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Home My WebLink About04/08/2010 Council Presentation - FY 2011 Budget~,: '` council Directi~jes Met .: Aa. ~''~ • Maintain critical needs }used on core values ~~ -Safe .'' F.. -Clean - Health`- ,. ~~,~` • Reduce the size of ~;overnn~ent to match current economic. realities '~ Do nut raise taxes or }propose ne~v taxes ~~' • Produce a balanced budget 1 ~~' '~ ~0"11 Revelzues ~ Target Deductions y} FY200£?-2009 FY2009-2050 FY2010-2011'` $ 34,315,268 $ 31,848.395 $ 28.659,620 $ (2,466,873) $ (3,188,775) -7.2°~0 -10.0°-~ Structural Imbalance S~(1 000 000 Total FY2011 Reduction Target $ (4,188,775) " 1 t >jertrd r~v~~nu~~ uil j i ~ In i hinge a5 a n~tilt ~~I Changes to fee vfructurc~, anJ s~rcicc levels dunn~~ the ]1'"i)11 ~~r K , <~: 201"1 Budget Deduction Strategies 7. Eliminate outside facility leases 2. P~:duce outside agenc~~ h~nciin~ 3. Fee schedule chan~;e5 anc~ c~~st rccover~, ~~: Use of grant money 5. Voluntary salar~~ reductions (SIP, Sabbatical) Vii. Service modificati~~ns (i.e. hours of operation) 7. Partnerships with other entities 8. C~r~;anization-ti~~idc furlough options 9. Internal reor~;aniration~restructurin~; 10. Excess capacity (vacancies, workload, supplies) 2 Zeductian of Government Operations Historical Overview Category FY2008-2009 FY2009-2010 FY2010-2011 Fxperaditures b ~10 E~98,494 $ ~S,S58,044 $ 28,659,620 ~:. >~.' ~~:, ~ Change $ (7,340,450) $ {4,698.424) rn: -: °/ Change -98.0~~~, -111°l0 Full Time Equivalents ?' (FTE) 5 Change F.' ~4~ Change s'" 3fiZ000 ;4~.~;85 299.110 j24.115) fd3J751 -6-6`~: -12.0°-~ Balanced Budget F,:~~~ ~fifwcunrr_~ FY20~0 Budges F Ji~clnary c'.har~;e `,:. Cbog1=, S~ir~s tri* rH,., ix. $ 20.595.960 _ 78,9b3,5~5 a t t,o'.2 u~:1 -, ;i,Q~trer agate-uwcr ~~~ 6,635,335 5,680,866 (9~~,4e.'q -ta a',. UrwrtstK f xr_.. & pc-mi^;; 7,624,450 1 876,250 1 3i_.~ ....,. Chnrv~n, to +ei ~~cN_ 903,3fb^ 873,250 (..'11.601 -., .. `, Fin¢o arxl k,rfoi~wu ,nJll', 735.000 (:~, X77`.1 -1n e:. sr,: ~,nC.ltllli MKl f.WitnlXRlona lta Pil0 fi^.^5p (2tJ 0'.~~i -7>_i"/o )rh*avbron(trsxne L`.11~ID ,. ~.,.. ('h .~dJj 50.4% _ ~7di~!sNla 1n .nnue. +91!_ __ _. _a 5`Ni1 -ffi.7% x~ TuWRerenue 31,5.18,395 28.659,620 3,188,775 -f0.~ :"' ~{xuxtit~xe~ - ei.,ann I L ..u-o i.~ . _ _. r.., I9 i1P212s , 1185,423) -990 (,-~nllarl i~.,n_:_. t 1'F ?... 9'C~?7"~. ,~,~1j.1 7'• 1=,:. C-. niin~~.filiu~. l r: S i(f~ ~ J„Il _ 1 1 '% ~~_ ,. C:if~it.~l r~iiLl-ii :iir.1 ~ ~pla,-,xii~:i il:: t 1'{,.2 ~?, 'J^f '1,5`:. ~ ~~~. n -22°,6 Ta GPI ExFwndiluies $3J.JSA.044 $ 28.fi59.F20 S(4.698,421) -1I,t% Ovar/(Under) $ (1,509,649) S - S 1.509,649 -70U`i,. 3 FY 2011 $udget Summary ~• "Come Values" reflected in budget • Budget reduction strate gies employed • P.eductions include vehicles, commodities and personnel Business model changes needed to manage in new economy ~~ - Stratc~;ic Plan ali~,nnunt ext Steps " Council revie~>> of Capital Improvement Program; other special funds, future ~~Ta~~ ` meeting '• If appro~red tonight, une 1 Tentative Budget Adoption une 15 Final Budget Adoption 4 Eliminate outside facility leases • Eliminate ]ease for seluor programs 01.0,400) ~~ Eliminate lease for "recreation annex" in the Continental Ranch area ($25,,98) Move senior program and special interest recreation classes held in the Continental Ranch aY-ea to a town-owned facility (Marana Operations Center) 5 i~ Reduce outside agency funding ~, _ ---- ,. Reduced funding to outside agencies from $100,000 to $50,000 The X50,000 includes Chamber of Commerce funding at a reduced level {$'0,000) for its efforts in business and economic development on behalf of the town Another $20,000 is budgeted for opportunities to implement the council's Economic Development Roadmap .~ Fie schedule changes and cost recovery The proposed comprehensive fee schedule was presented to the Town Council on March ~0, 2010. • Changes in fees will have an immaterial impact on FY 2011 revenues The fee schedule is scheduled for adoption on June 2, 2010 and will be effective on July 3, 2010 6 sage of grant monies ~~~ ~ The. to~tim budget anticipates the receipt of approximatel~,~ $500,000 in grant tunes each ~-car _,- tt~~• a variet~~ of acti~~ities in policing, communit~~ de~reIopnlent and housing, parks andrecreation, and public works f~? ~ In FY 2017 a new Energ~~ Grant ~tirill offset a portion of staff costs ($5(1,000) in order to cond~~ct an merge audit; Total grant amount is x;171,000 L;xpenses for .75 FTF of Planner I salary will be offset by fw~ding from this grant in lieu of la~~off, :. voluntary salary reductions (SIP, Sabbatical) • After payment of incentives, the totivn will save approximately $00,000 in ~~~ expenses from Separation Incentive Plans (SIP) in F~' 2011; and over $550,000 in subsequent years r~ • 21 individuals opted for the SIP • Only 4 of the 2~1 positions are slated to be refilled • The election period for sabbaticals does not close u~~.til Apri130, 2010 7 ~~~ ` Service modifications (i.e operation) hours of The senior Center ~ind scntth M u~~n~i ~i~c~ gram ~. ~ ~ ~ ~, hours will operate on a reduced schedule, remaining open during the times of highest facility use • Marano Seaiior Center - ~-1, VV, Th, Sat fri~m 9:00 a.m. to 3:00 p.m. • MOC location - T, 1= from 9:00 a.m. to 3:00 p.m. • Expected savings for I:he change. in senior center hours is `~;~,51~ • hlarana Pool ~ti-ill operate on reduced hours: T - Satfrom 12:00 noon to 5:00 p.m. • Pool savings total $84,156 and include the hours reduction and changes in swim lesson staffing (~ ~_ ~ ~ ~ ~'arfi~erships ~~ith other entities ~,~ Partner r~~ith a private contractor to provide skim lessons at the Marano pool, reducing the number of required summer temporar~~ stalf at the pool by 9 lifeguards I?x~ected savin;=s from the change in p~~ol hours and swim lessons totals $84,156 (also noted in duplicate above) Charges for swim lessons will be hand led like a special interest class ~~~herc° the cost of the instructor is paid bv_ khe participant The Parks and Recreation. Department will leverage the use of town recrcationfacilitics by seeking sponsorships and partnerships for etrents ~~ ~~erbal a>mmilment has been remived from a fire~~~nrks sponsor fur die ~ih of gulp Star Spangled Spectacular the first "Concert in your 13ac k~~ard`' series will be presented by Hie Southern ~~rizo~tia Arts & Cultural IV trance at Hie Crossroads at Silverbell District Park beginning iii April t~rganization-wide furlough salary reduction options Marv areas of the toti~-n have seen increases in workload, while others have seen decreases Mandatory furloughs arc not recornmcn~ied at this point due to the need to address workload rapacity issues and changes reductions to services based on de.yelop~nent of ~~ mere sustainable business model Mandatory furlou~;hs~salarv reductions may be a necessary contingency during; FY 2011 if the town is impacted by further revenue reductions rrom the states actions x; excess capacity (vacancies, workload, ~~ ~ supplies) Elimination of 17.85 FTE rep~•esenting vacant positions (includes >>acancies ~- noted) • Elimination of funding for temporary staffing • Deduction in work hours for certain positions based on workload (.8 FTE) • Layoff of 7 FTE due to excess capacity 9 ternal reorbanization~restructuring Lhan}*es to the Purls tired Recreation "Recrr3tion" busfi~ess modehfroit~ one thatdevelop5 and delivers prc~t;ranu h> one lh~t provide s lei iiities for programs and partners ~-cith oth<>r entiti~°s to develop and deliver prop>,rams hlimination of iUt~~r ~~hnol and tiununer Camp Programs anil associated staffing besr~d on n~~s~~ rE~rmatiun huffiness model "Total usitions r°limineeted bawd can n<<ti~ r~-irt~ation business modr~~ -16.5 1~1 I: as tollo~t,s. L~e~~olf 2.5 1 Tt~:; 5lP 9,75 I IF;; vacancies ~1?5 I~ lE: along with c~liminatir~n of t~~mpora~ti~ ernplovec~s lliminati~_~n of 3 non-sworn poli<c~ positions as lolloe~s: 1 f~~l~Is layoff; climinal~~ ? FTh; vacant positions; rliminatian of temporary employr>r~5 Elimination of I.I `_'; PTE ire the Permits and l:ecords Crnter, and- shilling of din~ct u~storn~~r servir~~ responsibilities to pi~rmil clr~rk5 who will duel e~ith customers to monitor and manae~i• 4~c rmit a~ lications throughout the review process (H~~ndc~rson ?~ ~ m ude~ ;~ w ~tammarv of FTE Eliminated by Type ,: of Action and Staff Impacted ,~ Type of Action FTE Staff Eliminated i Impacted .~a~~off '~, i 11.6251 1-I _ ~~~uction in hours ~ .S 2 SlP - Elimination 13.5 16 Regular - Vacanc~~ -- -- -- TOTAL 17.85 - 43.775 0 38 10 ~- ~unlmartiT of FTE Eliminated By Department t, ~t ti; L~~artm~~nt - --- L~i~~~ff HrsPcciucr till' Var,m~_~ l~ilFfE P1~'-airport _ _ 1 1 2 ~ _ ~1~V~C" 'P l 1 2 'uk~lu. Scn~icc~5 ] I 2 ~u~ldu~g I 1 __ _ _- ~i~teezul}; __ _ ~ ___ ~arnuts l.L~ I.42~ _. 7~ilf}~S ~_~ .iii, __. ~ 7 ~6.~ F ill LC~t' ~ 2 -t __ ToF~~n ~ttorn~~~- C .t; l+n~n ~4~ni~i~ ~~r 1.75 1.~~ __ _ __ I loman [~rti„tui~~~y - I 1 TOTAT. T~ r -S ; .8 13.5 17.&5 -1 ~.T, 11