HomeMy WebLinkAboutResolution 2011-002 IGA with pima county for election services MARANA RESOLUTION NO. 2011-02
RELATING TO ELECTIONS; APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE
AN INTERGOVERNMENTAL AGREEMENT WITH PIMA COUNTY FOR THE PROVISION
OF ELECTION SERVICES
WHEREAS the Town desires to enter into an Intergovernmental Agreement with the Pima
County Division of Elections to prepare for and conduct a primary election to be held on March 8,
2011 and a general election to be held on May 17, 2011; and
WHEREAS Pima County, through its Division of Elections, is willing to provide election
services for the Town's 2011 elections based on the terms set forth in the Intergovernmental Agree-
ment for Election Services which is the subject of this resolution; and
WHEREAS the Mayor and Council of the Town of Marana find that the proposed Intergov-
ernmental Agreement is in the best interests of the Town and the public.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, as follows:
SECTION 1. The Intergovernmental Agreement for Election Services among the Town of
Marana and Pima County attached as Exhibit A to and incorporated by this reference in this resolu-
tion is hereby approved, and the Mayor is hereby authorized to execute it for and on behalf of the
Town of Marana.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to undertake
all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of
the Intergovernmental Agreement.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MA-
RANA, ARIZONA, this 4 day of Jan 011. e„...._____
A.& oFN ....twourro,„,
a.. •
X 0 1# t o Mayor d Honea
SEAL
ATTEST: j !Su�nn� ,` APPROVED AS TO FORM:
i °- ' ,
K
/ �
ce • Bronson, Town Clerk (F,rnkCassidy, Town Ajt • , ey
PIMA COUNTY RECORDER
2011 ELECTION SERVICES WITH CONTRACT
THE TOWN OF MARANA NO U/. 3/ . / x/11,3 1 4 ,21 1
AMENDMENT NO,
ESTIMATED INCOME: $36,000.00* This number must appear on all
invoices, correspondence and
FUNDING: The Town of Marana documents pertaining to this
aontra
* estimated for each election within this IGA STAMP HERE
INTERGOVERNMENTAL AGREEMENT
For Election Services
Among The Town of Marana and Pima County
This Intergovernmental Agreement (IGA) is by and among THE TOWN OF MARANA OF
PIMA COUNTY, ARIZONA, a municipal subdivision of the State of Arizona ( "the TOWN ") and PIMA
COUNTY, a political subdivision of the State of Arizona ( "the County "), on behalf of the PIMA
COUNTY RECORDER ( "the Recorder ").
RECITALS
1. The TOWN, pursuant to A.R.S. §9- 231(A) will prepare for and conduct two elections: a Primary
Election to be held on March 8, 2011; and a General Election to be held on May 17, 2011 if necessary
for members of its common council.
2. A.R.S. § §16- 205(C), 16 -172, 11-251(3),16-450, and 16 -405 et seq. authorize the County to perform
services for any political subdivision regarding elections.
3. A.R.S. §16 -172 authorizes any political subdivision conducting elections to utilize the County
registration rolls upon reimbursement to the Recorder for actual expenses in furnishing voter
registration data to the subdivision.
4. A.R.S. §16- 408(D) permits the governing body of any election district authorized to conduct an
election to Agreement with the Board of Supervisors and Recorder for election services, with the
contracted cost being a charge against the election district.
5. The parties are authorized to enter into an intergovernmental agreement pursuant to A.R.S. §11 -952
et. seq.
6. The TOWN desires to utilize the Pima County registration rolls and other election- related services
provided by the Recorder for the Primary Election to be held on March 8, 2011 and a General Election
to be held on May 17, 2011 for members of its common council.
7. The TOWN, the County and the Recorder have determined that it is in the best interest of the public
for the TOWN to use the services of the Recorder in conducting the elections called for March 8, 2011
and May 17,2011.
Revised 06/02/10
NOW, THEREFORE, the parties hereto agree as follows:
The purpose of this IGA is to set forth the duties and responsibilities of the Recorder and the TOWN with
respect to the March 8, 2011 and May 17, 2011 elections to be held by the TOWN of Marana.
ARTICLE I - TERM AND EXTENSIO N/RE N EWAUC HANG ES
The term of this IGA shall be from February 1, 2011 through completion of all obligations and activities
associated with the March 8, 2011 and May 17, 2011 elections contemplated by this IGA, provided that the
term shall continue through final resolution of any legal challenge to the election. Completion of this
Agreement is anticipated to be not later than December 31, 2011. Any modifications or time extension of this
IGA shall be by formal written amendment and executed by the parties.
Amendments to the Agreement must be approved by the Board of Supervisors as required by the Pima
County Procurement code, before any work or deliveries under the Amendment commences.
ARTICLE 11— SCOPE OF SERVICES
This Agreement establishes the agreement under which the County will provide the TOWN with Election
services in accordance with the following:
County Recorder Services: The Recorder shall:
(1) Provide the official precinct registers and signature rosters, assembled into voting areas, and
provide them to the County's Division of Elections no later than ten days prior to the Election,
at a cost of $18.00 per precinct; and provide the precinct registers for use by the Early Voting
Board no later than 9:00 a.m. the day before the Election.
(2) Provide services related to early balloting. These services include: providing and processing
request forms, mailing ballots, all necessary materials and programming for on -site voting at
the Pima County Recorder's Office, and verification of all early ballots voted for the elections.
Verified early ballots will be delivered to the Early Ballot Board beginning ten (10) days prior
to each election and continuing until the close of the polls on Election Day.
(3) Provide Deputy County Recorders for team early voting when necessary and give the TOWN
notice of each request for team early voting.
(4) Process Provisional Ballots and Conditional Provisional Ballots following the election within
the statutory deadlines.
(5) Prepare and deliver a single invoice to the TOWN no later than 21 days after the final
election date, containing a detailed breakdown of all Recorder costs for these elections.
TOWN Obligations. TOWN shall:
(1) Notify the Recorder in writing, at least 120 days or at such other time as the parties may
agree before any consolidated election date on which the TOWN wants services pursuant to
this IGA, detailing the election - related services pursuant to this IGA.
(2) Make all submissions required under Section 5 of the Voting Rights Act to the Department of
Justice and provide timely notice to County of any pre - clearances required under Section 5 of
the Voting Rights Act.
(3) Prepare and distribute any requisite translation, printing, and mailing of all publicity
pamphlets.
Revised 06/02/10
(4) Should the election be challenged or questioned for any reason whatsoever, then the TOWN
shall be solely responsible for defending, legally or otherwise, said elections. This duty shall
survive the expiration of the IGA, provided that the County shall cooperate with the TOWN in
making relevant information and witnesses available upon reasonable request.
(5) Within 30 days of the date of each invoice, the TOWN shall reimburse the County, in full, for
invoiced costs of election materials, supplies and equipment, and personnel required in direct
support of the TOWN election, as set forth below.
(6) Be responsible for the security of all ballots tabulated by officials and vendors other than
Pima County's agents or employees and ensure that any functions performed by TOWN or its
outside vendors comply with applicable law and procedures of the Secretary of State.
(7) Arrange for and publish any and all notices of this election as required by law.
ARTICLE III — COMPENSATION AND PAYMENT
Within thirty (30) days of the date of invoice, TOWN will pay the Pima County Recorder:
(1) $5.75 for each Early Ballot mailed;
(2) $3.00 for each ballot mailed to a voter on the Permanent Early Voting List.
(3) $0.75 for signature checking on each returned ballot;
(4) $3.00 for each replacement ballot issued by mail, $1.50 for each replacement ballot issued at a
satellite voting location;
(5) Special Ballot Inserts: 2 cents per ballot for single page or 5 cents per ballot for multiple
pages. Inserts may be no larger than 8'/ inches by 4 inches in size. Larger materials
may be used, but must be folded prior to delivery to the Recorder's Office so that the final
size does not exceed 8 by 4 inches. The TOWN shall be responsible for any additional
postage costs resulting from including a special insert.
(6) $60.00 per request for Team Voting;
(7) Computer programming as required for additional voter data at $50.00 per hour, one hour
minimum;
(8) If required, $400.00 for remote site computer linked to Recorder's system.
(9) Actual cost of all necessary materials and programming for on -site early voting, if required;
and,
(10) Any other costs associated with services provided for the conduct of the Election(s), as set
forth in Pima County Fee Ordinance 2009 -32, which is attached hereto as Exhibit A.
(11) Invoices not paid within 30 days of billing date will accrue interest at the rate of 10% per
annum.
ARTICLE IV — INSURANCE
All parties to this agreement are government entities. Neither entity is required to procure special insurance
coverage for their obligations under this IGA.
Revised 06/02/10
ARTICLE V - INDEMNIFICATION
The TOWN shall indemnify, defend, and hold harmless, the County, the Recorder, their officers, employees
and agents from and against any and all suits, actions, legal administrative proceedings, claims or demands or
damages of any kind or nature arising out of this IGA which are attributed to any action or omission of the
TOWN, its agents, employees, or anyone acting under its direction, control or on its behalf, unless such
actions are due solely to the negligence of the County or County Recorder. The TOWN's obligations pursuant
to this section shall survive the termination, cancellation or expiration of this IGA.
ARTICLE VI - COMPLIANCE WITH LAWS
The parties shall comply with all federal, state and local laws, rules, regulations, standards and Executive
Orders, without limitation to those designated within this Agreement. The laws and regulations of the State of
Arizona shall govern the rights of the parties, the performance of this Agreement and any disputes hereunder.
Any action relating to this Agreement shall be brought in an Arizona court in Pima County. Any changes in
the governing laws, rules and regulations during the terms of this Agreement shall apply but do not require an
amendment.
ARTICLE VII - INDEPENDENT CONTRACTOR
Each party shall comply with the notice of A.R.S. § 23- 1022(E). For purposes of A.R.S. § 23 -1022, each party
shall be considered the primary employer of all personnel currently or hereafter employed by that party,
irrespective of the operations of protocol in place, and such party shall have the sole responsibility of the
payment of Worker's Compensation benefits or other fringe benefits of said employees.
ARTICLE VIII - ASSIGNMENT
The TOWN shall not assign its rights to this Agreement, in whole or in part, without priorwritten approval of the
COUNTY. Approval may be withheld at the sole discretion of COUNTY, provided that such approval shall not
be unreasonably withheld.
ARTICLE IX - NON - DISCRIMINATION
The TOWN shall not discriminate against any County employee, client or any other individual in any way
because of that person's age, race, creed, color, religion, sex, disability or national origin in the course of
carrying out duties pursuant to this IGA. The TOWN shall comply with the provisions of Executive Order 2009-
09, including flow down of all provisions and requirements to any subcontractors. Executive Order 2009 -09
supersedes Executive order 99 -4 and amends Executive Order 75 -5 and may be viewed and downloaded at
the Governor or the State of Arizona's website http: / /www.azgovernor.gov /dms /upload /EO 2990 90.pdf
which is hereby incorporated into this Agreement by reference, as if set forth in full herein.
ARTICLE X - AMERICANS WITH DISABILITIES ACT
The parties shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-
336, 42 U.S.C. 12101 - 12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35
and 36.
ARTICLE XI - AUTHORITY TO CONTRACT
No party warrants to any other party its legal authority to enter into this IGA. If a court, at the request of a third
person, should declare that any party lacks authority to enter into this IGA, or any part of it, then the IGA, or
parts of it affected by such order, shall be null and void, and no recovery may be had by any party against the
other for lack of performance or otherwise.
Revised 06/02/10
ARTICLE XII - FULL AND COMPLETE PERFORMANCE
The failure of either party to insist on one or more instances upon the full and complete performance with any
of the terms or conditions of this Agreement to be performed on the part of the other, or to take any action
permitted as a result thereof, shall not be construed as a waiver or relinquishment of the right to insist upon full
and complete performance of the same, or any other covenant or condition, either in the past or in the future.
The acceptance by either party of sums less than may be due and owing it at any time shall not be construed
as an accord and satisfaction.
ARTICLE XIII - CANCELLATION FOR CONFLICT OF INTEREST
This Agreement is subject to cancellation for conflict of interest pursuant to ARS § 38 -511, the pertinent
provisions of which are incorporated into this Agreement by reference.
ARTICLE XIV — TERMINATION FOR CONVENIENCE
Notwithstanding any other provision in this IGA, this IGA may be terminated if for any reason the County Board
of Supervisors does not appropriate sufficient monies for the purpose of maintaining this IGA. In the event of
such cancellation, neither the County, nor the County Recorder shall have any further obligation to TOWN.
ARTICLE XV - NOTICE
Any notice required or permitted to be given under this Agreement shall be in writing and shall be served by
personal delivery or by certified mail upon the other party as follows:
COUNTY: TOWN OF MARANA:
F. Ann Rodriguez Jocelyn Bronson
Pima County Recorder Town Clerk
115 N Church Avenue 11555 W Civic Center Drive
Tucson, AZ 85701 Marana, AZ 85653
(520) 7430 -4356 (520) 382 -1960
Fax: (520) 623 -1785 Fax: (520) 382 -1998
ARTICLE XVI - NON - EXCLUSIVE AGREEMENT
Nothing in the provisions of this IGA is intended to create duties or obligations to or rights in third parties not
parties to this IGA, or affect the legal liability of any party to the IGA by imposing any standard of care different
from the standard of care imposed by law.
This IGA is not intended to, and this IGA shall not be construed to, create any partnership, joint venture or
employment relationship between the parties or create any employer - employee relationship between County
or Recorder and any TOWN employees, or between the TOWN and any County employees. No party shall be
liable for any debts, accounts, obligations nor other liabilities whatsoever of any other party, including (without
limitation) any other party's obligation to withhold Social Security and income taxes for itself or any of its
employees.
ARTICLE XVII - REMEDIES
Either party may pursue any remedies provided by law for the breach of this Agreement. No right or remedy is
intended to be exclusive of any other right or remedy and each shall be cumulative and in addition to any other
right or remedy existing at law or at equity or by virtue of this Agreement.
Revised 06/02/10
ARTICLE XVIII - SEVERABILITY
Either party may terminate this IGA at any time by giving written notice of such termination and specifying the
effective date thereof, at least thirty (30) days before the effective date of such termination. In the event of
termination, any real or personal property belonging to either party and furnished pursuant to this IGA, shall be
returned to the furnishing party. Any funds of TOWN paid to County in accordance with this IGA and not
encumbered at the time of termination shall be refunded to TOWN.
ARTICLE XIX — LEGAL ARIZONA WORKERS ACT COMPLIANCE
The COUNTY and TOWN hereby warrant that they will at all times during the term of this Agreement
comply with all federal immigration laws and with the requirements of A.R.S. § 23 -214 (A) (together the
"State and Federal Immigration Laws ").
(THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK)
Revised 06/02/10
ARTICLE XX - ENTIRE AGREEMENT
This document constitutes the entire agreement between the parties pertaining to the subject matter hereof,
and all prior or contemporaneous agreements and understandings, oral orwritten, are hereby superseded and
merged herein. This IGA shall not be modified, amended, altered or extended except through a written
amendment signed by the parties.
IN WITNESS WHEREOF, the parties hereby have executed t ' Ag emeIFB day of
Februar- , 2011.
PIMA CO OAR
TOWN OF MA A SUPE RS
By: By:
ayor Chair G O ,
ATTEST: ATTEST:
Y: By: d�
T n Clerk Ckrk of the Bo of Supervis rs
APPROVE AS TO CONTENT
By: _!I. Q ,
F. Ann Rodriguez, Pima County Record
The foregoing Intergovernmental Agreement between The Town of Marana, Pima County and the Pima
County Recorder has been reviewed pursuant to A.R.S. § 11 -952 by the undersigned, who have
determined that it is in the proper form and is within the powers and authority granted under the laws of
the State of Arizona to those parties to the Intergovernmental Agreement represented by the undersigned.
Pima County and Pima County Recorder Town of Marana
g C ountyttorney Attorney�'for the Town of° rana
Revised 06/02/10
F. ANN RODRIGUEZ, RECORDER DOCKET: 13537
RECORDED BY: K_O "" PAGE: 3860
of PI
DEPUTY RECORDER ti ar NO. OF PAGES: 9
1861 AS2 SEQUENCE: 20090720940
d
P0230 LI�y 04/15/2009
PIMA CO CLERK OF THE BOARD ORDIN 18:00
PICKUP 9 RIZO� P
PICKUP
AMOUNT PAID $ 0.00
ov P1.
I
\fix z C1�`,.f
ORDINANCE NO. 2009- 32
AN ORDINANCE OF THE BOARD OF SUPERVISORS OF
PINTA COUNTY, ARIZONA ESTABLISHING FEES FOR
ELECTION - RELATED SERVICES, VOTER REGISTRATION
DATA AND RECORDED DOCUMENT SERVICES
PROV.IDED BY TIIE PIMA COUNTY RECORDER.
WIIEREAS, the Pima County Recorder is authorized pursuant to A.R.S. §§ 16 -172, 16-
168(E), 11 -475, and 1.1- 251..08 to charge for election - related services, voter registration data, and
recorded document services; and,
WHEREAS, the Pima County Board of Supervisors has determined that the charges are
appropriate and necessary to cover the costs incurred by the Pima County Recorder in providing
these services; and,
WHEREAS, the Pima County Board of Supervisors has the authority under A.R.S. §I 1-
251.05 to adopt all ordinances necessary or proper to carry out the functions of the County.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
PIMA COUNTY, ARIZONA:
1 3
SECTION 1: It is the intent of this Ordinance to establish fees for election - related
services, voter registration data, and recorded document services provided by the Pima County 17
Recorder in an amount sufficient to defray costs. 0
lid
SECTION 2: Fees charged. by the Pima County Recorder shall be as follows:
SEE ATTACHMENT.
SECTION 3: This Ordinance shall take effect thirty -one (31) days from the date of
adoption.
SECTION 4: If any provision of this Ordinance, or the application thereof to any person
or circumstance is invalid, the invalidity shall not affect other provisions or applications of this
Ordinance, which can be given meaning without the invalid provision.
(_ 1
t
PASSED AND ADOPTED THIS 7th day of Anril , 2009.
PIMA CO Y GOAD OF SUPERVISORS
Char, Board 0 f Supervisors 4; 7/09
ATTEST: APPROVED AS TO FORM:
Lori Godosh an, Clerk of the Board Dafti&l4uxr6witz, Deputy County Attorney
REVIEWD BY.
F. Ann Rodriguez, Pima Count ¢o d der
�i
at PZ4
P: O. BoX 3145 Christopher J. Roads
Tucson, AZ 85702 -3145 RiyOP' Chief Deputy Recorder
Located in the Old Courthouse at: F. Ann Rodriguez Registrar of Voters
115 North Church Avenue, Tucson, AZ 1 1 Ina County Recorder Document Recording: (520) 740 -4350
Voter Registration: (520) 740 -4330
http: / /www.recorder.pima.gov Recording history one document at a time. Fax: (520) 623 -1785
PTU4 COUNTY ECfl ER'S C , RC ES
For Conducting Jurisdictional Elections
(i.e., Cities, Towns, School Districts, Fire Districts, etc.)
ELECTION COSTS
POLLING PLACE ELECTIONS
Early Ballot Processing $5.75 Each*
Permanent Early Voting List (PEVL) Ballots $3.00 Each*
Early Ballot Signature Verification $0.75 Each
Replacement Ballots — Satellite Location $1.50 Each
Replacement Ballots — By Mail $3.00 Each
Signature Roster Printing (per precinct) $18.00 Each
Provisional Ballots $16.00 Each
Conditional Provisional Ballots $5.00 Each
Regular Hours $18.13 Per Hour
Overtime Hours $27.20 Per Hour
Remote Site Computer Linked $400.00 Flat Fee
Remote Voting Site Not Computer Linked $200.00 Flat Fee
ALL BALLOT -BY -MAIL ELEC'T'IONS
Mailing of Ballots to Every Active Voter
Jurisdiction Under 30,000 Voters $1.95 Each* .7
0
Jurisdiction Over 30,000 Voters $2.50 Each*
Replacement Ballots — Satellite Location $1.25 Each Iwo
Replacement Ballots — By Mail $3.00 Each
Signature Verification Cost $0.75 Per Signature
PIMA COUNTY RECORDER'S CIL4RGES
Page 2
ELECTION COSTS (Continued)
FEES APPLICABLE TO ALL ELECTIONS
Voter Registration Maintenance Fee+ 2 Per Voter
Team Votingt $60.00 Per Request
Special Inserts:
Single Page - 8 4 /" $0.02 Per Ballot
(20 lb. paper minimum)
Multiple Pages or larger than 8/2x 4 $0.05 Per Ballot
(May also result in additional postage cost for
mailed ballot package due to increased weight)
Mileage will be charged at actual cost based on Pima County Automotive Services Department
Motor Pool charges.
Includes postage fees for both the mailing of the ballot package and the return mail of the
voted ballot. Postage rate hikes imposed by the United States Postal Service which take
effect after the effective date of this Ordinance and Fee Schedule may result in a fee
increase in the same amount.
4♦ Active and Inactive voters.
Emergency voting in hospitals, rest homes, care facilities, etc., for homebound voters, voters
unable to vote in polling location, and those who need assistance voting their ballot due to
medical reasons.
JURISDICTIONAL BOUNDARY CHANGES MAPPING
Computer coding $50.00 Per Annexation
Map Geocoding (1 Hour Minimum) $20.00 Per Hour
I
n�
5
rrvh
VOTER REGIS TRA TION DATA
In addition to the statutory fees for voter data provided in A.R.S. 16- 168(E), the following fees will be
charged per voter record:
Additional District Assignment Information $ .01
Voting History ,02
Voter Change History .02
PINTA COUNTYRECORDER'S CHARGES
'Page 3 '
ELECTION COSTS (Continued)
Age Of Voter $ .02
Mailing Labels (1" X 2.63" —30 Per Page) .20 Per Label
Computer Programming For Additional Information
Per Hour, 1 Hour Minimum 50.00
Copying Fee — Includes Redaction Of Confidential Data 1.00 Per Page
Certification Of Voter Registration 10.00 Per Certification
Replacement of Voter ID Card 5.00 Each
RECORDER'S WEB SITE SUBSCRIPTION FEES
For accessing images of recorded documents on the Pima County Recorder's secure web site, the
following subscription fees will apply:
Affidavits of Value Images
$60.00 per month paid 3 months in advance for unlimited number of images.
Recorded Documents Images
Includes Affidavits of Value
A. $100.00 paid in advance for a six -month period for 200 images.
B. Additional increments of 200 documents at $45.00 per increment.
Maps Images
$3.00 per map page payable at least $200.00 in advance.
ADDITIONAL FEES FOR RECORDED DOCUMENTS
1
Direct download of daily indexing $ .01 per Index Reference`
Direct download of daily docket of images
or Affidavits of Value .02 per image
CD format of daily docket of images or Affidavits of Value .03 per image ip
Fee to return documents improperly submitted for recordation 3.00 per document
1 :5
* Index Reference consists of the document type, grantor and grantee listing as separate
index references. Minimum fee of $.03 per document for one grantor, one grantee and
document type references. Additional fee charged for additional grantors and grantees.
PRAIA COUNTYRECORDER'S CHARGES
Page 4
CANDIDATE EARL Y BALL OT LISTS FEE SCHEDULE
PRaLARYELECTIONS - State tend Federal Elections, Countywide Special Elections
1. Early Ballot request data for State and Federal Primary Elections.
2. Number of Registered Voters determined on the 60` day preceding the Primary Election.
3. Prices shown in Columns 2 and 3 are per Party Affiliation: Democrat, Republican and/or Others.
4. Fees will be calculated in the following manner:
a. Determine which Party data are desired (Democrats. Republicans and /or Others).
b. Determine how many Voters of each Party are registered in the desired District using the figures from
the Recorder's website.
c. Find the row containing that number in Column 1. Use the Price Per Party Affiliation figures in
Column 2 for the Early Ballot List, and the figures in Column 3 for the Returned Ballot List.
d. EXAMPLE: Candidate John Doe subscribes to the list of all Democrats and Independents who request
an Early Ballot in his District. There are 173,280 Democrats and 92,621 Independents. Using the
schedule below, Mr. Doe will pay $360.00 for Democrats plus $200.00 for Others for the Early Ballot
List. If he decides he wants to also purchase the Returned Ballot List, he will add an additional
$190.00 for Democrats plus $110.00 for Others. His total for the subscription will be $860.00.
5. If the request is for all political parties and Others, and all such ballot returns, then the maximum
charge shall be $1,020.00.
1. NUNIBEROFREGISTERED 2. EARL Y BALLOT LIST 3. RETURNED BALLOTLIST
VOTERS IN DISTRICT PRICE PER P=fRTYAFFILIATION PRICE PER P.ARTYAFFILIATION
0-10.000 $ 20.00 $ 20.00
10,001 -20,000 40.00 30.00
20,001 -30,000 60.00 40.00
30,001 -40,000 80.00 50.00
40,001 -50.000 100.00 60.00
50,001 -60,000 120.00 70.00
60,001 -70,000 140.00 80.00
70,001 -80.000 160.00 90.00
80,001 -90,000 180.00 100.00
90,001 - 100,000 200.00 110.00
100,001 - 110,000 220.00 120.00
110.001 -120,000 240.00 13 0. 00
120,001 - 130,000 260.00 140.00
130,001 - 140.000 280.00 150.00
140,001 -150.000 300.00 160.00
150,001 - 160,000 320.00 170.00 =y
160,001 - 170,000 340.00 180.00
170,001 - 180,000 360.00 190.00
180,001 - 190,000 380.00 200.00
190,001 -200,000 400.00 210.001
200,001 - 210,000 420.00 220.00
210,001 - 220.000 440.00 230.00
220,001 - 230,000 460.00 240.00
230.001 -240.000 480.00 250.00
240,001 -250,000 500.00 260.00
250,001 -260.000 520.00 270.00
260,001 -270.000 540.00 280.00
270,001 -280,000 560.00 290.00
PIS! COUNTY RECORDER'S CHARGES
'Page
CANDIDATE EARL YBALLOT LISTS FEE SCHEDULE
GENERAL ELECTIONS - .State and Federal Elections, Countywide Special Elections
1. Early Ballot request data for State and Federal General Elections.
2. Number of Registered Voters determined on the 60 "' day preceding the General Election.
3. Prices shown in Columns 2 and 3 are per Party Affiliation: Democrat, Republican and /or Others.
4. Fees will be calculated in the following manner:
a. Determine which Partv_ data are desired (Democrats, Republicans and /or Others).
b. Determine how many Voters of each Party are registered in the desired District using the figures from
the Recorder's website.
c. Find the row containing that number in Column 1. Use the Price Per Party Affiliation figures in
Column 2 for the Early Ballot List, and the figures in Column 3 for the Returned Ballot List.
d. EXAMPLE: Candidate John Doe subscribes to the list of all Democrats and Independents who request
an Early Ballot in his District. There are 173,280 Democrats and 92,621 Independents. Using the
schedule below, Mr. Doe will pay $380.00 for Democrats plus $220.00 for Others for the Early Ballot
List. If he decides he wants to also purchase the Returned Ballot List, he will add an additional
$360.00 for Democrats plus $200.00 for Others. His total for the subscription will be $1,160.00.
5. If the request is for all political parties and Others, and all such ballot returns, then the maximum
charge shall be $1,380.00.
1. NUMBER' OFREGISTERED 2. EARLYBALLOT LIST 3. RETURNED BALLOT LIST
VOTERS IN DISTRICT PRICE PER P..4RTYAFFILI4TI0N PRICE PER P-4RTYAFFILL4 TION
0-10,000 $ 40.00 $ 20.00
10,001 - 20,000 60.00 40.00
20,001 - 3 30,000 80.00 60.00
30,001 - 40,000 100.00 80.00
40,001 -50,000 120.00 100.00
50,001 -60.000 140.00 120.00
60,001 - 70,000 160.00 140.00
70,001 -80,000 180.00 160.00
80,001 -90,000 200.00 180.00
90,001 - 100,000 220.00 200.00
100,001 -110,000 240.00 220.00
110,001 - 120,000 260.00 240.00
120,001 - 130,000 280.00 260.00
130.001 -140.000 300.00 280.00
140,001 - 150,000 320.00 300.00
150,001 - 160,000 340.00 320.00
160 - 170,000 360.00 340.00!
170,001 - 180,000 380.00 360.00 r'
;h
180.001 - 190,000 400.00 380.00
190,001 - 200,000 420.00 400.00 ft"C
200,001 - 210,000 440.00 420.00 big
210,001 - 220.000 460.00 440.00
220,001 - 230.000 480.00 460.00 ail
230.001 - 240.000 500.00 480.00
240.001 - 250.000 520.00 500.00
250,001 - 260,000 540.00 520.00
260,001 - 270,000 560.00 540.00
270,001 - 280,000 580.00 560.00
PIMA COUNTY RECORDER'S CILAR GES
Page 6
CANDIDATE EARL YBALLOT LISTS
FEE SCHEDULE FOR PRL11L4RY (11Iarch) « GENERAL (May) ELECTIONS
Non -State and Non - Federal Elections
NUMBER OF
REGISTERED VOTERS LIST OF EARLY LIST OF
VOTERS IN DISTRICT BALLOT REQUESTS RETURNED BALLOTS
0-10.000 $ 10.00 $ 10.00
10,001 -20,000 20.00 10.00
20,001 - 30,000 30.00 20.00
3 0,00 1 - 40,000 40.00 30.00
40,001 - 50,000 50.00 40.00
50,001 -60,000 60.00 50.00
60,001 - 70,000 70.00 60.00
70,001 -80,000 80.00 70.00
80,001 - 90,000 90.00 80.00
90,001- 100,000 100.00 90.00
100,001- 110,000 110.00 100.00
110,001 - 120,000 120.00 110.00
120,001 - 130,000 130.00 120.00
130,001 - 140,000 140.00 130.00
140,001 - 150,000 150.00 140.00
150,001 -160.000 160.00 150.00
160,001 - 170,000 170.00 160.00
170,001 - 180,000 180.00 170.00
180,001 - 190,000 190.00 180.00
190,001- 200,000 200.00 190.00
200,001 - 210,000 210.00 200.00
210,001 - 220,000 220.00 210.00
220 - 230,000 230.00 220.00
230,001 - 240,000 240.00 230.00
240,001 - 250,000 250.00 240.00 1,
250,001 - 260,000 260.00 250.00;
260,001 - 270,000 270.00 260.00
270,001 - 280,000 280.00 270.00
i
PINTA COUNTYRECORDER'S CHARGES
.Page 7 -
CANDIDATE EARL YBALLOTLISTS
FEE SCHEDULE FOR PRIM4 RY (March) & GENERAL (May) ELECTIONS
Non -State and Non - Federal Elections
ALL BALLOT -BY -MAIL ELEC'T'IONS
NUMBER OF
REGISTERED VOTERS LIST OF EARLY LIST OF
VOTERS IN DISTRICT BALLOT REQUESTS RETURNED BALLOTS
0-10,000 $ 40.00 $ 20.00
10,001 - 20,000 60.00 40.00
20,001 - 30,000 80.00 60.00
30,001 -40,000 100.00 80.00
40,001 - 50,000 120.00 100.00
50,001 - 60,000 140.00 120.00
60,001 - 70,000 160.00 140.00
70.001 - 80,000 180.00 160.00
80.001 - 90.000 200.00 180.00
90,001 - 100.000 220.00 200.00
100,001- 110,000 240.00 220.00
110.001- 120.000 260.00 240.00
120,001- 130,000 280.00 260.00
130,001- 140,000 300.00 280.00
140,001 - 150,000 320.00 300.00
150,001 - 160,000 340.00 320.00
160,001 - 170,000 360.00 340.00
170,001 - 180,000 380.00 360.00
180,001 - 190,000 400.00 380.00
190,001 - 200,000 420.00 400.00
200,001 - 210,000 440.00 420.00
210,001 -220,000 460.00 440.00
220,001 - 230,000 480.00 460.00
230,001 -240,000 500.00 480.00
240,001 - 250,000 520.00 500.00
250,001 - 260,000 540.00 520.00
260,001 - 270,000 560.00 540.00
270,001 -280,000 580.00 560.00
,qa
fan 9i
1 e
RESOLUTION NO. 2011 - 20
RESOLUTION OF THE PIMA COUNTY BOARD OF SUPERVISORS AUTHORIZING
THE INTERGOVERNMENTAL AGREEMENT BETWEEN PIMA COUNTY AND
THE TOWN OF MARANA FOR ELECTION SERVICES TO BE EFFECTIVE
FEBRUARY 1, 2011 THROUGH' 'COMPLETION OF ALL OBLIGATIONS AND
ACTIVITIES CONTEMPLATED BY THIS IGA, PROVIDED THAT THE TERM SHALL
CONTINUE THROUGH FINAL RESOLUTION OF ANY LEGAL CHALLENGE TO
THE ELECTION.
WHEREAS, Pima County is authorized, under Arizona Revised Statutes 5 §16- 205(C),
16 -450, 11- 251(3), 11 -951 et seq., to perform services regarding elections; and
WHEREAS, the Town of Marana is allowed under Arizona Revised Statutes, Title 9,
Title 11, and Title 16, to call for Elections; and
WHEREAS, the County and the Town of Marana have determined that the use of the
services of the Pima County Recorder is in the public interest, and the County agrees to provide
said services:
NOW, THEREFORE, upon motion duly made, seconded and carried, be it resolved:
That Pima County enter into the Intergovernmental Agreement between Pima County
and the Town of Marana for Election Services; and
That the Chair of the Board of Supervisors be authorized and directed to sign said
Intergovernmental Agreement.
PASSED, ADOPTED AND APPROVED by the Pima County Board of Supervisors,
this -1 `t day of Febr� ary 2011.
PI UNTY6O SU RVISORS
C ur, Board of Supervisors 01 2011
APPROVED S TO FORM: ATTES%:
Deputy ounty Attorney Clerk of the Bo