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HomeMy WebLinkAbout10/05/2010 Regular Council Meeting Minutes~A~~A ~~„~ n> .,.per, REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, October 5, 2010, at or after 7:00 PM Ed Honea, Mayor. .Herb Kai, Vice Mayor Russell Clanagan, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:59 p.m. Town Clerk Bronson called roll. All Council Members were present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE Mayor Honea noted that along-time resident of Marana, Robert Delaney, known as "Big Bob," passed away last week, and noted the details of the services. He asked that Bob be remembered. APPROVAL OF AGENDA Motion to approve moved by Council Member McGorray, second by Council Member Clanagan. Motion carried unanimously. CALL TO THE PUBLIC Janice Mitich, Mimi Battin (who presented additional petitions on behalf of those opposing the proposed landfill), Albert Lannon, Charles Goddard, Jr., and Tom Hill, all of whom spoke and/or made presentations in opposition to the proposed landfill. Speaker cards were presented by Jens T. Hill, Terri Faust, Charles Goddard, Sr., and Betty Turner, who did not wish to speak on this issue but who registered their opposition with the speaker cards. Bret Summers spoke on behalf of the Hartman Vista Homeowners Association regarding a requirement under the town's Land Development Code for HOAs to purchase a license. agreement for landscape improvements in the town's right of way. David Morales spoke in remembrance of Ora Mae Harn with regard to prayer at Council meetings. PROCLAMATIONS World Polio Day Proclamation October 5, 2010 Council Meeting Minutes Read by the Town Clerk. Mayor Honea presented an original copy of the proclamation to representatives of each Rotary Club. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Comerford noted that many activities had been going on in Marana over the past weekend, including the Arts Festival at the Crossroads Park and noted that there was a great turnout with lots of vendors, especially in light of the 110 degree temperature. She wanted everyone to use the website and participate in all the events that are going on around town. Council Member McGorray noted that on October 15 there will be a fundraiser golf tournament at the Ritz-Carlton for the Marana Health Center. People can contact Council Member McGorray or the Marana Health Center for participation information. Mayor Honea attended the SK run for the Marana Broncos, raising about $3000. He also noted that there are a lot of good things going on in the community. Mayor Honea noted that he had just received two speaker cards and asked if Council objected to hearing additional comments. There was no objection, and Mayor Honea reopened Call to the Public. Linda Zupi and Albert Delgado spoke in favor of the landfill. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Gilbert Davidson thanked Council for their support during the various events at Employee Appreciation Week. He got lots of good feedback. He noted that the ribbon cutting event for the Twin Peaks interchange project needed to be moved because of a conflict with ADOT's schedule. It will now be on Thursday, November 18 at 3:00 p.m. There will be a number of officials from around the state in attendance. He also noted that Oro Valley will be having an honoring ceremony on Wednesday, October 6, for Bob Delaney at the Oro Valley Council Chambers at 6:00 p.m. PRESENTATIONS CONSENT AGENDA Motion to approve moved by Council Member Post, second by Council Member Comerford Motion carried unanimously. C 1: Resolution No. 2010-93: Relating to Development, approving the release of the private improvement agreement for Dove Mountain Centre II, 3880 W. Tangerine Road and acceptance of public improvements for maintenance C 2: Relating to Administration; authorizing Town staff to pursue and approve a settlement in the lawsuit entitled Campbell v. Elected Officials Retirement Plan. The, et al•, Maricopa County Superior Court No. CV 2008-008969 for the amount of $950 or less C 3: Minutes of the September 14, 2010 special council meeting and the September 21, 2010 regular council meeting LIQUOR LICENSES 2 October 5, 2010 Council Meeting Minutes BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION A 1: Resolution No. 2010-94: Relating to Animal Control; approving and authorizing the Mayor to execute an intergovernmental agreement with Pima County for the provision of animal control services within the Town of Marana Presented by Jane Fairall. She noted that the town has participated in an IGA with Pima County for animal control for a number of years. The most recent IGA expired June 30, 2010. The proposed IGA would cover the period through 2012. She noted that there has been a significant increase in costs. For this reason, staff has taken some time to investigate and determine the basis for the increase. As a result of the bill received after FY 08-09, the County was asked to review the town's bill, and there were errors found which resulted in a reduction of nearly $17,000. Staff rewrote several sections of the most recent standard agreement to provide more clarification and transparency showing a ratio of expenses to services. The County did agree to the changes that the town requested. They will provide quarterly statements to the town. They will also be required to provide data abstracts on a quarterly basis which will give detailed records of requests for services within the town and detailed bills. Staff discovered that the town was being billed for things that didn't happen in the town, but services provided at residences that had a Marana address. Ms. Fairall believes this will give the town a better ability to audit actual services. Council complimented Mr. Fairall for her thoroughness. Questions were raised about the term of contract. Council Member Comerford asked if this could be reduced from two years to one year. Ms. Fairall responded that there is a termination clause in the agreement that allows the town to terminate with 60 days' written notice. Ms. Fairall also noted the work of Erik Montague in this process. Council Member Clanagan asked if there was a benefit to a two-year contract. This particular IGA has historically been atwo=year term. He also asked what the audit disclosed other than over-billing. Ms. Fairall noted that there were a number of calls outside of Marana that the town was being billed for. She indicated that there was an 11 % error rate for FY 08-09. Council Member Ziegler had concerns over the way this could be budgeted. Ms. Fairall stated that basically we just paid the invoice, but the budget was based on a calculation of quarterly statements. Mr. Montague would have that information. Mr. Davidson noted that a considerable amount of time has been spent on this item, including a discussion of options with sister jurisdictions, and he recommended adoption with the understanding that the IGA can be terminated under the 60 day clause. He noted that there has not been a line item for animal control services, and it's been difficult to plan for. But at this time, we have no other viable option for these services. Council Member Post asked why his property tax bill didn't include these kinds of services. Ms. Fairall said this has been a topic of discussion. This method of operating is not just a model for Pima County but for many cities and towns throughout the state. We do need to explore some other models and see if there's something that works better for the town. Mayor Honea asked for a motion. Upon motion by Council Member Post, second by Council Member Clanagan, the IGA was approved as presentea~ Motion carried 6-1 with Council Member Comerford voting nay. 3 October 5, 2010 Council Meeting Minutes A 2: Resolution No. 2010-95: Relating to Parks and Recreation; approving and authorizing the Town Manager to implement the Town of Marana 2010 Parks, Recreation, Trails, and Open Space Master Plan Presented by Tom Ellis, who had presented this item during a study session. Council thanked Mr. Ellis and staff and the Parks & Recreation citizen advisory commission for their two years of hard work to bring this plan before Council for adoption. Motion to approve moved by Council Member McGorray, second by Council Member Clanagan. Motion carried unanimously. A 3: Resolution No. 2010-96: Relating to Utilities; adopting the 2010 Potable Water Master Plan Presented by Dorothy O'Brien who had previously presented this item during a study session. Council thanked Ms. O'Brien and staff and the Utilities Commission for their work on this plan. Motion to approve moved by Council member McGorray, second by Dice Mayor Kai. Motion carried unanimously. A 4: Resolution No. 2010-97: Relating to Mayor and Council; authorizing an alternative date for the November 2, 2010 Council meeting and possible cancellation of December 21, 2010 Council meeting Presented by Jocelyn Bronson. Ms. Bronson explained the reason for the proposed changes. Election Day is November 2, and the town has the option of moving a regularly scheduled meeting to the next day if the meeting falls on an election day. The possible cancellation of the December 21 meeting was to accommodate Council and staff to prepare for the Christmas holiday with their families and friends and give staff additional time to work on the January agendas. Council voted to move the first meeting in November to the 3rd and to cancel the December 21St meeting. Motion to approve moved by Council Member Post, second by Council Member Ziegler. Motion carried unanimously. ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Legislative/Intergovernmental Report: Discussion/Direction/Action regarding all pending state and federal legislation and report on recent meetings of other legislative bodies EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive Session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), discussion or consultation for legal advice with the Town's attorneys and discussion and to consider its 4 October 5, 2010 Council Meeting Minutes position and instruct the Town Manager and staff concerning (1) the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008-001131, (2) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana FUTURE AGENDA ITEMS Council Member Clanagan asked for an item on a future agenda for a special award recognizing employees in memory of Ora Mae Harn. ADJOURNMENT Motion to adjourn moved by Council Member Post, second by Council Member McGorray. Motion carried unanimously. The meeting was adjourned at 8:04 p.m. CERTIFICATIONI hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on October 5, 2010. I further certify that a quorum was present. ocel .Bronson, Town Clerk 5 October 5, 2010 Council Meeting Minutes