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Home My WebLink About08/10/2010 Study Session Minutesj"'"'ti'~ MA~~t.-A ~~~ Town of au~waraA MARANA TOWN COUNCIL STUDY SESSION MINUTES COUNCIL CHAMBERS 11555 W. Civic Center Drive, Marana, Arizona 85653 Date: August 10, 2010 Time: 6:00 p.m. Ed Honea ,Mayor Herb Kai, Vice Mayor Russell Clanagan, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics The Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. A. CALL TO ORDER/ROLL CALL Called to order by Mayor Honea at 6:04 p.m. Town Clerk Bronson called roll. All Council Members were present except Vice Mayor Kai, who was excused. B. PLEDGE OF ALLEGIANCE Led by Mayor Honea. C. APPROVAL OF AGENDA Motion to approve moved by Council Member McGorray, second by Council Member Posh Motion carried unanimously. D. DISCUSSION/DIRECTION/POSSIBLE ACTION 1. Presentation: Marana Chamber 2010 Year End Review Presented by Ed Stolmaker, Marana Chamber of Commerce President/CEO. Mayor Honea commended Mr. Stolmaker for retaining so many memberships during a difficult economic time. 2. Presentation: Relating to Development; discussion of and feedback on proposed draft Marana Regional Landfill Development Agreement Frank Cassidy noted that the town received some additional feedback on the development agreement (DA) and there were additional negotiations since the version of the DA was placed on the dais was prepared. He went over a list of items, including a reversion provision in Section 4 for reversion after five years unless the developer is in the permitting process. After recent discussions, the reversion period is now a flat eight years. Mayor Honea asked the Council to bring up questions or concerns as Mr. Cassidy goes through his presentation. The next change was CPI less energy and how it relates to the host fee. The host fee will be four percent but not less than $1.20 a ton. That seems to be the simplest way to do it. On this item, Mr. Huckelberry sent a letter which was received late this afternoon and from Janice Mitich. Mr. Huckelberry suggests that four percent was low compared to what the county pays to Sahuarita. Mayor Honea indicated that Mayor Skelton (Sahuarita) says the county is paying nothing right now. Mr. Cassidy continued with the third item which is Exhibit E, the map of areas outside the town that get to participate in the free dump days and that are subject to having the container roll-offs placed in neighborhoods. Feedback is being requested from Council as to what areas they would like included, within reason. Council Member McGorray would like to see what neighborhoods are being proposed. Mayor Honea stated that there are three neighborhoods that would definitely be included: Happy Acres, Silverbell West and the Rillito neighborhood. They were looking a little bit at the folks west of the proposed site - Green Acres and El Tiro -which are considered Marana residents as well. Mr. Cassidy said the big area in question is Silverbell West and further west. Those additional areas to the west would be included. Another item discussed is the customer vehicle flat fees provision. That has been deleted -the area limitation - and also negotiated some additional language for the customer vehicle flat fees provision. The developer has agreed to add a provision that it's open to the public during all business hours including four hours on Saturday, except holidays. Those are the keys points since they last came to Council. There are lists of other comments from others that have not yet been analyzed. Council Member McGorray asked for clarification on the flat fees for Marana fees versus other residents. For the free dump days that only applies to Marana residents and those in the Exhibit E areas. Michael Racy also responded on how to identify those who are able to deposit at the site. Mr. Cassidy stated that there has been some comment from the public that the development agreement be sent to the Planning Commission for their review and recommendation since there has been so much revision. We don't normally do that, but under these circumstances, we would recommend that since the issue has been raised and since there is a provision in our code to do that, there is no reason not to do that approach. Motion moved by Council Member Comerford to send the amended development agreement back to the Planning Commission for review and recommendation, second by Council Member McGorray. Motion carried unanimously. 3. Presentation: Discussion of proposed changes to Title 16 (Signs) of the Marana Land Development Code and other possible regulations addressing signs in the public right-of--way Presented by Cedric Hay. He noted that in 2006 there was a study done for the Land Development Code to revise it, adopt it and merge it into the Town Code. The Sign Code, the SLUG and the Kiosk Program are areas that have been identified that need immediate attention and have been brought before Council. Regarding the Sign Code, the kiosk provisions have been removed, and it has been made more user-friendly. Redundancies have been removed. The Planning Commission unanimously recommended bringing it forward to Council today. He also discussed Oro Valley's program is designating certain areas where non- commercial and political signs can be posted. Signs posted in those areas do not require permits, so must be monitored by town staff to ensure compliance. This has been something of an enforcement issue for them and Marana staff is not advocating for a similar system. Council Member Clanagan asked about signs saturating neighborhoods and major routes, and would these revisions assist with that. Mr. Hay responded affirmatively that it should help the developers as well as our enforcement staff. The changes will be brought forth for adoption on September 7. Motion moved by Council Member Clanagan to bring this item back for adoption on September 7, 2010, second by Council Member McGorray. Motion carried unanimously. 4. Presentation: Relating to Finance; preliminary financial results for fiscal year 2009-2010 Presented by Erik Montague. No action taken. 5. Presentation: Relating to Personnel; update by staff relating to a professional services agreement with Waters-Oldani Executive Recruitment consulting firm to perform executive search services for the positions of Chief of Police and Assistant Town Manager Presented by Suzanne Machain. No action taken. Executive Session -pursuant to A.R.S. §38-431.03(A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E. ADJOURNMENT Motion to adjourn moved by Council Member Clanagan, second by Council Member Posz Motion carried unanimously. The meeting was adjourned at 7:09 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Study Session of the Marana Town Council meeting held on August 10, 2010. I further certify that a quorum was present. celyn C ronson, Town Clerk