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Home My WebLink AboutStudy Session Agenda Packet 04/29/2003 TOWN OF MAR.ANA, ARIZONA BUDGET STUDY SESSION Marana Operations Center 5100 W. Ina Road April 29, 2003 - 6 :00 p.m. Mayor Bobby Sutton, Jr. Vice Mayor Herb Kai Council Member Jinn Blake Council Member Patti Comerford. Council Member Tim Escobedo Council Member Ed Honea Council Member Carol McGorray Town Manager Mike Hein Assistant Town Manager Mike Reuwsaat Welcome to this Marana Council Meeting. Regular Council Meetings are usually held the first and third Tuesday of each month at 7.00 p.m. at the Marana Town Hall, although the date or time may change, Study Sessions or Special Meetings may be called at other times and /or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to twenty -four hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. If you are interested in speaking to the Council during Petitions and Comments, Public Hearings, or other agenda items, you must fill out a speaker card (at the rear of the Council Chambers) and deliver it to the Clerk in advance of the agenda item you wish to address. It is up to the Mayor and Council whether individuals will be allowed to address the Council on issues other than Announcements, Petitions & Comments, and Public Hearings. All persons attending the Council Meeting, whether speaking to the Council or not, are expected. to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. , Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. To better serve the citizens of Marana and others attending our meetings, the Council Chamber is wheelchair and. handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available upon prior request, at least ten (10) working days prior to the Council Meeting.. For a copy of this agenda or questions about the Council Meetings, special services, or procedures, please contact Jocelyn C. Bronson, Town Clerk, at 682 - 3401., Monday through Friday from 8:00 a.m. to 5:00 p.m. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Amended agenda items appear in italics. Posted by April 25, 2003 by 6:00 o'clock p.m., at the Marana Town Hall, Marana Police Department, Marana Development Services Center. D 1 TOWN OF MARANA, ARIZONA BUDGET STUDY SESSION Marana Operations Center 5100 W. Ina Road April 29, 2003 _ 6:00 p.m.. I. CALL TO ORDER II. GENERAL ORDER OF BUSINESS A. COUNCIL ACTION 1. Overview of Fiscal Year '04 Budget, Part II. III. ADJOURNMENT Bobby Sutton, Jr., Mayor 2 N4ARANA TOWN OF MARANA _ TOWN OF MARANA FY04 BUDGET STUDY SESSION MARANA OPERATIONS CENTER TRAINING ROOM APRIL 29, 2003 6:00 P.M. •'• Staffing •'• Capital Improvements Plan (CIP) •'• Departmental ,Allocations FY 04 STAFFING OVERVIEW e Staff is recommending 15 new positions for FY04, an increase of 6% over existing staff level - If approved, total staffing would increase to 246 FTE • 60% of new staffing is in police (40 %) and technical services department Total cost for proposed staffing = $708,810 • All positions are expected to improve service delivery internally (town staff) and externally (general public) FY 04 STAFFING FY 03 Proposed FY 04 Staffing Additional Staffing % of Total Department (a amended) Staffing (as proposed) Staing Town Manager 7.50 1.00 8.50 3.46% Town Clerk 3.00 0.00 3.00 1.22% Human Resources 2.50 0.50 3.00 1.22% Accounting & Finance 3.00 0.00 3.00 1.22% Development Services 31.50 1.00 32.50 13.21% Building Services 15.00 1.00 16.00 6.50% Planning & Zoning 8.00 0.00 8.00 3.25% Police 81.00 6.00 87.00 35.37% Court 8.00 0.00 8.00 3.25% Parks & Recreation 37.50 0.50 38.00 15.45% Public Works 19.00 1.00 20.00 8.13% Water 7.00 1.00 8.00 3.25% Airport 1.00 0.00 1.00 0.41% Technical Services 7.00 3.00 10.00 4.07% TOTAL 231.00 15.00 246.00 100.00% 1 FISCAL 04 STAFFING Personnel Other Total Department Position Title # Cost Cost cost Town Manager Spedal Assistant to the Mgr. 1.00 $46,430 $4,000 $50,430 Hunan Resources Secretary 0.50 $8,675 $0 $9,675 Development Services Inmate Service Coordnator 1.00 $30,540 $0 $30,540 t3uidivsennoes Pem*Clark 1.00 $27,115 $4,000 $31,115 Poke Pfd Officers 4.00 $181,105 $120,000 $301,105 Dispatcher 2.00 $74,850 $0 $74,850 Parks & Recreation Recreation Assistant 0.50 $10,625 $0 $1Q625 Public Works Engineering Aide 1.00 $17,995 $4,000 $21,995 Water Labors 1.00 $13,305 $30,000 $43,305 Tedntcal Services NIT TaNkien 1.00 $36,075 $4,000 $40,075 ws,,A yst 1.00 $35,075 $8,000 $44,075 GIs Analyst 1.00 $43.020 X000 $51,020 TOTAL 15.00 $528 E10 $184,000 $708,810 1 FY04 CIP PROJECTS • Total FY04 CIP = $51.8M — Increase of $180K from FY03 budget • General fund portion of CIP = $2.9M, including $904K of reserves — Decrease of $3.2M (52 %) from 03 budget — Reduction in cash reserves from $5.4M to $904K - • 113 projects submitted • 88 projects recommended for funding • Municipal Complex accounts for 53% of CIP • Transportation projects comprise 28 %, or $14.5M • Reduction in Park projects from $4.OM to $2.8M (30 %) FY04 CIP Budget Project Category Amount % Airport $4,512,750 8.70% Parks $2,800,000 5.40% Transportation $14,545,000 28.05% Water $406,000 0.78% Vehicles & $764,500 1.47% Municipal Complex $27,490,000 53.02% Other $1,326,675 2.56% TOTAL $61,844,926 100.00% 1 FY04 OPERATING ALLOCATIONS • With the exception of police, all departments will experience a reduction in operating allocation • Police allocation to increase by $48K to allow for expanded training and community outreach programs • Where appropriate, departments with new staffing receive an additional $4,000 for FF &E • Net reduction in total operating allocations = $92,993, or 2.16% • Reduced allocations are more than sufficient to allow departments to provide quality service /programs FY04 OPERATING ALLOCATIONS FY 03 PY 04 Adopted Pnoposaa Opan•ting Opa Ina Oapartmant Allocation Allooat1on Gnanga Mayor /COUncll 29.276 26.690 -2.00% lr wr Clark 107.430 60.800 - 43.42% - r Wn Mgr. 244,426 197.000 - 19.40% N.R. 78.640 76.970 -2.00 Plnanca 00.3145 83.610 -6.39 TaCnn1=M1 14.060 33.770 140.36% OSC 706.770 691.686 -2.00 Legal 367.000 349.860 -2.00 BulWing 48.930 48.030 -1.84 P fanning 84.660 82.860 -2.00 Polloa 260.610 308.810 18.60% Court 100.600 98.490 -2.00 Parka d. Rya 331 .000 324.380 -2.00 PW 982.348 966.700 -1.69 Water 767.392 768.816 -1.12 Airport 113.836 111.668 -2.00% Total 4.314.991 4.221,998 -2.16% 1