HomeMy WebLinkAboutCouncil Executive Report 12/01/2008�t. �
�
,. � : ; � �� : .
Tow�i of l�arana
� . .
��u� ��z��r����e l�e�ort
�
.e � .: ��� �1 � ���� .. . ..
�,
T .��
� ,�
�� ; .
Report Time Period: November 15 - 30, 2008
Prepared On: December l, 2008
Prepared By: Rebecca Kunsberg, Town Management Fellow
Distributed Through: Gilbert Davidson, Town Manager
%I\
"Committed to the futu�e...
Inspi�ed by ou� past. "
• ORGANIZATION WIDE UPDATES
o BUILDING — PG 2
o CAPITAL IMPROVEMENT — PGS 3-4
o LEGAL — PGS 5- 6
o MARANA REGIONAL AIRPORT- PGS 6- 7
o OPERATIONS AND MAINTENANCE - PG 7
O PARKS AND RECREATION — PG 8
o PLANNING — PGS 8- 9
O POLICE — PG 9 �
o TECHNOLOGY SERVICES- PGS 9— 1 O
o UTILITIES - PG 10
• COUNCIL CALENDAR
ORGANIZATION WIDE:
A. BUILDING
GENERAL OFFICE
• Pool & Spa Code Committee in Building Safety is reviewing and updating Marana's existing
code.
• Inspection staff has been working on Ritz Carlton projects/several commercial projects and
new home construction.
RITZ CARLTON RESORT DOVE MOUNTAIN
• Construction is in steady progress.
• Attending regular meetings at the job site bi-weekly on Wednesdays.
0
�
-2-
B. CAPITAL IMPROVEMENT PROJECTS
SILVERBELL ROAD INTERCEPTOR PROJECT: 1999-OSO
• Asphalt on Silverbell Rd., south of Ina Rd. has been placed. Work continues on the south
side of Ina Rd. west of Silverbell Rd.
• The box culvert #7 extension, under Ina Rd., has been poured with backfilling in progress.
• Water and sewer lines are being installed in the SW corner of the Silverbell/Ina Rd
intersection.
� Landscaping work is continuing along Silverbell Rd. Fill and pad excavation for the art
features are in progress.
• The sidewalk has been completed.
• Phase I work in the District Park has commenced with utility installations.
� At the end of November, 86% of the completed construction contract work based on total
cost has been spent and total project elapsed time is at 65%. With the opening of Silverbell
Rd. to traffic, Phase I has been completed.
• Value engineering, environmental concern monitoring, testing, quality control and assurance
are on-going daily. The project has had no reported safety issues.
THORNYDALE ROAD PROJECT:
• The ribbon cutting took place on Saturday, November 22nd at the North Pointe Shopping
Center in conjunction with an area business fair.
• Some punchlist wark is still underway. The project has entered the landscape establishment
period.
THORNYDALE RD. / TANGERINE RD. INTERSECTION IMPROVEMENTS:
• Town staff inet with the developer to revise the construction plans. The Developer's revised
plans should be completed and reviewed by end of October. The Town will then finalize its
plans by October.
• Estimated to begin construction: December 2008.
TWIN PEAKS PROJECT:
• Conditional cultural clearance obtained, there are areas of further recovery that will need to
be cordoned off from construction initially.
• 404 permit at corps, Robert Dummer new reviewer believes permit will be in hand by
Thanksgiving 08. Conditional environmental clearance obtained.
• Conditional right of way clearance obtained
• UPRR C&M agreement signed. Meeting before ACC set for Camino De Manana closure.
Conditional railroad clearance obtained
• Qwest and ADOT have agreed to disagree on prior rights of their utilities at this time. Twin
Peaks contractor will perform work while continuing to sort out who pays. With that,
conditional utility clearance obtained.
• Demolition ongoing and almost complete. Well removal to commence shortly. Working on
water service to Pioneer Landscaping
• Advertisement date will be November 28, 2008.
-3-
TANGERINE FARMS LOOP ROAD:
• Punch list, site cleanup work, and project closeout continuing
• Drainage along Street A into Cemex pit design wark begun based on latest topographical
map supplied by Cemex
• Signalization of the I-10/Tangerine Road intersection: Poles delivered and installation begun
September 22, completion scheduled for late October
HONEA HEIGHTS WATER, SEWER AND PAVING PROJECT:
• Paving work was completed at the end of September; final negotiations on extra work
underway for final paving project close out in November 2008; sewer as-builts under review
prior to submittal to PCWMD
• NAC Construction completed water improvement installation prior to July, system tied over
to new service and site cleanup was completed mid July.
• Paving was completed in July, utility adjustments and site cleanup is in progress
• Two additional sewer manholes, sewer main and service connections installed for low
income housing project on town owned property on Whitney Lane, in new road alignment
for Sydney Place
• Sanitary sewer as-built information is being compiled for submittal to PCWMD and ADEQ
for final Approval to Discharge, to be submitted after final manhole rims adjusted to new
street pavement elevations and final survey information and post paving inspections
completed
• Connection of homes to new sewer main to begin after Approval to Discharge issued by
ADEQ, program currently calls for approximately 200 homes to be connected over a three
year period. Bid documents are in the process of being developed for the first phase of this
work.
• Sidewalk construction planned once all homes are connected to the sanitary sewer system
CAMINO DE MANANA PROJECT:
• 404 permit applications have been submitted to the Army Corp. The Corps is waiting for a
concurrence letter from Fish and Wildlife. Town staff is expecting to have a permit by mid-
October.
The contractor will be selected prior to December 2008 for the Construction Manager At-
Risk delivery method.
A submittal meeting was held on October 20, 2008, and the final submittals will be October
30, 2008.
• Construction is estimated to start April/May 2009.
BARNETT LINEAR CHANNEL:
• Environmental investigations have begun for utility pot-hole locations. Revised 60% plans
are estimated to be completed by end of December 2008
PAVEMENT REHABILITATION PROGRAM:
• Resurfacing of roads within Sunflower Village has been completed as part of the 2008-2009
pavement rehabilitation program. Final striping of the resurfaced roads will be completed in
early December.
-4-
C. LEGAL
WASTEWATER LITIGATION
• On November 6, the Town filed its motion to dismiss Pima County's "notice of claim"
affirmative defense and "competing utility enterprise" counter-claim. Pima County is
scheduled to file a response on December 5.
WASTEWATER TRANSITION
• On November 13 and 19, Frank Cassidy attended PAG Scope of Work Committee meetings,
concerning Marana's 208 Plan Amendment seeking to be identified as the designated
management agency (DMA) for Marana.
� Legal staff is participating in regular wastewater staff ineetings to address ongoing transition
issues, including the preparation of new draft Town Code provisions addressing wastewater.
CMID IGA NEGOTIATIONS
• On November 14, CMID submitted a claim against the Town in the amount of
$3,353,963.28.
• Outside counsel Rita Maguire is negotiating a joint dissolution agreement, to dissolve the
1997 IGA. �
DEANZA REFERENDUM LITIGATION
• Cedric Hay submitted and argued cross-motions for summary judgment, in coordination with
intervenor's counsel, Joy Herr-Cardillo.
• On November 28, Pima County Superior Court Judge John Davis issued a ruling granting
Marana's motion for summary judgment and denying DeAnza's motion for summary
judgment, clearing the way for the DeAnza referendum to appear on the March 2009 ballot.
POLICE DEPARTMENT PERSONNEL MATTERS
• Jane continues to provide coordination and oversight with respect to the Barbara Harris
PARB hearing, which is expected to conclude in the next two weeks.
• On November 17, a lawsuit alleging hostile work environment was filed in the United States
District Court on behalf of Barbara Harris, Michelle Ochoa and Lanell Garbini.
PUBLIC WORKS PROJECT PROPERTY ACOUISITIONS
• There are ten pending condemnation cases for the acquisition of Twin Peaks/Linda Vista
interchange right-of-way. These cases are being handled by the law firm Miller/Kramer, and
overseen by Cedric Hay.
• Cedric Hay is leading the effort to coordinate appraisals and property acquisition negotiations
to obtain right-of-way needed for the Camino de Manana project. At this time, it appears that
ten condemnation cases will be filed as soon as the next two weeks, and will be handled in-
house by Frank Cassidy and Cedric Hay.
• A proposal to address the narrow strip of "no man's land" behind the Thornydale sound walls
is anticipated to be presented to the Town Council on December 16.
OTHER NOTABLE CIVIL MATTERS
• Cedric Hay has been meeting and working with lending institutions and the Planning
Department to address illegal lot splitting in the Camino de Manana area.
• Jane Fairall has been working with the Human Resources Department on revisions to the
Town's personnel policies.
-5-
• The Legal Department held Camille DeSimone's retirement dinner at Heritage Highlands on
November 15.
• Cedric Hay participated in Airport Land Acquisition & Relocation Consultant interviews on
November 5.
PROSECUTION ACTNITIES AND STATISTICS:
• In November, the Legal Department prosecuted and closed 140 criminal cases in Marana
Municipal Court, accepted 106 new cases from Marana Police Department and other state
agencies for future prosecution, and handled one jury trial and two petitions to revoke
probation.
D. MARANA REGIONAL AIRPORT
FIRE PROTECTION WATER LINE
• Under contact to Sundt Construction
• There have been no major issues with construction
• Construction is 97% complete
SEWER LINE
• Under contact to Sundt Construction
• There have been no major issues with construction
• Construction is 97% complete
SEPTIC TANK
• Design is under contact to Westland Resources
• Design is 75% complete
• Field samples were taken to be analyzed
BY-PASS APRON
• Design is complete
• Construction bids were opened on 8/11/2008
• Apparent low bidder is Borderland Construction -$763,435
• Award for construction is on hold waiting for ADOT Aeronautics Approval
SECURITY FENCE
• Design is complete
• Low bidder was Orta Fence -$246,877
• Construction began on 10/20/08
• Construction is 30% complete
AIRPORT ACCESS ROAD
• Design is complete
• Low bidder was Borderland Construction -$1,717,555
• Construction began on 10/20/08
• Construction is 30% complete
�
AIRPORT TERMINAL
• Under design to Jacobs Carter Burgess
• Schematic design is 61% complete
• Schematic design will be transferred to DWL
AIRPORT CONTROL TOWER
• Site Study is under contract with the FAA
• FAA draft study and AFTIL visit on 11/17/2008
• Continuing to work with Gabrielle Giffords for construction funding
• FAA completed on-site study of building heights
• Marana attended the FAA AFTIL lab on 11/17
AIRPORT OPEN TIEDOWNS
• The Town is taking over the management of the open aircraft tiedowns at the Airport
• Billing methods are being established
• Open tiedown permits have been sent out aircraft owners
• A process and system to take credit cards is being worked on
STATE LAND — ACQUIRE RIGHT OF WAY
• The Airport has submitted an application to State Land to acquire utility and roadway right of
way to the west of the airport.
• State Land has received the application and it is being processed.
• The airport has selected W.D. Schock to help with land issues around the airport.
PAG — AVIATION THINKTANK
• PAG will host a ThinkTank for the aviation community on Tuesday, January 6th
HARLEY-DAVIDSON
• The airport is currently working with the Marana Harley-Davidson dealer to partner together
to provide motorcycle safety training at the Airport. They will use a portion of the airport for
a fee.
E. OPERATIONS AND MAINTENANCE UPDATES
FLEET SERVICES
• Vehicle preparation for auction (date to be determined)
• Meeting to award contract for emergency lighting (December 1, 2008).
TRAFFIC SIGNALS:
• Responded to Thornydale/Orange Grove signal malfunction on Sunday, November 30, 2008,
situation was resolved and passed over to the Contractor for final resolution.
• Working with ADOT to resolve problems at I-10/Tangerine before launch date.
STREETS:
• Sunflower chip sealing project complete.
• Crack sealing project to begin this week in Silverbell Estates and Sombrero Peaks.
-7-
F. PARKS AND RECREATION
MARANA CULTURAL AND HERITAGE PARK
• Construction is substantially complete
• Staff is working with PCNRPR to complete art component.
• Contractor is fencing farm perimeter.
• Mobile office and storage moved to site.
SILVERBELL-CORTARO DISTRICT PARK
• Water system is complete.
• Sewer installation underway, traffic circle in front of Abbett Library will be disrupted during
construction.
• Construction documents for Phase II park construction complete; anticipate bid date mid
December.
CONTINENTAL RESERVE BALL FIELD LIGHTING
• Lighting design in Complete.
• Estimate for installation $191 K.
TORTOLITA MOUNTAIN TRAILS WILD BURRO TRAILHEAD
• Engineering plans have been approved.
• Ritz Carlton development is using the trail head location as a holding area for salvaged plant
material.
• Anticipate clearance for trail head development summer of 2009.
ORA MAE HARN PARK IMPROVEMENTS '
• Restroom under construction.
PARKS AND RECREATION COMPREHENSIVE MASTER PLAN UPDATE
• Planning efforts continue.
RE CREATION
• Tortolita Mountain Guided Hike, October 20 & November 15, approximately 26 participants.
• Heritage Festival, Heritage Park, October 25, approximately 600 participants.
• Spooktacular, Ora Mae Harn Park, October 31 approximately 2500 participants.
• Ring of Fire Skate Tournament, Continental Ranch Neighborhood Park, 85 participants.
G. PLANNING
PRE-APPLICATION MEETINGS
• Dove Mountain Resort Lots 32-42, 79-97 and a portion of Common Areas "A" &"B" held
on 11 /6/08
Northwest Fire Station #3708 within Villagio Specific Plan on 11/20/08
PROJECTS TO TAKE NOTE OF
• New Projects for November:
o DPR-08081-Marana Health Center Development Plan — l submittal 11/3/08
-8-
o PRV-07093F-Ironwood Acres Final Plat — 1 St submittal 10/30/08 (This was not on
last month 's report)
o PRV-08083F-The Preserve IV @ Dove Mountain — l submittal 11/10/08
• Submittals Received on Existing Projects for September:
o DPR-05022-Twin Peaks Retail Center — Revision 1 submittal 1-11/12/08
o DPR-07107-Hunter Contracting Office & Equipment — Revision 1 submittal 1-
11/10/08
o DPR-08022-Continental Crossing Market Place — 3 submittal 11/10/08
o PCM-07138-Marana Place Minar Land Division — 2 submittal 11/13/08
o PCM-08025-Continental Crossing Minor Land Division — 2 submittal 11/10/08
o DPR-07123-Qwest Marana Facility Development Plan — 4 submittal 11/26/08
H. POLICE
EL TOUR DE TUCSON BIKE RACE
• El Tour de Tucson is the largest "perimeter" cycling event in the country with over 6000
participants and has distances for all riding levels.
• This year Marana Police Department was requested for point control coverage, which
resulted in staffing forty-one positions, which we did successfully with the help from other
agencies like Eloy PD, Pinal County Sheriff's Office, PCC PD, South Tucson PD and AZ
Rangers.
• There were seven accidents throughout Marana involving cyclists�during the race. No one
was seriously injured.
STUDENT RESOURCE OFFICERS
• Officer Geri Tinsley escorted 5 Middle School Students to the Arizona Promise Goal 1
Summit at Sunnyside High School
• This event was an initiative to help kids stay in school through peer support and mentoring.
COMMUNITY RELATIONS
• Safe Routes to School Program has been completed and awaiting a summary report.
� Dianne Van Horn presented community progams and crime prevention for the Citizens
Police Advisory Commission.
I. TECHNOLOGY SERVICES
SERVER ROOM RELIABILITY & REDUNDANCY
• In discussions with IBM and other vendors for design and implementation of effective
disaster recovery and redundant data storage capability.
• Reviewing server room fire suppression system to ensure that it meets operational
requirements.
• Implementing automated server shutdown software to improve the use of battery backup
capacity.
�
SOFTWARE APPLICATIONS
• Planning for upgrade of CRW permitting software and expanding use to include scheduling
inspections with the CodeTrak module.
• Building a Development Services web site that provides a dynamic interactive map.
COMMUNICATIONS
• 7.4 Radio Upgrade is 95% complete and on track to cutover on Dec 1 l.
• Alltel wireless communication design of antenna additions to the Marana wireless tower
located at the Parks and Rec. facility is in progress.
GIS
• Expanding coverage on town GIS systems for Pinal/Red Rock area.
• Cultural Heritage map in progress.
• GIS maps, calculations and analysis provided for Habitat Conservation Plan November
submittal to Arizona Game and Fish. Have been completed.
J. UTILITIES
DISCONNECTS FOR NONPAYMENT:
• November 2008 — 33; November 2007 — 31
• October 2008 — 27; October 2007 — 38
LATE CHARGES BILLED: +
• October 2008 -$7440 (496 customers); October 2007 -$2655 (531 customers). Late charge
increased from $5 to $15 January 1, 2008.
ACTIVE ACCOUNTS WITH ZERO USAGE:
• October 2008 — 105; October 2007 — 114
REPAIRED MANIFOLD AT CONTINENTAL RESERVE WELL SITE.
POWER OUTAGE
• Attended to power outages at Palo Verde and North Marana.
• As a result of redundancy in our water system as well as having backup generators, only 50
water services were temporarily out of water service in the Palo Verde system.
• Without the redundancy and generators more than 2,050 water services would have
experienced a water outage.
- 10-
Permits Issued
Number of I
Permit Type Permits '
Ne Single F Re (NEWSFR) ' 5 '
_-- - - - - -
Re SFR (RASFR) 5
__ _ _ _ . _: __
Manufactur Hous ' 0
-- - - ---
New Mul Famil Residen (NE 0
-- - - �
_. _ _ -
Remodel/Addition MFR (RAMFR) �'', 0
- --- - _ ----
New Ret Com (NEWRC) 4 '
- - __ _- - _--
Re model/Add iti on RC (RARC) '. 4 '
- _ _ _ ---_ .
Ne Industrial C omm er cial (N ', 0 '
. - - _ __
Remodel/Addition IC (RAIC) ' 0 '
__
Walls (WALL) � - �-- 1
__- - - - - -- _
-
Swimming Pools/Spas (POOLSPA) ' 10 ',
Certificates of Occu anc COFO 6
-- --- I
Si ns SIGN p _ y � __ � - _- - �, 3 _ _
g _ __ � - --
T
Temporary Construction Trailers(TEMPTRAIL) I 0
-- - ' --- _ _
Temporary Tents (TEMPTENT) _ -� 0 �
_ ___ _ _ _
Revisions I 82 '��
-- -- -- - - --
Model Plan Review (MPR) !, 6
--- -_ _ _ __ _ _ _ _ _ _
Planning/Engineering . 12 _',
Miscellaneous (MISC) ' 19 �
Permit Fees
$43,0
$2,798.28
-
_ $0.
$0.00
$0.00_ _ .
$30,73
$8,600.10
$0.00 _
$0.00
-- __
$119.25
$4,180.52
$3,016.55
-
$135.0
$0.00
$0.00
__ _._._
$7,416.33
$7,908.72
$10,373.75
Totals '� 157 �, $121,359.84
ota um er o Inspection Stops = 704 MONTHLY
NW Road I
N E Road h
S Road Im
ct Fees = 2 units
:t Fees = 2 units
Fees = 0 units
DAILY STOPS = 41
Total Collected = $ 774.00
Total Collected = $12,484.00
Total Collected = $0
Park Impact Fees = 2 units Total Collected =$6,450.00
Sky Ranch Education Fee = 0 units Total Collected =$0
�; �: ,� ' ` i` �� �;. , ?& ,
�: ��.; ' � �, j �
�.,: �:
Meters Installed = Infrastruture Impact Fees =$ Gravity/Renewable Resource =$
Project Name
Park-N-Shade III & IV/ 60601-059
-- _ _ _
Affordable Fence/60
Ritz Carlton/B06
Ritz Carlton Clubhouse/60703-137
_.__ ___
Con t.Ranch Shell
Shops at Thornydale Shell/60704-080
Ritz Halfinray House/B0707-093
__ ---
Ritz Swim & Fitne
Ritz C arlton Casita 1 /60707- 02 8
--.-
Ritz Carlton Casita 2
—__ _- - _.. _.._
Ritz Carlton Cas 3/6070
-- _
Ritz Carlton Ca 7/607
Ritz Carlto Ca sita 8/B
_ _ - -. _ _—
Ritz Carlton Casi 9/60707
Ritz Carlto Po ol & Gri
_ __ _ _ _...--
Ritz Carlton Service Bldg A/60707-021
Valuations
$1,48 9,228.29
$1 06,400.00
-
$0.00
_ _ _____
_ $0.00
$0.00
$ 1,663,734.86
$3 52,164.43
$
$0.00
$2,000.00 __ _ _
$136,764.40
$44, 300.00
$0.00
_____--
$0.00
$0.00
__ ___
_ $0.00
$0.00
-- -
$0.00
_ _ ___-
$98,685.00
$3,893,276.98
Status of Current Commercial Projects
% Complete Project Name %
8 `:Walgreens/B0801-105
-- - .___._. � . .....,..,, . . ..
85 IShell Marana Mkt PI U60804 066
—.__ _.__ _ _ _—
50 'Shell Marana Mkt PI K,/B0804-067 '
_ _ - +—__ _- - __-
90 IShell Maran Mkt PI H/B080 4-068 '
_-
60 iShell-Chuy's/60806-117 !
__. _ ; -
20 j Steak Out Re & Saloon/B0
70 I Chas Bank/60806-0
._ _ _._ _ --
35 _ ', Circle K/60807-075
Council Report Calendar
• December 1: Continuation of Strategic Planning
4-8 p.m., Marana Board Room
• December 2: Regular Council Meeting, 7 p.m.
• December 9: Council Study Session, 6 p.m.
• December 6: Christmas Tree Lighting
Ceremony, 3 p.m.-7:30 p.m.
• December 16: Regular Council Meeting, 7 p.m.
• December 25: Christmas Day-Town offices
closed
• January 1: New Year's Day, Town offices closed
• January 5: Strategic Plan Open House at
Heritage Highlands 6 p.m.
• January 6: Regular Council Meeting, 7 p.m.
• January 7: Strategic Plan Open House at Wheeler
Taft Abbett Sr. Branch Library, 6 p.m.
• January 12: Strategic Plan Open House at MMC,
6 p.m.
• January 19: Martin Luther King Jr. Day, Town
offices closed
• January 20: Regular Council Meeting, 7 p.m.
• February 3: Regular Council Meeting, 7 p.m.
• February 16: Presidents' Day, Town offices
closed
• February 17: Regular Council Meeting, 7 p.m.
• February 25-March 1: PGA Tour Accenture
Match Play Championship
• March 3: Regular Council Meeting, 7 p.
• March 17: Regular Council Meeting,
7 p.m.
• March 21: Founders' Day
2009 Events•
• Apri130: State of the Town