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HomeMy WebLinkAboutCouncil Agenda Packet-Study Session (Full) 07/01/2003,. • Mayor Vice Mayor Council Member Council Member Council Member Council Member Council Member Town Manager Assistant Town Manager TOWN OF MARANA, ARIZONA STUDY SESSION Marana Town Hall 13251. N. Lon Adams Road July 1, 2003, 5:30 - 6:30 p.m. Bobby Sutton, Jr. Herb Kai Jim Blake Patti Comerford Tim Escobedo Ed Honea _ Carol McGorray Mike Hein Mike Reuwsaat Welcome to this Marana Council Meeting. Regular Council Meetings are usually held the first and third Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, Study Sessions or Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas for other meetings,. This. agenda may be revised up to twenty-four hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda.. If you are interested in speaking to the Council during. Petitions and Comments, Public Hearings,. or other agenda items, you. must fill out a speaker card (at the rear of the Council Chambers} and deliver it to the Clerk in advance of the agenda item you wish to address.. It is up to the Mayor and Council whether individuals will be allowed to address the Council on issues other than Announcements, Petitions & Comments, and Public Hearings.. All persons attending the Council Meeting, whether speaking to the Council or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed. to return. To better serve the citizens of Marana. and others attending our meetings, the Council Chamber is wheelchair and handicapped. accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated, Such special services are available upon prior request, at least ten (10} working days prior to the Council Meeting. For a copy of this agenda or questions about the Council Meetings, special services, or procedures, please contact Jocelyn C. Bronson, Town Clerk, at 682-3401, Monday through Friday from 8:00 a.m. to 5:00 p.m. ACTION MAY BE TAI~.EN BY THE CQUNCIl ON ANY ITEM LISTED ON THIS AGENDA. Amended agenda items appear in italics. Posted. by June 27, 2003 by 6:00 o'clock p.m., at the Marana Town Hall, Marana Police Department, Marana Development Services Center. ~ _ 1 .F.. .~ • TOWN OF MAR.ANA, ARIZONA STUDY SESSION Marana Town Hall 13251 N. Lon Adams Road Julp 1 2003, 5:30 - 6:.30 p.m. I. CALL TO ORDER II. GENERAL ORDER OF BUSINESS Cuaran} A. COUNCIL ACTION 1. General discussion regarding Community Facilities Districts. (CFOs) (Roy III. ADJOi:fRNM~NT Bobby Sutton, Jr., Mayor • _ 2 • n n Mayor Vice Mayor Council Member Council Member Council Member Council Member Council Member Town Manager Assistant Town Manager TOWN OF MARANA, ARIZONA COUNCIL MEETING AGENDA 13251 N. Lon Adams Road July 1, 2003 - 7:00 p.m. Bobby Sutton, Jr. Herb Kai Jim Blake Patti Comerford. Tim Escobedo Ed Honea Carol McGorray Mike Hein Mike Reuwsaat Welcome to this Martina Council. Meeting. Regular Council Meetings are usually held the first and third Tuesday of each. month at 7:00 p.m. at the Martina Town. Hall, although the date or time may change, or Special Meetings may be called tit other times andfor places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to twenty-four hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda.. If you are interested in speaking to the Council during Petitions and Comments, Public Hearings, or other agenda items, you must fill out a speaker card. (at the rear of the Council Chambers) and deliver it to the Glerk in advance of the agenda item you wish to address. It is up to the Mayor and Council whether individuals will be allowed to address the Council on issues other than Announcements, Petitions & Comments, and Public Hearings. Ail persons attending the Council Meeting, whether speaking to-the Gauneil or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct, Any person interfering with the meeting in any way, or acting rudely or loudly will be removed. from the meeting and will not be allowed to return, To better serve the citizens of Martina and others attending our meetings, the Council Chamber is wheelchair and handicapped accessible,. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assstive listening; devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., wilt be accommodated. Such special services are available upon prior request, at least ten (10} working days prior to the Council Meeting.. For a copy of this agenda or questions about the Council Meetings, special services, or procedures, please contact Jocelyn C. Bronson, Town Clerk, at 682401, Monday through Friday from. 8:00 a.m, to 5:00 p.m. ACTION MAY BE TAKEN BY THE CClI.INCIL ON ANY ITEM LISTED ON THIS AGENDA.. Amended agenda items appear in italics. Posted by June 27, 2003 by ?:00 o'clock. p.m., at the Martina Town. Hall, Martina. Police Department, Martina Development Services Center. ~ - 1 TOWN OF MARANA, ARIZONA COUNCIL MEETING AGENDA 13251 N. Lon, Adams Road July 1, 2003 - 7:00 p.m. I. CALL TO ORDER II, PLEDGE OF ALLEGIANCE III. INVOCATION/MOMENT OF SILENCE IV. ROLL CALL V. APPROVAL OF AGENDA VI. ACCEPTANCE OF MINUTES Minutes of the June 17, ZQU3 Council Meeting VII. CALL TO THE PUBLIC~ANNOUNCEMENTS~INTRODUCTIONS At this time, any member of the public is allowed to address the Town Council. on any issue not already an tonight's agenda. The speaker may have up to three (3) minutes to speak. Any persons wishing to address the Council must complete a speaker card (Iocated at the rear of the Council chambers) and deliver it to the Town Clerk prior to this agenda item being called. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have addressed the Council, may ask. staff to review the matter, or may ask that the matter be placed on a future agenda. VIII.. STAFF REPORTS IX. GENERAL ORDER OF BUSINESS A. CONSENT AGENDA The consent agenda contains agenda items requiring action by the Council which axe generally routine items not requiring council discussion.. A single motion will approve all items on the consent agenda, including any resolutions or ordinances.. A Council Member may remove any issue from the consent agenda, and that: issue will be discussed and. voted upon separately, immediately following the consent agenda.. 1. Resolution No. 20Q3-69 -Releasing the Assurance Agreement for Hartman Vistas, Trust No. 4981., for Lots 1-353, Blacks I and II, and Common Areas A-D, and Acceptance of Public Improvements for Maintenance (Forbad Moghimi) 2. Resolution No. 2UU3-?1- Appointment to the Public Arts Committee (Forbad Moghimi) - 2 TOWN OF MARANA, ARIZONA COUNCIL MEETING AGENDA. 13251. N. Lon Adams Road July 1, 2003 - T:00 g.m. 3. Resolution No. 2003-74 -Kohl's Retail Center Final Plat: Request for Approval of a Final Plat to allow for the re-subdivision of Block 1 of the Continental Ranch Retail Center commercial subdivision into Five Lots on 1.3.49 acres within the .Continental Ranch Specific Plan, south of Cortaro Road, east of Arizona Pavilions and. west of I-10 in Section 26, Township 12 South, Range 12 East (Joey Shapiro) 4. Resolution No. 2003-76 and Ordinance No. 2003.13: Amending and updating Chapter Three of the Town Cade, relating to Article 1, Officers, Department Heads and Employees, and ArtieIe 2, Officers and Other Positions (Jane Howell) 5, Resolution No. 2003-72 and Ordinance No. 2003.12: Adoption of 2003 Marana Outdoor Lighting Code (Jack Holden) G. Resolution No. 2003-~63: Dos Lagos at Dove Mountain Final Plat: Request to approve a 91-lot Single-family residential subdivision on 76.82 acres, within the Dove Mountain Specific Plan, located south of Dove Mountain Boulevard, in a portion of Section 23, Township 11 South, Range 12 East (Joel Shapiro) B. COUNCII: ACTION • L Resolution No. 2003-?3: Appointment of-the Vice Mayor (Jocelyn Bronson) 2. Resolution No. 2003-77 -Appointments to the Town of Marana Planning & Zoning Commission (Jocelyn Bronson) 3. PUBLIC HEARING - Resolution No. 2003-75: Adoption of the Fiscal 2003-2004 Final Budget (Roy Cuaron) 4. Resolution No. 2003-66: Gladden Block 11 Prelimnar Plat: Request by Sivage Thomas Homes for preliminary plat approval of a 141-lot single family detached home subdivision on approximately 30 acres of R-6 zoned land within Block. I1 of the Gladden Farms development. Along with this preliminary plat is a request to increase the allowable height under Section 05.10.12.G.S.b of the Town of Marana Land Development Code.. Block 11 is located directly south of the new Gladden. Farms Drive and west of the new Lon Adams Road, within Section 34, Township 11 South, Range 11 East (Joel Shapiro) 5. Resolution No, 2003-67 Gladden Block 12 Preliminary Plat: Request by_Sivage Thomas Homes for preliminary plat approval. of a 104-lot single family detached home subdivision on approximately 29 acres of R-7 zoned land within Slock 12 of the Gladden Farms development. Along with this preliminary plat is a request to increase the allowable height under Section 05.1012.G,S.b of the Town of Marana Land Development Code. Block 12 is located approximately 1,100 feet south of • Moore Road on the east side of the new Lon Adams Road, within Section 34, Township 11 South, Range I1 East (Joel Shapira) _ 3 TOWN OF MARANA, ARIZONA COUNCIL MEETING AGENDA 13251 N. Lon Adams Road Julp 1, 2003 - ?~00 p.m. 6. Ordinance No. 2003.14 - Sa uaro Ranch North Annexation: Consideration and approval of an annexation comprising approximately 461 acres of land on the east side of the Tortolita. Mountains and north of Tangerine Road. The annexation incorporates several parcels that will serve to host a large lot development. This annexation area incorporates portions of Sections 17 and 20 in T 11 S, R 13 E, Gila and Salt River Meridian, Pima County, Arizona (Dick Gear) 7. Ordinance No. 2003.15 -Saguaro Ranch South Annexation: Consideration and approval of an annexation comprising approximately 131 acres of land on the east side of the Tortolita Mountains and north of Tangerine Road. The annexation incorporates several parcels that will serve to host a large lot development, This annexation area incorporates portions of Sections 20 and 29 in T 11 S, R 13 E, Gila and Salt River Meridian, Pima County, Arizona (Dick Gear) 8. Executive Session: Fu.rsuant to A.R.S. Section 38-431A3 (A)(1), discussion or consideration of employment, assignment, appointment, gromotian, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of Maxana (Mayor Sutton) C. MAYOR AND COUNCIL'S REPORT D. MANAGERS' REPORT X. UPCOMING EVENTS - 4te of July XI. FUTURE AGENDA ITEMS XII. ADJOURNA!IENT --? Bobby Suttoa, Jr., Mayor LJ 4 NIINUTCS OF CFD STUDY SESSION MIsJETI1~~G i MARANA TO~~N HALL ,~,, ~ > _ ~. ...JULY 1, 2Q~3 PLACE AND DATE Marana Town Hall, July 1, 2003 I. CALL TO ORDER Mayor Sutton began the meeting at 5:35 p.m. The study session was conducted informally and no roll call was taken. Council. Members _~scobedQ and McGorray were excused but both Council members arrived at 5:50 p.m. II. GENERAL ORDER OF BUSINESS A. COUNCIL ACTION 1. General discussion regarding Community Facilities Districts (CFDs) (Roy Cuaron) Roy Cuaron spoke before the Council regarding this item. He introduced Mark Reader, financial counselor, and Michael Cafiso, bond counselor, who were both on hand to answer questions regarding community facilities districts (CFDs). Mr. Cuaron distributed a CFD informational sheet which has been made a permanent part of this record. He explained the history of the State's legislation which provides jurisdictions and property owners a financing mechanism to construct public facilities and .infrastructure through the issuance of tax-exempt bonds. He outlined the formation requirements and governance policies and gave a brief outline of how the formal creation and operation process worked. He noted that -: the most common forms of CFD debt instruments were general obligation . bonds and assessment bonds. Mr. Cuaron informed the Council that the three CFDs currently residing within the Town were all operating under assessment bonds. He recommended the exclusive use of general obligation (GO) bonds. for any future CFD financing because GO bonds afforded more flexibility and served as a tool for future Councils to finance necessary district infrastructure. Council Member Honea inquired about maximum debt ratios allowed in relation to property values. Mr. Cuaron replied that the Town had previously set up a 3-to-1 ratio structure but that no statutory requirement existed regulating this aspect of the CFD financing. Council Member Honea asked if the debt ratio could rise above the value of the property. Mr. Cuaron replied that, with any CFD coming forward using a combination of GO and assessment bonds, the Town would be looking at the total tax burden on the property in relation to the value of the property. He explained that certain CFD mechanisms called stand-by _ i MINUTES OF CFD STUDY SESSION MEETING I1iARANA TOWN I-TALL ~.,.~._ ~ . JULY 1, ?003 contribution agreements and payment agreements provided for the developer to put monies up front when the bonds were issued. He added that the Town set those assessment figures at whatever number they felt comfortable with which was why the developer's financial capacity was being examined as well. He commented that the impact of that assessment in relation to the total value of the property was going to be examined closely with any new CFD having both GO and assessment bonds. Council Member Honea said that the biggest problem he had with GO bonds was that they went on for perpetuity and that this was nothing but a property tax in disguise. He was adamant in voicing his concerns with even forming CFDs and said that he believed they were possibly harmful to the community. He stated that the situation created by allowing GO bonds on properties without a definite payoff date would be that neighboring communities would have vastly different costs scenarios for maintaining their roadways and public improvements. He said that some communities would have a homeowners' association to maintain private issues while other communities would be paying property tax forever to maintain their streets and public infrastructures. He expressed his preference for the assessment bond financing structure where the CFD is dissolved when the developer sells the property and the debt is paid Vice Mayor Kai agreed with Council Member Honea that the assessment bonds were the safest from the Town s perspective in terms of liability. Mr. Hein maintained that there was no difference in the risk level of either financing mechanism. He explained that a general obligation bond ramped up based on the property's assessed value. He said that the debt level was not infinite but based on the contribution agreements and on the assessed value and rates established at the time of the CFD creation. He pointed out that GO bond financing was a tool designed for the building of the infrastructure and not for infrastructure maintenance. He noted that the methodology the Town staff was recommending for structuring the GO bonds afforded future generations and Councils the opportunity to use excess capacity or future authorization based on the initial developer agreements and the election that took place with the property owners. He added that this was a way for master developers to finance public infrastructure, to do master planned communities with basically less expensive money than a bank note or their own internal rate of return financing because it was public infrastructure and would be eventually owned by the public. - 2 MINUTES OF CFD STUDYSESSION~MEETING n'[ARANA TOWN HALL ~~w JULY 1, 2003 • Mayor Sutton inquired about certain scenarios involving CFDs such as that of Continental Ranch residents paying for the construction of the future Linda Vista/I-10 interchange. Mr. Hein replied that this scenario was a policy decision. He said that staff would never recommend that the Council, as tli~e CFD Board, vote to increase the million levy or the tax rate of a CFD. He pointed out that there would be full disclosure and residents would be aware of what they were responsible for in terms of paying for the infrastructure. Mayor Sutton commented that a community facilities district was a type of self-imposed property tax. Mr. Cuaron said that the Council could consider any CFD but that GO bonds were considered the most flexible. He commented that the financial stability of the developers would be investigated and that stand-by contribution agreements would be made. He said that there was a variety of variables involved in the CFD process. Mayor Sutton reiterated that this process was self-imposed and that the property owner wanted it. He said that the tax payer is made aware that the tax cannot be increased and the CFD funds have to be spent within the district or to directly benefit the district. Mr. Cuaron pointed that the tax rate could increase at the discretion of the '' " CFD Board and that the tax rate was set annually at budget adoption. Mr. Hein said again that those were policy decisions and what staff was recommending was a more steady even kind of approach. He said that the private market was also a factor as the bonds needed to be saleable. He mentioned that the developer would sell to a builder and the builder needed to understand the terms of the CFD bonds and be able to sell that to the homeowners. He emphasized that the market played an important element in all of these districts. Council Member Escobedo asked about the GO bonding process and if it required voter approval from that district. He also asked where in the process the Council would come into play. • - 3 ..~ .~ _ _ MINUTES OE CFD STUDY SESSION MEETING MAI2ANA TO`VN HALL ', JULY;1,_2~03 _ _ _ Michael Cafiso spoke briefly before the Council regarding regulations and policies associated with CFD financing. He said that the Arizona Community Facilities District Act, A.R.S. 48-701, authorized a CFD to borrow money in order to build or acquire public infrastructure outside of its boundaries as long as the infrastructure was located on land owned by another political subdivision and would provide some benefit to the district. He explained that it was common to see roadways built in this manner if the road benefited the residents within the district's boundaries. He said that setting the tax rate of the CFD was a policy decision and was made very carefully by the Board so as not to burden the property owners and initial residential homeowners with higher taxes than expected. There was no further discussion at this time. III. ADJOURNMENT Mayor Sutton adjourned the study session. The time was 6:35 p.m. • CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council study session held on July 1, 2003. I further certify that a quorum was present. Jocelyn Bronson, Town Clerk • t ~~ ~ ~~ MINUTES OF REGULAR COUNCIL MELTING MARANA TO~~'N HALL . ~._ .IULI' 1, 2U~3 PLACE AND DATE Marana Town Hall, July 1, 2003 I. CALL TO ORDER By Mayor Sutton at 7:05 p.m. II. PLEDGE OF ALLEGIANCE Led by Mayor Sutton III. INVOCATION/MOMENT OF SILENCE A moment of silence was observed. N. ROLL CALL COUNCIL Bobby Sutton, Jr. Mayor Present Herb Kai Vice Mayor Present Jim Blake Council Member Present Patti Comerford T Council Member Present im Escobedo Council Member Present Ed Honea Council Member Present Carol McGorray Council Member Present STAFF Michael Hein Town Manager Present Michael Reuwsaat Assistant Town Manager Present Thomas Benavidez Town Attorney Present Jocelyn Bronson Town Clerk Present Jim DeGrood Development Services Administrator Present Roy Cuaron Finance Director Present Ron Smith Parks & Recreation Director Present Randy Robbins Recreation Superintendent Present Jaret Barr Assistant to the Town Manager Present Attached is a list of public attendees. V. APPROVAL OF AGENDA Upon motion by Council Member Escobedo, seconded by Council Member Blake, the agenda was unanimously approved. MINUTES OF REGULAR COUNCIL i1IEETING MARANA TOWN HALL ._ .a~ ~ JULY 1, 2003 _.._~ ~. VI. ACCEPTANCE OF MINUTES Upon motion by Council Member Comerford, seconded by Council Member Honea, the minutes of the June 17, 2003 regular Council meeting were unanimously approved. VII. CALL TO THE PUBLIGANNOUNCEMENTS Council Member Escobedo reminded everyone of the upcoming Fourth of July celebration. He noted that the Chamber of Commerce would be holding a raffle fora 2003 Nissan Frontier. The tickets were $10 each with a 2nd prize of $2,000 and a 3rd prize of $1,000. He urged everyone to buy a raffle ticket to help out the Chamber. Floyd Brown, a 1964 Marana High School graduate and CPA, spoke before the Council regarding a Pima County Parks and Recreation department program, Arizona Youth Services, aimed at reaching youth at risk. The program begins on August 1, 2003 and information will be forwarded to the Town for enrollment purposes. Mayor Sutton announced that the Town of Marana had received an award from the U.S. Department of Interior's National Park Service in recognition of its achievements related to the Central Arizona Project Trail. A plaque was presented to the Town on which the trail was officially designated as a national recreation trail within the national trail system. Mayor Sutton called Sue Flayer and Robert Condit, outgoing Planning and Zoning Commissioners, to the podium and presented each with a handmade stained-glass window hanging to commemorate their outstanding community service. Ms. Flayer will be moving out of the Marana area and Mr. Condit plans to retire. VIII. STAFF REPORTS There were no questions regarding the staff reports. - 2 .. MINUTES OF REGULAR COUNCIL MEETING MARAN~ TOWN HALL ....: inR _ ~__ __. _ - __.m~_~.~ JULY 1, 2003 , ~~ _ IX. GENERAL ORDER OF BUSINESS A. CONSENT AGENDA 1. Resolution No. 2003-69: Releasing the Assurance Agreement for Hartman Vistas, Trust No. 4981, fox Lots 1-353,-Blocks I and II, and common Areas A-D, and Acceptance of Public Improvements for Maintenance (Farhad Moghimi) - 2. Resolution No. 2003-71: Appointment to the Public Arts Committee (Farhad Moghimi) 3. Resolution No. 2003-74: Kohl's Retail Center Final Plat: Request for Approval of a Final Plat to allow for the re-subdivision of Block 1 of the Continental Ranch Retail Center commercial subdivision into Five Lots on 13.49 acres within the Continental Ranch Specific Plan, south of Cortaro Road, east of Arizona Pavilions and west of I-10 in Section 26, Township 12 South, Range 12 East (Joel Shapiro) 4. Resolution No. 2003-76 and Ordinance No. 2003-13: Amending and updating Chapter Three of the Town Code, relating to Article 1, Officers, Department Heads and Employees, and Article 2, Officers and Other Positions Qane Howell) 5. Resolution No. 2003-72 and Ordinance No. 2003.12: Adoption of 2003 Marana Outdoor Lighting Code Qack Holden) 6. Resolution No. 2003-63: Dos Lagos at Dove Mountain Final Plat: Request to approve a 91-lot Single-family residential subdivision on 76.82 acres, within the Dove Mountain Specific Plan, located south of Dove Mountain Boulevard, in a portion of Section 23, Township 11 South, Range 12 East (Joel Shapiro) Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the consent agenda was unanimously approved. MINUTES OF REGULAR COUNCIL MEETING ATARANA TOWN HALL ,~ 6 g ~ ` _ _ JULI' 1, 2003 - - B. COUNCIL ACTION 1. Resolution No. 2003-73: Appointment of the Vice Mayor Qocelyn Bronson) Ms. Bronson spoke before Council. regarding the_: Town -Code regulations related to the office of Vice Mayor. Upon motion by Council Member Blake, seconded by Council Member Honea, Resolution No. 2003-73 was unanimously approved. 2. Resolution No. 2003-77 - Appointments to the Town of Marana Planning & Zoning Commission Qocelyn Bronson) Mayor Sutton reported that four qualified candidates had applied for the two vacant seats on the Planning and Zoning Commission. He added that two commissioners, Russell Clanagan and Billy Schisler, were up for re- appointment. Upon motion by Council Member McGorray, seconded by Vice Mayor Kai, Tom Hestwood was for appointment to the Planning and Zoning Commission and Russell Clanagan and Billy Schisler were approved for re-appointment to the commission. The vote was 6/1 with Council Member Escobedo voting nay. Upon. motion by Council Member Comerford, seconded by Council Member Blake, Richard Purcella was unanimously approved for appointment to the Planning and Zoning Commission. All of the commissioners' terms will end in June, 2007. 3. PUBLIC HEARING -Resolution No. 2003-75: Adoption of the Fiscal 2003-2004 Final Budget (Roy Cuaron) Upon motion by Council Member Honea, seconded by Council Member Escobedo, the meeting was called into public hearing. Billy Schisler, former Mayor and current Planning & Zoning Commissioner, spoke before the Council regarding this item. He commented on the exemplary job the Town staff has done in regard to the financial planning for the Town. He remarked that the Town had come a long way from the days when there wasri t enough money to pay the bills. _ 4 ~ . _. MINUTES OF REGULAR COUNCIL MEETING s 117ARANA TOWN HALL ~~ ,.. _. Ji7LY 1, 2003 _, • Upon motion by Council Member Escobedo, seconded by Council Member Honea, the public hearing was unanimously closed. Mayor Sutton acknowledged the favorable financial position of the Town in terms of fiscal solvency. He said that everyone worked hard to put this year's budget together and to remain fiscally resppnsible as well. He said that the CIP budget was following the vision of the Council. Upon motion by Council Member Honea, seconded by Council Member Blake, Resolution No. 2003-75 adopting the Fiscal 2003-2004 Final Budget at $77,185,503 was unanimously approved. 4. Resolution No. 2003-66: Gladden Block 11 Preliminary Plat: Request by Sivage Thomas Homes for preliminary plat approval of a 141-lot single family detached home seditions on approximately 30 acres of R-6 zoned land within Block 11 of the Gladden Farms development. Along with this preliminary plat is a request to increase the allowable height under Section 05.10.12.G.5.b of the Town of Marana Land Development Code. Block 11 is located directly south of the new Gladden farms Drive and west of the new Lon Adams Road, within Section 34, Township 11 South, Range 11 East (Joel Shapiro) Jim DeGrood presented this item to Council. He said that there were eight conditions associated with this request. The conditions were in relation to maximum structure heights, minimum building separation, staggered setbacks, varying color schemes, fencing and landscaping issues, Land Development Code compliance, and restrictions on placement and the number of two-story homes. Upon motion by Council Member Escobedo, seconded by Vice Mayor Kai, Resolution No. 2003-66 was unanimously approved. 5. Resolution No. 2003-67 Gladden Block 12 Preliminary Plat: Request by Sivage Thomas Homes for preliminary plat approval of a 104-lot single family detached home subdivision on approximately 29 acres of R-7 zoned land within Block 12 of the Gladden Farms development. Along with this preliminary plat is a request to increase the allowable height under Section 05.10.12.G.5.b of the Town of Marana Land Development Code. Block 12 is located approximately 1.100 feet south of Moore Road on the east side of the new Lon Adams Road, within Section 34, Township 11 South, Range 11 East (Joel Shapiro) _ 5 ~~ ~ ~ ~ h~1INUTES OF REGULAR COUNCIL MEETING MARANA TOWN HALL ~_ . _.JULY 1, 2003, Mr. DeGrood spoke to the Council about the item. He explained that the recommended conditions were identical to the previous item. Upon motion by Council Member Honea, seconded by Vice Mayor Kai, Resolution No. 2003-67 was unanimously approved. Council Member Honea commented that the imposed conditions for Sivage Thomas Homes needed to be incorporated into the Towri s ordinances. He said that he hoped staff would be directed to make these necessary conditions permanent. 6. Ordinance No. 2003.14 - Saguaro Ranch North Annexation: Consideration and approval of an annexation comprising approximately 461 acres of land on the east side of the Tortolita Mountains and north of Tangerine Road. The annexation incorporates several parcels that will serve to host a large lot development. This annexation area incorporates portions of Sections 17 and 20 in T 11 S, R 13 E, Gila and Salt River Meridian, Pima County, Arizona (Dick Gear) Jaret Barr presented this item and the following item to Council. He spoke - briefly about the two proposed annexations and said that all State mandated requirements had been met. Tracy Chamberlain, Pima County. resident living within the annexation area, spoke before the Council. She said that she believed that most of her .: - concerns had been addressed except for the close proximity to her home , of one particular casita being planned within the Saguaro Ranch development. She said that she was She thanked the Town staff as well as the Saguaro Ranch staff for being accessible and working with the area residents in addressing their concerns and issues. Mayor Sutton commented that Mr. Barr had made the Council aware of her specific concerns and that he felt comfortable as well that things were moving forward smoothly. Tim Blowers, Pima County resident living within the annexation area, voiced his approval of the annexations. He said that he believed that the Town staff would be easier to work with than Pima County and that the Town of Marana had more opportunity to investigate the situation thoroughly. He pointed out that the tentative plat, currently in process with Pima County, was far from completed. _ 6 MINUTES OF REGUTAR COUNCIL MEETING MARANA TOV4'N HALL .- s Mr. Blowers said that if the annexations were approved then he hoped that the Town would "disapprove' the proposed plat. He inquired about the Tortolita Mountain Park entrance and said that the access was not good. He asked the Council to consider making the park entrance ADA accessible. He stated that he was looking forward to working with the Town. ~- Upon motion by Council Member Honea, seconded by Council Member Blake, Ordinance no. 2003.14 was unanimously approved. 7. Ordinance No. 2003.15_. - Saguaro Ranch South Annexation: Consideration and approval of an annexation comprising approximately 131 acres of land on the east side of the Tortolita Mountains and north of Tangerine Road. The annexation incorporates several parcels that will serve to host a large lot development. This annexation area incorporates portions of Sections 20 and 29 in T 11 S, R 13 E, Gila and Salt River Meridian, Pima County, Arizona (Dick Gear) There was no further discussion at this time. Upon motion by Council Member McGorray, seconded by Council Member Escobedo, Ordinance 2003.15 was unanimously approved. 8. Executive Session: Pursuant to A.R.S. Section 38-431.03 (A)(1), -. discussion or consideration of employment, assignment, appointment, ; promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of Marana (Mayor Sutton) Upon motion by Council Member Comerford, seconded by Council Member Honea, the meeting went into executive session. The time was 7:38 p.m. At 8:05 p.m. Mayor Sutton reconvened the meeting with all Council members present and seated on the dais. C. MAYOR AND COUNCIL'S REPORT Council Member Escobedo reported about his attendance at the National Association of Latino Elected Officials (NALEO) recently held in Phoenix. Mr. Escobedo sat on the host committee and enjoyed listening to the Democratic Presidential candidates' debate during one of the event's key presentations. _ ~ MINUTES OF REGULAR COUNCIL MEETING ~ ~' ~~ hTARANA TOWN HALL _~ _~ - .TULY 1, 2003 ~. • D. MANAGERS' REPORT There were no reports given at this time. X. UPCOMING EVENTS Council Member Escobedo reminded everyone about the upcoming Fourth of July celebration. He listed several of the day's offerings which included live music, food vendors, family-oriented games and plenty of craft booths. He also said there would be a spectacular fireworks presentation at 9:00 p.m. XI. FUTURE AGENDA ITEMS Mayor Sutton asked that Council Member Honea's suggestion to update the Marana Land Development Code to reflect subdivision standards similar to the conditions imposed for the recently approved Gladden Farms development. XII. ADJOURNMENT Upon motion by Council Member Blake, seconded by Council Member McGorray, approval to adjourn was unanimous. The time was 8:10 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the ' - Marana Town Council meeting held on July 1, 2003. I further certify that a quorum was present. Jocelyn Bronson, Town Clerk _ s STAFF REPORTS TO COUNCIL ~ ~/ Building Parks & Rec Town Clerk Court Finance Human Resources ~/ Planning Po I i ce PW/Engineering Water • BUILDING OFFICIAL' S REPORT MaX, 2003 Administration/Permitting: • Staff reviewed and permitted 138 new single family residences in May. • Staff reviewed and issued 345 building permits in May (including single family residences). • Staff completed 1627 inspection stops in May. The average stops per day was 78. • The permit fees and valuation data are contained in the "Summary of Construction Activity "report (enc.}. The month of May set a record for the number of housing permits issued. How long this. level of construction will continue is anyone's guess. Commercial activity was nil for the second month. The valuation of the impact fees was $249,855.00. Building Official: The number of permits that are being issued for housing is a little taxing on the permit staff and inspectors. We are approaching the level where inspections require some over time to complete. But we are still providing a good level of service for the building community. The mayor had some concerns over our image in the building department. I circulated a survey to get some feed back from the builders. We have received a few responses. When the forms return I will let you know how we are perceived by the builders. We can then take appropriate action to make improvements. LJ \\DEVSERVER\bldgdata\Jack Holden\Finances\Building Official Report\0305.doc 111 TOWN OF MARANA SUMMARY OF CONSTRUCTION ACTIVITY Mav-03 Permits Issued. Permit Type # of Permits Permit Fees Valuations New Single Family Residential (SFR) 138 $607,422.39 $20,545,300.31 Remodel/Addition SFR 8 $1,838.64 $56,865.57 Manufactured House 1 $120.00 $73,500.00 New Multi Family Residential (MFR) 0 $0.00 $0.00 Remodel/Addition MFR 0 $0.00 $0.00 New Retail Commercial (RC) 0 $0.00. $0.00 Remodel/Addition RC 2 $699.22 $242,841.70 New Industrial Commercial (IC) 1 $1,929.08 $101,568.00 Remodel/Addition IC 1 $116.93 $1,359.60 Walls 23 $2,910.21 $135,757.00 Swimming Poots/Spas 33 $9,209.83 $257,405.20 Signs 14 $1,261.15 $11,520.00 Certificates of Occupancy 5 $225.00 $0.00 Temporary Construction Trailers 0 $0.00 $0.00 Temporary Tents 0 $0.00 $0.00 Revisions 61 $3,172.02 $0.00 Model Plan Review Only 5 $1,438.24 $0.00 Planning/Engineering 29 $11,360.90 $0.00 Miscellaneous 24 $982.28 $165,148.00 Totals 345 $642,685.89 $21,591,265.38 Total number of Inspections = 1627 AVERAGE DAILY - 78 STOPS Total number of lots for Linear Park Fees = 28 -Total Collected $11,900.00 Total number of Water Meters Issued = 75 -Total Collected $75,800.00 Total number of Impact Fees Issued = 103 -Total Collected $249,855.35 ~ Status of Current Commercial Projects ~ Project Name % Complete Project Name % Complete Anchor Plumbing (n4eta~ Bldg) 30 Dove Mountain Self Storage 85 Park /Maintenance Bldg 80 Walgreens / Ina 60 Koh!'s Dept Store 60 NAC 20 ~ Planning Department May 2003 Monthly Staff Report Strategy ~ N Obj¢ct Po ky j Q 'E---~' ~ r~oal ivQ • The following represents highlights of Planning Department Activity during May: New Projects: The following new projects have been submitted for review: Gladden Farms Block 3 Preliminary Plat Gladden Forest LLC c/o Forest City Southwest, L.L. C., represented by Rick Engineering Company, has submitted the Preliminary Plat for Gladden Farms Block 3, Lots 1 - 8 L This project is a resubdivision of Block 10 of Gladden Farms Blocks 1-25 and is located on the north side of Gladden Farms Drive approximately %2 mile west of Lon Adams Road in a portion of the northeast '/4 of Section 34, Township 11 South, Range 11 East. This preliminary plat consists of 81 single family residential lots on 20.84 acres. The minimum lot size required within this subdivision is 7,000 square feet. The minimum lot size provided is 7,083 square feet. The project density is approximately 3.89 residences per acre. Access to the subdivision will be provided at two locations on Gladden Farms Drive. The project will include .75 miles of new public streets. Included within this subdivision is a 1.2 acre private recreation area/drainage basin. Upon completion of the staff s review, this Preliminary Plat will be considered by the Planning Commission and Town Council. Gladden Farms Block 4 Preliminary Plat Gladden Forest LLC c/o Forest City Southwest, L.L. C., represented by Rick Engineering Company, has submitted the Preliminary Plat for Gladden Farms Block 4, Lots 1 - 47. This project is a resubdivision of Block 4 of Gladden Farms Blocks 1-25 and is also located on the north side of Gladden Farms Drive west of Lon Adams Road in a portion of the north % of Section 34, Township 11 South, Range 11 East. This preliminary plat consists of 47 single family residential lots on 14.91 acres. The minimum lot size required within this subdivision is 8,000 square feet. The minimum lot size provided is 8,025 square feet. The project density is approximately 3.15 residences per acre. Access to the subdivision will be provided at one location on Gladden Farms Drive. The project will include2 miles of new public streets. Included within this subdivision is a 1.8 acre private recreation area/drainage basin. Upon completion of the staff's review, this Preliminary Plat will be considered by the Planning Commission and Town Council. Gladden Farms Block 6 Preliminary Plat Gladden Forest LLC c/o Forest City Southwest, L.L. C., represented by Rick Engineering Company, has submitted the Preliminary Plat for Gladden Farms Block 6, Lots 1 - 112. This project is a resubdivision of Block 6 of Gladden Farms Blocks 1-25 and is located at the southwest corner of Moore Road and Postvale Road in a portion of the northeast r/4 of the northeast i/4 of Section 34, Township 11 South, Range 11 East. This. preliminary plat consists of 112 single family residential lots on 24.71 acres. The minimum lot size within this subdivision is 6,000 square feet with a typical lot of 6,007 square feet.. The project density is approximately 4.53 residences per acre.. Access to the subdivision will be .provided from Lon Adams Road. The project will include .85 miles of new public streets. The subdivision will include approximately .75 acres of private recreation area. Upon completion of the staff's review, this Preliminary Plat will be considered by the . Planning Commission and Town Council. Gladden Farms Block 10 Preliminary Plat. Gladden Forest LLC c/o Forest City Southwest, L_L. C., represented by Rick Engineering Company, has submitted the Preliminary Plat for Gladden Farms Block 10, Lots 1 - 84. This project is a resubdivision of Block 10 of Gladden Farms Blocks 1-25 and is located on the south side of Gladden Farms Drive west of Lon Adams Road in a portion of the North.%2 of Section 34, Township 11 South, Range 11 East. This preliminary plat consists of 84 single family residential lots on 25.57 acres. The minimum lot size required within this subdivision is 8,000 square feet. The minimum lot size provided is 8,250 square feet.. The project density is approximately 3.28 residences per acre. Access to the subdivision will be provided at two locations on Gladden Farms Drive. The project will include .75 miles of new public streets. Included within this subdivision is a 1.87 acre private recreation area. Upon completion of the staff's review, this Preliminary Plat will be considered by the Planning Commission and Town Council. - Oasis Hills Preliminary Plat New World Development, Inc., .represented by Presidio Engineering, Inc., has submitted the Preliminary Plat for Oasis Hills Lots 1-124.: This proposed subdivision is within a portion of the Acacia Hills Specific Plan area, located north of Linda Vista Boulevard and east of Camino de Manana in a portion of the southwest '/4 of Section 14, Township 12 South, Range 12 East. The preliminary plat consists of 124 single family residential lots on 98.36 acres. The average density of the project is 1.26 residences per acre. The minimum lot size proposed within this subdivision is 6,000 square feet. Approximately 69.5 acres of the project site will be retained as natural open space, revegetated open space and developed usable open space (private recreation). Access to the subdivision will be provided at one location off Camino de Manana and at two locations off Oasis Road. The project will include .83 miles of new public streets. Upon completion of the staff's review, this Preliminary Plat will be considered by the Planning Commission and Town Council. San Lucas Final Block Plat MMLA, Inc., representing BCIF Group, LLC, .has submitted the Final Master Block Plat for San Lucas, Blocks L through 13. This project is located in northwest Marana, on the east side of I-10, north of Marana Estates within the area of the Northwest Marana Area Plan, in a portion of Section 22, Township 11 South, Range 11 East. The project is a mixed-use master planned development for a maximum of 839 residential dwellings,. together with Village Commercial, Commercial Office and recreational land uses on 291.95 acres.. Access to this project is provided from I-10 by an extension of Marana Road at the Marana interchange. The plat includes approximately 2.72 miles of new public streets. The proposed development includes a 13.5 acre park site along the south site boundary. The preliminary block plat for this project was approved on May 6cn Upon completion of the staff's review, this final block plat will be considered by the Town Council. • Continental Reserve Blocks 18, 19 and a Portion of Block 17 Preliminary Plat Monterey Homes, represented by Stantec Consulting, Inc, has submitted the Preliminary • Plat for Continental Reserve Blocks 18, 19 and a portion of Block 17, Lots 1 through 102. This project is within the Pima Farms Specific Plan area and is located adjacent to Continental Reserve Loop at the northwest corner of the intersection of Continental Reserve Loop and Silverbell Road in a portion of the East %2 of Section 28, Township 12 South, Range 12 East. This preliminary plat consists of 102 single family residential lots on 25.5 acres. The minimum lot size provided within this subdivision is 6,600 square feet. The project density is approximately 4 residences per acre. Access to the subdivision will be provided at three locations on Continental Reserve Loop. The project will include approximately .9 miles of new public streets. Included within this subdivision is approximately 3 acres of open space/recreation/drainage area. Upon completion of the staff s review, this Preliminary Plat will be considered by the Planning Commission and Town Council. Andrew Frank Property Rezone Initiated by the Town, this proposed rezone is to change the zoning designation of a 2.92 acre parcel owned by Mr. Andrew Frank, Assessor's Parcel Number 217-28-OO1H, from "E" (Transportation Corridor Zone) to HI (Heavy Industrial, consistent with the adjoining uses. The property is generally located east of I-10, north of Amole Road, adjacent to the Union Pacific Railroad in a portion of Section 22, Township 11 South, Range 11 East. A significant portion of this property will be conveyed for needed right-of--way for the realignment of Adonis Road in conjunction with the San Lucas Project. On May 28th, the Planning Commission recommended approval of this request. Town Council consideration is pending. Landscape Plans The Planning Department has received the following Landscape Plan for administrative review: • Continental Reserve Blocks 18, 19 and a portion of Block 17 Native Plant Permits The Planning Department has received the following Native Plant Permit Application for administrative review: . • Los Morteros Estates, Lot 4 Zoning Code Amendments Title 5-Zoning and Title 8-General Development Regulations and Building Height The Town has initiated amendments to TITLE 5-Zoning, by changing- the Development Standards in all residential districts, adding the R-10, R-12, R-20, R-80 and RD-180 residential districts and adding provisions to allow an increase in building height by Town council approval in TITLE 8-General Development Regulations. On April 30, 2003, The Planning Commission recommended approval. Town Council approved on May 20, 2003. • • Title 3, 5 and 8 pertaining to Animals, Animal Keeping and General Development Regulations The Town has initiated amendments to TITLE 3-Definitions by adding and modifying various definitions pertaining to Animals and Animal Keeping; TITLE 5-Zoning, dealing with the various permitted, prohibited and conditional uses related to animals; Wand TITLE 8-Building Code, top be renamed General Development Regulations and dealing with requirements associated with animal keeping and other technical inconsistencies specific to TITLE 8. On Apri130, 2003, The Planning Commission recommended approval. Town Council consideration is pending. :7 TOWN COUNCIL TOWN MEETING OF INFORMATION MARANA DATE: July 1, 2003 • ~ AGENDA ITEM: IX. A. 2 TO: .Mayor and Council FROM: Farhad Moghimi, P.E., Public Works Director, Town Engineer SUBJECT: Resolution No. 2003-71: Appointment to the Public Arts Committee DISCUSSION: Pursuant t o R esolution N o. 2 001-100, a dopted o n A ugust 7, 2001, a Public Arts Committee shall be established to review proposals for public art and make recommendations to staff for inclusion of art in public works projects. At this time, one vacant seat exists on the committee with a term expiring on November 20, 2003. The following individual is appointed by the Mayor, and is subject to confirmation by a majority of the Town Council, as recommended by the Business Advisory Committee: Dorothy Lorefice with Stockmen's Bank. When appointed, the Public Arts Committee will take official action to confirm the appointment at its next scheduled meeting. The term of Dorothy Lorefice shall expire on November 20, 2003. RECOMMENDATION: Staff recommends the appointment of Dorothy Lorefice to the Public Arts Committee. SUGGESTED MOTION: I move to approve Resolution No. 2003-71. PW/FM/AS/MARANA PW ARTS PROJECT COMMI~1'EE 06/24/03WE 11:45 AM • RESOLUTION N0.2003-71 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, APPROVING THE APPOINTMENT OF DOROTHY LOREFICE TO THE PUBLIC ARTS COMMITTEE. WHEREAS, p ursuant to Section 14-2-3 o f t he M arana Town C ode, t he M ayor a nd T own Council are empowered to appoint the Public Arts Committee members through a majority vote; and WHEREAS, the Mayor desires to fill one vacant seat and appoint Dorothy Lorefice to the Committee; and WHEREAS, Dorothy Lorefice will replace Melanie Larson on the committee and will serve out the remaining term of the seat, which said term shall expire on November 20, 2003. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Town of Marana, that Dorothy Lorefice shall be appointed to the Public Arts Committee with a term of office • to expire on November 20, 2003. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this lst day of July, 2003. Mayor Bobby Sutton, Jr. ATTEST: Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Daniel J. Hochuli As Town Attorney and Not Personally • Marana, Arizona Resolution No. 2003-71 Page 1 of 2 TOWN COUNCIL TOWN MEETING OF ORMATION MARANA ATE: July L 2003 AGENDA ITEM: IX. A. 4 TO: Mayor and Council FROM: Jane Howell, Human Resources Director SUBJECT: Ordinance No. 2003.13 and Resolution No. 2003-76 -Amending and updating Chapter,Three of the Town Code, relating to Article 1, Officers, Department Heads and Employees, and Article 2, Officers and Other Positions. DISCUSSION: Chapter Three of the Town Code pertains to the administration of the Town. The last revision was done in 2001. Since then, several department head positions have been added. While. reviewing the chapter for accuracy, staff found inconsistencies in Article 1 and Article 2 in titles, numbering and capitalisation. A reference to a section was incorrectly sited. A change to the town clerk's and town attorney's appointment by the town manager instead of the town council is not reflected consistently. Elimination of the deputy town clerk position is not reflected. Attached is an amended and updated revision of Chapter Three: Administration. DATION Staff recommends amending and updating Chapter Three of the Town Code, relating to administration of the Town. SUGGESTED MOTION: I move to approve Ordinance No. 2003.13 and Resolution No. 2003-76. • HR/JH/CounciUBluesheet/Town Code Amend 06/24/03 • MARANA RESOLUTION N0.2003-76 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF MARANA, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE TOWN CLERK AND ENTITLED "MARANA TOWN CODE, CHAPTER THREE, ARTICLE 1 RELATING TO OFFICERS, DEPARTMENT HEADS AND EMPLOYEES, AND ARTICLE 2, OFFICERS AND OTHER POSITIONS." WHEREAS, the Mayor and Council of the Town of Marana, Arizona, declare that certain document entitled "Marana Town Code, Chapter 3 Administration, Article 1 and Article 3 be amended by updating references to department heads that have been added to the staff, correcting inconsistencies in numbering, capitalizations and incorrect references, eliminating positions, and correcting appointments made by the town manager instead of the town council, three copies of which are on file in the office of the Town Clerk, to be a public record, and said copies are ordered to remain on file with the Town Clerk. • NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the Marana Town Code, relating to Chapter 3 Administration, Articles 1 and 3 is declared a public record and three copies of that document shall remain on file with the Town Clerk. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 1st day of July, 2003. Mayor BOBBY SUTTON JR. ATTEST: Jocelyn C. Bronson Town Clerk APPROVED AS TO FORM: Daniel J. Hochuli As Town Attorney and not personally Marana, Arizona Resolution No. 2003-76 Page 1 of 1 MARANA ORDINANCE N0.2003.13 AN ORDINANCE OF THE TOWN OF MARANA, ARIZONA, AMENDING THAT CERTAIN DOCUMENT ENTITLED CHAPTER 3 ADMINISTRATION OF THE OFFICIAL TOWN CODE, ADOPTING REVISIONS THERETO CONTROLLING LAW OF THE TOWN OR MARANA, AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OR MARANA IN CONFLICT THEREWITH. WHEREAS, the Town of Marana wishes to establish and codify the administration of the Town as a unified code to standardize and maintain accessible, readable, and understandable rules and procedures for its citizens; and WHEREAS, that document herein referred to as "MAR.ANA TOWN CODE" has • been made a public record by the adoption of Ordinance No. 98.22 and has been revised from time to time; and WHEREAS, reference to a sited Town Code section was incorrect; and WHEREAS, capitalization of position titles and Arizona Revised Statues was inconsistent with other Town Code chapters; and and and WHEREAS, inclusion of department head positions was inconsistent and inaccurate; WHEREAS, hiring authority for town clerk and town attorney needed clarification; WHEREAS, it has been determined that amendment of Chapter 3, Administration, of the Town Code is in the best interests of the residents of the Town of Marana. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Town of Marana, Arizona, as follows: Section 1. That certain document entitled "Amending and Updating Chapter Three, Article 1 and Article 2 of the Town Code," three copies of which are on file in the office of • the town clerk of the Town of Marana, Arizona, said document having been made a public record of the Town of Marana, Arizona, by adoption of Resolution 2003- Marana, Arizona Ordinance No. 2003.13 - Page 1 of 2 76 hereby referred to and made a part hereof as if fully set out in this Ordinance and is hereby adopted as law, rules and procedures for the Town of Marana. • Section 2. The various town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this Ordinance and portion of the Town Code. Section 3. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions hereof. Section 4. Implementation of this ordinance should begin 30 days after adoption by the Council. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona this 1st day of July, 2003. Mayor BOBBY SUTTON, JR. ATTEST: Jocelyn C. Bronson Town Clerk APPROVED AS TO FORM: Daniel J. Hochuli As Town Attorney and not personally Marana, Arizona Ordinance No. 2003.13 - Page 2 of 2 CHAPTER 3 ADMINISTRATION Article 3-1 OFFICERS, DEPARTMENT HEADS AND EMPLOYEES Section 3-1-1 Town Officers A. There are hereby created, in addition to the mayor and town council members, the following officers of the town of Marana. An officer is defined as a person who holds an office of trust, command and authority, and the method of appointment or term of the officer has no relevance to authority granted. 1. Town Manager 2. Town Clerk 3. Town Marshal 4. Town Engineer 5. Town Attorney B. These officers shall be appointed from time to time as set forth in this Code. [Adopted by Ord. No 96-14; revised by Ord. No. 98.22; revised by Ord. No. 2000.07] Section 3-1-2 Positions Appointed by the Town Council, Town Manager & Department Heads A. The #ellew+a~ positions OF TOWN MANAGER shall be appointed from time to time by the town council and shall be employed at the will of the town council. ~ese THIS positions shall have no term of office, shall be at-will, and shall report directly to the town council B. The town magistrate shall be appointed by the town council in accordance with section 5-2-1. C. The following positions shall be appointed from time to time by the town manager, and shall be employed at the will of the town manager. These positions shall have no term of office, shall be at will and shall report di;-~estiy to the town manager. 1. Assistant Town Manager 2. Chief of Police 3. Public Works Director 4. Parks & Recreation Director 5. Development Services Administrator 6. TOWN ATTORNEY 7. Budget & Finance Director 8. Planning Director 9. Building Official 10. 11. Utilities Director Human Resources Director 12. Town Clerk/ Town Marshal 13. Court Administrator 14. COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR 15. .TECHNICAL SERVICES DIRECTOR 16. All other department heads D. Department heads who are employed under an assistant town manager or an administrator shall be hired by the assistant town manager or administrator with the approval of the town manager or Adm~er administrator, e~ and shall work at the pleasure of the assistant town manager or administrator, as provided in the at-will provisions of this Code and the ~ewr~ town personnel policies. E. All other personnel who are employed under a department head should be hired by their department head, with the approval of the town manager and shall work at the pleasure of their department head, as provided in this cede Code and the Tewr~ town. personnel policies. F. The duties of any employee may be delegated by that employee to a .deputy when such deputy position exists. [Adopted by Ord. No. 96-12; revised by Ord. No 98.22; revised by Ord. No. 2000.07; revised by Ord. No. 2000.20; revised by Ord. No 2943-96 2001.06; revised by Ord. No. 299-A8 2001.08] Section 3-1-3 Classification of Employees All offices in the town are divided into classified and unclassified service. The extent to which certain personnel rules or provisions apply to particular employees will depend upon whether those employees are working as classified or unclassified employees. A. Classified Service. All employees of the town not specifically listed as an unclassified employee shall be part of the classified service. Different rules and policies, however, may be established for different groups of employees within the classified service. Classified ~^,~ i~~ employees are directed to the personnel manual for direction and employment protections therein. B. Unclassified Service. Persons comprising unclassified service are part of a responsive management team wh+sk~ THAT exists to carry out the goals and policies of the town. Any personnel manual or similar document shall not apply to unclassified employees, and such employees shall be considered "at-will" employees. "At-will" employment is defined as employment that may be terminated upon the will of the employer or employee, at any time with or without cause. At-will employees do not have employment contracts, are not guaranteed any minimum length of employment and do not have access to the use PERSONNEL PROBLEM RESOLUTION procedures. Unclassified employees are not subject to the salary schedule and shall be paid according to performance and qualifications, to be determined by the appointing authority (either the town council or the town manager). However, such employees except the town manager shall receive any general salary increases ~isf} THAT may be granted from time to time. The following shall be unclassified employees: 1. Assistant Town Manager 2. Chief of Police i Airnnr+ 1\A~n~ner 3. Public Works Director ;. ~^~•~^ E-p9;;eer 4. Parks & Recreation Director 5. Development Services Administrator 6. TOWN ATTORNEY 7. Budget & Finance Director 8. Planning Director 9. Building Official 10. Utilities Director 11. Human Resources Director 12. Town Clerk/ Town Marshal 13. Court Administrator 14. COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR 15. TECHNICAL SERVICES DIRECTOR 16. All other department heads [Adopted by Ord. No. 98.22; revised by Ord. No. 2000.07; revised by Ord. No. 2000.20; revised by Ord. No. 2983-98 2001.08] Section 3-1 -4 Non-Employee Positions NO REVISION Section 3-1-5 Compensation and Benefits NO REVISION Section 3-1-6 Bond NO REVISION Section 3-1-7 Vacancies; Holding More Than One Office NO REVISION Section 3-1-8 Additional Powers and Duties NO REVISION Article 3-Z OFFICERS AND OTHER POSITIONS Section 3-2-1 Town Tanager A. Office Established. NO REVISION B. Bond. NO REVISION C. Ineligibility of Town Council Member. NO REVISION C. Temporary Absence. Notwithstanding the above, the town council shall designate and assistant town manager to perform the duties of town manager during the temporary absence or disability of the appointed town manager.. D. Permanent Absence. In the event that a town manager is not employed by the town for any period of time due to resignation, discharge, or for any other reason, all duties designated in this Code to the town manager shall be performed by the assistant town manager or any individual so designated by the town council. F. Removal from Office. NO REVISION G. Compensation. NO REVISION H. Powers and Duties. NO REVISION except 1. The town manager shall execute, on behalf of the town council, general administrative supervision and control of the affairs of the town; 2. The town manager shall attend all meetings of the town council with the duty of reporting on or discussing any matter concerning the affairs of the departments, boards, services or activities under his or her supervision, upon which the town council should be informed. Exceptions to attending meetings of the town council may be granted upon written request by the town manager and a~eved APPROVAL by the mayor; i 3. Pursuant to the provisions of section 3~-1-1- 3-1-2, the town manager shall appoint and, when necessary, suspend or remove the appointive officers and employees set forth in section ~3-X1.3-1-2. 4. through 15. NO REVISION Limitations Upon Responsibility. NO REVISION Conduct. NO REVISION [Adopted by Ord. No. 98.22; revised by Ord. No 2000.07; revised by Ord. No. 2000-20] Section 3-2-2 Assistant Town Manager In all instances, Assistant Town Manager has been changed to assistant town manager, Town Manager to town manager, Town Council to town council, Town to town to maintain consistency throughout town Code. A. Office Established. The position of assistant town manager is hereby created and established. The assistant town manager shall be appointed by the town manager and shall perform the duties of the office of the town manager as delegated under the general and specific direction of the town manager, by .memorandum, from time to time, through the ~~^ Q~cc;;rccc Depu;-+~t human resources department. B. Bond. The assistant town manager shall furnish a surety bond to be approved by the town council in such sum as may be determined by the town council, which shall be conditioned upon the faithful ;performance of the duties imposed upon the assistant town manager as herein described. Any premium for such bond shall be a proper charge against the town. Nothing in this section shall preclude the town from obtaining a blanket bond pursuant to the provisions of a~-&: A.R.S. §9-302 to satisfy this requirement. C. Compensation. The assistant town manager shall receive such compensation as the town manager shall fix at the time of appointment of the assistant town manager, and said compensation shall be a proper charge against the funds of the town. The assistant town manager shall be reimbursed for all sums necessarily incurred or paid by him or her in the performance of his or her duties, or incurred when traveling on business pertaining to the town as approved by the town council by the adoption of the budget. Such reimbursement shall be made only when a verified itemized claim, setting forth the sums expended for which reimbursement is requested, has been presented. D. Powers and Duties. Except as otherwise provided herein, the assistant town manager shall support the town manager, who is chief administrative officer, and shall be responsible to the town manager for the proper administration of all affairs delegated by the town manager. In addition to the general powers and duties set forth above, it shall be the assistant town manager's responsibility and authority to perform the following: 1. The assistant town manager shall execute, on behalf of and as delegated by the town manager, general administrative supervision and control of the affairs of the town; 2. The assistant town manager shall attend all meetings of the town council .with the duty of reporting on or discussing any matter concerning the affairs of the departments, boards, services or activities under his or her supervision, upon which the town council and town manager should be informed. Exceptions to attending meetings of the town council may be granted upon written request by the town manager. 3. The assistant town manager shall coordinate the administrative functions and operations of various departments, boards, divisions and services of the town government as delegated by the town manager, and on its behalf cant' out policies, rules, regulations and ordinances adopted by it relating to the administration of the affairs of such departments, boards, divisions or services. 4. Pursuant to the provisions of Sestier~ section 3-1-3, Classification of Employees, the assistant town manager shall appoint and, when necessary, suspend or remove the appointive officers and employees under his OR HER area of assignment unless acting in the capacity as town manager. All appointments and removals shall be based upon merit and upon the qualifications or disqualifications of such officer or employee without regard to any political belief or affiliation, and in coordination with the affpfepriate department head as appropriate. The power of the appointment, suspension or removal of the +n.~,n e~+nrno., a~ town magistrate shall be expressly reserved to the town council. 5. The assistant town manager shall cause to be prepared and submitted to him or her by each department, board, division or service of the Tew+~ town government delegated to his or her supervision itemized annual estimates of expenditures required by them for capital outlay, salaries, wages and miscellaneous operating costs, tabulate the same into a preliminary consolidated municipal budget and submit the same to the town manager annually on the date specified by the town manager, with his or her recommendations as to any increases, decreases, cancellations, transfers or changes of any of the items includeD in the preliminary budget; 6. The assistant town manager shall supervise the expenditures of all departments, divisions or services of the town government delegated to his or her supervision and act as purchasing agent for the purchase of all supplies goods, wares, merchandise, equipment and material wbisk~ THAT may be required for any such departments, divisions or services under his or her supervision. 7. The assistant town manager shall analyze and supervise the functions, duties and activities of the various departments, boards and services of the town government delegated to his or her supervision and all employees thereof; 8. The assistant town manager shall develop and organize necessary improvement projects and programs and aid and assist the town manager and the various departments and boards in carrying the same through to a successful conclusion; 9. The assistant town manager shall serve as public relations officer of the town government as delegated by the town manager, and follow through and endeavor to adjust all complaints filed against any employee, department or service thereof to the end. The assistant town manager shall make every effort to satisfy all residents that their town government is being operated on their behalf with the highest degree of efficiency; 10. The assistant town manager shall cooperate with all community organizations whose aims and purposes are to advance the interests of the town its residents and provide them with all reasonable assistant obtainable through the town government within the limits of the law; 11. The assistant town manager shall make, or cause to be made, studies and surveys of the duties, responsibilities and work of the personnel in the various departments and services of the town government, particularly those delegated to his or her supervision, and recommend to the town manager abolition or consolidation of positions or transfers or removal of personnel, when in his or her judgment, such action would increase the efficiency of the administration of the town government; 12. The assistant town manager shall devote his or her entire work effort to the discharge of his or her delegated duties. Exceptions to this requirement may be granted by the town manager acting upon a written request to the town manager. 13. The assistant town manager shall pertorm such other duties as may be required of him or her by the town manager, not inconsistent with the laws of this state, this Code or the ordinances of the town. E, Limitations upon Responsibility. The assistant town manager shall not exercise any policy-making or legislative functions whatsoever, nor attempt to commit or bind the town manager or town council or any member thereof to any action, plan or program requiring official action of the town council. It is not intended by this article to grant any authority to, or impose any duty upon, the assistant town manager w#+sk- that is vested in or imposed by general law or town ordinances in any town commission, board, officer or employee except herein specifically set forth. F. Conduct. In the discharge of his or her duties, the assistant town manager shall at all times endeavor to exercise the highest degree of tact, patience, integrity and courtesy in his or her contact with the public and with all town boards, departments and employees and shall use his or her best efforts to establish and maintain a harmonious relationship between AMONG all personnel employed in the government of the town to the end that the highest possible standards or public service shall be continuously maintained. [Adopted by Ord. No. 2000.20] Section 3-2-3 Town Clerk A. Office Established. NO REVISION B. Bond. NO REVISION C. Absence of Town Clerk. In the absence of the town clerk, tie-dep~~ w~nwN;~ to .,e.fnrm +hc rcn~ ~iror•t i-li ,+;o~, the town manager or other designee of the town council shall be the acting town clerk. The acting town clerk shall have the duties and responsibilities of the town clerk as established by law, this Code or other ordinance. D. Compensation. NO REVISION E. Powers and Duties. NO REVISION except 1. The town clerk shall keep a true and correct record of all business transacted by the town council and any other records that either pertain to the business of the town or that the town seu~sit manager directs. The town clerk shall number, plainly label and file separately in a suitable cabinet, all resolutions, notices, deeds, surveys, leases, paid and unpaid vouchers, inventories, letters, orders and other documents of whatever nature; 2. NO REVISION 3. The town clerk shall prepare and collect from town officers and employees such monthly reports prepared in such manner and to include such information as may be directed by the town se~asit manager; 4. through 8. NO REVISION 9. The town clerk shall perform those administrative responsibilities and duties that are conferred upon the town clerk by the town sst~sit manager in addition to those specified in town ordinances and this Code. [Adopted by Ord. No. 98.22; revised by Ord. No. 2000.07; revised by Ord No. 2000.20] Section 3-2-4 Town ~Ila~s#alit Marshal NO REVISION Section 3-2-5 Town Engineer NO REVISION Section 3-2-6 Town Magistrate NO REVISION Section 3-2-7 Town Attorney A. Office Established. The position of town attorney is hereby created and established. The town attorney shall be appointed by the town manager and shalt be chosen on the basis of his or her qualifications and knowledge or accepted practice in respect to the duties of the office as hereinafter set forth, and shall perform the duties of the office of town attorney under the general and specific direction of the town seuflsit manager. B. Bond. NO REVISION C. Compensation. NO REVISION D. Powers and Duties. The town attorney is the administrative head of the legal department under the direction and control of the town se~~sit manager. 2. through 5. NO REVISION 6. The town attorney shall prosecute and defend all suits, actions or causes where the town is a party and report to the town set~sil manager,~#er~ cn ~ rJ the condition of any suit or action to which the town is a party. [Adopted by Ord~No. 98.,22; revised by Ord. No. 2000.07; revised by Ord. No 2000.20] • Section 3-2-8 Other Department Heads f~ A. Office Established. The positions of , department heads designated by the town manager are hereby created and established in accordance with section 3-1-2. These department heads shall be appointed, suspended or removed by the town manager and sha-I perform their duties under the general and specific direction of the town manager. B. Compensation. C. Duties. NO REVISION NO REVISION s t • • TOWN COUNCIL TOWN. MEETING OF INFORMATION MARANA DATE: Jul 1, 2003 AGENDA ITEM: IX. B. 1 TO: Mayor and Council FROM: Daniel J. Hochuli, Town Attorney SUBJECT: Resolution No. 2003-73: Appointment of the Vice Mayor DISCUSSION: Pursuant to Article 2-3, Section 2-3-1 of the Marana Town .Code, the appointment of a Vice Mayor after an election and qualification shall be conducted by making a motion to appoint a certain Council Member. Should the Council so desire, the incumbent Vice Mayor, Herb Kai, has indicated his willingness to be considered by the Council for another term as Vice. Mayor. RECOMMENDATION: Council's pleasure. SUGGESTED MOTION: I move to approve Resolution No. 2003-59, appointing Herb Kai as Vice Mayor. ADMIN/JCB/6:49 PMY06/24/2003 - • MARANA RESOLUTION N0.2003-73 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF MARANA, ARIZONA, APPROVING THE APPOINTMENT OF HERB KAI AS VICE MAYOR ON THE MARANA TOWN COUNCIL. WHEREAS, pursuant to Article 2-3, Section 2-3-1 of the Marana Town Code, the appointment of a Vice Mayor after an election and qualification shall be conducted by making a motion to appoint a certain Council Member; and WHEREAS, the current Vice Mayor, Herb Kai, has indicated his willingness to by considered by the Town Council for another term as Vice Mayor. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that Herb Kai be appointed as Vice Mayor. • PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 1St day of July, 2003. Mayor Bobby Sutton, Jr ATTEST: Jocelyn C. Bronson Town Clerk APPROVED AS TO FORM: Daniel J. Hochuli, as Town Attorney and not personally • Marana Resolution No. 2003-73 - • • TOWN COUNCIL TOWN MEETING OF INFORMATION MARANA DATE: July 1, 2003 AGENDA ITEM: IX. B. 2 TO: Mayor and Council FROM: Jocelyn Bronson, Town Clerk SUBJECT: Resolution No. 2003-77: Appointments to the Town of Marana Planning and Zoning Commission DISCUSSION: The terms of four members of the Planning & Zoning Commission expire June 30, 2003. Commissioners Russell Clanahan and Billy Schisler have indicated a .desire to be re-appointed for another term. The resignations of Commissioners Sue Flayer and Robert Condit require Council interviews of applicants .interested in filling these vacancies. Under the. policy adopted by Council at the September 4, 2001 meeting, applications for these vacancies were submitted to the Council Members, and they met in Executive Session at the June 17, 2003 Council Meeting to interview applicants. The selection of members to fill the two Planning and Zoning Commission vacancies will be announced in public session at tonight's meeting. The re-appointments of Commissioners Clanahan and Schisler will be confirmed. • RECOMMENDATION: Mayor and Council's pleasure. ~~~ SUGGESTED MOTION: I move to approve Resolution No. 2003-77, appointing and to fill the vacancies on the Planning and Zoning Commission, and re-appointing incumbent commissioners Clanahan and Schisler to another term. The terms of each Commissioner appointed under this resolution will expire in June, 2007. ADMIN/CLERK/06/24/2003/5:56 PM • MARANA RESOLUTION N0.2003-77 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF MARANA, ARIZONA, APPROVING THE RE-APPOINTMENT OF RUSSELL CLANAHAN AND BILLY SCHISLER AND THE APPOINTMENT OF AND TO THE MARANA PLANNING AND ZONING COMMISSION. WHEREAS, the Planning and Zoning Commission has been created by the Town Council to meet and advise the Town Council on zoning issues within the Town; and WHEREAS, the Town Council desires to fill four (4) seats and re-appoint Russell Clanahan and Billy Schisler and appoint and to terms that will expire June 30 of 2007. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town • of Marana, Arizona, that Russell Clanahan and Billy Schisler shall be re-appointed and and shall be appointed to the Planning and Zoning Commission with terms of office to expire June 30, 2007. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this ls` day of July, 2003. Mayor Bobby Sutton, Jr. ATTEST: Jocelyn C. Bronson Town Clerk APPROVED AS TO FORM: Daniel J. Hochuli, as Town Attorney and not personally Marana Resolution No. 2003-77 - s TOWN COUNCIL TOWN MEETING OF INFORMATION IVti~RANA DATE: July 1, 2003 AGENDA ITEM: TO: FROM: SUBJECT: IX. B. 3 Mayor and Council Roy Cuaron, Finance Director PUBLIC HEARING: Resolution No. 2003-75: Adoption of the Fiscal 2003- 2004 Final Budget DISCUSSION: On June 17, 2003, Mayor and Council adopted a tentative budget of $77,185,503 for fiscal 2003-2004. In adopting the tentative budget, Mayor and Council established the upper spending limits for the Town for the fiscal year. Adoption of Resolution 2003-75, which requires a public hearing, is the last formal step in the process of adopting the final budget. After receiving public input, Mayor and Council are being asked to adopt a final budget that shall not exceed $77,185,503.. To the extent any changes do not cause an increase in the total budget, Council may. choose to reallocate funding amongst departments and/or fund additional programs/services. Currently, staff does not anticipate any reallocations from the tentative budget Staff has attached copies of the departmental budgets once again for Council review. Also attached are the official budget forms required by the State of Arizona's Auditor General's office as published for tonight's. public hearing. Barring any other changes by Mayor and Council, staff recommends adoption of the final budget for fisca12003-04 at $77,185,503. Upon adoption of the final budget, staff will publish and distribute to Council and ', department heads abound budget document that provides more detailed information. ~I, I • RECOMMENDATION: Staff recommends adoption of Resolution No. 2003-75, adopting. the fisca12003-04 final i budget at $77,185,503. SUGGESTED MOTION: I move to adopt Resolution No. 2003-75. FINANCEIRC/06/24/2003/8:16. PM ,] MARANA RESOLUTION N0.2003-75 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF MARANA, ARIZONA, ADOPTING THE BUDGET FOR THE TOWN OF MARANA FOR THE FISCAL YEAR 2003-2004. WHEREAS, on June 17, 2003, in accordance with the provisions of A.R.S. §42- 301 et seq., the Marana Town Council did make an estimate of the different- amounts required to meet the public expenditures/expenses for the 2003-2004 fiscal year and did estimate the revenues to be received from sources other than direct taxation; and WHEREAS, the Marana Town Council held a public meeting on July 1, 2003 following due public notice where taxpayers that appeared were heard in favor of or against any of the proposed expenditures/expenses of tax levies; and • WHEREAS, the sums to be raised by taxation as specified in the budget attached hereto as Exhibit A, as amended, do not, in the aggregate amount, exceed the expenditure limitation set by the Council on June 17, 2003. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the budget setting forth the estimates of revenues and expenditures/expenses, attached hereto as Exhibit A and incorporated herein by this reference, as increased, decreased or changed by the Town Council, is hereby adopted as the final budget for the Town of Marana for the fiscal year 2003-2004. r~ ~~ PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 1st day of July 2003. Mayor Bobby Sutton, Jr. ATTEST: Jocelyn C. Bronson Town Clerk • APPROVED AS TO FORM: Daniel J. Hochuli As Town Attorney and not personally • t TOWN OF MARANA FY 04 BUDGET (summary overview) Budget Revenues Amount Sales Tax -Town 12,634,360 Sales Tax -Transportation Fund 5,153,250 Total Sales Tax 17,787,610 Sales Tax 1,072,465 Urban Revenue 1,223,500 Auto Lieu 650,000 HURF 1,152,400 LTAF 94,280 Total State-Shared Revenues 4,192,645 Bldg. & Develop. Fees 2,900,000 Fines 8 Forfeitures 400,000 Franchise Fees 230,000 Business Licenses 86,000 Investment Income 490,000 Lease Income 467,000 Park &Rec Fees 120,000 Fire Dispatch Service Fees 2,165,000 Special Event Revenue 100,000 Other 1,932,400 Total Permits, Licenses & Fees 8,890,400 Total Recurring Revenues 30,870,655 M.A.N.T.I.S. 53,000 H.LD.T.A. 55,270 Auto Theft 46,825 CDBG/HOME 205,000 Police/Court Grants 25,000 Other Grants 148,500 Park/Airport Grants 5,051,801 • Total Grants Water Revenues 5,585,396 1,297,800 Airport Revenue 70,000 Total Enterprise Funds 1,367,800 Bond Proceeds -Series 2003 21,190,000 Total Bond Funds 21,190,000 Impact Fee Income 1,500,000 PAG Funding 5,457,000 Total Restricted Revenues 6,957,000 Total Fiscal Year Revenues 65,970,851 Carry-Forvvard Funding 9,802,652 Fund Balance (Reserves) 1,412,000 Total Carry-Forward and Fund Balance 11,214,652 TOTAL REVENUES/AVAILABLE RESOURCES 77,785,503 Expenditures General Government 7,505,274 Town Council 134,186 Town Clerk 220,663 Town Manager 930,190 Human Resources 242,847 Finance 259,884 Legal 349,860 DSC Administration 2,436,687 Building Services 855,960 Planning & Zoning 479,853 Police 5,003,172 Court 497,763 Parks &Rec 1,725,563 Public Works 1,712,138 Technical Services 678,827 Water 1,128,1 t 6 Airport 195,580 Capital Improvements Plan (CIP) 52,828,940 TOTAL EXPENDITURES 77,185,503 CJ LJ • TOWN OF MARANA MAYOR AND COUNCIL FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 65,400 Fica 5,006 Suta 1,323 Worker's Comp. 1,308 Health Insurance 22,712 Dental Insurance 2,100 Life Insurance 735 Disability Insurance 1,680 Retirement 5,232 Total Salaries, Wages & Benefits 105,496 Contracted Services Equipment Rental 300 Total Contracfed Services 300 Commodities & Supplies Office Supplies 2,000 Misc. Office Equipment 1,500 Total Commodities & Supplies 3,500 Other Charges & Services Telephone Travel & Training Dues & Subscriptions Postage Total Other Charges & Services Total 06/06/2003 - 5,500 14,500 2,890 2,000 24,890 134,186 12:06 PM TOWN OF MARANA CLERK'S OFFICE FY 04 BUDGET Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Comp. Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Total Salaries, Wages & Benefits Contracted Services Computer Support Equipment R & M Records Retention & Destruction Program Webb Intern Total Contracted Services Commodities & Supplies Office Supplies Total Commodities & Supplies Other Charges & Services Community Relations Recording & Advertising Telephone Travel & Training Dues & Subscriptions Postage Total Other Charges & Services Tofal • Budget Amount 62,408 54,993 1,000 9,058 567 296 9,734 900 315 720 9,472 149,463 1,000 5,000 400 10,400 16,800 10,000 10,000 15,000 18,000 800 5,100 500 5,000 44,400 220,663 06/09/2003 - 8:51 AM TOWN OF MARANA MANAGER'S OFFICE FY 04 BUDGET Budget Amount Salaries. Wages & Benefits Salaries 504,928 Hourly 33,373 Fica 37,660 Suta 2,079 Worker's Comp. 1,719 Health Insurance 35,691 Dental Insurance 2,700 Life Insurance 1,157 Disability Insurance 2,640 Retirement 43,064 Total Salaries, Wages & Benet<ts 665,011 Contracted Services Contract Labor 8,000 Equipment R & M 500 Professional Services 100,000 Public Relations 10,000 Annexation Services 10,000 Community/Special Events 7,500 Tofal Contracted Services 136,000 Commodities & Supplies General Office Equipment 2,000 Office Supplies 6,000 Total Commodities & Supplies 8,000 Other Charges & Services Dues & Subscriptions 3,000 Postage & Printing 1,500 Telephone 7,000 Travel & Training 8,500 Total Other Charges & Services 20,000 Furniture, Fixtures & Equipment 3,000 Subtotal 832,011 Contingency 98,179 Total 930,190 • TOWN OF MARANA HUMAN RESOURCES FY 04 BUDGET Budget Amount Salaries, Wages & Benefits -- Salaries 109,712 Hourly 21,826 Overtime 0 Fica 10,063 Suta 756 Worker's Comp. 329 Health Insurance 9,734 Dental Insurance 900 Life Insurance 315 Disability Insurance 720 Retirement 10,523 Total Salaries, Wages & Benefits 76 Contracted Services Consultant Services 2,500 Computer Support 7,000 Contract Services 1,000 Total Confracted Services 7 Other Charges & Services Recruitment/Employment Process 21,000 Telephone 550 Department Professional Development 3,500 Dues & Memberships 1,450 Postage & Printing 2,500 Office Supplies 1,500 Publications & Subscriptions 1,500 Health & Safety 6,770 General Office Equipment 750 Miscellaneous 1,200 Total Other Charges & Services 4 Special Programs Employee Relations/Newsletter 10,000 P.A.G. T.R.P. 1,500 Professional Development 15,000 Total Special Programs 2 Furniture, Fixtures & Equipment 250 Total 242,847 06/06/2003 _ 12:23 PM TOWN OF MARANA ACCOUNTING AND FINANCE FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 113,138 Hourly 23,944 Overtime 1,000 Fica 10,564 Suta 567 Worker's Comp. 346 Health Insurance 9,734 Dental Insurance 900 Life Insurance 315 Disability Insurance 720 Retirement 11,047 Total Salaries, Wages & Benefits 172,274 Contracted Services Audit 67,000 Computer Support 3,000 Total Contracted Services 70,000 Commodities & Supplies Office Supplies 6,610 Total Commodifies & Supplies 6,610 Other Charges & Services Telephone 600 Travel & Training 2,000 Dues & Subscriptions 300 Postage & Printing 2,100 Fiscal Charges 6,000 Total Other Charges & Services 11,000 Furniture, Fixtures & Equipment 0 Total 259,884 06/09/2003 8:45 AM TOWN OF MARANA DEVELOPMENT SERVICES ADMINISTRATION FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 153,889 Hourly 810,415 Overtime 20,000 Fica 74,147 Suta 6,615 Worker's Comp. 47,847 Health Insurance 107,072 Dental Insurance 9,600 Life Insurance 3,465 Disability Insurance 7,920 Retirement 78,742 Total Salaries, Wages & Benefits 1,319,792 Contracted Services Communications Expense 8,000 Contract Labor 15,000 Equipment Rental 19,000 Fleet Management 45,400 Landscape Maint. Services 75,000 Street Striping 95,000 Street Sweeping 85,000 Uniform Rental/Purchase 13,000 Weed Control 65,000 Total Contracted Services 4 Commodities & Supplies Fuel & Oil 174,000 General Office Supplies 20,000 Operating Supplies & Equip 122,000 Small Tools 34,400 Street Maintenance 175,000 Street Signs 75,000 Traffic Light Maint. 15,000 Utilties -Street Lights 33,000 Total Commodities & Supplies 6 Other Charges & Services Dues & Subscriptions 425 Travel & Training 4,650 Telephone 11,600 Postage 9,000 Photographic & Reproduction Costs 3,000 Misc. 500 Total Other Charges & Services 2 Furniture, Fixtures & Equipment 19,000 Total 2,43 06/09/2003 8:47 AM • TOWN OF MARANA BUILDING FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 263,306 Hourly 362,948 Overtime 5,000 Fica 48,292 Suta 3,024 Worker's Comp. 12,627 Health Insurance 51,914 Dental Insurance 4,800 Life Insurance 1,681 Disability Insurance 3,840 Retirement 50,498 Total Salaries, Wages & Benefits 807,930 Contracted Services Repair and Demolition Fund 3,000 Intern Labor 2,000 Contract Labor 500 Subtotal -Other 5,5p0 Computer Support 1,000 CRW Training 1,500 CRW License Fee 3,000 Subtotal -CRW 5,500 Total Contracted Services 1 Commodities & Supplies Office Supplies 4,700 Code Books and Reference Materials 1,000 Operating Supplies, Tools & Equipment 3,601 Total Commodities & Supplies Other Charges & Services Dues & Subscriptions Travel & Training Certifications Telephone Miscellaneous Total Other Charges & Services Furniture, Fixtures & Equipment Total 06/09/2003 - 2,000 14,000 2,000 7,000 200 25,200 -__ 855,960 8:53 AM TOWN OF MARANA PLANNING AND ZONING FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 249,092 Hourly 61,981 Overtime 1,000 Fica 23,874 Suta 1,512 Worker's Comp. 3,450 Health Insurance 25,957 Dental Insurance 2,400 Life Insurance 840 Disability Insurance 1,920 Retirement 24,967 Total Salaries, Wages & Benegts 3 Confracted Services Professional Services 18,000 Equipment R&M 1,000 Contract Labor 1,000 Computer Maintenance 1,000 Internships 10,500 Equipment Rental 750 Total Confracted Services 3 Commodities & Supplies General Office Supplies 7,500 Small Tools & Equipment 1,000 Computer Software/Hardware 3,000 Total Commodities & Supplies 7 Other Charges & Services Dues & Subscriptions 4,410 Travel & Training 7,000 Telephone 2,500 Photographic & Reproduction Costs 18,000 Postage 200 Publications/Notifications/Advertisiting 3,000 Misc. 1,000 Total Other Charges & Services Furniture, Fixtures & Equipment 3,000 Total 47 • 06/06/2003 11:28 AM TOWN OF MARANA POLICE FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 467,599 Hourly 3,044,823 Overtime 100,000 Holiday Pay 90,000 Shift Pay 16,000 Fica 284,463 Suta 16,443 Worker's Comp. 101,185 Health Insurance 282,280 Dental Insurance 26,100 Life Insurance 9,135 Disability Insurance 20,880 Retirement 235,455 Total Salaries, Wages 8 Benefits 4,694,362 Contracted Services Repairs & Maint. -Small Tools & Equip. 15,700 Professional/Testing Fees 8,700 Uniforms 56,800 Pager Rental 4,800 Total Contracted Services 86,000 Commodities & Supplies Office Supplies 28,000 Grant Funded Equipment 25,000 Small Tools & Equipment 49,420 Total Commodies & Supplies 102,420 Other Charges & Services Dues & Subscriptions 8,514 Travel & Training 60,000 Telephone 14,000 Postage 2,000 Staff Support 876 Community Outreach Programs 35,000 Total Other Charges & Services 120,390 Total 5,003,172 06/06/2003 - 11:36 AM TOWN OF MARANA COURT FY 04 BUDGET Salaries, Wages 8 Benefits Salaries Hourly Overtime Fica Suta Worker's Comp. Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Total Salaries, Wages & Benefits Contracted Services Public Defenders/Conflict Resolution Interpreter Judge Pro-Tem Jury Fees Equipment Repair . S.C. ACAP Fee/Jury Plus Other Consultant Services Total Contracted Services Commodities & Supplies Office Supplies Total Commodities & Supplies Other Charges & Services Dues 8~ Subscriptions Travel & Training Telephone/Pager Postage Total Other Charges & Services Furnifure, Fixtures & Equipment Total Budget Amount 123, 506 188,315 1,000 23,933 1,701 784 29,201 2,700 945 2,160 25,028 399 273 33,500 2,250 4,200 1,250 2,000 9,300 7,000 59 S0~ 12,600 72, 600 2,390 13,000 2,000 2, 500 79,890 6,500 497,763 06/09/2003 8:50 AM TOWN OF MARANA PARKS and RECREATION FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 120,917 Hourly 932,434 Overtime 10,000 Fica 81,348 Suta 11,934 Worker's Comp. 16,580 Health Insurance 136,273 Dental Insurance 9,600 Life Insurance 3,360 Disability Insurance 6,180 Retirement 72.,557 Total Salaries, Wages & Benefits 1,401,183 Contracted Services Computer Support 3,400 Contracted Services 7,000 Special Events 26,000 Equipment Rental/Repair 2,000 Facility Maintenance 45,000 Transportation 10,000 Total Contracted Services 93,400 Commodities & Supplies First Aid Supplies 6,000 Small Tools & Equip. 25,100 Office Supplies 11,000 Pool Chemicals & Supplies. 10,000 Irrigation Supplies & Repairs 20,000 Landscape Materials 70,000 Scholarships 1,000 Senior Adult Program 12,000 Recreation Supplies 14,000 Awards & Prizes 2,000 Uniforms 3,000 Field Trips 24,000 Total Commodities & Supplies 19 Other Charges & Services Dues & Subscriptions 2,500 Postage 1,000 Travel & Training 17,000 Telephone 6,500 Advertising & Publicity T t l Oth C 5,880 o a er harges & Services 3 Furniture, Fixtures & Equipment 0 Total 1,72 06/06/2003 11:53 AM TOWN OF MARANA PUBLIC WORKS FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 626,555 Hourly 275,415 Overtime 10,000 Fica 69,766 Suta 3,780 Worker's Comp. 45,642 Health Insurance 63,272 Dental Insurance 5,850 Life Insurance 2,050 Disability Insurance 4,680 Retirement 72,957 Total Salaries, Wages & Benefits 1,17 Contracted Services Communications Expense 500 General Engineering Services 100,000 Development Review 294,000 Neighborhood Cleanup Program 1,000 Uniform Rentals/Purchases 2,000 Equipment Rental 1,000 Right of Way Services 4,000 Interns 27,000 Total Contracted Services 429,500 Commodities & Supplies Drafting & Office Supplies 18,000 Computer Software 15,000 Small Tools & Equipment 12,290 Total Commodities & Supplies Other Charges & Services Dues & Subscriptions Advertising, Postage & Reproductions Telephone Travel & Training Total Other Charges & Services Furniture, Fixtures & Equipment Total 10,000 2,500 9,000 13,880 35,380 22,000 1, 7-_ 06!06/2003 11:22 AM TOWN OF MARANA AIRPORT FY 04 BUDGET Budget Amount Salaries, Wages & Benefits Salaries 68,975 Fica 5,277 Suta 189 Worker's Comp. 172 Health Insurance 3,245 Dental Insurance 300 Life Insurance 105 Disability Insurance 240 Retirement 5,518 Total Salaries, Wages & Benefits 8 Contracted Services Consultant Services 29,973 Facilities Maintenance 28,000 Refuse 750 Legal General Services 200 Total Contracted Services 5 Commodities & Supplies Office Supplies 500 Equipment Maintenance & Repair 2,000 Small Tools & Equipment 135 Total Commodities & Supplies Other Charges & Services Travel & Training Dues & Supscriptions Postage and Printing Electricity Telephone Total Other Charges 8 Supplies Furniture, Fixtures & Equipment Total 1,500 500 1, 000 45,000 1, 000 49, 000 1, 000 995, 579 06/09/2003 _ 8:56 AM TOWN OF MARANA WATER FY 04 BUDGET Salaries, Wages ~ Benefits Salaries Hourly Overtime Fica Suta Worker's Comp. Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Total Salaries, Wages & Benefits Contracted Services Water Sampling, Testing & Reporting Uniform Rental Equipment Maintenance & Repair Equipment Rental System Repairs & Maintenance Construction Surveillance Fees Consultant Services Wholesale Water Tofa/ Contracfed Services Commodities & Supplies Office Supplies Shop Supplies Small Tools & Equipment Chlorination Total Commodities & Supplies Other Charges & Services Advertising, Printing & Publishing Travel & Training Dues & Supscriptions Postage Permits & Licenses Electricity -Wells Telephone Safety Withdrawal Fees Total Other Charges & Supplies Furniture, Fixtures, & Equipment Total 06/09/2003 - Budget Amount 129,997 156,406 3,400 22,170 1,512 6,985 24,337 2,250 790 1,800 23,184 372,831 13,500 1,500 5,700 700 294,645 50,000 108,800 175,000 649,845 5,700 1,500 5,000 5,000 17,200 2,000 6,500 14,890 6,000 4,300 42,800 4,000 1,000 2,500 83,990 4,250 1,128,116 9:05 AM • • y d y C m a x W Oyi 7 C d Q x W '6 a'=a Z 100 y M d O ~ d N LL ~ d } ~°w'u O10y FELL N W O d 'fl d L v y O E E 7 m y o .' 0 0 0 :,,~_~: , o M FW-CtW/J~ V n o ~ o N a ~ a a D p Z d 0 N rt i m > r~ n r( N ~~^iti ~"-~ N J a N A W W CO COO COD O V y W m N O O V t+/ M N Z W A =+1 P M HI v) Z~ Q m Q d N O O f~ V O ~' p~ 0 N N N n N V ~ a W 'a ~ p 0 ~ N N O m m N O m m O o O O o O O a M m W = eq ~ ~ M a 0 m LL ~ v N Z v H M N '~ ~1.~ N . ~ .~ Z N COD COD COD COD ; m > L o o b u? 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O t{7 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2003-04 ESTIMATED ACTUAL REVENUES REVENUES SOURCE OF REVENUES 2002-03 2002-03' GENERAL FUND 140,000 95,000 120,000 2,165,000 150.000 Local taxes Sales & Use Tax $ 15,336,500 $ 16,852,390 $ 17,787,610 Licenses and permits Building & Development Fees 2,500,000 3,232,040 2,900,000 Business License Fees 66,000 66,000 86,000 Franchise Fees 115,000 140,540 230,000 Impact Fees 730,500 1,500,000 1,500,000 Intergovernmental Auto Lieu Tax 600,000 639,910 650,000 State Shared Sales Tax 1,056,220 1,028,230 1,072,465 Urban Revenue 1,462,760 1,442,990 1,223,500 Charges for services Parks & Recreation User Fees Fire Dispatch Service Fees CFD Management Fees Fines and forteits Court Fines & Fees Interest on investments Investment Income Contributions .Special Event Revenue Regional Recreational Facility Miscellaneous Miscellaneous Fees & Income Lease Income Sale of Fixed Assets Total General Fund SPECIAL REVENUE FUNDS Highway User Revenue Fund .Highway User Revenues Total Highway User Revenue Fund Local Transportation Assistance Fund LTAF Revenues Total Local Transportation Assistance Fund Grants Public Safety CDBG Miscellaneous Total Special Revenue Funds 400,000 306,135 400,000 700,000 500,000 400.000 ESTIMATED REVENUES 2003-04 100,000 1.000.000 70,000 70,000 570,000 450,000 450,000 467,000 212,400 $ 23,626,980 $ 26,323,235 $ 31,033,975 $ 1,079,465 $ 1,013,140 $ 1,152,400 $ 1,079,465 $ 1,013,140 $ 1,152,400 $ 86,075 $ 88,270 $ 94,280 $ 86,075 $ 88,270 $ 94,280 $ 199,800 $ 199,800 $ 180,095 205,000 205,000 205,000 148,500 $ 404,800 $ 404,800 $ 533,595 $ 1,570,340 $ 1,506,210 $ 1,780,275 'Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. r~ 5/03 SCHEDULE C Page 1 of 2 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2003-04 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 2002-03 2002-03* 2003-04 DEBT SERVICE FUNDS Series 2000 Revenue Bonds $ 300,000 $ 200,000 $ 90,000 Total Debt Service Funds $ 300,000 $ 200,000 $ 90,000 CAPITAL PROJECTS FUNDS CIP -Streets & Roads $ 7,749,590 $ 7,749,590 $ 5,457,000 CIP -Airport 2,776,935 2,776,935 5,051,801 Total Capital Projects Funds $ 10,526,525 $ 10,526,525 $ 10,508,801 ENTERPRISE FUNDS Water Utility Fund $ 1,368,600 $ 1,368,600 $ 1,297,800 Airport Fund 70,000 700,000 70,000 Total Enterprise Funds $ 1,438,600 $ 2,068,600 $ 1,367,800 TOTAL ALL FUNDS $ 37,462,445 $ 40,624,570 $ 44,780,851 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. • 5/03 SCHEDULE C Page 2 of 2 TOWN OF MARANA Summary by Fund Type of Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2003-04 INTERFUND OTHER FINANCING TRANSFERS 2003-04 2003-04 FUND SOURCES <USES> IN <OUT> GENERAL FUND Airport Fund $ $ $ $ 125,580 Debt Service Fund 1,961,080 Capital Projects Fund -Transportation 9,226,000 Capital Projects Fund -Municipal Complex 21,190,000 Total General Fund $ 21,190,000 $ $ $ 11,312,660 SPECIAL REVENUE FUNDS HURF/LTAF Funds $ $ $ $ 1,246,680 Total Special Revenue Funds $ $ $ $ 1,246,680 DEBT SERVICE FUNDS Series 1997 Bonds $ $ $ 792,605 $ Series 2000 Bonds 1,168,475 Total Debt Service Funds $ $ $ 1,961,080 $ CAPITAL PROJECTS FUNDS CIP -Transportation $ $ $ 10,472,680 $ CIP -Water 30,000 CIP -Municipal Complex CIP -Vehicles & E ui_ pment Other Total Capital Projects Funds $ $ $ 10,502,680 $ PERMANENT FUNDS $ $ $ $ Total Permanent Funds $ $ $ $ ENTERPRISE FUNDS Airport Fund $ $ $ 125,580 $ Water Utility Fund 30,000 Total Enterprise Funds $ $ $ 125,580 $ 30,000 TOTAL ALL FUNDS $ 21,190,000 $ $ 12,589,340 S 12,589,340 • 5/03 SCHEDULE D r TOWN OF MARANA Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2003-04 ~J Total General Fund $ 16,457,319 $ SPECIAL REVENUE FUNDS Grant Funds -Public Safety Grant Funds - CDBG Total Special Revenue Funds DEBT SERVICE FUNDS Series 1997 Bonds Series 2000 Bonds Total Debt Service Funds AL PROJECTS FUNDS - Transportation CIP -Water CIP -Municipal Complex CIP -Airport CIP -Parks CIP -Other Total Capital Projects Funds ENTERPRISE FUNDS Water Utility Fund Airport Fund Total Enterprise Funds TOTAL ALL FUNDS ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2002-03 $ 199,800 205,000 $ 404,800 $ 796,300 1,252,650 $ 2,048,950 $ 22,552,131 12,500,000 7,800,000 2,535,750 4,500,000 1,777,500 $ 51,665,381 $ 1,118,600 179,210 $ 1,297,810 $ 71,874,260 EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED 2002-03 $ $ $ $ ACTUAL EXPENDITURES/ EXPENSES 2002-03' $ 15,786,702 $ $ 199,800 205,000 $ 404,800 $ 796,300 1,252,650 $ 2,048,950 $ 3,580,830 200,000 4,785,200 2,333,315 3,657,386 1,500,000 $ 16,056,731 $ 766,200 506,530 $ 1,272,730 $ 35,569,913 BUDGETED EXPENDITURES/ EXPENSES 2003-04 $ 180,095 205,000 $ 385,095 $ 792,605 1,258,475 $ 2,051,080 $ 14,933,000 496,000 27,490,000 4,512,750 2,930,000 2,467,190 $ 52,828,940 'Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. • $ 1,267,800 195,580 $ 1,463,380 $ 77,185,503 5103 SCHEDULE E FUND/DEPARTMENT GENERAL FUND