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HomeMy WebLinkAbout09/24/1991 Special Council Meeting Minutes MINUTES OF SPECIAL COUNCIL MEETING MARANA TOWN HALL SEPTEMBER 24, 1991 Place Marana Town Hall In Attendance Council Mayor Ora Harn Vice Mayor Doug Mostyn Elwin Clifton, Jr. Eddie Honea Helen Key Jo Rex Bill Schisler Dale Bradshaw, Lt., Police Department Bob Kern, Streets and Roads Superintendent George Kline, Magistrate David Smith, Police Chief John white, Financial Analyst Public Five members of the public were in attendance. I. Call to Order Mayor Harn called the meeting to order at 6:43 p.m, II. Pledq~ of Allegiance Mayor Harn led the audience in the pledge of allegiance. III. Invocation Reverend Elwin clifton, Jr., gave the invocation. IV. Roll Call The Stenographer called the roll, and all members except were present. She came in shortly thereafter. Jo ~_~__ Approval of Agenda Bill Schisler moved to approve the agenda as submitted. motion was seconded by Elwin Clifton, Jr., and carried. Rex The VI. Order of Business A. Motion to Reconsider - Town Council Action to Continue September 1~7, 1991 Agenda Item ~ to the Octqber 1, 199~ ReNular Town Council Meeting Vice Mayor Doug Mostyn moved to reconsider the motion made at the September 17, 1991, Town Council meeting (to continue agenda Item No. H-2 to the October 1, 1991, regular meeting), and to move the agenda item to this date. The motion was seconded by Eddie Honea, and carried. B. Marana Police Department -Authorizinq the Hirinq of an Additional Police Officer Bill Schisler moved to hire William Derfus to fill the budgeted Police Officer (D.A.R.E.) position. The costs associated with the MINUTES OF SPECIAL COUNCIL MEETING MARANA TOWN COUNCIL SEPTEMBER 24, 1991 PAGE 2 OF 4 D.A.R.E. position for the remaining portion of this fiscal year to be paid for out of the "Police Special Fund", and every year thereafter. The motion was seconded by Elwin Clifton, and carried. C. Personnel Poli~Am~ndments, ~inal R_eDding - Creation of the Marana Public Works Department Bill Schisler moved to approve the Marana Public Works Department and direct the personnel policy document changed where appropriate to reflect the new Department of Public Works. The motion was seconded by Eddie Honea, and carried. D. Planning and Zoning Commission Vacancies Elwin Clifton, Jr., moved to allow Mr. Russell heard on the Planning and Zoning vacancies. seconded by Eddie Honea, and carried. Dove, Jr., to be The motion was Mr. Russell Dove, Jr., 13915 No. Sandario Rd., appeared in behalf of the Planning and Zoning Commission to petition the Town Council to reduce the Commission members from nine to seven members. Mr. Dove said there are only seven seats on the Town Council's podium and there are nine positions on the Planning and Zoning Commission. Mayor Harn said the Council could not act on the matter this date because it is not on the agenda. She requested a formal request be submitted to the Town Council. The Town Manager said the matter could be placed on the October 1, 1991, Town Council Agenda. On recommendation of Mayor Harn, the Council members appointed Sharon Price to the Planning and Zoning Commission. Sharon Price thanked the Town Council for the opportunity to serve the community. E. Authorizing Bid to Construct Receptionist Area ~rovements at Town Hall and Marana Police Department The Town Manager said that he is expecting two bids on this project and only one bid has been received. He requested the matter be postponed until the next meeting. Bill Schisler said the Marana Chamber of Commerce has requested they be notified when the town goes out to bid so they can make this information known to local businesses. Vice Mayor Doug Mostyn moved to delay action on this bid until the Meeting of October 1, 1991. The motion was seconded by Elwin clifton, Jr., and carried. MINUTES OF SPECIAL COUNCIL MEETING MARANA TOWN COUNCIL SEPTEMBER 24, 1991 PAGE 3 OF 4 F. Personnel Policy~Amendm~en~lst R~adinq - Article 10.01.01 and 10.01.02 The Town Manager said he is requesting deletion of two portions of the Personnel Policy dealing with authority that presently exists in the policy that allows department heads to make purchases up to a certain amount for items under their control. He said he is asking for these changes so that all purchases made by any department will come through the Town's purchase order system. The Town Manager said he had been reviewing all purchases since he was appointed in order to bring back control of expenditures. He added that because of this practice he has cut expenditures and has seen no reduction of morale nor has he seen any corresponding reduction of capabilities in the town. Jo Rex opposed changing any part of the Personnel Policy until the Council meets to discuss the policy in its entirity. Eddie Honea said he felt the department heads should have some leeway because there are times when they cannot wait for a purchase order if there is an emergency, and the town manager is not available. He said he feels the department heads should have part of the power structure as well. Bill Schisler said there are other areas of concern that need to be addressed if the policy is amended, and he added that the department heads should have input into these changes. Helen Key concurred. Eddie Honea moved to not take any action on changing Personnel Policy 10.01.01 and 10.01.02. Jo Rex seconded the motion. The Town Magistrate (George Kline), the Police Chief (David Smith) and the Streets and Roads Superintendent (Bob Kern) were asked by the Council to give their views on the proposed personnal policy changes. All three department heads were opposed to the proposed changes. They were concerned about emergency purchases that have to be made when the Town Manager is not available. They also were opposed to the Town Manager not first discussing the proposed changes with them. In response to the Magistrate that his department was not receiving financial statements, the Town Manager said that ever since he had been in his position with the town, all the departments had received financial statements. He also said that there are built in measures in the Purchase Order System to take care of any emergencies the department heads might have. Upon vote being taken, the motion to not take any action to amend the personnel policy carried. MINUTES OF SPECIAL COUNCIL MEETING MARANA TOWN COUNCIL SEPTEMBER 24, 1991 PAGE 4 OF 4 ~ ..... ~_gnici_pal Property Corporation and the 1-10 Sewer Interceptor Community Facilities District Town Council Appointments Bill Schisler moved to appoint Vice Mayor Doug Mostyn to replace Bob McCrea and Eddie Honea to replace Joe Parsons on the MPC Board, and to keep Attorney Hugh Holub on the Board as ex-officio member along with the new town attorney. The motion was seconded by Jo Rex, and carried. It was the consensus of the Council members to call a Board meeting of the 1-10 Sewer Interceptor Community Facilities District (CFD) and to notify all property owners of the meeting prior to acting on dissolving the District. Mayor Ham asked that an attorney advise the Council on the legal ramifications of dissolving the CFD prior to the meeting. A motion was made by Jo Rex, seconded by Bill Schisler, and carried that the newly elected Council members replace the outgoing Council members as officers on the CFD. VII. Executive Session Pursuant to A.R.S. Section 38-431.03~%~ Vice Mayor Doug Mostyn moved to go into executive session at p.m. The motion was seconded by Bill Schisler, and carried. 8:05 The Special Meeting resumed at 9:23 p.m. VIII. Future Agenda Items It was the consensus of the Council members to place on the October i, 1991, agenda the following items: (1 Distribution of funds and name change of the Marana Municipal Water System. (2 Up-date on Cortaro Water residential system IGA with town. (3 Schedule a presentation with Pima County Wastewater Management on plans for public sewer facility in Marana. IX Adjournment There being no further business to come before the meeting was adjourned at 9:28 p.m. Council, the Certification I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special meeting of the Town Council of Marana held on September 24, 1991. I further certify that the meeting was duly called and held and that a quorum was present Dated this 28th day of September, 1991