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Home My WebLink AboutOrdinance 2006.25 Adopting standard procedures for advisory commissions and boards SMARA TOWN OF MARANA ATTN: TOWN CLERK 11555 W CIVIC CENTER DR MARANA AZ 85653 ORDIN 12885 2691 4 20061740610 09/08/2006 16:13 F. ANN RODRIGUEZ, RECORDER RECORDED BY: MAS DEPUTY RECORDER 5432 PE4 DOCKET: PAGE: NO. OF PAGES: SEQUENCE: MAIL AMOUNT PAID $ 8.00 ~ MARANA ORDINANCE NO. 2006.25 RELATING TO BOARDS, COMMISSIONS AND COMMITTEES; ADOPTING AND STANDARDIZING PROCEDURES FOR CITIZENS' ADVISORY COMMISSIONS AND FOR APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES; DELETING REDUNDANT TOWN CODE PROVISIONS RELATING TO THE PLANNING COMMISSION, BOARD OF ADJUSTMENT AND SPECIAL COMMITTEES; AMENDING MARANA TOWN CODE TITLE 2 BY REPLACING SECTION 2-6-2 AND DELETING CHAPTERS 2-7, 2-8 AND 2-9; AMENDING THE MARANA LAND DEVELOPMENT CODE BY MODIFYING SECTIONS 02.02.01 AND 02.02.02 AND DELETING SECTION 02.03.05; AND DECLARING AN EMERGENCY. WHEREAS a consistent procedure for appointment of members to the various Town boards, commissions and committees is in the best interest ofthe Town of Maran a; and WHEREAS elimination of duplications in the Marana Town Code (specifically, in Town Code Title 2 and the Town Land Development Code, which is in the process of being reformat- ted into Town Code Title 17) will eliminate redundancy, confusion and potential misinterpreta- tion. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, as follows: SECTION 1. Section 2-6-1 and the title of existing Chapter 2-6 of the Marana Town Code are hereby revised as follows (with deletions shown with strikeouts and additions shown with double underlinin2:): Chapter 2-6 SPECIAL AND STANDING BOARDS, COMMISSIONS AND COMMITTEES Section 2-6-1 EstablishmcntCreation and dissolution ~ The council may create and dissolve those soecial and standing boards, com- missions or committees as it deems necessary upon a majority vote of the council, except as otherwise provided in this code or as required by statute. S. Unless alreadv ores~d elsewhere in the aoolicable law. the motion or resolution creatina a board. commission or committee shall describe its oow- eLS and ouroose and establish the number and aualifications of its member- ~ 1, FI""~ ~:: ~:;,~ ~:::~ ~'" ,;~ f~:~ "~ ~" Eb ~:] i c. The motion or resolution creatina a soecial board. commission or committee mav orovide for its dissolution after a oeriod of time or uoon comoletion of its assianed task. {OOO02458.DOC / 2} - 1 - 8/1/20063:17 PM FJC D. The board. commission or committee shall exercise its Dowers and Duroose with reSDect to matters within or affectine the iurisdictional boundaries of the town. unless the motion or resolution creatine the board. commission or com- mittee Drovides otherwise. SECTION 2. Section 2-6-2 of the Marana Town Code is hereby deleted and replaced with the following new Sections 2-6-2 through 2-6-5: Section 2-6-2 Application, recommendation, appointment and removal A. Vacancies on new and existing citizen boards, committees and commissions shall be announced on the town's internet web site with an open invitation so- liciting applications from interested citizens. Additional notices may be pub- lished and posted as directed by the town manager. B. The town clerk shall receive citizen applications for a minimum of ten working days after the announcement first appears on the town's internet web site. C. No more than twenty days after the announcement first appears on the town's internet web site, the town clerk shall forward all applications to the town man- ager. D. The town manager and/or one or more individuals appointed by the town manager shall review the applications, investigate the qualifications of the ap- plicants, and make a recommendation to the town council concerning the ap- pointment. E. The town council shall receive the applications and the recommendation at a regularly scheduled public meeting not more than thirty days after the town manager's receipt of the applications. The town clerk shall mail each citizen applicant notice of the public meeting concerning the appointment. F. At the public meeting concerning the appointment, the town council may do one or more of the following: 1. Interview one or more applicants either in public or in an executive session scheduled for that purpose. 2. Make one or more appointments. 3. Order the solicitation of additional applications. 4. Take applications from the audience. 5. Receive nominations from members of the town council. 6. Take any other action it deems appropriate. G. Citizen members of boards, committees and commissions shall serve without compensation, except for reimbursement of town-approved necessary and reasonable expenses incurred in accomplishing the purposes of the board, committee or commission. H. A member of any board, committee or commission may be removed from of- fice with or without cause by a majority vote of the entire membership of the town council. l. ,~~~ ,~::~ ~~ ~~, l:;l ~~ f.~; ':1 ~~ Section 2-6-3 Terms of office All terms of office for boards, commissions and committees shall be for four years, except that the initial terms of office of any new board, commission or {oo002458.DOC / 2} - 2 - 8/1/20063:17 PM FIC committee shall be staggered so that the terms of no more than a simple major- ity of members ends every two years. Section 2-6-4 Modification by motion or resolution The town council may by motion or resolution modify any of the procedures set forth in this chapter where it deems appropriate for a particular vacancy, board, commission or committee. Section 2-6-5 Applicability of this chapter Except as they may later be modified by motion or resolution pursuant to sec- tion 2-6-:4, the procedures set forth in this chapter shall apply to all new or exist- ing boards, commissions and committees. SECTION 3. Existing Chapters 2-7 ("SPECIAL COMMITTEES"), 2-8 ("PLANNING AND ZONING COMMISSION") and 2-9 ("BOARD OF ADJUSTMENT") ofthe Marana Town Code are hereby deleted in their entirety. SECTION 4. Existing Sections 02.02.01 and 02.02.02 of the Town of Marana Land De- velopment Code are hereby revised as follows (with deletions shown with strikeouts and addi- tions shown with double underlininl!): 02.02.01 Establishment and Composition A:- The Town Council of the Town of Marana hereby creates a Planning Com- mission to consist of seven voting members= and one ex officio member cho sen from among the members of the To'.vn Council. The seven regular mem bers of the Planning Commission shall be appointed by the Mayor with the consent of the Town Council from among the qualified electors of the Town. The members shall be selected without regard to political affiliation and shall serve without compensation, except f-or the reimbursement of necessary and reasonable expenses incurred in accomplishing the purposes of the commis sion, provided such expenses have been :J.pproved in accord:J.nce with the TO\,vn's Financial Procedures Ordin:J.nce. B. Terms of Office, Filling of Vacancies, and Removal. The terms of offioe of the Town Council Member designated to serve as the ex officio member of the Planning Commission shall correspond to his tenure of office ac a member of the TO'lm Council. The terms of office for the :J.ppointi'.'e regul:J.r members of the Planning Commission shall be six ye:J.rs. V:J.cancies occurring other\vise than through the expiration of terms sh:J.1I be filled by appointment by the M:J.yor with the consent of the Town Council. Regular members of the Plan ning Commission may be removed from office without c:J.use, by a majority vote of the entire membership of the Town Council. 02.02.02 Organization The Planning Commission shall be by :J.ppointment of the To'.vn Council. Its membership shall consist of a Chairperson, a Vice-Chairperson, and along with five Q1b.eLvoting members and one ex officio member chosen from among the members of the Town Council. The Commission shall adopt rules for its own or- ganization and for the transaction of its business~, but such IlliLrules shall not ~onflict with other sections of this Code or other Ordinances of the Town of Marana or with the laws of the State of Arizona. ll, ""~I "., ~~~ ~2:~; ~::~ li,~ :t~ t:~ ;;:1 :~~ {OOO02458.DOC / 2} - 3 - 8/1/20063:17 PM FJC SECTION 5. Section 02.03.05 of the Town of Marana Land Development Code is hereby deleted. SECTION 6. IT IS FURTHER ORDAINED that, since it is necessary for the preservation of the peace, health and safety of the Town of Marana that this ordinance become immediately effective, an emergency is hereby declared to exist, and this ordinance shall be effective immedi- ately upon its passage and adoption. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 5th day of September, 2006. f2 !t~c Mayor Ed Honea ATTEST: ~\""""'" ~ OF~"'~ ~....\. ~~""n",,,~ I<;) -, ~ sO~~ ~~ ~ ::: ~ CORPORATE ~.v .- =~I c:x:c ~y:: - SSEALS :: :; ~ ~- ~ ~ ~;: ~ "f. ~11"1l"\\~ -H ~/f"Z. "\9~,\~ 'IIUU~.~ :~" :J.~ i::;;t E3 Ii'''~' :::~ fl' ,:~ f~ll" c.',' ,"'p Sl .d {00002458.DOC / 2} - 4 - 8/1/20063:17 PM FJe