total Salaries, Wages & Benefits 1,179,968 Contracted Services Communications Expense 500 General Engineering Services 100,000 Development Review 294,000 Neighborhood Cleanup Program 1,000 Uniform Rentals/Purchases 2,000 Equipment Rental 1,000 Right of Way Services 4,000 Interns 27,000 Total Contracted Services 42 Commodities & Supplies Drafting & Office Supplies 18,000 Computer Software 15,000 Small Tools & Equipment 12,290 Total Commodities & Supplies 45,290 Other Charges & Services Dues & Subscriptions Advertising, Postage & Reproductions Telephone Travel & Training Total Other Charges & Services Furniture, Fixtures & Equipment Total 10,000 2,500 9,000 13,880 35,380 22,000 1,712,138 06/06/2003 11:22 AM TOWN OF MARANA AIRPORT FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 68,975 Fica 5,277 Suta 189 Worker's Comp. 172 Health Insurance 3,245 Dental Insurance 300 Life Insurance -105 Disability Insurance 240 Retirement 5,518 Total Salaries, Wages & Benefits 84,021 Contracted Services Consultant Services 29,973 Facilities Maintenance 28,000 Refuse 750 Legal General Services 200 Total Contracted Services 58,923 Commodities & Supplies Office Supplies 500 Equipment Maintenance & Repair 2,000 Small Tools & Equipment 135 Total Commodities $ Supplies 2,635 Other Charges & Services Travel & Training 1,500 Dues & Supscriptions 500 Postage and Printing 1,000 Electricity 45,000 Telephone 1,000 Total Other Charges & Supplies 49,000 Furniture, Fixtures & Equipment 1,000 Total 195,579 06/09/2003 8:56 AM TOWN OF MARANA WATER FY 04 BUDGET • • 06/09/2003 Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Comp. Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Total Salaries, Wages & Benefits Contracted Services Water Sampling, Testing & Reporting Uniform Rental Equipment Maintenance & Repair Equipment Rental System Repairs & Maintenance Construction Surveillance Fees Consultant Services Wholesale Water Total Contracted Services Commodities & Supplies Office Supplies Shop Supplies Small Tools & Equipment Chlorination Total Commodities & Supplies Other Charges 8 Services Advertising, Printing & Publishing Travel & Training Dues & Supscriptions Postage Permits & Licenses Electricity -Wells Telephone Safety Withdrawal Fees Total Other Charges & Supplies Furniture, Fixtures, & Equipment Total Budget Amount 129,997 156,406 3,400 22,170 1,512 6,985 24,337 2,250 790 1,800 23,184 372,831 13,500 1,500 5,700 700 294,645 50,000 108,800 175,000 649,845 5,700 1,500 5,000 5,000 17,200 2,000 6,500 14,890 6,000 4,300 42,800 4,000 1,000 2,500 83,990 4,250 1,128,116 9:05 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~noooo ~ o 0 0 0 v, ~ 0O 0 000 0 0000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ O O N O O N O vi v'i O O O O vl ~n O O O O O O O ~ ~ •--~ O O .~-~ ~ [~ 00 O O v', ~!1 ~--~ •-+ M M O oo v-, M (.. 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O 0 0 O .--~ c N 00 O ~ .-+ N O OC O ~O O O O M ~ O .~ N O OC O O~ N O O 0 0 N N O~ O°~ ° ° ~ ~ O ~ M ~ O~ ~ N ~ .-r M ~ ~ .~-i M L L' Q ~ ~ 0 ~ .r F 0 E-~ ~~ ~ w ~ ~_ ~ ~ 3 ~ F" a o ~ ° ~ ~? o C7 ~ ~ ?.3 ~ ~ U o ~ •~ o ° ~ ~ ~ ~ ° ' ' ~~ 0 ~, o d w ~ O ~ U i~r • U ,~„ ~ ~ O ~ co ~ C ~Z ~i~p., U Q .~ ~ ~ ~ O U U y N 03 '~3 w ~ _^ . ~ y ~ ~ ~ n ~ ..Ur ~ w H ~ ~ va V V1 ~O I~ U M M N Vl M a~ _ N N N N ~--+ O N vl ~O i0, 'Z 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 N N N N N N N N N Q cn v r O Lfy M O O N OO O • • June 17, 2003 ITEM IX. B. 6 Executive Session -Pursuant to A.R.S. 38-431.03 (A)(1), to conduct interviews with applicants for the Planning and Zoning Commission and for the Board of Adjustment.