HomeMy WebLinkAbout04/26/2011 Study Session Agenda Packet MAMA
MARANA TOWN COUNCIL
STUDY SESSION
NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers, April 26, 2011, at or after 6:00 PM
Ed Honea, Mayor
Herb Kai, Vice Mayor
Russell Clanagan, Council Member
Patti Comerford, Council Member
Carol McGorray, Council Member
Jon Post, Council Member
Roxanne Ziegler, Council Member
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA.
Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics.
The Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability,
is in need of special services as a result of their disability, such as assistive listening devices, agenda materials
printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special
services are available upon prior request to the Town Clerk at least 10 working days prior to the Council
meeting.
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE
APPROVAL OF AGENDA
DISCUSSION/DIRECTION/POSSIBLE ACTION
D 1: Pr esentation: _ Relating to Development; overview of the Saguaro Springs development
project, and discussion of key issues in pending Saguaro Springs development agreement and
community facilities district negotiations (Frank Cassidy)
D 2: _ Resolution No. 2011 -46: Relating to Personnel; approving and authorizing staff to
implement employee benefit rates for fiscal year 2011 -2012 (Erik Montague)
D 3: Presentation: Relating to Budget; review, consideration and direction to staff regarding
the fiscal year 2011 -2012 managers recommended budget (Gilbert Davidson and Erik
Montague)
Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for
legal advice with the Town Attorney concerning any matter listed on this agenda.
ADJOURNMENT
Study Session - April 26, 2011 - Page 1 of 44
,ANA
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
Council Chambers, April 26, 2011, 6:00:00 PM
To: Mayor and Council Item D 1
From: Frank Cassidy , Town Attorney
Strategic Plan Focus Area:
Commerce
Subject: P resentation: _ Relating to Development; overview of the Saguaro Springs development
project, and discussion of key issues in pending Saguaro Springs development
agreement and community facilities district negotiations
Discussion:
The Saguaro Springs development project is now owned by Grayhawk Development. Town staff
is currently negotiating two agreements with Grayhawk representatives. The first is an amended
and restated development agreement to take the place of the existing development agreements.
The second is a community facilities district intergovernmental and development agreement, to
establish the rules of the game for possible future Saguaro Springs CFD bond sales.
The amended and restated development agreement is expected to be generally consistent with
previous development agreements for the project. Key modifications will address partially-
constructed or constructed- but - not - accepted infrastructure and phasing affected by the downturn
in the economy. Among other things, this item will seek Council feedback on possible staff
involvement in the developer's acquisition of public easements and public rights -of -way needed
for the project from lands owned by the Arizona State Land Department and Arizona Portland
Cement/California Portland Cement.
The Saguaro Springs CFD intergovernmental and development agreement discussion will
primarily seek Council feedback on the developer's desire for a combination of general obligation
bond and assessment bond financing. Town staff anticipates providing an overview of key issues
associated with layered financing. The combined effective tax burden on future Saguaro Springs
homeowners and administrative and enforcement implications of the layered debt will be
discussed.
Town staff has invited Grayhawk representatives to attend and be available to respond to Council
questions. Grayhawk representatives may request an opportunity to present their comments and
perspectives on these and other ongoing discussion points.
ATTACHMENTS:
Name: Description: Type:
No Attachments Available
Study Session - April 26, 2011 - Page 2 of 44
Staff Recommendation:
Staff recommends for Council to direct that the Saguaro Springs agreements, incorporating any
revisions resulting from tonight's discussion, be brought forward for Council consideration.
Suggested Motion:
I move to direct that the Saguaro Springs agreements, incorporating any revisions resulting from
tonight's discussion, be brought forward for Council consideration.
Study Session - April 26, 2011 - Page 3 of 44
�
M. A R AN A
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
Council Chambers, April 26, 2011, 6:00:00 PM
To: Mayor and Council Item D 2
From: Erik Montague , Finance Director
Strategic Plan Focus Area:
Progress and Innovation
Strategic Plan Focus Area - Additional Information:
Maintain a comprehensive employee benefits package.
Subject: Res No. 2011 -46: Relating to Personnel; approving and authorizing staff to
implement employee benefit rates for fiscal year 2011 -2012
Discussion:
The purpose of this item is to request the Council's approval of employee benefit rates for fiscal
year 2011 -2012 for the medical, dental, life /accidental death and disability and short-term
disability insurances. Open enrollment is scheduled for May 2 - May 27, 2011. This is the time
that employees may make changes to their benefit selections without a "qualifying event."
Council approval of employee contribution rates prior to formal adoption of the fiscal year 2011-
2012 budget is necessary for open enrollment to proceed as scheduled.
The changes presented this evening are a result of working with the Town's benefits consultant
(Gallagher Benefit Services, Inc.) to negotiate all health related employee benefits which
occurred in January and February of this year.
Health Insu
The initial renewal rate proposal for CIGNA for health was at an increase of 14.9 %. However,
due to the efforts of the Town and the benefits consultant in presenting experience levels and
utilization, the revised renewal rate for CIGNA is at 7.9% which is below overall trend for health
care increases.
Health insurance rates decreased by ten percent in fiscal year 2010 -2011 as a direct result of the
competitive bid process which occurred in the spring of 2010. The cost - sharing formula between
employees and the Town remained the same and both shared in the ten percent reduction in fiscal
year 2010 -2011_
Staff is recommending that the cost - sharing formula remain the same again for fiscal year 2011-
2012. This recommendation will require both the Town and employees to share in the increased
cost. The total annual increase for health insurance is expected to be $198,000 with the Town
absorbing $165,000 of that increase.
Study Session - April 26, 2011 - Page 4 of 44
The employee impact will range from $0 to $8.94 per check or $0 to $232.56 per year depending
on the plan and tier selected. The overall cost - sharing formula would be maintained with the
employer share of the health benefit ranging from 100% for employee only in the 750 plan to
78% for employee + family in the 100 plan. The overall average employer cost share of this
health benefit will remain at approximately 85% under this recommendation.
Dental insurance
The dental insurance renewal rate increases range from 0% for EDS and 17.9% for Delta Dental
plans. The increase for Delta Dental is attributable to increased utilization levels. Staff is
recommending that the cost - sharing formula remain the same again for fiscal year 2011 -2012.
The total annual increase for dental insurance is expected to be $28,000 with the Town absorbing
$23,000 of that increase.
The employee impact will range from $0 to $5.69 per check or $0 to $147.84 per year depending
on the plan and tier selected. The overall employer cost share would be maintained with the
share of the dental benefit ranging from 100% for employee only in the EDS plan to 79% for
employee + family in the EDS plan.
All other benefits
Life, accidental death and disability and short-term disability (base plan) remain 100% employer
covered and the coverages will remain the same for fiscal year 2011 -2012. Short-term disability
(base plan) is increasing by $18,000 or 40 %. This increase is due to increased incidence and
utilization. The optional short-term disability buy -up rates are increasing from $0.13 per $10 of
coverage to $0.18 per $10 of coverage. The optional buy -up program is paid for by participating
employees. The employer provided EAP program costs increased by $2,000.
Financial Impact:
The overall financial impact of these changes is estimated to be $246,000. Of that amount,
$208,000 or 85% of that increase will be absorbed by the Town and will be incorporated within
the Manager's recommended budget.
ATTACHMENTS:
Name: Description: Type:
0 Reso EMPLOYEE BENEFIT_ RATES_ FY 2011 - Resolution Resolution
12f 00026185j.DOC
EJ Exhibit A_- _Employee Benefit_Rates.pdf Exhibit A - Employee Benefit Rates Exhibit
0 ToM 2011 final contri April_15.pdf Annualized Renewal Costs Backup Material
Staff Recommendation:
Staff recommends approval of the employee benefit rates for fiscal year 2011 -2012.
Suggested Motion:
I move to adopt Resolution No. 2011 -46, approving and authorizing staff to implement employee
benefit rates for fiscal year 2011 -2012.
Study Session - April 26, 2011 - Page 5 of 44
MARANA RESOLUTION NO. 2011-46
RELATING TO PERSONNEL; APPROVING AND AUTHORIZING STAFF TO
IMPLEMENT EMPLOYEE BENEFIT RATES FOR FISCAL YEAR 2011 -2012
WHEREAS the Town of Marana through its governing body, desires to provide the
benefits of medical, dental, life /accidental death and disability and short-term disability
insurances and a flexible spending program to eligible employees of the Town of Marana; and
WHEREAS the rates for these employee benefits will be included in the proposed fiscal
year 2011 -2012 operating budget, but must be approved prior to budget adoption in order to be
available for the open enrollment process.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The Town of Marana hereby approves the employee benefit rates included
in the chart attached to and incorporated by this reference in this resolution as Exhibit A for fiscal
year 2011 -2012.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to
undertake all other and further tasks required or beneficial to implement the employee benefit
rates in Exhibit A.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 26 day of April, 2011.
Mayor Ed Honea
ATTEST:
Jocelyn C. Bronson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
Study Session - April 26, 2011 - Page 6 of 44
i 00026185.DOC /}
Attachment A
Employee Benefit Rates
Effective July 1, 2011 - June 30, 2012
Medical Insurance
Employee
Town Employee Per Pay
Monthly Monthly Period
Employee Only $379.95 $20.00 $9.23
Employee + Spouse 688.71 151.18 69.78
Employee + Children 623.13 136.79 63.13
Employee + Family 935.88 263.97 121.83
Employee
Town Employee Per Pay
Monthly Monthly Period
Employee Only 337.22 0.00 0.00
Em to ee + Spouse 600.36 107.82 49.76
Employee + Children 543.181 97.551 45.02
Employee + Family 815.391 196.291 90.60
Dental In surance
vital
Employee
Town Employee Per Pay
Monthly Monthly Period
Employee Only 32.46 3.52 1.62
Em to ee + Spouse 62.54 15.41 7.11
Employee + Children 57.81 14.141 6.53
Employee + Family 91.45 22.481 10.38
DS .,, ...: .�
r
Employee
Town Employee Per Pay
Monthly Monthly Period
Employee Only 11.15 0.00 0.00
Em to ee + Spouse 17.80 3.39 1.56
Employee + Children 1 20.111 4.421 2.04
Employee + Family 23.781 6.321 2.92
Hartford Short-term Disability Plan
Town Employee
Rate per $10 Base Plan 0.31 0.00
Rate per $10 Buy-Up 0.00 0.18
Study Session - April 26, 2011 - Page 7 of 44
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ANA
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
Council Chambers, April 26, 2011, 6:00:00 PM
To: Mayor and Council Item D 3
From: Gilbert Davidson and Erik Montague , Town Manager / Finance Director
Strategic Plan Focus Area:
Commerce, Community Building, Heritage, Progress and Innovation, Recreation
Subject: Presentation: Relating to Budget; review, consideration and direction to staff
regarding the fiscal year 2011 -2012 managers recommended budget
Discussion:
The Town Manager and Finance Director will present the recommended budget for the General
Fund for fiscal year 2011 -2012. Information and direction received from Council will be
incorporated into the Town's tentative budget which will be brought back to Mayor and Council
for consideration at the regular meeting on May 18, 2011.
The presentation will be provided to Council prior to the meeting.
Financial Impact:
The recommended budget incorporates the overall strategies outlined in the January 25, 2011
study session.
ATTACHMENTS:
Name: Description: Type:
D 2012 Recommended_Budget Transmttal.pdf FY2012 Recommended Budget Transmittal Backup Material
Staff Recommendation:
Staff requests information and direction regarding the managers recommended budget for the
General Fund for fiscal year 2011 -2012 which will be incorporated into the tentative budget on
May 18, 2011.
Suggested Motion:
I move to direct the Town Manger to incorporate the item(s) discussed this evening in the
preparation of the tentative budget which will be considered for possible adoption on May 18,
2011.
Study Session - April 26, 2011 - Page 11 of 44
f�
M A FA �NA
TOWN OF MARANA
April 21, 2011
Honorable Mayor and Members of Council,
The fiscal year 2012 budget is a reflection of Marana's values and priorities for the coming
year. As directed by Council action during the FY '11 budget process, Town staff presented
a balanced budget which focused financial resources into three core community functions:
safe, clean and healthy. The allocation of these resources enabled Town staff to provide
critical public safety services and infrastructure maintenance, graffiti and trash removal, and
accessible parks and trails. The proposed FY '12 budget continues FY '11 efforts and
introduces an economic recovery plan which will be phased in over the next several years.
The Marana economic recovery plan is based upon economic analysis that projects a slow,
multi -year recovery. As local sales tax (transaction privilege tax) collection and state shared
revenues increase in future fiscal years, the Town needs to have an organized and clearly
defined reinvestment strategy. The recovery plan is designed to help Council allocate funding
based upon priority. It also allows staff and the community to better understand the financial
health of the organization and where new dollars are being invested.
The Marana economic recovery plan comprises three investment priorities: c urrent
employ resources and strategic positions The economic recovery plan concept was
presented to Council at its January 25, 2011 study session. Council concurrence with the plan
formed the baseline of decisions made in creating the manager's recommended budget for
FY `12.
The policy goal of the recovery plan is to develop a phased approach of investment as it
relates to current employees, resources and strategic positions. The investment priority of
"current employees" covers salary and benefit costs, retirement and other related benefits
and services. "Resources" comprises facilities, vehicles and tools needed to successfully serve
the community. "Strategic positions" identifies new positions that were either funded in
previous years or are critical to the mission of local government.
The overall fiscal health of the Town's general, enterprise and reserve funds remains strong.
The proposed FY '12 budget is structurally balanced and meets Council's policy direction as
it relates to core community services and programs.
Accomplishments
The Town of Marana made full use of its strategic partnerships this fiscal year, working with
federal, state and local officials as well as the private sector to deliver projects and services
that improved the lives of its nearly 35,000 residents.
Study Session - April 26, 2011 - Page 12 of 44
Twin Peaks Interchange
More than a decade in the making, the Twin Peaks Interchange opened in November to an
overwhelmingly positive reception from the community. The interchange provides many
benefits, including:
• Greatly reduced travel time in northwestern Pima County and increased safety
through traffic relief on busy streets, most notably Cortaro Road;
• Access to improvements on Camino de Manana, realigning the roadway north to the
intersection of Tangerine Road and Dove Mountain Boulevard;
• Improved public safety by the inclusion of a bridge that goes over the railroad tracks
on the east side of Interstate 10, and;
• A connection between the Continental Ranch and Dove Mountain communities.
Camino de Manana
A sister project to Twin Peaks, the expansion of Camino de Manana completes the
connection between Continental Ranch and Dove Mountain. The 3.3 -mile roadway includes
four lanes, bike and walking paths and wildlife crossings.
Camino de Manana and Twin Peaks were made possible thanks to strong partnerships,
including those with the Regional Transportation Authority and the Arizona Department of
Transportation. Because of this fact, the projects were recognized with a Metropolitan Pima
Alliance Common Ground Award in October.
General Plan Update
Marana's General Plan Update addresses decisions related to parks, environment,
transportation, land use and open space. The update captures Marana's imagination about
the future and provides a collective vision of where the community is headed. The General
Plan is an important tool for identifying the new strategies and goals necessary to translate
that collective future vision into reality. The process for the 2010 General Plan was
completed in approximately 12 months with support from many groups and individuals and
used an innovative approach spearheaded by Town staff.
FEMA Remapbing
In December, after the Town conducted an extensive floodplain study in 2008 and worked
with Rep. Gabrielle Giffords and Sen. Jon Kyl and their staffs, FEMA removed thousands
of Marana residents from a proposed floodplain. FEMA's remapping process would have
placed 19 square miles of Marana in an indeterminate floodplain, resulting in hundreds of
dollars a month in flood insurance premiums for those living in the affected areas. The
Town's actions cut the floodplain to just 3 square miles, saving residents more than $6
million a year in premiums.
Wastewater
Nearly four years after the Town ended its intergovernmental agreement with Pima County,
Senate Bill 1171 clears the path for the Town to enter the wastewater business. The bill,
which was sponsored by nine Southern Arizona legislators, gives cities and towns in Pima
County the opportunity to provide sewer service to their residents and business owners.
After years of litigation and negotiation, the Town was given relief through SB1171 and can
Study Session - April 26, 2011 - Page 13 of 44
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begin the process of providing sewer service to new and existing Marana residents and
businesses.
The Town appreciates its community partners and pledges to strengthen those relationships
in the coming year to improve the lives of all who live, work and do business here.
Recovery Planning
As the economy and region stabilize and begin to improve it is critical to provide a
framework to guide for future decisions. The recovery plan will provide a basis to allocate
resources to those areas that are critical in providing and maintaining core services.
Policy Goal — develop and
integrate a framework of
strategies, action plans, and
policies to manage through
the economic recovery and
years beyond.
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Study Session - April 26, 2011 - Page 14 of 44
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Recovery Plan Investments
The following tables describe the Town's investments into the recovery plan areas for the
total town -wide investment and the portions incorporated within the General Fund. These
investments are included within the recommended budget summary presented later.
MEMM SOME=
Compensated absences
Pay and benefits reduction program $346,000 $326,000
Benefit package $423,000 $375,000
Employee training $35,000 $31,000
Professional and technical
Training and development memberships $15,000 $15,000
Employee development Existing Existing
and training program Resources Resources
Organizational
benefits /Influence Employee task force to Existing Existing
surroundin s /ownershi enerate ideas/ ro ams Resources Resources
Vehicles Vehicle replacement $667,000 $473,000
Desktop /laptop
replacement $69,000 $69,000
Mobile data terminals $30,000 $30,000
Technology Copier replacements $45,000 $30,000
Office 2010 and Exchange
2010 $30,000 $30,000
Other software and
hardware $682,000 $682,000
Maintenance projects $476,000 $438,000
Facilities Police substation
im rovements $350,000 $175,000
Phone switch $130,000 $130,000
Equipment Lift, diagnostics, chipper
and other items $99,000 $87,000
Study Session - April 26, 2011 - Page 15 of 44
4 of 33
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Management Analyst $47,000 $47,000
Senior HR Analyst $52,000 $52,000
Police Commander $90,000 $90,000
Building Inspector II October — June) $39,000 $39,000
Environmental Project Coordinator $47,000 $47,000
Fleet Tech II $39,000 $39,000
Benefits and employer expenses related to the positions
listed above $109,000 $109,000
Vehicles, equipment and other one -time items related
to the positions listed above $65,000 $65,000
Reclassifications $83,000 $41,000
F
Study Session - April 26, 2011 - Page 16 of 44
5 of 33
General Fund
The following General Fund summary is structurally balanced with ongoing revenues
supporting ongoing services and programs. One -time resources support one -time projects
and programs. The investment in current staff, resources and strategic positions of $3.4M is
included within the following summary. Of that amount approximately $1.4M reflects
ongoing investments and $2.OM are one -time investments.
Summary of General Fund Recommended Budget
Fiscal Year 2012*
Revenues FY2011 Budget FY2012Prelim $ Change Change
Sales Tax Revenues $ 18,983,515 $ 20,001,725 1,018,210 5%
Other Agency Revenues 5,680,866 6,979,466 1,298,600 23%
Licenses, Fees & Permits 1,676,250 1,994,250 318,000 19%
Charges for services 873,250 955,470 82,220 9%
Fines and forfeiture 735,000 660,000 (75,000) -10®/®
Grants and contributions 110,950 20,511 (90,439) -82%
Investment Income 75,000 90,000 15,000 20%
Miscellaneous revenues 568,789 544,547 (24,242) 4%
T Total Revenue 28,703,620 31,245,969 A542,349 9%
Expenditures
Personnel & benefits 19,105,370 20,157,992 1,052,622 6%
Contracted services 4,430,443 5,279,379 848,936 19%
Operating supplies & equip 2,886,403 3,169,365 282,962 10®/®
Capital outlay 1,591,405 2,000,900 409,495 26%
Transfers out 2,615,706 2,899,120 283,414 11%
Total.Expenefltuces $ 30.629,327 $ 33,506,756 4877,429 9
C E1(Jnder) $ (1,.25,707) $ (2,260,787) (335,080) 17•/
*Note: Both the FY2011 and FY2012 budgets include a $1M contingency which may only be utilized when
approved by Council. To date, no contingency has been used in FY2011.
The following table presents the dollar and percentage changes in the General Fund budgets
from fiscal year 2009 through the manager's recommended budget for fiscal year 2012.
FY2009 FY2010 FY2011 FY2012
Expenditures and transfers $ 40,698,494 $ 33,358,044 $ 30,629,327 $ 33,506,756
Dollar change from previous year (7,340,450) (2,728,717) 2,877,429
Percentage change from previous year -18% -8% 9%
The charts on the following page present the overall General Fund sources and uses of
projected resources.
Study Session - April 26, 2011 - Page 17 of 44
6of33
Revenue Sources
3
FY2011 -2012 General Fund - Sources
;CJ' Qtlier Vie:,
Reren€:es, $7.0,
Ala � ii�6 r�
3
S,-des Tai i
a
Revenues,
;
Licenses Fees
Permits $2.0, 7 °'o
Charges for
stm ces, $1.0, 3°,.fo
Fines and
forfeiture, $0.7,
2% I
Investment
i
Income, $0.1 , 0°46 I
ATscllaneousi Grants and
contributions, - I
revenues, $0.5,
3
2%
i
3
Revenue Uses
FY2011 -2012 General Fund -1.ses
Personnel fir
benefits,
/ a,y
<_ Cuutra.€eai
services, $5.3
1V/3
4
Operating supplies
& equip, $3.2, 9%
��� — ` °---- Capital outlay,
X > f''a
L Transfers out,
2.9,9'6
Study Session - April 26, 2011 - Page 18 of 44
7of33
Summary of Positions
The largest portion of the Town's operating budget reflects its investment in personnel and
related benefits. Our employees provide the core services that the citizens require and test
costs comprise the largest operating cost within the General Fund at 60% of the budget.
Over two budgetary cycles, the number of authorized full time equivalent (FTE) positions
was reduced from 367 in FY2009 to 301.83 in FY2011. While the Town has been able to
maintain the core values and services identified in the development of the FY2011 budget,
those reductions have placed a significant strain on resources in certain key areas. This
FY2012 budget recommends the addition of the equivalent of 7.35 FTE in certain areas.
The following tables present an overall, multi -year summary of FTE and a detailed listing of
recommended additions for FY2012.
Multi -year Position Change Summary
FY2009 FY2010 FY2011 FY2012
Budgeted FTE 367 341.88 301.83 309.18
Position change from previous year (25.12) (40.05) 7.35
Percentage change from previous year -7% -12% 2%
Detailed Listing of Recommended Additions for FY2012
Position FTE Department Funding Source
Management Assistant 1.00 Town Manager General Fund
Customer Service Specialist 0.10 Town Manager General Fund
Senior Human Resource Analyst 1.00 Human Resources General Fund
Police Commander 1.00 Police General Fund
Building Inspector II 1.00 Inspections & Enforcement General Fund
Environmental Projects 1.00 Engineering General Fund
Coordinator
Executive Assistant -0.60 Engineering General Fund
Fleet Tech II 1.00 Fleet General Fund
Recreation Programmer 1.00 Parks & Recreation General Fund
Recreation Assistant -0.75 Parks & Recreation General Fund
Curation Specialist 0.50 Strategic Initiatives General Fund
Court Clerk 1.00 Court Special Revenue Fund
Utility Billing Clerk 0.10 Water Enterprise Fund
Total 7.35
Study Session - April 26, 2011 - Page 19 of 44
8of33
In Summary
The series of difficult decisions made in the FY2010 and FY2011 budgets has positioned
Marana well both organizationally and financially to take advantage of the recovery as it
slowly occurs. The set of accomplishments described earlier in this document clearly
demonstrates the Town's ability to complete major projects, programs and services that the
citizens require.
I would like to thank our department heads, senior management team, finance, human
resources and legal staff for their efforts in submitting their recommendations incorporated
within this recommended budget for fiscal year 2011 -2012.
Respectfully,
49DO-: 1 441-11
Gilbert Davidson,
Town Manger
Study Session - April 26, 2011 - Page 20 of 44
9of33
=,
UN
tOWN OF MARANA
Study Session - April 26, 2011 - Page 21 of 44
10 of 33
Summary of Changes by Department
Study Session - April 26, 2011 - Page 22 of 44
11 of 33
AL
OWN OF MAR ANA
Study Session - April 26, 2011 - Page 23 of 44
12 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: lGeneral Government
Department Number: 10000
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended %
Category Actual Actual Budget Budget Budget $ Change Change
Personnel and benefits - - - - - - 0%
Contracted services 1,643,913 1,982,159 1,901,770 1,901,770 1,858,120 (43,650) -2%
Operating supplies & equipment 466,033 518,629 1,607,550 1,607,550 1,683,250 75,700 5%
Capital outlay - - - - - - 0%
Otherfinancing uses 2,133,764 2,430,075 2,615,706 2,615,706 2,899,120 283,414 11%
Total 2,109,946 2,500,788 3,509,320 3,509,320 3,541,370': 315,464 9.0 %'
Information on changes
Changes in operating supplies and equipment are primarily attributable to increases in utilities costs. The increase in other
financing sources due to increases in required transfers.
Study Session - April 26, 2011 - Page 24 of 44
13 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
(Department Name: Mayor & Council
!Department Number: 11100
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended %
Category Actual Actual Budget, Budget Budget $ Change Change
Personnel and benefits 155,664 230,321 239,127 239,127 251,138 12,011 5%
Contracted services 16,234 6,600 15,446 15,446 17,935 2,489 16%
Operating supplies & equipment 8,385 1,648 5,200 5,200 7,550 2,350 45%
Capital outlay - - - - - 0%
Total 1 180,283 238,5681 259,773 1 259,773 276,623 16,850 6.S°
Information on changes
Personnel cost changes are related to an increase in the Mayor's salary per Resolution 2008 -086 and general increases in the
employer portion of retirement and health costs. Changes in contracted services and operating supplies are due increases in
travel & trainings and community relations.
Study Session - April 26, 2011 - Page 25 of 44
14 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: ITown Manager's Office
Department Number: 11200
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended %
Category Actual Actual Budget Budget Budget Change! Change
Personnel and benefits 1,150,065 919,397 870,148 849,148 671,394 (198,754) -22.8%
Contracted services 218,459 237,392 86,358 107,358 62,762 (23,596) -27.3%
Operating supplies & equipment 37,936 14,140 15,388 15,388 7,750 (7,638) -49.6%
Capital outlay 51,505 - - - - - 0.0%
Total 1457,964 i 1,170,929 1 971,894 + 971,894 741,906 (229,988) - 23.7 -
Information on changes
Decreases in personnel costs, contracted services, and operating supplies & equipment are related to the creation of the
Office of Strategic Initiatives and moving the related positions (Assistant To the Town Manager, PIO & Intergov) and
expenditures to the department.
Study Session - April 26, 2011 - Page 26 of 44
15 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: Town Clerk's Office
Department Number: 1300
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended' %
Category Actual Actual Budget Budget Budget $ Change Change'
Personnel and benefits 219,881 207,875 208,578 208,578 214,189 5,611 2.7%
Contracted services 172,468 19,319 165,615 166,489 24,099 (141,516) -85.4%
Operating supplies & equipment 2,928 825 2,500 1,626 2,500 - 0.0%
Capital outlay - - - - - - 0.0%
Total 395,2771 228,0191 376,693 376,693 240,788 1 (135,905) - 36.1 %'
Information on changes
Personnel cost changes are attributed to creation of the one -time compensated absences program and the general increase in
benefit costs. Reduction in contracted services is due to no election planned in FY2012.
Study Session - April 26, 2011 - Page 27 of 44
16 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name; lHuman Resources
Department Number: 11400
FY2011 FY2011 FY2012
FY2009 FY2010 Original' Amended Recommended %
Category Actual Actual Budget', Budget Budget $ Change Change'
Personnel and benefits 347,846 342,432 310,699 310,699 381,706 71,007 22.9%
Contracted services 138,464 58,631 67,223 67,223 56,807 (10,416) -15.5%
Operating supplies & equipment 102,391 44,992 24,806 24,806 58,455 33,649 135.6%
Capital outlay 2,870 - - - - - 0.0%
Total 1 591,5711 446,0551 402,728 1 402,728 496,968 94,240 23.4 %'
Information on changes
Personnel changes are attributed to the restoration of a Senior HR Analyst position, increases in benefits costs, and the creation
of one -time compensated absences program. Decreases in contracted services are attributed to anticipated cost decreases to
outside legal costs to PARB and PSPRS. Changes in operating supplies & equipment are related to cost increases to employee
benefits and new positions, increased consulting fees, and a significant increase in the number of Commercial Driver's Licenses
due for renewal during the year.
Study Session - April 26, 2011 - Page 28 of 44
17 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: IFinance
Department Number: 11500
:FY2011 FY2011 FY2012
FY2009 FY2010 Original' Amended Recommended %
Category Actual Actual Budget', Budget Budget $ Change Change
Personnel and benefits 474,554 582,082 615,065 615,065 625,135 10,070 1.6%
Contracted services 105,683 91,110 88,423 88,423 155,508 67,085 75.9%
Operating supplies & equipment 8,917 6,539 6,500 6,500 6,500 - 0.0%
Capital outlay 340,732 31,822 - - - - 0.0%
Total 929,887 711,5531 709,9881 709,988 787,143 77,155 10.9°x&
Information on changes
Personnel cost changes are attributed to creation of the one -time compensated absences program and the general increase in
benefit costs. Changes in contracted services is related to the investment in a business license software and increases in banking
service charges.
Study Session - April 26, 2011 - Page 29 of 44
18 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: ILegal
Department Number: 11600
FY2011? FY2011 FY2012
FY2009 FY2010 Original Amended Recommended %
Category Actual Actual Budget [ budget Budget Change Change;
Personnel and benefits 724,754 649,520 659,982 659,982 687,800 27,818 4.2%
Contracted services 186,604 66,635 87,300 87,300 92,479 5,179 5.9%
Operating supplies & equipment 8,543 5,669 5,000 5,000 4,000 (1,000) -20.0%
Capital outlay - - - - - 0%
Total 919,900' 721,824 752,282 752,282 784,279 31,997 4.3 %'
Information on changes
Personnel cost changes are attributed to creation of the one -time compensated absences program and the general increase in
benefit costs. Changes in contracted services is attributed to memberships & dues, travel & training and publications.
Study Session - April 26, 2011 - Page 30 of 44
19 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: ITechnology Services
Department dumber: 11700
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended %
Category Actual Actual Budget, Budget Budget $ Change Change',
Personnel and benefits 789,785 859,721 814,166 814,166 851,127 36,961 4.5%
Contracted services 478,286 513,476 597,249 597,249 1,258,708 661,459 110.8%
Operating supplies & equipment 1 92,349 80,0931 89,7651 89,7651 94,676 4,9111 5.5%
Capital outlay 1 28,942 134,280 271,0001 271,0001 335,0001 64,0001 23.6%
Total 1 1}384,362 1,587,5701 1,772,1801 1,772,1801 2,539,5111 767,3311 43.3 %'
Information on changes
Personnel cost changes are attributed to creation of the one -time compensated absences program and the general increase in
benefit costs. Changes to contracted services and capital outlay are attributed to investments in computer software & hardware,
including the Spillman system for the police department, and continued integration of the replacement of computers, laptops,
copy machines, and mobile data terminals into the budget.
Study Session - April 26, 2011 - Page 31 of 44
20 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: IStrategic Initiatives
Department Number: 11800
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended %
Category Actual Actual Budget„ Budget Budget $ Change Change
Personnel and benefits - - - 341,418 341,418 0.0%
Contracted services - - - - 164,979 164,979 0.0%
Operating supplies & equipment - - - - 57,889 57,889 0.0%
Capital outlay - - - - - - 0.0%
Total - - - - 564,286 1 564,286 0.0%
Information on changes
The Office of Strategic Initiatives (OSI) was established by the Town Manager, under direction from the Mayor and Council, in February 2011.
The department is charged with tracking and implementing the goals and objectives identified in the Marana Strategic Plan (adopted February
2009) and the Marana Economic Roadmap (adopted March 2010). OSI has direct oversight of the following program areas: communications
and marketing; economic and tourism development; Town- sponsored special events; heritage and historic preservation; intergovernmental
and legislative affairs; strategic planning; and performance measurement and reporting. Personnel & benefits, contracted services, and
operating supplies expenses were moved from the Town Manager's Office and Parks and Recreation Department.
Study Session - April 26, 2011 - Page 32 of 44
21 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: Development Services - General Manager
Department Number: 12000
FY2011 FY2011 FY2012
FY2009 FY2010 Original' Amended Recommended %
Category Actual Actual Budget' Budget Budget $ Change Change
Personnel and benefits 171,228 176,682 176,682 169,442 (7,240) -4.1%
Contracted services - 761 2,207 2,207 15,622 13,415 607.8%
Operating supplies & equipment - 878 1,500 1,500 7,500 6,000 1 400.0%
Capital outlay - - - - - - 1 0.0%
Total 172,8681 180,389 180,3891 192,5641 12,1751 6.7%
Information on changes
Changes in personnel costs are attributed to moving a position to another department, creation of the one -time compensated
absences program, and the general increase in benefit costs. Changes to contracted services & operating supplies are a
concentrated effort to obtain efficiencies by moving all office related expenses for Development Services departments to
administration. Additional changes to operating supplies are due to increased memberships & dues.
Study Session - April 26, 2011 - Page 33 of 44
22 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: I Permits & Records
Department Number: 12100
FY2011 F2011 FY2012
FY2009 FY2010 Original Amended Recommended
Category Actual Actual Budget; Budget Budget $ Change Change
Personnel and benefits 263,893 455,037 430,916 430,916 442,845 11,929 2.8%
Contracted services 12,848 27,338 21,458 21,458 65,013 43,555 203.0%
Operating supplies & equipment 20,990 9,787 20,000 20,000 18,000 (2,000) - 10.0%
Capital outlay - - - - - 0.0%
Total 297,732 492,163 472,374 472,374 525,858 53,484 11.3°x'
Information on changes
Personnel cost changes are attributed to creation of the one -time compensated absences program and the general increase in
benefit costs. Contracted services changes are attributed to increased usage of credit cards as a form of payment.
Study Session - April 26, 2011 - Page 34 of 44
23 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: Inspections & Enforcement
Department Number: 12200
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended /
Category Actual Actual Budget; ", Budget Budget $ Change Change',
Personnel and benefits 914,375 393,717 390,688 390,688 424,624 33,936 8.7%
Contracted services 82,878 38,812 60,803 60,803 13,415 (47,388) -77.9%
Operating supplies & equipment 20,243 14,783 21,580 21,580 36,722 15,142 1 70.2%
Capital outlay - - - - 27,000 1 27,000 1 0.0%
Total 1 1,017,497` 447312 473,071 473,0711 501,7611 28,6901 6.19
Information on changes
Personnel cost changes are attributed to the restoration of a Building Inspector II position, creation of the one -time compensated
absences program, and the general increase in benefit costs. Changes to contracted services are a decrease in the usage of third
party plan reviews. Changes to operating supplies and capital outlay are attributed to continued integration of the vehicle
replacement program into the budget, increased fuel & oil costs, a concentrated effort to obtain efficiencies by moving all office
related expenses for Development Services departments to Administration (department 2000), and the purchase a of vehicle for
the new position.
Study Session - April 26, 2011 - Page 35 of 44
24 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: Planning & Zoning
Department Number: 12300
FY2011 FY21011: FY2012
FY2009 FY2010 Original Amended Recommended
Category Actual Actual Budget Budget Budget $ Change 9 Change
Personnel and benefits 918,582 463,365 458,484 458,484 520,964 62,480 13.69
Contracted services 81,903 12,950 22,095 22,095 23,262 1,167 5.39
Operating supplies & equipment 7,658 5,126 5,576 5,576 3,000 -2,576 -46.29
Capital outlay 1 01 01 01 01 01 01 0.09
Total 1 1,008,1431 481,4411 486,1551 486,1551 547,2261 61,0711 12.69
Information on changes
Personnel cost changes are attributed to creation of the one -time compensated absences program, the general increase in benefit costs,
and a grant program that will expire at the end of the current fiscal year. Changes to operating supplies area concentrated effort to
obtain efficiencies by moving all office related expenses for Development Services' departments to Administration (department 2000).
Study Session -April 26, 2011 - Page 36 of 44
25 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: lEngineering
Department Number: 12400
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended
Category Actual Actual Budget Budget Budget $ Change % Change;
Personnel and benefits 1,457,074 1,254,100 1,253,740 1,350,539 96,439 7.7%
Contracted services 67,001 108,284 98,784 110,673 2,389 2.29
Operating supplies & equipment 6,620 1 15,288 1 15,648 1 22,857 7,569 49.59
Capital outlay 38,583 9,500 1 100,300 100,300 0.0%
Total 1,569,279 1 1,377,672 1 1,377,6721 1,584,3691 206,697 15.090'
Information on changes
Personnel cost changes are attributed to creation of a environmental project coordinator position, the one -time compensated absences
program and the general increase in benefit costs. Changes to operating supplies and capital outlay are attributed to continued integration
of the vehicle replacement program into the budget, increased fuel and oil costs, and the restoration of environmental programs.
Study Session - April 26, 2011 - Page 37 of 44
26 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: Police
Department Number: 13100
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended
Category Actual Actual Budget Budget Budget $ Change % Change'
Personnel and benefits 8,761,943 8,146,670 7,672,049 7,672,049 8,172,736 500,687 6.50
Contracted services 623,127 669,952 551,360 551,360 573,101 21,741 3.9%
Operating supplies & equipment 448,444 460,435 697,225 697,225 1,127,3191 430,094 61.70
Capital outlay 6,768 0 0 0 38,000 38,000 #DIWO!
Total 1 9,840,2821 9,277,057 8,920,634 8,920,634 9,911,156 990,522 17..1%
Information on changes
Personnel cost changes are attributed to a new Commander position, creation of the one -time compensated absences program,
restoration of the uniform allowance, increase in overtime and the general increase in benefit costs. Increases to operating
supplies are due to continued integration of the vehicle replacement program into the budget and anticipated increase of fuel & oil
costs. Capital outlay is for the purchase of a vehicle for the new Commander position.
Study Session - April 26, 2011 - Page 38 of 44
27 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: ICourts
Department Number: 13200
FY2011 FY2011 FY2012
FYY2009 FY2010 Original Amended Recommended %
Category Actual Actual Budget Budget Budget 5 Change Change
Personnel and benefits 794,738 788,968 793,749 793,749 809,883 16,134 2.0%
Contracted services 105,237 79,807 98,120 98,120 97,667 -453 -0.5%
Operating supplies & equipment 13,5421 12,8831 11,0001 11,0001 12,000 1,000 9.1%
Capital outlay 01 01 0 0 0 0 0.0%
Total 1 913,5171 881,6581 902,8691 902,8691 919,550 16,681 1.8%
Information on changes
Personnel cost changes are attributed to creation of the one -time compensated absences program and the general increase in
benefit costs. Changes to operating supplies are the combination of a decrease in the use of public defenders and an increase in
travel & training.
Study Session - April 26, 2011 - Page 39 of 44
28 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: IPublic Services - General Manager
Department Number: 14000
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended %
Category Actual Actual Budget Budget Budget $ Change Change'
Personnel and benefits 537,175 403,204 403,204 423,661 20,457 5.1%
Contracted services 1,155 4,232 4,232 2,679 (1,553) -36.7%
Operating supplies & equipment - 2,463 4,268 4,268 4,736 F 468 11.0%
Capital outlay - - - - - - 0.0%
Total - 540,792 411,7041 411,7041 431,0761 19,372 4.7°x'
Information on changes
Personnel cost changes are attributed to the reinstatement of the Public Works Director position, creation of the one -time
compensated absences program and the general increase in benefit costs.
Study Session - April 26, 2011 - Page 40 of 44
29 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: Operations & Maintenance
Department Number: 14100
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended %
Category Actual Actual Budget Budget Budget $ Change Change_
Personnel and benefits 2,028,077 1,050,880 1,011,037 1,011,037 1,143,290 132,253 13.1%
Contracted services 155,205 120,827 118,125 120,325 162,251 44,126 37.4%
Operating supplies & equipment 1 163,503 129,0451 162,8041 160,604 228,362 65,558 40.3%
Capital outlay 1 666,550 365,558 780,4001 780,400 1,467,100 686,700 88.0%
Total 1 8,013,334 1,666,3101 2,072,3661 2,072,366 3,001,003 928,637 44.8 %'
Information on changes
Personnel changes are attributed to the restoration of a Fleet Tech II position, increases in benefits costs, and the creation of one-
time compensated absences program. Changes to contracted services and operating supplies are for vehicle repairs &
maintenance, travel & training, continued integration of the vehicle replacement program into the budget and increased fuel &
oil costs. Capital outlay changes are for the replacement of vehicles, hydraulic lift, diagnostic equipment & other miscellaneous
tools.
Study Session - April 26, 2011 - Page 41 of 44
30 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: Icapital Improvement Program
Department Number: 14300
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended'
Category Actual Actual Budget Budget Budget $ Change %Change'
Personnel and benefits 1,299,033 605,518 781,709 781,709 838,623 56,914 7.3%
Contracted services 66,073 10,614 24,020 24,020 33,359 9,339 38.9%
Operating supplies & equipment 27,820 30,641 41,530 41,530 56,158 14,628 35.2%
Capital outlay 578,730 367,022 190,000 190,000 (190,000) - 100.0%
Total 1,971,655 1,013,7941 1,037,259 928,140 (109,119)1 - 10.5¢
Information on changes
Personnel cost changes are attributed to creation of the one -time compensated absences program, the general increase in benefit costs,
and a position reclassification. Changes to contracted services and capital outlay are for travel & training, memberships & dues,
continued integration of the vehicle replacement program into the budget and increased fuel & oil costs.
Study Session - April 26, 2011 - Page 42 of 44
31 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: INeighborh ood Services
Department Number: 16100
FY2011 FY2011 FY2012
FY2009 FY2010 Original Amended Recommended %
Category Actual Actual Budget Budget Budget $ Change Change
Personnel and benefits 232,378 188,594 188,596 188,596 209,471 20,875 11.1%
Contracted services 33,899 4,856 8,700 8,700 12,688 3,988 45.8%
Operating supplies & equipment 29,877 2,197 5,017 5,017 7,153 2,136 42.6%
Capital outlay - - - - - - #DIV /0!
Total 296,1541 195,6471 202,3131 202,313 229,312 26,999 113%
Information on changes
Personnel cost changes are attributed to creation of the one -time compensated absences program and the general increase in
benefit costs. Changes in contracted services and operating supplies are due to an increase in professional services expense for
partnerships with local non - profits on projects. Changes to operating supplies are due to continued integration of the vehicle
replacement program into the budget and increased fuel & oil costs.
Study Session - April 26, 2011 - Page 43 of 44
32 of 33
FY2012 Manager's Recommended Budget
Summary of Changes by Department
Department Name: IParks & Recreation
Department Number: 5100
FY2011 FY2011 FY2012
Original Amended Recommended
Category FY2009 Actual FY2010 Actual Budget Budget Budget $ Change % Change
Personnel and benefits 2,496,749 2,251,343 1,826,391 1,826,391 1,635,441 (190,950) -10.5%
Contracted services 460,830 442,303 382,655 382,655 478,252 95,597 25.0%
Operating supplies & equipment 807,054 690,794 493,911 493,911 495,463 1,552 0.3%
Capital outlay 59,381 123,824 - - 33,500 33,500 0.0%
Total 3,824,014 3,508,264 2,702,9571 2,702,957 2,642,656 (60,301) -2.2%
Information on changes
Decreases in personnel costs are related to the creation of the Office of Strategic Initiatives and moving the related positions (Curation
Specialists and Special Events Coordinator) to the department. In addition, there is a planned decrease in seasonal employees wages.
Changes in contracted services are for facilities maintenance, replastering the pool and replacing the pool deck, and the creation of a new
dog park. Capital outlay is for the purchase of equipment for brush chipping to be re -used in parks, which will eliminate hauling landscape
generated waste to the landfill.
Study Session - April 26, 2011 - Page 44 of 44
33 of 33
Attachment A
Employee Benefit Rates
Effective July 1, 2011 - June 30, 2012
Medical Insurance
Employee
Town Employee Per Pay
Monthly Monthly Period
Employee Only $379.95 $20.00 $9.23
Employee + Spouse 688.71 151.18 69.78
Employee + Children 623.13 136.79 63.13
Employee + Family 935.88 263.97 121.83
Employee
Town Employee Per Pay
Monthly Monthly Period
Employee Only 337.22 0.00 0.00
Employee + Spouse 600.36 107.82 49.76
Employee + Children 543.18 97.55 45.02
Employee + Family 815.39 196.29 90.60
Dental Insurance
Delta d,
Employee
Town Employee Per Pay
Monthly Monthly Period
Employee Only 32.46 3.52 1.62
Em to ee + Spouse 62.54 15.41 7.11
Employee + Children 1 57.81 14.141 6.53
Employee + Family 91.45 22.481 10.38
Employee
Town Employee Per Pay
Monthly Monthly Period
Employee Only 11.15 0.00 0.00
Em to ee + Spouse 17.80 3.391 1.56
Employee + Children 20.11 4.421 2.04
Employee + Family 23.78 6.321 2.92
Hartford Short-term Disability Plan
Town Employee
Rate per $10 Base Plan 0.31 0.00
Rate per $10 Buy-Up 0.00 0.18