HomeMy WebLinkAboutResolution 2011-075 vacation sell-back program for FY 2012 MARANA RESOLUTION NO. 2011-75
RELATING TO PERSONNEL; APPROVING AND AUTHORIZING STAFF TO
IMPLEMENT THE VACATION SELL -BACK PROGRAM FOR FISCAL YEAR 2012
WHEREAS the Town Council is authorized by A.R.S. § 9 -240 (A) to control the finances
of the Town; and
WHEREAS the Town Council is authorized by Section 3 -3 -3 of the Marana Town Code
to adopt personnel rules, regulations and policies that follow the generally accepted principles of
good personnel administration and which may be modified or changed from time to time; and
WHEREAS the Town Council finds that authorizing staff to implement the Vacation
Sell -Back Program for fiscal year 2012, as described in the Vacation Sell -Back Program Outline
is in the best interests of the Town and its residents.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The Town of Marana hereby approves the Vacation Sell -Back Program for
fiscal year 2012 as described in the Vacation Sell -Back Program Outline, attached to and
incorporated by this reference in this resolution as Exhibit A.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to
g Y
undertake all other and further tasks required or beneficial to carry out the terms, obligations, and
objectives of the Vacation Sell -Back Program.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 19 day of July, 2011.
EO �oaPORgrE Mayor t 14 onea
WE
SEAL
ATTEST: �I 'q aana �� APPROVED AS TO FORM:
EST: ♦ A/Z
elyn C. onson, Town Clerk ank Q sidy, Town Attor y
{00027036.DOC /}
MA RANA
TOWN or MARANA
VACATION SELL -BACK PROGRAM
PROGRAM OUTLINE
FISCAL YEAR 2012
The purpose of the Vacation Sell -Back Program is to allow employees an opportunity to
voluntarily cash out up to 40 hours of accrued vacation leave by selling it back to the
Town. This one -time conversion of vacation leave to cash shall apply to FY 2012,
subject to the timelines described in this Program Outline.
Eligibility
All classified and unclassified Town employees who are eligible to request to use
vacation leave per Section 4 -1 -5 of the Town's Personnel Policies and Procedures are
eligible to participate in this program.
Definitions
1. Election Period: August 1, 2011 through August 31, 2011
2. Eligible Employee: Employees who have served a minimum of 180 days of
consecutive employment as a regular classified or unclassified, full- or part-time
employee as of August 31, 2011
3. FY 2012: July 1, 2011 through June 30, 2012
Policies and Procedures
Election
1. Eligible employees who elect to sell accrued vacation leave back to the Town must
notify the Finance Department/Payroll of their decision to sell the leave during the
election period utilizing the approved election form.
2. The Finance Department/Payroll must receive the election form during the election
period and no later than close of business (5:00 p.m.) August 31, 2011. Late
notifications and notifications not received on the approved election form will not be
considered.
3. Elections are irrevocable after the closing date and time of the election period.
{00027029.DOC /)
Sell -Back Parameters /Requirements
1. Employees may sell up to 40 hours of accumulated vacation leave.
2. Leave must be sold in one -hour increments.
3. Employees who sell vacation leave back to the Town remain eligible to use vacation
leave pursuant to the Town's Personnel Policies and Procedures.
Payout of Vacation Leave
1. Vacation leave will be paid at the employee's regular base rate of pay and will be
subject to regular mandatory payroll deductions.
2. Payments made under this program will be made by a separate pay check which will
be distributed on September 30, 2011.
3. Pay received by employees pursuant to this program is considered to be
compensation for income tax calculations.
4. Pursuant to state statute, pay received by employees pursuant to this program is not
considered to be compensation for purposes of Arizona State Retirement System
(ASRS) calculations (A.R.S. § 38- 711(7)) or Public Safety Personnel Retirement
System (PSPRS) calculations (A.R.S § 38- 842(12)).
Miscellaneous
Employees who received additional hours of personal leave in calendar year 2011
pursuant to Section 4- 3 -2(C) of the Personnel Policies and Procedures and who elect to
sell back vacation leave pursuant to this program will not be eligible to transfer sick leave
hours to vacation leave per Section 4 -2 -9 of the Personnel Policies and Procedures
during calendar year 2011.
{00027029.DOC �}