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HomeMy WebLinkAbout05/10/2011 Study Session Minutes RAN STUDY SESSION MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, May 10, 2011, at or after 6:00 PM Ed Honea, Mayor Herb Kai, Vice Mayor Russell Clanagan, Council Member Patti Comerford, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member STUDY SESSION CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 p.m. All Council Members were present except for Council Member Clanagan, who was excused. There was a quorum present. PLEDGE OF ALLEGIANCE /INVOCATION /MOMENT OF SILENCE Led by Mayor Honea. APPROVAL OF AGENDA Motion to approve moved by Council Member McGorray, second by Council Member Comerford. Motion carried unanimously. DISCUSSION /DIRECTION /POSSIBLE ACTION 1: Presentation: Relating to Intergovernmental Affairs; review of the 2011 State of Arizona Legislative Session Presented by Josh Wright, who introduced three members of the TriAdvocate team: Julie Rees, Ryan Harper and Jeff Kros, who then tag- teamed their presentation starting with a comparison of key numbers between the 2010 legislative session and the 2011 legislative session. Next, they presented a general overview of the state budget, noting that there is expected to be a $1.413 deficit. Budget cuts are expected to come from AHCCCS, K -12 and state universities and community colleges, and a requirement for state employees to pay more for their retirement benefits. These cuts will impact Marana through HURF fund reductions, aviation grants, and Department of Water Resources fees beginning in FY' 12. Last was a brief overview of key bills affecting municipalities. 1 May 10, 2011 Council Meeting Minutes 2: Relating to Liquor Licenses; recommendation to the state liquor board regarding a New Series #10 (Beer and Wine Store) liquor license application submitted by Bruce W. Holbrook on behalf of Express Stop #520 located at 8333 N. Cortaro Road Ms. Bronson noted that the application was substantially in compliance. The item relating to the Certificate of Occupancy in the Council communication has been addressed by the applicant. Staff recommended approval. Motion to recommend approval moved by Council Member Comerford, second by Council Member Post. Motion carried unanimously. 3: Presentation: Relating to Development; Discussion of proposed time - limited program to allow small temporary signs that meet certain limitations within public right -of -way adjacent to business areas as an extension of the business area's premises Presented by Frank Cassidy. Mr. Cassidy stated that the Land Development Code team was challenged with the task of trying to figure out how to allow temporary signs in the right of way in a way that would be constitutional and that might not be too obnoxious. The team prepared an ordinance for temporary use, with an automatic sunset date which could be extended. The ordinance is designed so that a person or group of persons who own properties in a business area, defined as any place that's got buildings used for non- residential purposes, can apply for a right of way license to allow temporary signs adjacent to the land that they own and would treat that area as an extension of premises for these temporary signs. Under the proposed ordinance, it requires that if it's more than one business — a shopping center with several businesses — all the land owners within the business area have to agree to designate one person to deal with the license which will regulate signage within the adjacent right of way the same way they would regulate signage on their immediate property. That takes the town completely out of the content of the message on the sign with a few minor exceptions which he discussed. On the commercial side, this proposed regulation would restrict the message to something related to that business area — like a space for lease or sale, some activity on that property business -wise. For non - commercial or political signage, the message can say anything. The rules are: (1) if there is a sidewalk and a curb, the temporary signage has to be behind the sidewalk and the curb; (2) 30 -feet separated from another temporary sign; (3) at least 10 feet away from any driveway and at least 15 feet from any property line; (4) the signs can't be larger than 30 inches by 30 inches; (5) nothing in the sign can be higher than 30 inches to stay outside the sight visibility triangle; and (6) setback of 30 feet from the travel lane. The state adopted a provision that allows political signs in the right of way 60 days before the primary and 15 days after the general election unless you lose in the primary. During that window, political signs are permitted within public rights of way except in sight visibility triangles and other dangerous places as determined by the local government. Under that statute, the signs can be permitted in both residential areas and in commercial areas. In residential areas they can be up to 16 square feet, and in commercial areas, they can be up to 32 square feet. So during political season, the rules change for the size of the signs, and there are provisions for notice under state law. 2 May 10, 2011 Council Meeting Minutes Still outstanding is how much to charge for the licenses and what parameters to use for the charges. Mr. Cassidy would like feedback from Council on that issue as well. Discussion followed. Motion to approve moved by Council Member Post, second by Vice Mayor Kai. Motion carried 5-1, with Mayor Honea dissenting. 4: Presentation: Relating to Budget; review, consideration and direction to staff regarding the preliminary FY2012 budgets for the Enterprise Funds, other selected funds and the proposed Capital Improvement Plan Presented by Erik Montague, who led off with the preliminary numbers for the enterprise funds and the capital improvement plan, highlighting selected CIP projects for 2012. These funds are for the water utility operating budget, wastewater, and airport. Other selected funds include the transportation fund, and the HURF or Highway User Revenue Fund. He gave a brief background of the CIP manual which was adopted in May 2007. This document is the guide for the development of the annual capital budget and prioritizes infrastructure needs and cost of acquisition and ongoing maintenance costs. Selected transportation projects for 2012 are the Ina Road (Silverbell to I -10) at $15.8M; the Ina Road and Bridge at $16.8M, and the Tangerine Road Corridor for $1.8M, which is for the design review. The first two projects will receive funds from the transportation fund, and other agencies, including federal grants. Carry forward for the Twin Peaks Interchange is $291K and $860K for Tiffany Loop drainage. Carry forward for Camino de Mariana is $594K which comes from RTA, 2008 bonds and Pima County development fees. Parks and Cultural projects include the Santa Cruz Shared Use Part II of $1.5M from parks impact fees; the Tortolita Mountain Trails for $407K from Pima County bonds; and the Barnet Linear Park, of which $0.3M will come from Park impact fees. Neighborhood projects include the Honea Heights septic conversions for $1.7M from grants; and Marana Main Street for $251 K from the North Marana Transportation impact fees. $314K in federal grants will help fund the airport terminal project as well as $1.3M from grants for Taxiway K. For Water Utility projects, the Twin Peaks Water line is a carry forward of $200K from a WIFA loan; the Hartman to Cortaro interconnect is also a WIFA loan in the amount of $135K. Wastewater projects include the North Marana WRF for $8M from bond proceeds and the Sandario WRF of $2M also from bond proceeds. General Fund projects include improvements to the police substation to meet existing needs at the operations center in the amount of $488K of which 50 percent will come from RICO funds and $140K for the phone switch. Mr. Davidson and Mr. Montague responded to several questions from Council. Mr. Montague stated that the preliminary current funding plan for 2012 $72.6M. This particular CIP plan last year was about $123M, and incorporated in that were very large and major improvements such as Twin Peaks Interchange and Camino De Mariana. This year's plan does incorporate anticipated bond issuance. Mr. Davidson concluded the presentation with the next steps in the process. May 24 is scheduled for tentative budget approval and then the final budget consideration will be June 21. Mr. Montague stated that the town will be following the existing rules for adopting and publishing the budget. 3 May 10, 2011 Council Meeting Minutes The effective date for the majority of the legislation will be around July 20, but the majority of what we provide will follow existing state law. Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. Motion to go into executive session moved by Council Member McGorray, second by Council Member Comerford. Motion carried unanimously. Council left the dais at 8:05 p.m. Council returned to the dais at 8:16 p.m. Executive Session pursuant to A.R.S. § 38- 431.O3(A)(3),(4) and (7), discussion or consultation for legal advice with the Town's attorneys and discussion and to consider its position and instruct the Town Manager and staff concerning (1) the lawsuit entitled Town of Marana v. Pima County /Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008- 001131, (2) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana Motion by Council Member Post to direct staff to proceed as discussed in executive session, second by Council Member Comerford Motion carried 5-0, with rice Mayor Kai excused ADJOURNMENT Motion to adjourn moved by Council Member Post, second by Council Member Comerford Motion carried unanimously at 8:16p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on May 10, 2011. I further certify that a quorum was present. D ?celyn C. onson, Town Clerk ��O . ♦ ~� OORPORArf i o00 Im We 0-0 EAL S s 4 May 10, 2011 Council Meeting Minutes