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HomeMy WebLinkAboutCouncil Executive Report 04/2010^~~~~ -~ ~IA~~ANA ttvti~ /l~ Town of Marana Council Executive Report _~ A r~~ ~~ ~ o p ~~. :.::. 4' ~ it~e ~C~ ?~. ~ Y{ c vG L% ti I(~ ^L, .i ~ ~ ~ hx4 l ~ ~ ~ ~ rs y rt~i6 p is i..i.,G ',,v iy <~RT '~' ,~.-~_ +.~.3~`t.•• sr s Table of Contents Community Development ......................................................................................... 2 Public Services-Airport .............................................................................................. 3 Public Services-Operations and Maintenance .................................................... 6 Public Services-CIP Division .................................................................................... 1 Public Services-Utilities ............................................................................................. 9 Development Services ............................................................................................. 10 Police Department ..................................................................................................... 12 Town Clerk ................................................................................................................. 13 Legal Department ...................................................................................................... 14 Technology Services ................................................................................................ 15 Human Resources ..................................................................................................... 16 Finance ........................................................................................................................ 17 Construction Activity Report .................................................................................. 19 Council Report Calendar ......................................................................................... 20 Community Development Service Provided March Fiscal YTD ~. ~z ~, . ~.,. ,~ ~.~.x. ~,_,~ ~. ~.~_ ...~~~- Housing Rehabilitation Projects 2 15 Marana Build Habitat -Housing Starts 1 1 Emer ency Home Repairs 0 2 Sun Shuttle Ridership 3,355 15,358 Neighborhood Outreach Events Meetings 2 16 # of homes currently receiving rehab work 3 N/A # of homes in queue to receive rehab work 6 N/A DepaHment Highlights: Division: Affordable Housinq Program • Honea Heights III Neighborhood Redevelopment Project -Specific Plan approved by Town council. Staff has met with Presidio Engineering and is currently in negotiations over the bid proposal • Sale of the Town of Marana home on Price Lane is in escrow with an anticipated closing date in early April. • The building continues at the Habitat home. A "town" build day has been scheduled Saturday, June 5th. The home dedication is scheduled for November 20th. • Funding for the third Marana Builds Habitat is underway. Three additional lots will be provided to Habitat for Humanity-Tucson. • Pima County has approved and signed the mylars for Sydney Place. Project: Neighborhood Services • A meeting with the Marana Estates neighbors took place on March .27Th. Neighbors discussed the possibility of creating a Neighborhood Plan. The next meeting will take place on May 5th as a block party in the Marana Estates neighborhood. Neighbors will organize a potluck. Proiect: Transit Services • Sun Shuttle circulator provided service for 3,355 individual trips for the Marana routes 410, 41 1, 412, and 413, an increase of more than 700 riders. 2 Parks and Recreation Service Provided March Fiscal YTD Playroom Participation* 450 1481 Senior Program Participation 2149 6145 Special Interest Class Attendees 65 201 Teen Afterschool Participation 252 764 Teen Dance Attendees 503 1653 Youth Afterschool Partici ation 3512 8614 Adult Softball 3150 3150 Youth Flag Football 1 122 1 122 *Participation means that one person may participate multiple times Department Highlights: Project: Community Events • 33'd Annual Marano Founders' Day was held March 22. Over 3000 attendees enjoyed the traditional parade, vendors, children's play area, Heritage Displays, and fishing at the Marano Pool "Take Me Fishing" event. • Tortolita Mountain Guided Hike - 6 hikers came along on a 6 mile guided hike on the Wild Mustang Trail in the Tortolita Mountains, Saturday March 27. • Movie in the Park -Dove Mountain residents were treated to a showing of "Space Jam" for the March edition of this popular series. Project: Park Construction • Crossroads at Silverbell Park -Contractor and C.I.P. personnel continue working on punch-list items. Maintenance is transferring to Park Maintenance Division. Utility billing has been transferred to Parks and Recreation. • Tortolita Mountain Trailhead -Project and construction planning complete. Trico power easement is in process. Artist has been selected for public art component and is under contract. Construction scheduled for mid- May. Interpretive Panel design for 5 interpretive stations along the trail is complete. A bid for panel production is underway. Cultural Survey complete for Wild Burro Trail extension to Pinal County boundary. • Marano Heritage River Park -Artist has been selected for public art component as per Pima County Park Bond process and is under contract. Phase 1 Environmental Survey Assessment has been completed and accepted by State Land as per State Land Purchase Application. Project: Planning • Parks and Recreation Comprehensive Master Plan -Staff is reviewing the final plan draft. Presentation to Parks and Recreation Citizen Advisory Commission scheduled for April 15. Council update planned for late April or early May (to be determined). Project: Park Volunteers • Chandler Brown, Eagle Scout Project - Mr. Brown and volunteers from Scout Troop 223 installed 64 trail markers along the Tortolita Preserve Trail on March 6. Chandler and the troop provided approximately 1 80 volunteer hours to the project. Jeremy Carlson, Eagle Scout Project - Mr. Carlson and volunteers from Scout Troop 223 installed 20 artificial burrowing owl burrows in the Marana Heritage River Park on Saturday, March 27. The artificial burrows were installed in partnership with the Town of Marana Environmental Engineering Division and "Wild at Heart". Jeremy and the troop provided approximately 175 volunteer hours to the project. 4 Service Provided Public Services-Airport February Total number of tie-downs available ,®.~__ . H m- _ a~,. Number of tie-downs rented 18 94 Department Highlights: On April 3'd the Marana Airport hosted 55 Girl Scouts and their families. The girls spent the day learning about aviation. While they were not doing activities organized by their troop leaders, Airport staff conducted tours and talked about airports and airport operations. Airport staff also. arranged for three aircraft for the participants to explore and the pilots were on hand to answer questions and talk about their airplanes. Also in attendance were two corporate pilots to answer questions about careers in aviation. ~ April 8, 2010 was the l Ot" anniversary of the Marie Osprey crash in 2000 where 19 Marines died. On April 10'", a memorial service was performed at the Marana Airport. About 150 people were in attendance including families of the 19 Marines, members of Marana police and Northwest Fire, several Town council members and staff, the patriot guard, and about 50 Marines. ~ From April 23-26 the Collings Foundation will be at the Marana Airport with three WWII aircraft. Tours are $12 for adults and $b for children 12 and under. Tour times are: 4/23: 2pm-5pm, 4/24-4/25: gam-5pm, and 4/26: gam-12pm. "Flight Experiences" are $425 for the B-17 or 6-24. The P-51, dual control aircraft, is $2,200 for half an hour or $3,200 for a full hour. 5 Public Services-Operations and Maintenance Total Work Order Cost Breakdown for March (Total=$59,811.07) Heavy Equipment 32% Concrete Asphalt 32% O&M Work Order Breakdown for March (Total = 395) Heavy Equipment 23% Total broken down by division: Concrete Signs: 103 Asphalt Concrete Asphalt: 107 27% Heavy Equipment: 92 Landscaping: 93 signs 15% Signs 26% 6 Landscaping 24% Landscaping 21% Public Services-CIP Division dd..,,,a ,~~~ __~~~~ ~w~__ _,~~, ~. F~~~~.~.~--- _ Service Provided March Contract Value .;,. CIP Proiects (DESIGNI ~ 12 !TBD CIP Projects (CONSTRUCTION) 4 $80.5m C1P Projects (WARRANTY) Post Const. 5 TBD Right of Wav Permits Issued 22 Fees collected: $4,052.80 Department Highlights: Silverbell Cortaro District Park, Project No. 1999-012: • Park work completed on Feb. 26th 2010. Punch list items are ongoing. Twin Peaks Traffic Interchange. Project No. 2001-044: • 53% of construction contract time elapsed 62% of construction contract dollars expended Storm drain, culverts, earthwork, waterline, and UPRR Bridge piers and abutments main elements in progress Contractor is on schedule Camino de Mariana. Proiect No. 2001-052: • Project is 43% complete. Underground work will be ongoing in April for the waterline. • Project is on schedule. Honea Heights Subdivision connection from Septic to Public Sewer, Phase 1 Proiect no. 2002-02: (Honea Heights Septic Abandonments) • Notice of award has been issued to Maverick Underground for Phase 1 of the project consisting of 16 parcels located along Moore Rd. Construction is scheduled to begin early May. • On April 28, a neighborhood meeting is being coordinated by T. Van Hook for Honea Heights. The C.I.P. and Utility Departments will be making a presentation on the current status of the sewer project. Tangerine Road Corridor Design Concept Report, Project No. 2005-Obl • Scope of Work for consultant is still under review. Revisions are needed for IGA between ADOT and the Town of Marana before consultant can be awarded contract for Design Concept Report. Tangerine Traffic Interchange, Project no. 2006-007: • Town staff is reviewing the 100% design plans. Final review is underway for the Utilities and Master Maintenance IGA's with ADOT • ROW is beginning the dedication process 7 • Requesting ARRA 2 State funds Tangerine/Thornydale Road Project No.: 2006-012: • The project is in the warranty period. Silverbell and Cortaro Intersection Improvements Project No. 2010-153-025: • Finalizing design for project to go out for bid in late summer, 2010 Marana Regional Airport Septic Project No. 2010-153-027: • Contract was awarded to GN Construction. Apre-construction meeting is scheduled for Thursday April 15, 2010. American Recovery Reinvestment Act (ARRA) Stimulus Project-Re-paving and overtax rp oject: • Overlay roadwork will begin in early May, 2010 • Fisher Sand & Gravel Co., DBA Southwest Asphalt Paving was awarded the contract • Tangerine Road, I-10 to Thornydale Road • Sandario Road, Moore Road to Marano Road • Twin Peaks Road, Rattlesnake Pass to Conveyor Beltway Road Public Services-Utilities _ „~_x.~,a,~~~R„~... .Y.u.~. . Service Provided ~._ March . _ ~~.~ . ~~~~s~o» ,,..s, Fiscal YTD Work orders generated b office 225 1,804 Work orders entered into Cartegraph* 504 2,260 Meter Installations 24 161 Blue Stakes completed 171 1,51 1 *Cartegraph is a computerized Maintenance Management System (CMMS) Budget Update Revenue Amount Actual (as of Percent of Anticipated Seurr_P RII[~r1P_tP_fI 3/31/101 RP_VP_MIP_ Commodi $2,554,885.00 $1,833,402.73 71.76% Plan Review Fees $7,000.00 $8,709.55 124.42% Form A Fees $30,000.00 $14,847.21 49.49% Meter Install Fees $11,800.00 $61,400.00 520.34% Im act Fees $76,923.00 $413,632.00 537.72% Commodity Revenue: Budgeted vs. Actual (7N/09 - 3131N 0) Budgeted j o Actual 9 Development Services observation Development Services Counter Phone Calls 1,302 1 1,367 Walk-in Customers 346 Planning Department ...n~~. _...,~,. ___ _ ___.._ _._-._-_. M,,.~ ~._ ., ~ Pre-App Meetings 4 2,603 ~~ .~ __ _ _ _~_. 15 New Projects Submitted 1 32 Submittals on Existing Projects General Plan Meetings ~ 3 27 Internal 19 21 Public Outreach M~ _~.,~ Engineering Departments 0 This starts in June 2010 _.m~m A .~,~ .. _ ..._. Bldg. De t. Plans Reviewed 93 875 Bldg. Code Enforcement 4 15 Traffic Work Orders 7 76 Traffic Service Requests 33 Environmental Division Stormwater Inspections Private Developments 7 254 28 CIP 4 32 SWPP Plans Reviewed 5 27 *This number does not include revisions and Planning and Engineering permits. See the Construction Activity Report at the end of this document for a more detailed breakdown of all permits issued. Department Highlights: Planning~partment Pre-Asps • The Preserve a' Dove Mountain Final Plat 3/1 1 /10 • Briscoe Automotive Development Plan 3/18/10 • Tangerine Crossing Block 3 Re-subdivision 3/25/10 • Furniture Row Development Plan 4/1 /10 10 New Projects • Continental Reserve -Block 16B Temporary Use Permit for Sales Trailer - 15Y Submittal 3/17/10 Submittals on Projects • Burger King @ Home Depot Development Plan - 2^d Submittal 3/29/10 • Adonis Substation Development Plan - 2^e Submittal 3/16/10 • Burger King @ Home Depot Final Plat - 2^d Submittal 3/29/10 Town Council • Ordinance No. 2010.05: Honea Heights III Specific Plan -Council Approved 3/16/10 • Avra Valley Road/Kai Annexation Discussion 04/06/10 • Burger King Final Plat - To Council 04/20/10 Planning Commission • Northwest Business Storage Park Rezone - To Commission 04/28/10 11 Police Department Department Highlights: • On March 6, 2010 the Community Resources Unit conducted a VIN etching event at Safeway on Silverbell and Twin Peaks. Ina 3-hour period, 69 vehicles were completed and 24 steering wheel locks were handed out. • On March 17, 2010 the Marano Police Department's Citizen Academy competed a 10 week, 35 hour program with 25 citizens graduating. • On March 20, 2010 8 offices, 21 AZ Rangers and 5 VIP'S provided security and traffic control for Founders' Day. • On March 29, 2010 Robert Bereiter returned to Marano Police Department through a grant funded position as Town of Marano Regional Emergency Planner. The Town of Marano is currently the only community to have a Regional Emergency Planner in place. • The police sub-station at the MOC is complete and officers are now working out of the new building. 12 Town Clerk Service Provided February-March ~YTD - ~_ ~~ Documents Recorded ~ 17 ~ ~®~ ~51 Public Records Requests 39 126 Citizen Requests for information 149 508 Special Event applications 7 21 Department Highlights: 13 Legal Department _~,~ ~_~.~.._.,._~..~~. Service Provided ~.~_.~ _ ~~__ ---__ .__ m ~ w,~~~~, ~_.~~ March . , ~ _,.m~.~,~ ..,~.~...~, YTD .~,~.,~.~.,.~ . New Criminal Cases .. .. ~~_ 139 . ~~ 449 Closed Criminal Cases 187 494 Criminal Petitions to Revoke -Sent 3 35 Criminal Jury Trials 2 5 Ordinances Reviewed 1 5 Resolutions Reviewed 1 1 35 Agreements Reviewed Ap roved 16 34 Public Records Requests Received 3 (1 was 7 cancelled) Outside Counsel Costs 41,953.83 369,866.77 Deeds, Dedications & Easements 5 16 Acquired /Recorded Department Highlights: • On March 9-10, the evidentiary phase of the wastewater litigation ended with testimony concerning ownership of the Marano Wastewater Treatment Facility. Closing arguments are scheduled for April 26. • On March 16, the Legal Department brought two of the four remaining properties on the Twin Peaks TI project to Council for approval of settlements which have been reached with the property owners. 14 Technology Services Service Provided _ Fe_brua Fiscal YT ~ °~~"~'.~,~„~, ~,~w_.. D _r~,~~~~»~~ ~,.~._ IT -Help Desk Work Orders 124 ~ i 341 ~ ~ ~~~®~ GIS -Map Requests 1 10 370 GIS -Addresses 20 86 Department Highlights: 15 Human Resources Department Highlights: Concluded the Request for Proposal process for selection of the Town's health insurance carriers. The Town will contract with CIGNA for medial insurance; Delta Dental for dental insurance and Discovery Benefits for administration of COBRA and flexible spending accounts. The Town also renewed contracts with Hartford for Life Insurance, Short Term Disability and Long Term Disability, Superior Vision for the vision benefits and EDS for dental. Information employee meetings are forthcoming in addition to the Wellness/Benefits Fair which is scheduled for April 29th. • Staff prepared and assisted departments with job elimination/layoff plans and coordinated with the Town's employee assistance provider (EAP), Jorgensen/Brooks, to host a workshop entitled "Managing Transition During Difficult Times" for department heads and managers. • Staff prepared preliminary layoff notifications for employees affected by budget reductions. The Town's EAP provider will be available to meet with anyone who wishes to. Staff has also coordinated with the Arizona Workforce Connection - Pima One-Stop to host an orientation of services provided by the agency for affected employees. A representative from the Department of Economic Security will also be present to guide individuals through the unemployment insurance application process. • Scheduled Ross Emmer, ICMA-RC Retirement Specialist to provide one-on-one meetings with employees on the 457 Deferred compensation plan on March 24, 2010 and he met with. six employees. 16 Deaartment Highlights: Business Licenses for March: BusTypeslD Contractor Real Estate Contractor Service Retail Service Contractor Service Contractor Contractor Contractor Contractor Restuarant Contractor Service Peddler Peddler Contractor Contractor Contractor Contractor Contractor Contractor Contractor Contractor Restuarant Contractor Contractor Contractor Peddler Peddler Service Service Contractor Contractor Contractor Contractor Contractor Restuarant Service Contractor Contractor Contractor Name Timberlake Cabinetry Commonwealth Income & Omega Glass Corp D & S Gate Keeper Vintabla LLC Home Computer Tune Ups Tucson Turf LLC Dawna Spencer McManus Construction LLC A/C Express Comfort Hannah's Garden LLC A Better Contractor LLC Augie Willis Restaurant II LLC Troyd E Davis Jasmann Services APX Alarm-Dino Watt Apx Alarm- Dee Magleby Solid Comfort Whitton Plumbing Inc Austin Electric Inc Salt River Solar & Wind J & M Stucco Rouser Concrete LLC Bower Builders Inc Finance J and K Plumbing Julioberto's Mexican Food Craft Master Sign Corporation Roadway Electric LLC Jack Reed Enterprises Shaka Shave Ice LLC Dos Gorditos Hot Dogs Mobile Manicures Baughman Services Hybrid Solar Twin Electric LLC Lee's Pipelines Inc Jeff Franks Custom Homes LLC Sting Alarm Inc Bubby's LLC T Dental LLC Tele-Sentry Security Inc TimRoy Acoustical Weniger Construction LLC Address 3102 Shawne DR 2 Christy Drive Suite 200 261 W FT Lowell RD 13338 S Hound Dog RD 12130 N Dove Mountain BL 7568 W Summersky DR 6721 N Paddock PL 1 1924 W Fontenelle DR 5151 N Oracle RD 1 1700 E Diamond View RD 8320 N Austin Nikolas CT 1 1952 S Bridle Ridge PL 7850 N Silverbell Rd # 156 4681 W Eagle Tail LN 10830 W Avra Valley RD 4193N300W 4193N300W 237 S Date ST 49 N Mesa DR 5360 W Lamar RD 13370 W Foxfire Dr # 104 7055 S 12th AV 21042 N 61st DR 852 E Taurus PL 3825 W Moondust TR 6671 N Thornydale RD 1756 Grand AV 2035 W Mountain View RD 5424 S 32nd ST 12622 N Running Coyote DR PO Box 1 1 1 7568 W Summersky DR 13387 N Lon Adams RD 2305 W Huntington DR 1321 N 16th ST 435 S Hamilton CT 1230 Easy ST 2105 S 48th ST 9190 N Coachline BL 3662 W Ina RD 1853 E Baseline RD 3305 E Pinal ST 9015E 6th ST City Winchester Chadds Ford Tucson Vail Marana Tucson Tucson Marana Tucson Corneille Tucson Vail Tucson Tucson Marana Provo Provo Mesa Mesa Glendale Suprise Tucson Glendale Chandler Queen Creek Tucson Phoenix Phoenix Phoenix Oro Valley Marana Tucson Marana. Tempe Show Low Gilbert Tucson Tempe Tucson Tucson Tempe Tucson Tucson State VA PA AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ UT UT AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ AZ 17 Contractor Coast Sign Contractor Master Tech Roofing Contractor Dyna Comm Inc Contractor Washout Systems LLC Service Mailbox Express 1500 W Embassy ST Anaheim CA 3662 W Saint Albans Tucson AZ 2146 W Sherman ST Phoenix AZ 755 W Grant RD Tucson AZ 10470 N Shannon RD Tucson AZ Ig Construction Activity Report March-10 Permits Issued Permit T e Number of Permits Permit Fees ' Valuations New Single Family Residential (NEWSFR) ----- 46 $144,417.39_______ __ $11,3_28,40_3.6_7_ Rernodel/Addition SFR (RASFR)i ' 5 64.55 $1,4 $44,000.00 _ Manufactured House(MANSFR) ~ 0 _____ _ _ _ $0.00 _ $0.00 _ _ _ _ New Multi Family Residential (NEWMFR) __ __ 0 $0.00 _ _ ___ ___ _ $0.00 Remodel/Addition MFR (RAMFR) 0 $0.00 $0.00 New Retail Commercial (NEWRC) 1 $13,135.53 _ _ $752,392.80 Remodel/Addition RC RARC) 2 $1,749.56 $41,700.00 New Industrial Commercial (NEWIC) 0 $0.00 $0.00 Remodel/Addition IC (RAIC 0 $0.00 $0.00 Walls (WALL) - -- I 2 $315.71 $7,400.00 - S_wimming Pods/Spas (POOLSPA) 4 ----- $1,182.34 ----------- --- $ 40,523.66 _ Signs (SIGN) I 10 __ $2,130.79 _____ _ $29,360.00 _ _ ___ ______ Certificates of Occupancy (COFO) 3 _ $250.00 __ ~ __ ___ $0.00 Temporary Construction Trailers(TEMPTRAIL) 3 $88 8.00 $0.00 Temporary Tents (TEMPTENT) _ 0 _ $0.00 $0.00 Revisions ----- 17 _ _ --$1,289.38- -- $0.00 Model Plan Review (MPR) 5 $3,645.40 $0.00 Planning/Engineering 29 ____ $15,487.57 _ _ _____ __ $0.00 Isce aneous 42 8,474.20 232,142.13 Totals 169 $194,430.42 $12,475,922.26 Total Over the Counter Pennits = 26 Total Number of Inspections = 702 AVERAGE DAILY = 31 STOPS Transportation Im act Fees: NW Road Impact Fees = 13 units Total Collected = $ 5,304.00 NE Road Impact Fees = 10 units Total Collected = $65,238.00 S Road Impact Fees = 10 units Total Collected = $32,890.00 Park, Parts Education and Trail Contribution Fees Park Impact Fees = 32 units Total Collected = $81,626.00 Park Education = 3 unit Total Collected = $ 3,000.00 Wilbw Ridge Trail Contribution = 9 units Total Collected = $57,600.00 Commercial Permits Issued Name Address .Permit Type Issued Tucson Commundy Church 8150 N Sandy Desert Trail Certificate of Occupany 3/15/2010 Julioberto's Mexican Food 6671 NThornydaleRd Certificate ofOccupany 3/5/2010 Cavco Home Center 7575 N I-10 EB Frontage Rd Certificate of Ocapany 3/19/2010 WasteWaterSoluGons 6955NCaminoMartin Tenanllmprovement 3/11/2010 Comcast 8251 N Cortaro Rd Tenant Improvement 3/24/2010 - - --- i --_._----------- ---- Family Dollar Store 11825 W Grier Rd New Retail Commercial 3/5/2010 19 Council Report Calendar 5 M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 :. - -.~r > t_ :,~ j 5 M T W T F 5 1 ', 2 3 4 5 6 7 8 9 10 11 12 13 14 15 I 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 s M T w T F s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 --_..29 - 30 • April 20: Regular Council Meeting, 7p.m. • April 22: First Responders Dinner, 6p.m. • April 23: YMCA Legislative Update, 8a.m., Affordable Housing Forum, 7:30a.m. • April 24: Pima Council On Aging Gala, bp.m. • April 25: Tour of the Tucson Mountains • April 30: State of the Town Address, 8a.m. • May 1: Ribbon Cutting for Bubby's Chicago Style Hot Dogs and More, l0a.m. (Ribbon will be cut at 10:30a.m.), 9190 N. Coachline Blvd., Ste. 140 • May 4: Special Session, 6p.m., Regular. Council Meeting, 7p.m. • May 6: Law Enforcement Memorial Service, 9a.m. • May 18: Special Session, 6p.m., Regular Council Meeting, 7p.m. • May 22: Ribbon Cutting at Life is Good Chiropractic, 5p.m. (Ribbon will be cut at 6p.m.) • June 1: Regular Council Meeting, 7p.m. (Tentative Budget Adoption) • June 15: Regular Council Meeting, 7p.m. (Final Budget Adoption) 20