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Council Executive Report 07/31/2008
� � ._... ���,, � �.: � , � _ � Tow�i % : aran�a r. .. . �. � ���,'��._ _ c ; • �e K rt � �. � � , . 1 .. 20 n _;� , .. , � �.:�...: � �� �. q �� �, � a�. . �, � � � �w �. � � �. �� : Report Time Period: July 2008 Prepared On: July 31, 2008 Prepared By: Rebecca Kunsberg Distributed Through: Gilbert Davidson, Town Manager -1- � \ "Committed to the futu�e... Inspi�ed by ou� past. " • ORGANIZATION WIDE UPDATES • COUNCIL CALENDAR • MAR.ANA IN THE NEWS g a e3'';� � �. ��' � e :\�' � � �E �. � �'� � �. �� t g � � � � � i: � � 4 ORGANIZATION VVIDE: i. Htrnzalv RESOURCEs A. PROJECT UPDATES Miscellaneous Proiects/Items • . • � 10 personnel files to Legal for PD Investigation Pre-action hearing T Davila P& R and K Diaz-Trahan Transition audit questions Met with Teri to review Utilities desk audit Lunch meeting with Jorgenson/Brooks EAP group Met with Gilbert and Clerk's Office to discuss Marana 101 transition Met wifh Jobing.com representative — Monique & Joni B. Emplovee Relations • Nlet with Parks & Rec regarding pre-action hearing for employee C. Health and Safetv • Attended Wellness Committee Meetings D. Benefits and Compensation: � -2- • Four Benefits Orientations • Class & Comp study in progress E. Personnel Policies/Procedures/Forms: Personnel Policies remain to be in a draft stage to be reviewed and edited by necessary parties. 2. OPERATIONS AND MAINTENANCE A. PROJECT UPDATES • Traffic and Markings: Assisting and monitoring the traffic signal operation within the construction zone at the Orange Grove/Thornydale project and the Silverbell (Ina to Cortaro) project. We have assumed operation of the new signal at Lon Adams and Tangerine Farms roads. We are also installing the three-way stop at Sandario and Emigh. • Equipment Crew: Routine grading of shoulders in the northern part of Marana is ongoing. We are currently mowing all of the drainageways in Continental Ranch. • Concrete/Asphalt Crew: Working on sidewalk and apron repair throughout subdivisions as reported by the O&M Maintenance Inspector. One of the most repair-prone areas of pavement is currently under construction (Silverbell from Ina to Cortaro). • Inmate Crews: Continuing work along I-10 frontage road and interchanges. Weekly clean-ups for BLM in the Ironwood National Monument. We are also working on a project to clean drainage culverts along Silverbell Road. • Fleet Services: As the new fiscal year begins, so do preparations for new and replacement vehicles. Police vehicles are receiving new radios in a joint project between Technical Services and O&M. • HVAC: Ongoing adjustments to MMC system. Performing routine and preventive maintenance on all Town HVAC systems. • Facilities: Continued maintenance throughout all facilities. New office/museum suite is approximately 75% complete. We will be switching out some doors in the Manager's Office Complex to provide more open Public access. • Community Response: Spraying for weed control ongoing. -3- t Council Re�ort Calendar • August 5: Basebali Study Session @ 5:30P.M. in the Council Chambers • August 5: Regular Council Meeting @ 7:OOP.M. • August 12� Special Council Meeting Q 6:OOP.M. � August 19-22: League of Gities and Towns Conference • August 20: SALEO dinner meeting "Port Authorities as Economic Engines" (please contact Breanne to RSVP) • Au�izst 26: Studv Session Q 6:OOP.M. (tentative) � September 1: Labor Day-Town offices closed • Se.ptember 2: Regular Council Meeting @ 7:OOP.M. • September 9: Study Session @ 6:OOP.M. (tentative) • September 16: Regular Council Meeting @ 7:OOP.M. • September 23: Study Session Q 6:00 P.M. (tentative) � October 7: Regular Council Meeting @ 7:OOP.M. • October 14: Study Session @ 6:OOP.M. (tentative) • October 21: Regular Council Meeting @ 7:OOP.M. • October 28: Study Session @ 6:OOP.M. (tentative) • November 4: Regular Council Meeting @ 7:OOP.M. � November 11: Veterans' Day-Town offices closed • November 18: Regular Council Meeting @ 7:OOP.M • November 27 & 28: 'Thanksgiving-Town offices closed • December 2: Regular Council Meeting • December 6: Christrnas Tree Lighting Ceremony � December 16: Regular Council Meeting 2009 Dates � February 16-22: PGA TOUR Accenture Match Play Championship • March 21: Founders' Day • Apri130: State of the Town Marana in the News: 1. T.I.M.E. Initiative, Transportation & Infrastructure Moving Arizona's Economy — Guide from the TIME Campaign Executive Committee, supported by Governor Napolitano This booklet is presented by the T.I.M.E. Campaign to promote an initiative that supports transportation and infrastructure improvements. Through a penny adjustment to the state sales tax for a 30-year period, the plan proposes to generate $42 billion to pay for a new and improved transportation infrastructure. The Campaign details what the initiative will do for Pima County including several projects that will directly benefit the Town of Marana 2. It's About TIME — Letter and a Statement of Support Form from Janet Napolitano to Mayor Eddie Honea (7/20/08) This is a letter and a Statement of Support Form from Governor Napolitano. The Governor supports the T.I.M.E. initiative and projects the plan will generate hundreds of billions of dollars in economic activity. 3. Use of Official Titles by Elected Offcials in Connection with Political Advocacy — Analysis from the Office of the Attorney General, State of Arizona This is a summary answer and analysis of the question "whether county elected officials may use their official titles on letters, publicity pamphlet statements, or political advertisements that advocate the success or defeat of ballot measures". The analysis concludes that elected officials may use their titles to support an effort but they may not use public resources to fund such efforts. 4. Use of name and official title in connection with political advocacy — an email from Jane Fairall (7/29f08) Deputy Town Attorney, Jane Fairall, advises Town Council members that they may sign in support or opposition to the T.I.M.E. Initiative, or other similar measures and use their official titles in doing so. Jane emphasizes, that according to A.R.S. 9-500.14, no Town resources may -4- �� ,� � be used to influence either effort or support and the Town Council should not take a formal vote in favor or against such measures. 5. 2007-2008 Fiscal Year End Performance Report – Memo from the Tucson Regional Economic Opportunities(TREO) (7/8l08) This memo is the Fiscal Year End Report that details its strategies, highlights, metric/trends, rankings, and proposed focus areas. The memo provides a positive outlook and sets out priorities to create opportunities that will give a greater number of people better access to wealth through economic growth, to increase the tax base of governments/communities in order to provide higher quality services to citizens, and to diversify the economic base, thereby cushioning the community against economic shocks. 6. "Marana faces $1.3m sewer-line suit" – Arizona Daily Star (7/15/08) This article is about the lawsuit filed by United Fire & Casualty Co. which bonded the Honea Heights sewer line project after the original builder went bankrupt. United Fire is suing Marana in federal court to recover $1.3 million in cost overruns. Specifically, United Fire claims the County failed to do comprehensive soil samples that ultimately led bidders to believe the work could be done at a price lower than it actually did. The Town and the county entered into an agreement to transfer complete control of the project to Marana in return for having the town assume liability issues. 7. Estes Summer Camp - Email to Tom Ellis from Todd and Wendy Whitehead (7/21/08} Mr. and Mrs. Whitehead emailed Tom to thank the staff at the Estes Summer Camp. 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Sinee 1990, our population has grown by 65 percent - and it's expected to nearly double over the next several decades. As elected officials, it is both our challenge and our responsibility to address the state's record growth by building the infrastructure to ensure the qualiry of life Arizonans have long come to expect. That's why I'm supporting the TIME Initiative, a co�nprehensive transportation and infrastructure strategy that grows with our state. It's a long-term vision that will reduce congestion, ensure Arizona's economic vitality, offer a variety of modern transportation choices, provide thousands of new, high paying jobs and preserve our spectacular open spaces. And with the rising price of gasoline, transportation alternatives are becoming all the more critical. But this Initiative is about far more than just transportation infrastructure — it's about the kind of economy, natural beauty and way of life we want for ourselves, our children and gen�rations to come. In this brochure you will find information about the statewide and regiorial economic impact of this Initiati�e on your community, as well as the anticipat�l prOjects the plan will deliver. As you will see, the TIIVIE plan is projected to generate hundreds-of-billions of dollars in econoxnic activity for our state and will create hundreds-of-thousands of jobs for Arizonans over the thirty- year life of the plan. Please join me in supporting the TIME Initiative this November by signing the enclosed support card and returning it to the TIME campaign by August l. This initiative will mean so much for your region and for the entire state and I strongly urge you to support it. Together, we can keep our state moving forward. And together, we can chart a bright, prosperous course for Arizona's future: Yours very truly, � I � � ,�j � � � � ����� Janet Napolitano Governor Paid for by the T.I.M.E. Initiative Campaign. Major funding by the T:I.M.E. Coalition, Combs Construction, FNF Construction, Hunter Contracting Co. and the Laborer's Intemational Union of North America, an out of state contributor. 07/15/08 � ��� l��� �� �tatement of �upport I support the TIME ballot initiative and believe it is our best option for meeting Arizona's statewide transportation needs. As a supporter of the TIME initiative, I am authorizing the campaign to use my name individually and the name of the organization(s) I represent in materials produced by the campaign. I recognize that these materials may be distributed publicly and may be posted on websites or used by the press Signed Name Printed Name , Organization Date Email 866-659-0479 * info@itsabouttimeaz.org * 1001 NFirst StPhoeni.� AZ 85004 Paid for by the T.I.M.E. Initiative Campaign. Major funding by the T.I.M.E. Coalition, Combs �I Construction, FNF Construction, Hunter Contracting Co. and the Labor�r's International Union of : North America, an out of state contributor. 07/15/08 I : _ •