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HomeMy WebLinkAbout04/08/2010 Special Council Meeting Agenda Packet,, ~"~" .. ' ~~ ~~~ ~~~ ~~~~.- Amended at 3:45 p,m. on April 8, 2010 - SPECIAL COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, April 13, 2010, at or after 6:00 PM Ed Honea, Mayor Herb Kai, Vice Mayor Russell Clanagan, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy to others,,~lease turn off or put in silent mode all pagers and cell phones. Meeting Times Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibili~ To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such Special Council Meeting -April 13, 2010 -Page 1 of 38 special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.marana.com, by linking to the Town Clerk page under Agendas, Minutes and Ordinances. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382-1999, Monday through Friday from 8:00 a.m. to 5:00 p.m. Posted no later than Monday, April 12, 2010, 6:00 PM, at the Marana Municipal Complex, the Marana Operations Center and at www.marana.com under Town Clerk, Agendas, Minutes and Ordinances. SPECIAL COUNCIL MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. No electronic capability will be provided by the town beyond existing voice amplication and recording (for DVD, CD Rom, USB drives, etc.) Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism made by those who have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS PRESENTATIONS CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion will approve all items on the Consent agenda, including any resolutions or ordinances. A Council Member may remove any issue from the Consent agenda, and that issue will be discussed and voted upon separately, immediately following the Consent agenda. LIQUOR LICENSES Special Council Meeting -April 13, 2010 -Page 2 of 38 BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION A 1: Resolution No_2010-35_Relating to Personnel; approving and authorizing Added Late staff to implement employee benefit rates for fiscal year 2011; and declaring an emergency (Deb Thalasitis) ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Relating to Budget; approval of the recommended strategies and reductions outlined in the Town Manager's General Fund Operating Balanced Budget proposal for FY 2011 and direction to staff to prepare a FY 2011 budget for tentative adoption on June 2, 2010 (Gilbert Davidson/Erik Montague) EXECUTIVE SESSIONS E l: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2-4, Section 2-4-2 B) ADJOURNMENT Special Council Meeting -April 13, 2010 -Page 3 of 38 tttRfi .fit KAPF:n 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, April 13, 2010, 6:00:00 PM To: Mayor and Council Item A 1 From: Deb Thalasitis ,Assistant Town Manager Strategic Plan Focus Area: Progress and Innovation Subject: Resolution No. 2010-35: Relating to Personnel; approving and authorizing staff to implement employee benefit rates for fiscal year 201 l; and declaring an emergency Discussion: The purpose of this item is to request the Town Council's approval of employee benefit rates for fiscal year 2011 for the medical, dental, life/AD&D and short-term disability insurances. Open enrollment this year will be held between May 3 and June 3, 2010. This is the time when employees may make changes to their benefit selections without a "qualifying event." Council approval of employee contribution rates prior to formal approval of the FY 2011 budget is necessary for open enrollment to proceed as scheduled. These rate have been anticipated in the Town Manager's FY 2011 Balanced Budget proposal. The changes presented this evening are a result of working with the town's benefit consultant (Gallagher Benefit Services, Inc.) to competitively bid all of the health related employee benefits in February of this year. Bids were received as follows: * Health Insurance -Bids were received from four carriers, including the town's current provider (Blue Cross/Blue Shield of Arizona). * Dental Insurance -Bids were received from eight carriers, including the town's current provider (Mountain States) *COBRA and Flexible Spending Account (FSA) Administration -Bids were received from eight carriers, including the town's current provider (Mountain States) A subcommittee of the Town's Employee Benefits Committee, along with key human resources and finance staff reviewed all of the proposals and recommended the top candidates to the Town Manager. After reference checking, which included a review of a carrier's financial condition, the following carriers were selected to provided employee benefits in FY 2011. Health Insurance -Awarded to CIGNA. The health care plan benefits, including types of coverage, co-payments and co-insurance remain the same as the town's current plan. An analysis of disruption rates show a 97 percent match between medical providers when compared with the town's current plan. Rates will decrease 10 percent for FY 2011. Total annual savings (based on current enrollment. figures) is estimated at $341,000. It is recommended that the cost-sharing formula between employees and the town remain the same so that both parties enjoy the savings. Special Council Meeting -April 13, 2010 -Page 4 of 38 The town would save approximately $275,000. The Town Manager's proposed FY 2011 Balanced Budget anticipates reserving a significant portion of these savings as a hedge against potential increases in FY 2012. FY 2011 will be the first year since 2006 that the town has not experienced a significant health insurance rate increase. Dental Insurance -Awarded to Delta Dental. The plan offered by Delta Dental includes a much larger group of provider dentists. While the annual cost is slightly higher ($3,000), a significantly larger number of dentists are included in Delta's network, which means employees will incur less "out-of-pocket" expenses for actual dental services. Delta has also provided the town with a rate guarantee for three years, after which increases would be limited to 5 percent for up to two additional years. It is recommended that the town absorb the small annual rate increase of $3,000 and retain employee premium contributions at their current levels. This recommendation has been included in the Town Manager's Proposed Balanced Budget for FY 2011. COBRA/FSA -Awarded to Discovery Benefits. These benefits are paid solely by the town on behalf of employees, although the town does collect the two percent administrative fee allowed by law from former employees/dependents who are making COBRA payments. Discovery Benefits offers a 12.89 percent cost reduction over the current provider, saving the town $8,900 annually. In addition, Discovery Benefits has guaranteed these rates for three years. Financial Impact: Both the town and employees will experience significant savings in FY 2011. The town's total net savings are expected to be around $280,000. Employees will save in their bi-weekly premium contributions and, in the case of dental insurance, when services are rendered by a provider dentist. These savings have been included in the Town Manager's FY 2011 Balanced Budget proposal. ATTACHMENTS: Name: Description: Type: O Reso re EMPLOYEE BENEFIT RATES_FY Resolution Resolution 201_1.DOC ~ Employee Benefit Rates71 1 06301 1,pdf Exhibit A to Resolution Exhibit Staff Recommendation: Staff recommends approval of the Employee Benefit Rates for FY 2011. Suggested Motion: I move to adopt Resolution No. 2010-35, approving and authorizing staff to implement employee benefit rates for FY 2011; and declaring an emergency. Special Council Meeting -April 13, 2010 -Page 5 of 38 MARANA RESOLUTION N0.2010-35 RELATING TO PERSONNEL; APPROVING AND AUTHORIZING STAFF TO IMPLEMENT EMPLOYEE BENEFIT RATES FOR FISCAL YEAR 2011; AND DECLARING AN EMERGENCY WHEREAS the Town of Marana through its governing body, desires to provide the benefits of medical, dental, life/accidental death and disability and short-term disability insurances and a flexible spending program to eligible employees of the Town of Marana; and WHEREAS the rates for these employee benefits have been included in the proposed fiscal year 2011 operating budget, but must be approved prior to budget adoption in order to be available for the open enrollment process. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, AS FOLLOWS: SECTION 1. The Town of Marana hereby approves the employee benefit rates included in the chart attached to and incorporated by this reference in this resolution as Exhibit A for fiscal year 2011. SECTION 2. The Town's Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to implement the employee benefit rates in Exhibit A. SECTION 3. Since it is necessary for the preservation of the peace, health and safety of the Town of Marana that this resolution become immediately effective, an emergency is hereby declared to exist, and this resolution shall be effective immediately upon its passage and adoption. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 13TH day of April, 2010. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Special Council Meeting -April 13, 2010 -Page 6 of 38 Attachment A Employee Benefit Rates Effective July 1, 2010 -June 30, 2011 Medical Insurance -CIGNA CIGNA 100 Town Monthly Employee Monthly Employee per Pay Period Employee Only $352.05 $18.53 $8.55 Employee + Spouse $638.15 $140.08 $64.65 Employee + Children $577.37 $126.74 $58.50 Employee + Family $867.16 $244.59 $112.89 CIGNA 750 Town Monthly Employee Monthly Employee per Pay Period Employee Only $316.06 $0.00 $0.00 Employee + Spouse $562.69 $101.05 $46.64 Employee + Children $509.09 $91.43 $42.20 Employee + Family $764.22 $183.97 $84.91 Dental Insurance -Delta Dental Delta Dental Town Monthly Employee Monthly Employee per Pay Period Employee Only $30.55 $2.99 $1.38 Employee + Spouse $66.18 $13.08 $6.04 Employee + Children $61.09 $12.00 $5.54 Employee + Family $96.73 $19.08 $8.81 Dental Insurance - Employer's Dental Service EDS Town Monthly Employee Monthly Employee per Pay Period Employee Only $11.15 $0.00 $0.00 Employee + Spouse $17.80 $3.39 $1.56 Employee + Children $20.11 $4.42 $2.04 Employee + Family $23.78 $6.32 $2.92 Hartford Short-Term Disability Plan Hartford Town Monthly Employee Employee per Monthly Pay Period Volume Rate per 10 Base Plan $0.22 $0.00 $0.00 Volume Rate for 10 Buy-Up Plan $0.00 $0.13 $0.06 Special Council Meeting -April 13, 2010 -Page 7 of 38 Proposed 4-13-10 ~~t°1- ~~°~ 'f ;rt3^r~l[q RANR 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, April 13, 2010, 6:00:00 PM To: Mayor and Council Item D 1 From: Gilbert Davidson/Erik Montague ,Town Manager/Finance Director Strategic Plan Focus Area: Commerce, Community Building, Heritage, Progress and Innovation, Recreation Subject: Relating to Budget; approval of the recommended strategies and reductions outlined in the Town Manager's General Fund Operating Balanced Budget proposal for FY 2011 and direction to staff to prepare a FY 2011 budget for tentative adoption on June 2, 2010 Discussion: At its initial meeting to discuss the FY 2011 budget process on February 9, 2010, the Town Council directed staff to submit a balanced budget with no tax increases. At this same meeting, the council adopted a set of "core values" to be used in prioritizing FY 2011 expenditures and asked that staff return with a balanced budget presented in summary format. The attached document outlines my recommendations for balancing the FY 2011 budget with no tax increases, based on these core values as well as the ten strategies the Town Council adopted on March 9, 2010. The attached document addresses the following: BACKGROUND - a review of the financial environment beginning in the fall of 2008 and the key decisions that have been made to address those challenges. ACCOMPLISHMENTS -the Town has achieved a number of milestones despite the fiscal challenges of the past two-and-a-half years. FY 2011 BUDGET POLICY DIRECTION -Amore detailed discussion of the Town Council's core values and strategies as they apply to this budget FY 2011 BALANCED BUDGET RECOMMENDATIONS -The Town Manager's recommendations for achieving a balanced budget in FY 2011. ATTACHMENT A -Summary of positions recommended for elimination. ATTACHMENT B - Summary of FY 2011 budget changes by department. Financial Impact: This item proposes the strategies and reductions necessary to align ongoing expenditures with a projected 11.1% decrease in operating revenues to the General Fund for FY 2011. Without these changes, alternatives would need to be identified to reduce operating expenditures by $4 million. Special Council Meeting -April 13, 2010 -Page 8 of 38 ATTACHMENTS: Name: Description: Type: ~ FY 2011 GF Balanced Budget Transmittal.pdf Budget Transmittal Backup Material Staff Recommendation: Staff recommends council approval of the strategies and reductions outlined in the Town Manager's General Fund Operating Balanced Budget proposal for FY 2011 and to direct staff to prepare an FY 2011 budget for tentative adoption on June 2, 2010. Suggested Motion: I move to direct the Town Manager to implement the strategies and reductions outlined in the Town Manager's General Fund Operating Balanced Budget proposal for FY 2011 and to prepare an FY 2011 budget for tentative adoption on June 2, 2010. Special Council Meeting -April 13, 2010 -Page 9 of 38 - _ w Apri17, 2010 Honorable Mayor and Members of Council, At its initial meeting to discuss the FY 2011 budget process on February 9, 2010, the Town Council directed staff to submit a balanced budget with no tax increases. At this same meeting, the council adopted a set of "core values" to be used in prioritizing FY 2011 expenditures and asked that staff return with a balanced budget presented in summary format. This document outlines my recommendations for balancing the FY 2011 budget with no tax increases, based on these core values as well as the ten strategies the Town Council adopted on March 9, 2010. Both the core values and ten strategies are discussed in greater detail later in this letter. Before going into my FY 2011 budget recommendations, Iwould like to set the stage by reviewing the financial environment, accomplishments and challenges that we have faced as a community since this fiscal crisis began over two years ago. I have organized this document as follows: • BACKGROUND - a review of the financial environment beginning in the fall of 2008 and the key decisions that have been made to address those challenges. • ACCOMPLISHMENTS -the Town has achieved a number of milestones despite the fiscal challenges of the past two-and-a-half years. • FY 2011 BUDGET POLICY DIRECTION -Amore detailed discussion of the Town Council's core values and strategies as they apply to this budget. • FY 2011 BALANCED BUDGET RECOMMENDATIONS -The Town Manager's recommendations for achieving a balanced budget in FY 2011. • ATTACHMENT A - Sumrxiary of positions recommended for elimination. • ATTACHMENT B -Summary of FY 2011 budget changes by department. Please note that this transmittal focuses on recommendations for a balanced operating budget iri the General Fund only since the largest amount of town operating expenditures and functions reside within this fund. Generally when we speak of town programs and services, we are referring to the activities budgeted in the General Fund {general government, development and planning services, public safety, culture and recreation, community development, and a portion of highways and streets and airport). Again, this balanced budget recommendation deals only with General Fund operating expenses and does not include costs fox projects funded by the Capital Improvement Program or appropriations for contingency. Special Council Meeting -April 13, 2010 -Page 10 of 38 11555 W. CMC CENTER DRM:, BLDG. A3 ~ MARANA, AZ 85653-7006 _ PH: (520) 382-1900 ~ FAX: 382-1902 ~ TiY: 382-3499 BACKGROUND The changes in programs and services that I am recommending to maintain the core values and strategies approved by the council for a balanced budget in FY 2011 are not easy, nor are the recommendations made lightly without regard for the impact on people and services. But when reviewed against the backdrop of the already deep reductions made in FY 2009 and FY 2010, it becomes clear that there are no easy choices remaining. We must focus on maintaining the core services that benefit the broadest range of constituents while strategically positioning Marana for the future. A review of steps taken over the past two fiscal years is necessary to. set the context for the task ahead of us in FY 2011. Throughout this unprecedented fiscal crisis, which has been longer and deeper than any since the Great Depression, I have first recommended the reduction of positions and/or expenditures that did not impact direct services to citizens. These actions have maintained all services at the same level through FY 2010 and shielded front-line workers who provide those services from job elimination and layoff by targeting efficiencies in the management structure of the Town of Marana. A summary of the key changes already implemented include: FY 2009 1. Previously the town operated with three senior management positions: Town Manager, Deputy Town Manager and Assistant Town Manager. The Deputy Town Manager position was eliminated in July 2008. 2. The elimination of the Deputy Town Manager paved the way for a new organizational structure that involved the elevation of two department heads to the position of General Manager, overseeing a group of related departments. One General Manager oversees the development services related departments and the other oversees the public services related departments. As a result, the planning director and public works director positions were eliminated and the workload was redistributed among the general managers and remaining management staff in these departments. 3. The GIS Department and the IT Department were consolidated into one department now operating as the Technology Services Department. One department director position was eliminated. 4. Vacancy management was instituted to produce savings in budgeted expenditures that matched the decline in revenues that the town began to experience in October of 2008. Many vacancies were ultimately eliminated with the adoption of the FY 2010 budget. 5. Travel and training were reduced, commodity expenditures were reduced, contracts for professional services were reduced, and funding for community events were reduced. FY 2010 1. Additional management positions were eliminated throughout the town. The Assistant Chief and one Lieutenant position were eliminated in the Police Department. Coupled with vacancies also created by retirements, these job eliminations reset the command structure in the Police Department from a Chief, an Assistant Chief and Six Lieutenants, to a Chief and three Lieutenants. 2. The Operations and Maintenance Depamnent was consolidated and moved back into a Public Works Department. The Director of Operations and Maintenance position was eliminated. The reconstituted Public Works department brought together for the first time Special Council Meeting -April 13, 2010 -Page 11 of 38 the maintenance function and the capital project function for better coordination of town services. The Public Works Director position was left vacant and has been filled by an existing employee in an acting capacity. 3. The Airport Director was eliminated through attrition in July after this budget was adopted. The Department was merged into the Public Works Department as a division. The Airport Director position was reclassified to a manager and the position has not been filled due to significantly reduced activity and funding fox projects at the airport. 4. Town of Marana employees donated almost ahalf-a-million dollars through reducing their work hours, voluntary furloughs, voluntary separations and charitable contributions back to the town's general fund. 5. As part of the FY 2010 budget , 21 positions were eliminated (11 vacancies, 5 SIPs and 5 through reorganization). Since then, aggressive vacancy management has resulted in 17.85 regular FTE (full-time equivalent) positions not being filled and a freeze on temporary employee funding. This, coupled with non-personnel savings has allowed the town to lower expenditures in response to the additional revenue declines we have experienced since the FY 2010 budget was first adopted in June, 2009. 6. Travel and training has been eliminated except for required essential certifications; employee tuition reimbursement and the housing assistance program was eliminated; town-issued cell phones have been reduced to essential personnel; commodities expenditures have been significantly reduced with more expenditures subject to competitive bid; professional services have been eliminated where ever possible; funding for outside agencies has been reduced; and funding fox community events have been reduced. ACCOMPLISHMENTS The organization that is the Town of Marana has fared well during this economic downturn because of our collective ability to find creative solutions to revenue challenges and to leverage the resources that we do have. In addition, the Town Counal's philosophy to emphasize those projects and activities that position the town well for the recovery during this economic downturn has provided critical direction for the use of remaining resources. With fewer resources, the town has undertaken, completed and received local and national recognition for many significant and large projects during this period including. 1. The wideninng of Thornydale Road from four lanes to six lanes from Ina Road to Orange Grove. The town was recognized with a Metropolitan Pima Association (MI'A) award in the fall of 2009 for the collaborative process it undertook with business owners to maintain viable business access along the route during construction. The project was completed on time and under budget. 2. The widening and repaving of Silverbell Road from Cortexo to Ina. Roads. This project was completed on time and under budget, despite encountering one of the largest cultural resources discoveries along the route. The town was again honored with an MPA award in the fall of 2009 for its collaborative efforts to preserve and protect this archeological find. This project has also received two separate national awards: one from the International Partnering Institute and a second award from the Margin M. Black Excellence in PartneringA~vard given by the Associated General Contractors of America. 3. Development of the town's first Strategic Plan. In November of 2008, the Town Council and Senior staff met to craft the town's first blueprint to guide the future direction of the community. Significant public outreach followed with the plan's final adoption in February, 2009. The town was also recognized for this innovative project with an MPA award in the fall of 2009. Special Council Meeting -April 13, 2010 -Page 12 of 38 3 4. Completion of the Crossroads at SilverbelL District Park Over 11 years in the making, construction on this 48 acre park began in May 2009 and opened to rave reviews in February 2010. 5. Construction of the long-awaited Twin Peaks Interchange. This project first appeared on the town's drawing board in 1995. This interchange provides critical access to I-10 for the town's largest concentration of population in the Continental Ranch/Reserve and Sunflower communities. Additionally, the interchange will provide key access across the community with the completion of its "sister" project, Camano de Manana and relieve traffic congestion on Cortaro Road. The project, which is a partnership between the town and ADOT, started construction in 2009, and is expected to open to traffic by December 2010. 6. Construction of Camano de Manana. This critical project provides access to I-10 for residents living in the Dove Mountain area and the Tangerine corridor. As noted above, this "sister" project to the Twin Peaks Interchange will, for the first time, provide a direct route between the Dove Mountain and Continental Ranch communities, link_ng these two population centers~in the town. This project is also expected to open to Traffic by December, 2010. 7. Completion of the Economic Development Roadmap. This document is critical to guiding the town's resources and efforts for attracting and retaining businesses, a critical component of any economic recovery. The Roadmap engaged a group of approximately 25 residents, business owners and experts over a period of 10 months to create the vision that will guide the town's future economic vitality. The Roadmap was adopted on March 2, 2010. 8. Maintenance of the Town's A+ bond rating. At a time when many municipalities in cash- strapped states are seeing their bond ratings fall, Manana was recognized for its prudent financial management by Fitches' Rating Service and maintained its A+ bond rating. The Town has also been recognized by the Government Finance Officers Association (GFOA) for the past three years with a Dictinguirhed BudgetAzvard and received its first Excellence in Financial Reporting award last year, also from GFOA. 9. Ongoing initiatives to acquire utility infrastructure and resources that allow the Town of Manana to control its future. Throughout this economic downturn, resources have been directed at one of the most significant components that will determine Marana's future: acquiring ownership of, and the ability to manage, the town's total water portfolio. This includes ongoing negotiations with the City of Tucson over infrastructure, service areas and water resources and the wastewater litigation with Pima County. 10. FEMA -Due to changes in FEMA policy regarding levee-like structures, draft maps presented in 2007 showed large amounts of Northwest Manana as being in an indeterminate floodplain. The Town resisted this map change and successfully persuaded FEMA to allow the Town to conduct alarge-scale drainage study of the Tortolita Fan. That study was accepted by FEMA in 2009 and the resulting flood insurance rate maps should become effective in late 2010 or early 2011. The town's efforts saved residents millions of dollars in flood insurance premiums. FY 2011 BUDGET POLICY DIRECTION Anticipating continuing financial challenges as the FY 2011 budget process began, the Town Council adopted a set of core values on February 9, 2010 to guide in the decision-making process for identifying FY 2011 expenditures. The use of these core values ensures that essential town services provided across the broadest spectrum of residents and businesses are defined as core services and are a high priority in the development of the budget. The core values are: Special Council Meeting -April 13, 2010 -Page 13 of 38 4 We are a safe community. • Public safety protects lives and property • Roads/sidewalks maintained We are a clean community. • Graffiti/trash is removed promptly • Grass/trees trimmed in a timely manner We are a healthy community • Parks are accessible • Recreation is encouraged Also on February 9, 2010, the Town Council directed the Town Manager to prepare a FY 2011 `Balanced Budget" with no increase in taxes and to return as early as possible with a summary of the recommended changes necessary to produce a balanced budget. As part of this effort, the Town Manager proposed 10 key "budget balancing strategies" which were approved by the Town Council on March 9, 2010. The strategies listed below are an integral part of the recommendations being forwarded to the council for their consideration. 1. Eliminate outside facility leases 2. Reduce outside agency funding 3. Fee schedule changes and cost recovery 4. Usage of grant monies 5. Voluntary salary reductions (SIP, Sabbatical) 6. Service modifications (i.e. hours of operation) 7. Partnerships with other entities 8. Organization-wide furlough options 9. Internal reorganization/restructuring 10. Excess capacity (vacancies, workload, supplies) SUMMARY OF RECOMMENDATIONS FOR A BALANCED FY 2011 BUDGET Since the fall of 2008, the Town of Marana has been grappling with significant financial challenges brought about by the dramatic downturn in revenue collection precipitated by the world-wide financial crisis. The Town does not levy a property tax and relies on Transaction Privilege Taxes (I'PT or sales taxes), State- Shared Revenue (based on sales and income taxes), and licenses and construction-related fees and permits fox up to 92 percent of its revenue. Revenues from these sources are all highly dependent on the economy and a decline impacting 92 percent of the Town's expected cash collections has required aggressive management of, and restrictions on, expenditures since the fall of 2008. The table below illustrates the change in revenues from FY 2008-09 through FY 2010-11 revenue projections based on services provided today. REVENUE SUMMARY FY 09 - FY 11 GENERAL FUND FY 08-09 FY 09-10 Pro'ected FY 10-11 $34,315,268 $31,848,395 $28,659,620 $ Chan e $2,466,873 $ 3,188,775 Chan -7.2% -11.1% Special Council Meeting -April 13, 2010 -Page 14 of 38 The additional revenue shortfall of over $3.1 million projected for FY 2011, when coupled with the "structural imbalance" of almost $1 million results in a target reduction of $4 million dollars for FY 2011. A structural imbalance refers to using one-time revenue for purchases that support ongoing operations and programs and includes such purchases as vehicle replacements and technology replacements. The following chart provides a summary of the expenditures identified in FY 2011 to achieve a balanced budget for the General Fund It is important to note that this balanced budget includes using a portion of ongoing revenue (rather than one time monies or reserves) to begin to address the structural imbalance in the General Fund operating budget that averages approximately $1 million each pear for vehicle and technology replacements. SUMMARY OF PROPOSED EXPENDITURES BALANCED FY 2011 GENERAL FUND BUDGET 1 FY2011 Revenues FY2010 Budget Prelinvnarp $ Change Change Sales tax revenues $ 20,595,960 $ 18,983;5.15.. $ (1,612,445) -7.8% Other agenry revenues 6,635,335 5,680,866 (954,469) -14.4% Licenses, fees & permits 1,624,450 1,676,250 51,800 3.2% Charges for services 903,300 873,250 (30,050) -3.3% Fines and forfeiture 820,075 735,000 (85,075) -10.4% Grants and contributions 319,840 66,950 (252,890) -79.1% Investment income 151,260 75,000 (76,260) -50.4% Miscellaneous revenues 798,175 568',789 (229,386) -28.7% Total Revenue 31,848,395 28,659,620 3,188,775 -10.0% Expenditures Personnel & benefits 20,875,907 19,090,484 (1,785,423) -9% Contracted services 5,195,210 3,952,723 (1,242,487) -24% Commodities 3,005,706 1,881,082 (1,124,624) -37% Capital outlay and replacements 1,195,853 926;885 (268,968) -22% Transfers out 3,085,368 2,808,446 (276,922) -9% Total Expenditures $ 33,358,044 $ 28,659,620 $ (4,698,424) -14.1 Over/(Under) $ (1,509,649) $ - $ I,S09,649 -100% A significant portion of the FY 2011 General Fund operating budget savings, or $1,785,423 was achieved through personnel reductions (elimination of vacant positions, positions vacant due to SIPs, and layoffs). The majority of the personnel savings came from implementing the last two budget strategies (numbers 9 and 10 below) which deal with excess capacity and restructuring. The balance of the savings, or $2,913,001, came from reductions in non-personnel expenses. Some of the non-personnel savings originate from further reductions in temporary staff, commodities, contracted services, capital outlay and transfers, while the balance is gained by implementing the ten strategies laid out by the Town Council. The balanced General Fund operating budget shown above does not include expenditures for Capital Improvement Projects or Contingency, which are typically funding from one-time revenue sources. Special Council Meeting -April 13, 2010 -Page 15 of 38 6 The following identifies the specific efforts undertaken within each strategy. Where savings result from non- personnel numbers, they are identified. More specific information about personnel savings can be found in Attachment "A" which summarizes changes to personnel and Attachment `B" which contains a summary of the budgetary changes for each General Fund department. 1. Adopted Strategy: Eliminate outside facility leases • Eliminate lease for senior programs ($10,400) • Eliminate lease for "recreation annex" in the Continental Ranch area ($25,398) • Move senior program and special interest recreation classes held in the Continental Ranch area to a town- owned facility (Marana Operations Center) 2. Adopted Strategy: Reduce Outside envy Funding_ • Reduced funding to outside agencies from $100,000 to $50,000 • The $50,000 includes Chamber of Commerce funding at a reduced level ($30,000} for its efforts in business and economic development on behalf of the town • Another $20,000 is budgeted for opportunities to implement the council's Economic Development Roadmap 3. Adopted Strategy: Fee Schedule Changes and Cost Recovery_ • The proposed comprehensive fee schedule was presented to the Town Council on March 30, 2010. • Changes in fees will have an immaterial impact on FY 2011 revenues • The fee schedule is schedule for adopted on June 2, 2010 and will be effective on July 3, 2010 4. Adopted Strategy: Usage of grant monies • The town budget anticipates the receipt of approximately $500,000 in grant funds each pear for a variety of activities in policing, community development and housing, parks and recreation, and public works. • In FY 2011 a new Energy Grant will offset a portion of staff costs ($50,000) in order to conduct an energy audit; Total grant amount is $171,000 • Expenses for .75 FTE of Planner I salary will be offset by funding from this grant 5. Adopted Strategy: Voluntary salary reductions (SIP Sabbatical ~ After payment of incentives, the town will save approximately $400,000 in expenses to Separation Incentive Plans (SIP) in FY 2011; and over $550,000 in subsequent years • 21 individuals opted for the SIP • Only 4 of the 21 positions are slated to be refilled • The election period for sabbaticals does not close until Apri130, 2010 6. Adopted Strategy: Service modifications (i a hours of operation, • The Senior Center and south Marana program hours will operate on a reduced schedule, remaining open during the times of highest facility use. • Marana Senior Center - M, W, Th, Sat from 9:00 a.m. to 3:00 p.m. • MOC location - T, F from 9:00 a.m. to 3:00 p.m. • Expected savings for the change in senior center hours is $54,515 Special Council Meeting -April 13, 2010 -Page 16 of 38 • Marana Pool will operate on reduced hours: T -Sat from 12:00 noon to 5:00 p.m. • Pool savings total $84,156 and include the hours reduction and changes in swim lesson staffing noted below 7. Adopted Strategy: Partnerships with other entities. • Partner with a private contractor to provide swim lessons at the Marana pool, thereby reducing the number of required summer temporary staff at the pool by 9 lifeguards • Expected savings from the change in pool hours and swim lessons totals $84,156 (also noted in duplicate above) • Charges for swim lessons will be handled like a special interest class where the cost of the instructor is paid by the participant • The Parks and Recreation Department will leverage the use of town recreation facilities by seeking sponsorships and partnerships for events • A verbal commitment has been received from a fireworks sponsor for the 4~ of July Star Spangled Spectacular • The first "Conceit in your Backyard" series will be presented by the Southern Arizona Arts & Cultural Alliance at the Crossroads at Silverbell District Park beginning in April 8. Adopted Strategy: Organization-wide furlough/salary reduction options • Many areas of the town have seen increases in workload, while others have seen decreases • Mandatory furloughs are not recommended at this point due to the need to address workload capacity issues and changes/reductions to services based on development of a more sustainable business model ~ Mandatory furloughs/salary reductions may be a necessary contingency during FY 2011 if the town is impacted by farther revenue reductions from the state's actions 99. Adopted Strategy: Excess capacity (vacancies, workload supplies • Elimination of 17.85 FTE representing vacant positions (includes vacancies noted in numberl0 below) • Elimination of funding for temporary staffing • Reduction in work hours for certain positions based on workload (.8 FTE) • Layoff of 7 FTE due to excess capacity 10. Adopted Strategy: Internal reorganization/restructuring • Changes to the Parks and Recreation "Recreation" business model from one that develops and delivers programs to one that provides facilities fox programs and partners with other entities to develop and deliver programs • Elimination of After School and Summer Camp Programs and associated staffing based on new recreation business model • Total positions eliminated based on new recreation business modeL• 16.5 FTE as follows: Layoff 2.5 FTE; SIP 9.75 FTC; vacancies 4.25 FTE along with elimination of temporary employees • Elimination of 3 non-sworn police positions as follows: 1 FT'E layoff; eliminate 2 FlE vacant positions; elimination of temporary employees • Elimination of 1.125 F"II'E in the Permits and Records Center, and shifting of direct customer service responsibilities to permit clerks who will deal with customers to monitor and manage permit applications throughout the review process (Henderson, NV model) Special Council Meeting -April 13, 2010 -Page 17 of 38 8 Attachment "A" depicts a summary of the positions that are recommended for elimination in order to achieve the strategies noted above. Attachment `B" contains a summary of the dollar savings in personnel and non-personnel changes in each department's budget. CONCLUSION Marana continues to be well-positioned both financially and organizationally to take quick advantage of the recovery as it slowly unfolds. While we have had to make some tough choices and get very clear on our priorities, the town is financially healthy with sufficient reserves to retain our bond rating status. We will continue to monitor workload throughout the pear for further potential personnel reductions and have the option of mandatory furlough/salary reductions if the revenue situation unexpectedly and dramatically worsens during FY 2011. These past two years have been difficult. As a community we have had a lot of success moving important projects forward that benefit our residents now, and set the stage for the future. The choices we must make with this budget, do impact individual lives-those of some of our employees and those of some of our residents. I believe that the values and strategies that the Town Council has laid out, coupled with the recommendations evolving from those strategies position the town on path to providing sustainable programs and services to the broadest segment of our residents and business owners. I would like to close by thanking our department heads, senior management team, finance, human resources and legal staff for the tireless hours they have spent crafting the recommendations, n,nn;ng the numbers, and making the difficult decisions that in the end led to a balanced budget proposal for FY 2011. Respectfull ~~ G bent D vidson Town Manager Special Council Meeting -April 13, 2010 -Page 18 of 38 ATTACHMENT "A" Summary of FT'E Eliminated by Type of Action and Staff Impacted Type of Action FTE Eliminated Staff Im acted La off 11.625 14 Reduction in Hours .8 2 SIP -Elimination 13.5 16 Re ar - Vacan 17.85 0 TOTAL 43.775 38 Note: Chart above excluder Utilities Enterprise Fund and .75 fn additional FTE in the General Fund Summary of FTE Eliminated by Department Department Layoff Reduction in Hours SIP - Elimixated Vacancy - Eliminated Total FTE PW- ~ ort 1 1 2 PW-CIP 1 1 2 PW-O & M~ 2 2 Public Servicesi 1 1 2 Buil ' 1 1 En ~ eerie 3 .8 2 5.8 Perrnitsl 1.125 1.125 Parksl 2.5 9.75 4.25 16.5 Polices 1 2 4 7 Tech Services 1 1 Town Attorn 1 .6 .6 Town Mana erl 1.75 1.75 Human Resources1 1 1 TOTAL 43.775 1Temporary employees and or funding for temporary employees mere also eliminated in there departments ar avell ar the Municipal Court Department. Note.' Chart above excluder Utilities Enterprise Fund and .75 in additional FTE in the General Fund Special Council Meeting -April 13, 2010 -Page 19 of 38 10 Attachment "B" Sununary of Proposed Changes by Department Explanation of Program/Service Changes: No significant changes in programs or services. Increases in personnel costs are related to increases in the employer portion of retirement as well as changes in health costs based on actual coverage selections. Decreases in cost categories are related to reductions in general office costs as well as reductions in travel and training. Reduction in Personnel (bv FTE): Vacancies eliminated: 0 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 20 of 38 B-1 Department: Mayor and Council Department No.: 1100 Attachment "B" Summary of Proposed Changes by Department Department: Manager's Office Department No.: 1200 Personnel and benefits 972,189 840,824 (131,365) -13.5% Contracted services 265,573 89,726 (175,847) -66.2% Commodities 28,600 13,100 (15,500) -54.2% Capital outlay - - - 0.0% Total 1,266,362 943,650 (322,712) -25.5% Explanation of Program/Service Changes: Significant changes to programs and services. The reductions in personnel are directly related to position reductions through voluntary SIPs and the funding reduction from the management fellow (term-limited temporary position). Changes in contracted services are due to reductions in outside lobbying services, completion of economic roadmap and reductions in other general office costs. Reduction in Personnel (bv FTE): Vacancies eliminated: 0 Elimination b Se aration Incentive Plan: 1.75 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 21 of 38 B-2 Attachment "B" Summary of Proposed Changes by Department Explanation of Program/Service Changes: No significant changes in programs or services. Majority of services provided are mandated by statute. Cost reductions generated through general office cost efficiencies. The ongoing contracted services costs presented here do not include the one-time election related costs for the spring 2011 election. Those costs will be included in the overall budget as a one-time cost and are currently not reflected in the General Fund balanced budget as presented. Reduction in Personnel (bv FTE): Vacancies eliminated: 0 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 22 of 38 B-3 Department: Town Clerk Deparlment No.: 1300 Attachment "B" Summary of Proposed Changes by Department Ezglanation of Program/Service Changes: Moderate changes in programs or services. Personnel changes due to reduction of a vacant position. Increases in contracted services due to outside legal costs related to PARB and other boards which require separate outside legal counsel. Reduction in Personnel (bv FTE): Vacancies eliminated: 1 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 23 of 38 B-4 Department: Human Resources Department No.: 1400 Attachment "B" Summary of Proposed Changes by Department Egalanation of Program/Service Changes: No significant changes in programs or services. Personnel cost changes due to hiring salary range for Finance Manager position. Reductions in contracted services and commodities due to efficiencies and reductions in banking service charges. Capital outlay reductions are due to substantial completion of the Munis project. Reduction in Personnel (bv FTE): Vacancies eliminated: 0 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 24 of 38 B-5 Department: Finance Department No.: 1500 Attachment "B" Summary of Proposed Changes by Department Explanation of Program/Service Chances: Minor changes to programs and services due to elimination of vacant administrative secretary position. Reduction in Personnel (bv FTE): Vacancies eliminated: 0.6 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 25 of 38 B-6 Department: Legal Department No.: 1600 Attachment "B" Summary of Proposed Changes by Department Explanation of Program/Service Changes: Significant changes in programs and services. Personnel changes due to layoff of one position. Reductions in contracted services and commodities due to aggressive evaluation of service, maintenance and support costs. Reduction in Personnel (bv FTE): Vacancies eliminated: 0 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 1 Special Council Meeting -April 13, 2010 -Page 26 of 38 B-7 Department: Technology Services Department No.: 1700 Attachment "B" Summary of Proposed Changes by Department Explanation of Protram/Service ChanEes: No significant changes in programs or services. The Executive Assistant vacancy created by a SIP will be refilled and is not reflected as a reduction. Reduction in Personnel (bv FTEI: Vacancies eliminated: 0 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 27 of 38 B-g Department: General Manager -Development Services Department No.: 2000 Attachment "B" Summary of Proposed Changes by Department Explanation of Pro~ram/Service Changes: Moderate changes in programs or services: Changes in personnel costs due to reduction of two part-time positions. Front counter coverage will now be handled by permit clerks shifting direct customer service responsibilities to permit clerks who will ~ deal with customers to monitor and manage permit applications throughout the review process (Henderson, NV model). This moves towazd a direct service delivery model which will improve service levels. Reduction in Personnel fbv FTE): Vacancies eliminated: 0 Elimination b Se azation Incentive Plan: 0 Reduction in hours: 0 La off 1.125 Special Council Meeting -April 13, 2010 -Page 28 of 38 B-9 Department: Permits and Records Center Department No.: 2100 Attachment "B" Summary of Proposed Changes by Department Department: Building Safety Department No.: 2200 t' ~~ Personnel and benefits 432,133 330,223 (101,910) -23.6% Contracted services 177,340 62,533 (114,807) -64.7% Commodities 22,800 12,000 (10,800) -47.4% Capital outlay - - - 0.0% Total 632,273 404,756 (227,517) -36.0% Exulanation of Prot?ram/Service Changes: Significant changes in programs or services. Reductions costs are directly related to the reduced development activity. Reduction in Personnel (bv FTE): Vacancies eliminated: 1 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 29 of 38 B-10 Attachment "B" Summary of Proposed Changes by Department Department: Planning Department No.: 2300 at~~>,p Personnel and benefits 480,302 449,914 (30,388) -6.3% Contracted services 133,800 22,095 (111,705) -83.5% Commodities 10,500 5,000 (5,500) -52.4% Capital outlay - - - 0.0% Total 624,602 477,009 (147,593) -23.6% Explanation of Program/Service Changes: Moderate changes in programs or services. Salary reductions are attributable to the partial allocation of a planning position to an energy grant. Other cost reductions are directly related to changes in development activity. Reduction in Personnel (bv FTE): Vacancies eliminated: 0 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 30 of 38 B-11 Attachment "$" Summary of Proposed Changes by Department Department: Engineering Department No.: 2400 Personnel and benefits 1,317,837 1,270,213 (47,624) -3.6% Contracted services 295,645 108,932 (186,713) -63.2% Commodities 12,920 9,950 (2,970) -23.0% Capital outlay - - - 0.0% Total 1,626,402 1,389,095 (237,307) -14.6% Eznlanation of Program/Service Chances: Significant changes in programs or services. Reductions related to changes in personnel and outside contracted services which are now kept internally and work is performed by Town staff. Reduction in Personnel (bv FTE): Vacancies eliminated: 2 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0.8 La off: 3 Special Council Meeting -April 13, 2010 -Page 31 of 38 $-I2 Attachment "B" Summary of Proposed Changes by Department Department: Police Department No.: 3100 ~,= u - _ Personnel and benefits 8,261,235 7,672,049 (589,186) -7.1% Contracted services 602,857 589,935 (12,922) -2.1% Commodities 463,777 389,480 (74,297) -16.0% Capital outlay - - - 0.0% Total 9,327,869 8,651,464 (676,405) -7.3% Explanation of Program/Service Changes: Significant changes in programs or services. The majority of cost changes are due to the elimination of vacancies. Officers in certain special assignments will be redeployed back into patrol duties to fill for eliminated vacancies. This will allow the police department to provide the Town with an equivalent level of patrol officers in the field and maintain service levels. Reduction in Personnel (bv FTE): Vacancies eliminated: 4 Elimination b Se aration Incentive Plan: 2 Reduction in hours: 0 Layoff 1 Special Council Meeting -April 13, 2010 -Page 32 of 38 B-13 Attachment "B" Summary of Proposed Changes by Department Explanation of Program/Service Changes: No significant changes in programs or services. Changes in personnel costs directly related to the movement of one position out of the General Fund to special revenue fund which receives restricted court revenues. Reduction in Personnel (bv FTE): Vacancies eliminated: 0 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 33 of 38 B-14 Department: Court Department No.: 3200 Attachment "B" Summary of Proposed Changes by Department Deparhnent: General Manager Public Services Department No.: 4000 ,~ Personnel and benefits 440,755 402,844 (37,911) -8.6% Contracted services 1,400 5,610 4,210 300.7% Commodities 2,660 1,950 (710) -26.7% Capital outlay - - - 0.0% Total 444,815 410,404 (34,411) -7.7% Explanation of Pro~rara/Service Changes: Moderate changes in programs or services. Personnel changes due to the layoff of two part time customer service positions. Reduction in Personnel (bv FTE): Vacancies eliminated: 1 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 1 Special Council Meeting -April 13, 2010 -Page 34 of 38 B-15 Attachment "B" Summary of Proposed Changes by Department Explanation of PPOgram/Service Changes: Moderate changes in programs or services. Personnel changes due to vacancy elimination of two positions. Capital outlay changes are due to movement of vehicle replacement charges out to departments as the Town moves toward a replacement funding mechanism. Reduction in Personnel (bv FTE): Vacancies eliminated: 2 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 35 of 38 B-16 Department: Operations and Maintenance Department No.: 4100 Attachment "B" Summary of Proposed Changes by Department Ea>alanation of Program/Service Chances: No significant changes in programs or services. Personnel costs are directly related to the volume of projects. For FY 2011, the Town has identified a contingency plan that will continuously monitor the level of projects. There may be additional staffing reductions during the fiscal year as a result of major changes to projects. Reduction in Personnel (bv FTE): Vacancies eliminated: 1 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 1 Special Council Meeting -April 13, 2010 -Page 36 of 38 B-1 ~ Department: CIP Department No.: 4300 Attachment "B" Summary of Proposed Changes by Department Eznlanation of Program/Service Chant?es: • Significant changes in programs and services. The changes in costs are directly related to changes in the recreation service delivery model from one that develops and delivers programs to one that provides facilities for programs and partners with other entities to develop and deliver programs. Changes include: • Elimination of outside leases for the seniors program and park annex. Programs will move to the Marana Operations Center on Ina Road • Reduction in hours for both Senior Center locations and the summer Aquatics Program (swimming pool) • Partnering with an outside vendor to provide swim lessons under the special interest classroom model results in a reduction in temporary lifeguard workforce to teach swim lessons • Elimination of After School and Summer Camp Programs • Elimination of significant funding for temporary positions • Reduction in special event costs which include greater reliance on community partners and reworking of the "Founder's Day" event by moving from March 2011 to October 2011 (FY 2012 budget impact). Reduction in Personnel (bv FTE): Vacancies eliminated: 4.25 Elimination b Se aration Incentive Plan: 9.75 Reduction in hours: 0 La off: 2.50 Special Council Meeting -April 13, 2010 -Page 37 of 38 B-18 Department: Parks and Recreation Department No.: 5100 Attachment "B" Summary of Proposed Changes by Department Exalanation of Program/Service Changes: No significant changes in programs or services. The reductions in personnel costs are directly related to costs that can be charged to grants and other funding sources. Reduction in Personnel (bv FTE): Vacancies eliminated: 0 Elimination b Se aration Incentive Plan: 0 Reduction in hours: 0 La off: 0 Special Council Meeting -April 13, 2010 -Page 38 of 38 B-19 Department: Community Development Department No.: 6100 APRIL 2010 AS NATIONAL ALCOHOL AND DRUG AWARENESS MONTH PROCLAMATION WHEREAS, April is National Alcohol/Drug Awareness Month; and WHEREAS, the Mountain View High School Counseling Department and M.A.D.D. are partnering to bring the "I Have A Choice" campaign to parents, students, staff and the community; and WHEREAS, according to the Center for Substance Abuse Prevention, alcohol is the number one youth drug problem; it kills six times more people under age 21 than all other illicit drugs combined; and WHEREAS, motor vehicle crashes are the leading cause of death and injury nationwide; and WHEREAS, 70% of teens killed on prom weekends are not wearing seatbelts; and WHEREAS, high school students who drink are seven times more likely to engage in risky behavior. NOW, THEREFORE, the Mayor and Town Council of the Town of Marana do proclaim Tuesday, April 13, 2010 as NOT MY KID! & MADD ALCOHOL & DRUG AWARENESS PROGRAM and COMMUNITY RESOURCE FAIR DAY and encourage citizens to support the efforts of the educators and parents sponsoring this event by helping them provide information and guidance to young people about the dangers of drug and alcohol use. Dated this 13th day of April, 2010. ~~ Ed Honea, Mayor ATTEST: Jocelyn C. ronson, Town Clerk