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Home My WebLink About05/18/2010 Special Council Meeting Agenda Packet. ~••w ~~~ ~~~~ ~~~~ SPECIAL COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, May 18, 2010, at or after 6:00 PM Ed Honea, Mayor Herb Kai, Vice Mayor Russell Clanagan, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy_to others, please turn off or put in silent mode all payers and cell phones. Meeting Times Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Sneaking at Meetings If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibility To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such Special Council Meeting -May 18, 2010 -Page 1 of 8 special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.marana.com, by linking to the Town Clerk page under Agendas, Minutes and Ordinances. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382-1999, Monday through Friday from 8:00 a.m. to 5:00 p.m. Posted no later than Monday, May 17, 2010, 6:00 PM, at the Marana Municipal Complex, the Marana Operations Center and at www.marana.com under Town Clerk, Agendas, Minutes and Ordinances. SPECIAL COUNCIL MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. No electronic capability will be provided by the town beyond existing voice amplication and recording (for DVD, CD Rom, USB drives, etc.) Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism made by those who have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS PRESENTATIONS P L• Presentation:_Relating to Budget; presentation of the preliminary FY2011 budgets for the Enterprise Funds, other selected funds and the proposed Capital Improvement Plan (Erik Montague) P 2: Presentation: Kiosk sign program study session for discussion and Council direction (Frank Cassidy) CONSENT AGENDA Special Council Meeting -May 18, 2010 -Page 2 of 8 The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion will approve all items on the Consent agenda, including any resolutions or ordinances. A Council Member may remove any issue from the Consent agenda, and that issue will be discussed and voted upon separately, immediately following the Consent agenda. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION ITEMS FOR DISCUSSION/POSSIBLE ACTION EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2-4, Section 2-4-2 B) ADJOURNMENT Special Council Meeting -May 18, 2010 -Page 3 of 8 ~"`"~ ~~ 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCIL CHAMBERS, May 18, 2010, 6:00:00 PM To: Mayor and Council Item P 1 From: Erik Montague ,Finance Director Strategic Plan Focus Area: Commerce, Community Building, Heritage, Progress and Innovation, Recreation Subject: Presentation: Relating to Budget; presentation of the preliminary FY2011 budgets for the Enterprise Funds, other selected funds and the proposed Capital Improvement Plan Discussion: The focus of earlier study sessions has been on the General Fund which is the Town's main operating fund. Tonight's presentation will provide an overview of the preliminary budgets for the Water Utility enterprise fund, Airport enterprise fund and other selected funds. Staff will also present an overview of the projects recommended for inclusion in the FY 2011 budget as part of the Capital Improvement Program. Initial capital project costs are funded out of one-time revenue sources. Ongoing costs associated with the maintenance and/or operation of new projects are included in the appropriate operating budget in the year that the completed capital project is placed in service. ATTACHMENTS: Name: Description: Type: No Attachments Available Staff Recommendation: Council direction regarding the FY 2011 budget preparation. Suggested Motion: Presentation only. Special Council Meeting -May 18, 2010 -Page 4 of 8 t ~'`~~~R ~t ^.i~~j ak aA- PAP-0.»A. 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 COUNCII. CHAMBERS, May 18, 20.10, 6:00:00 PM To: Mayor and Council Item P 2 From: Frank Cassidy ,Town Attorney Strategic Plan Focus Area: Not Applicable Subject: Presentation;_ Kiosk sign program study session for discussion and Council direction Discussion: The Town's kiosk sign wayfinding program has been the subject of various legal, practical, and enforcement issues. Planning, Engineering, and Legal staff have been meeting to discuss updates and possible revisions to the Marana Land Development Code (LDC). The team's outline describing conceptual revisions to the kiosk program is attached to these materials. The team wishes to get feedback on the outline from Council before proceeding with the preparation of formal language for possible Council adoption. The kiosk program is currently found in the LDC. The kiosk program is designed primarily to allow uniform, attractive signage directing prospective home buyers to new home subdivisions. It is a wayfinding program intended to minimize traffic safety issues associated with members of the traveling public who have a higher than normal likelihood of getting lost. Kiosks are erected and managed by private parties within public rights-of-way. As wayfinding signs, kiosks are technically regulatory in nature. Town ordinances generally prohibit non- regulatory signs in the public rights-of-way. Because kiosks are not erected or managed by Town employees, the Town requires aright-of--way permit and aright-of-way license (with associated liability insurance) for each kiosk. Town staff proposes to transition the kiosk program so that it is administered and managed by town staff. A contractor chosen through a competitive bidding process will be used to install and remove kiosks. Meanwhile, existing kiosks will be permitted to remain for a transition period, currently proposed to extend through the end of 2011. Financial Impact: Town staff plans to set kiosk and panel prices at a level that covers the program's cost. ATTACHMENTS: Name: D Kiosk Sign Policy Outline (00020597). DOC Description: Kiosk policy transition outline Type: Backup Material Special Council Meeting -May 18, 2010 -Page 5 of 8 Staff Recommendation: Staff requests the Council's feedback on the proposed kiosk program outline. Suggested Motion: I move to direct town staff to move forward with the proposed transition of the kiosk program. Special Council Meeting -May 18, 2010 -Page 6 of 8 KIOSK SIGN POLICY April 23, 2010 1. Transition roll-out (May 18 Council study session; June 30, 2010 Planning Commission; July 2010 Council adoption) a. Adopting ordinance repeals existing LDC kiosk sign provisions (LDC § 16-14-37) b. All existing kiosk signs with a current, valid Marana right-of--way license agreement are permitted to remain in place until December 31, 2011 i. They must conform to the kiosk sign program as it existed before this repeal ii. Signs may not be expanded beyond their size as of the effective date of the revision iii. Signs must be maintained (an existing requirement), and maybe replaced with a new sign in the same location iv. Existing kiosks that must be moved for any reason prior to December 31, 2011 may be relocated at the kiosk owner's sole expense to the nearest possible location that does not create a traffic hazard, as determined by the Town Engineer v. Town will not install a kiosk sign within one mile of any existing kiosk until after January 1, 2012, without the prior written consent of the owners of all kiosk signs located within one mile. 2. Kiosk signs are Town property and design a. Town to prepare basic kiosk detail of size, lettering style, architectural treatments. b. Kiosks to have a minimum of 6 plates with the ability to expand to 6 additional plates by mirroring the style. c. Town to solicit bids based on basic detail for final kiosk design and cost, plate costs, and maintenance costs. d. Town to award kiosk sign program bid for 3 years with ability to extend contract to another 3 years once. e. Successful bidder installs kiosks at Town's direction as a contractor. i. Contractor must pull ROW permit for work and meet ROW permit requirements for plans, traffic control, and insurance ii. As a contractor for Town, there is no ROW permit fee iii. ROW permit is for installation only-after installation, each kiosk is a Town asset covered by Town insurance f. Applicants for kiosk plates submit request to Town g. Town executes task order to contractor to create kiosks and plates as needed 3. Town controls location of all kiosk signs a. Location to be approved by Town Engineer for safety i. Clear zone issues ii. Sight visibility issues Speci~l~j~~g -May 18, 2010 -Page 7 of 8 _ 1 _ 4/23/2010 2:56 PM iii. Driver distraction issues b. Kiosks located only on arterials and collectors i. Preceding major intersections (guidance) ii. Following major intersections (confirmation) iii. No closer than one mile intervals for roads with no major intersections (confirmation) 4. Town controls the copy of all kiosk signs for the following allowable uses: a. New residential subdivisions located in Marana i. Plate legend must include builder name ii. Plate legend may also include builder logo iii. Plate only allowed after a sales office is operational iv. If sales office is closed or no longer selling subdivision lots/homes in Marana, plate is removed b. New residential apartment complexes, condos, and time-shares located in Marana i. Plate legend must include project name ii. Plate legend may also include a logo iii. Plate only allowed after leasing office is operational iv. Plate allowed to remain while construction is ongoing and until six months after C of O of most recently completed residential building c. Public and quasi public destinations i. Government facilities open to the public ii. Urgent Care, hospitals and clinics iii. Libraries iv. Parks Speci~l~f~~ir~q -May 18, 2010 -Page 8 of 8 _ 2 _ 4/23/2010 2:56 PM