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Home My WebLink AboutCouncil Executive Report 10/2011 MARANA Town of Marana /1\ Council Executive Report October 2011 x Pte- a 5i + s vF • • ' A�i' i s r i r • � i � i � • Tab/e of Contents People and Community Community Health and Wellness Bicycle Diversion Program 3 Business Survey 3 Resource Management Support Services Employee Forum 4 Human Resources Update 4 Department Head Retreat 4 Website Update 5 Land Management Land Use Tangerine Corridor Project 6 Construction Activity Report 7 Business License List 8 Business Development Survey attached Budget in Brief attached 2 People • • Community Now Community Health and Wellness ......................................... ............................... Project Name Bicycle Diversion Program Project Status /Details: • The Planning Department has been working with the Municipal Court, Town At- torney's Office, and the Police Department in the process of implementing a Bicycle Safety Diversion Program within the Town of Marana. • This program is available to individuals who receive a civil traffic citation while operating a bicycle in the Town of Marana. Under the program, the Court will dismiss one civil traffic citation issued to a bicyclist within a 12 month period if the individual successfully passes a bicycle safety diversion class and provides the Court with a certificate of completion. • The diversion program educates cyclists in roadway laws, safety and skill and teaches how to integrate with motor vehicle traffic safely and efficiently. Statis- tics show that educated cyclists are safer cyclists and collision and injury rates decrease. • This program is part of the Bicycle Ambassador Program under the Pima Coun- ty — City of Tucson Bicycle and Pedestrian Safety and Education Program. • The program is largely funded by a Transportation Enhancement grant from the Federal Highway Administration. The remainder of the funding is provided by Pima County and the City of Tucson. Project Name Business Survey Project Status /Details: • The Town of Marana Business Development Center is soliciting feedback from local businesses to help identify areas we may need to improve in order to achieve our goal "to become the best place to do business in Arizona." • Businesses can log on to our website at www.marana.com and access the sur- vey link on our home page. • Attached to this report is a copy of the survey questions. Commerce - Community Building - Recreation - Progress and Innovation - Heritage Support Services Project name: Employee Forum Project Status /Details: • Employee Relations Administrator, Ann Berkman, facilitated the Employee Fo- rum on September 22 d where 30 employees discussed ideas on employee ap- preciation. • The results were discussed at the Council Strategic Plan Retreat. Project name: Human Resources Updates Project Status /Details: • The Administrative Directive: Smoking, Tobacco and E- Cigarette Use was pre- sented to employees at six sessions to date. Two more sessions are planned later in October. The AD will become effective November 1, 2011. • HR and the Finance department oversaw a procurement process resulting in the selection of a benefits broker for the Town. A committee was formed, headed by Stacey Rule, Senior HR Analyst, to screen the eight submissions and invited three to interview. The selection was made, effective October 1, 2011, to continue our relationship with Gallagher Benefits Services. • In conjunction with the Marana Police Department, HR successfully recruited for a new position, and Captain Reuben Nunez joined the Town of Marana on September 6 th Project name: Department Head Retreat Project Status /Details: • November 4 from 9 a.m. -3 p.m. in the Marana Summit Center at the Marana Mortuary and Cemetery. • The retreat will be facilitated by PSA. • Department Heads will begin putting together action steps based on the policy statements identified during the Council retreat. Support Services Project Name Website Update Project Status /Details: • The Town has contracted with Civic Plus to complete the website update pro- ject, and it is anticipated that the "new" website will be up and running by the end of the calendar year. • Some of the changes will include a "services" based website versus our current "department" based structure. This will allow citizens to find the services they need easily without needing an understanding of the town government struc- ture. Land Use 9 ........... ............................... 0 0 0 0 0. ...... 0 0 0 a M M ...... 0 0 "0 Project name: Tangerine Road Corridor Project Status /Details: • The Town has partnered with The University of Arizona's School of Landscape Ar- chitecture and Planning to develop a conceptual land -use plan for the Tangerine Road corridor. • The purpose of the Tangerine Corridor Conceptual Plan project is to develop a vi- sion for development along the corridor that embodies Marana's economic and en- vironmental goals with innovative design concepts for a dynamic, livable commer- cial /industrial district. • The students have until December 31 to finish the project. • The next step in the process will be the creation of a conceptual land -use plan for the corridor and the development of design guidelines to illustrate the potential scale, style and feel of the proposed plan. Commerce • Building -• • Progress • • Innovation - Heritage September -11 Permits Issued Number of Permit Type Permits Permit Fees Valuations New Single Family Residential (NEWSFR) 22 $88,269.49 $6,480,927.32 Remodel /Addition SFR (RASFR) 3 $1,519.25 $44,000.00 Manufactured House (MANSFR) 1 $204.00 $0.00 New Multi Family Residential (NEWMFR) 0 $0.00 $0.00 Remodel /Addition MFR (RAMFR) 0 $0.00 $0.00 New Retail Commercial (NEWRC) 0 $0.00 $0.00 Remodel /Addition RC (RARC) 3 $998.73 $12,000.00 New Industrial Commercial (NEWIC) 0 $0.00 $0.00 Remodel /Addition IC (RAIC) 0 $0.00 $0.00 Walls (WALL) 9 $1,476.00 $22,530.00 Swimming Pools /Spas (POOLSPA) 3 $1,390.34 $33,321.07 Signs (SIGN) 13 $4,166.38 $61,183.00 Certificates of Occupancy (COFO) 5 $278.25 $0.00 Temporary Construction Trailers (TEMPTRAIL) 1 $104.00 $0.00 Temporary Tents (TEMPTENT) 0 $0.00 $0.00 Revisions 20 $1,490.00 $0.00 Model Plan Review (MPR) 3 $3,893.20 $0.00 Planning /Engineering 16 $8,645.00 $0.00 Miscellaneous MISC 41 $4,702.41 $65,452.00 Totals 140 $117,137.05 $6,719,413.39 Total Over the Counter Permits = 27 Total Number of Inspections = 684 AVERAGE DAILY = 33 STOPS Transportation Impact Fees: NW Road Impact Fees = 2 units Total Collected = $ 860.00 NE Road Impact Fees = 4 units Total Collected = $ 27 531.00 S Road Impact Fees = 1 Total Collected = units $ 3,465.00 Park, Park Education and Trail Contribution Fees Park Impact Fees = 17 units Total Collected = $ 46,861.00 Park Education = 1 units Total Collected = $ 1 Trail Contribution = 1 units Total Collected = $ 6,400.00 Commercial Permits Issued Name Address Permit Type Issued Dental Village 7475 W Twin Peaks Rd #111 Tenant Improvement 9/21/2011 Go Green 8295 N Cortaro Rd #143 Certificate of Occupancy 9/2/2011 Angela's Mexican Food 9190 N Coachline BI # 140 Certificate of Occupancy 9/23/2011 Fowler Chiropractic 8245 N Silverbell R d #159 Certificate of Occupancy 9/26/2011 Business License List Name Address City State MEDICAL MANAGEMENT INTERNATION 3850 W RIVER RD TUCSON AZ MWN ELECTRICAL CONTRACTOR LLC 12101 N PUMA RD MARANA AZ BILL ELDRIDGE AUTH MATCO DISTR 4565 W SUNSET PLAZA CT TUCSON AZ TRASK REMODELING & CONSTRUCITON LLC 15375 N BOWMAN RD TUCSON AZ AL CORONDA PLUMBING 3855 S EVANS BL TUCSON AZ MATTRESS FIRM INC #6202 3936 W INA RD TUCSON AZ RITE -WAY THERMAL (USA) INC 1522 W TODD DR TEMPE AZ K 9 WALKERS 7048 W HARCUVAR DR TUCSON AZ PREVENCE A PLACE FOR BEAUTY INC 3054 N 1 ST AV # 1 TUCSON AZ PAMELA VEGA SANCHEZ 7620 N HARTMAN LN TUCSON AZ CULINARY DESIGN CONCEPTS LLC 1815 INDIAN SCHOOL RD PHOENIX AZ CLASS ONE ELECTRIC LLC 3714 E PIUTE AV PHOENIX AZ ACCEL FIRE SYSTEMS OF AZ INC 3128 W THOMAS RD # 203 PHOENIX AZ WILLIAMS J PROKES 729 N GOLDEN KEY ST STE 200 GILBERT AZ LIBERTY METAL FRAMING & DRYWALL INC 5060 E PLACITA SALUD TUCSON AZ SOLAR TOPPS LLC 819 W 22ND ST STE 102 TEMPE AZ CERTIFIED MATERIAL HANDLING LLC 1261 W MIRACLE MILE TUCSON AZ MIDSTATE MECHANICAL INC 1850 E RIVERVIEW DR PHOENIX AZ ON TRACK SERVICES INC 13026 N CAVE CREEK RD PHOENIX AZ ANGELA'S MEXICAN FOOD 9190 COACHLINE BL STE 140 TUCSON AZ DESERT WORKS LLC 1500 E PUSCH WILDERNESS DR #2104 ORO VALLEY AZ Marzo Construction Inc 3761 W Marwood CT Tucson AZ AMAZING KETTLE CORN 3611 E MECATE RD TUCSON AZ 4 ACES HEATING & COOLING LLC 6375 W ROYAL FERN DR TUCSON AZ GROOVY CHICK CLIPS 9328 E KEAFS AV MESA AZ INA BREAKFAST CLUB LLC 4131 W INA RD TUCSON AZ FOWLER CHIROPRACTIC PLLC 8245 N SILVERBELL RD # 159 TUCSON AZ BIG DADDY GENERAL SERVICES 11240 W INA RD TUCSON AZ Snow Ball Wagon 4839 W Granada RD Phoenix AZ 8 I . 1 \\ - �i - - MA BUSINESS DEVELOPMENT CENTER COMMUNITY PARTNER SURVEY I. Business Name: (optional) 2. Would you like for us to contact you after receiving your survey? ❑ Yes ❑ No 3. Contact Information: (optional) E -mail address: Phone number: Contact name: 4. Business ZIP Code: 5. General Industry: ❑ Aerospace /Defense ❑ Bioscience ❑ Construction/Design Services ❑ Environmental Technology ❑ Finance ❑ Hospitality ❑ Information Technology ❑ Manufacturing ❑ Medical ❑ Real Estate ❑ Retail ❑ Service ❑ Transportation/Logistics ❑ Utilities ❑ Other (please describe): 6. What Town of Marana service(s) has your business used? 7. What services would you like to see Marana offer to the business community? S. How often do you interact with the Town of Marana? 9. What is your preferred method of contact for the Town of Marana? ❑ E -mail ❑ In person ❑ Phone ❑ Website ❑ Other (please describe): t 1555 W. CMG CENTER OR NE, SI.OG. A2 = MARANA, ARIZONA 7003 M TEI.E : (570) 392 -"W = FAX: = 1 r � • it MARANA BUSINESS DEVELOPMENT CENTER 10. As it pertains to your business, please describe a positive interaction that you have had with the Town. 11. As it pertains to your business, please describe a negative interaction that you have had with the Town. 12. How would you rate the overall experience of obtaining a business license from the Town? ❑ Positive ❑ Neutral ❑ Negative Comments: 13. How would you rate the overall experience of obtaining a permit from the Town? ❑ Positive ❑ Neutral ❑ Negative Comments: 14. How would you describe the overall business climate in Marana? ❑ Excellent ❑ Good ❑ Average ❑ Needs Improvement ❑ Poor 15. Please provide any other comments or suggestions: l$$S w. CtM c15NTF -R oanVE, f3LOO. A2 A a :ANA. ARIZONA $5853,7 ® TIEtEPHONE: f52M 582 -2$W FAX 362 -7641 T41 mw?a Of nanaw }_> .. Summary tyxxxxXI :! ..... <;`<;i;i;` General Fund revenues for August of $2.47 million exceeded expenditures of $2.06 million by $411 }; >;>; >; >` >` >`> >` >` >` >`� thousand. Overall revenues are slightly under budget expectations for the second month of the fiscal year at 16.2 %, as compared to the budgeted amount of 16.7 %. Expenditures are less than expectations at 10.3 %. Significant portions of the personnel and benefits variance is attributable 4 to the timing of the first pay date in July. Approximately 90% of the first payroll in July was accrued back into June as required by governmental GAAP. The majority of the personnel variance will be eliminated by the end of September which has three pay dates. The remaining expenditure variances are largely due to timing and will likely approach budget once some of the one -time ► ;' <'<'<';' <' <' <';'<' <'<'<� projects begin and operating transfers occur. t< ............. Percent } ' Revenues Current Month Year to Date FY2012 Budget of Budget Sales tax revenues $ 1,610,503.24 $ 3,308,464.76 $ 20,001,725 16.5% }t' <' <' <'t't' <' Other agency revenues 575,364.74 1,148,756.31 6,979,466 16.5% tt't.. <'t'<'t <'<'<'< ><'< ` >`H Licenses, fees &permits 171,013.60 361,950.78 1,994,250 18.1% Charges for services 22,171.21 62,326.96 955,470 6.5% 4 Fines and forfeiture 52,557.21 88,782.29 660,000 115% Grants and contributions 8,728.16 26,082.87 20,511 127.2% Investment income 3,666.67 14,219.95 90,000 15.8% I A Miscellaneous revenues 22,128.44 46,159.03 544,547 8.5% } >t4 > Total Revenue 2,466,133.27 5,056,742.95 31,245,969 16.2% }`>` `" Expenditures pi> >`r } t't' 't' '{' ' ' ' " Personnel & benefits 1,463,164.70 2,332,520.89 20,157,992 11.6% t < > > >,> Contracted services 393,681.41 737,353.63 4,831,129 15.3% s h >° Operating supplies & equip 198,189.19 304,723.82 3,169,365 9.6% -'`'`'`'<'<l Capital outlay 5,557.00 1,874,923 0.3% Transfers out - 2,909,840 0.0% ►t't' <'<'<' <'<'<' <'t't'<" Total Expenditures $ 2,055,035.30 $ 3,380,155.34 $ 32,943,249 10.3% ' Net Revenues Over /(Under) Expenditures $ 411,097.97 $ 1,676,587.61 $ (1,697,280) 98.8% } s`> `, y s`h >z>i Page 1 of 4 <, g ,� t t >`. , >`z Revenues Approximately 92% of General Fund revenues come from sales taxes, intergovernmental revenue r< < .......... and licenses, permits and fees. Collectively, these comprise the "big three ". The following describes those major revenues. >` >N Sales taxes - <' <':'<'<;< Overall tax collections (excluding the portion of contracting taxes allocated to the ' ` " Transportation Fund) were $1.61 million for August and were 2.1% higher than August 2010. i ` >` >' Retail sales tax collections, the largest sales tax revenue category, were 6.0% lower for August 1 < > < > < > < > < < > < > < > < r < > < > < A `'`'`'`'`>' <'`'`'`'`'`'`' <4 2011 than the same period a year earlier. Overall, retail sales for August 2011 are 2.4% lower than the previous year and are slightly off of budget expectations at 15.1 %. This variance is being closely monitored. Contracting taxes were higher than August 2010 at 10,7 %, <;<„ Transportation, Communications & Utilities were higher at 8.9% and Fire, Insurance & Real Estate taxes were 7.8% higher than August 2010. Overall tax collections through August were $3.31 million or 16.5% of the budget. > ;+ Percent . `> Category Current Month Current YTD Current Budget of Budget Mining $ 1,467.77 $ 3,901.82 $ 10,000 39.0% Contracting 179,092.73 415,096.91 2,424,625 17.1% Transportation, Communications, 307,493.97 560,138.40 3,060,810 18.3% Utilities ' Wholesale Trade 17,373.95 44,546.20 265,057 16.8% Retail Trade 636,863.25 1,323,501.73 8,751,698 15.1% Restaurant &Bars 131,607.45 268,647.09 1,568,447 17.1% }<' <'<'<'<' <'_'<'''`'`' <'` Fire, Insurance & Real Estate 97,244.97 201,015.94 940,830 21.4% ► <' <'<'<' <' <'.'.','.'<'.'<� Hotels &Other Lodging 118,894.75 253,947.71 1,385,938 18.3% P<'<' <'<'<' <' <'<'<<'<' <" Services 82,440.93 176,558.07 913,316 19.3% ;` >` > <4 Manufacturing 8,692.70 18,297.06 160,403 11.4% All Others 15,648.37 29,053.86 170,601 17.0% <' Tax Audit 13,682.40 13,759.97 350,000 3.9% ><Y< ' <'<'<'<' <'<'`'`' < >` Total Revenue $ 1,610,503.24 $ 3,308,464.76 $ 20,001,725 16.5% Y. .. > h � > = > = > = 3 t > � V y < i Page 2 of 4 . ;`� :` >` Sc '`j p ,iM ' Intergovernmental - s`s <;s;<,<;<;<,<<<,i;<; ;<;< Intergovernmental collections were $0.58 million for month of August and overall collections through August are $1.15 million or 16.5 %. p , Percent >`4 Category Current Month Current YTD Current Budget of Budget ` >` `}` ` ` ` >`a State Shared Sales Tax $ 210,055.73 $ 431,481.53 $ 2,645,023 16.3% Urban Revenue Sharing 245,782.72 491,687.40 2,950,856 16.7% Auto Lieu Tax 119,526.29 225,587.38 1,383,587 16.3% >» �<' <'<'<'<'<'<'r'<'<'<'X Total Revenue $ 575,364.74 $ 1,148,756.31 $ 6,979,466 16.5% p, = a e` >` >` >` >` >1 >` >; Licenses, permits and fees - Collections were approximately $0.17 million for August or 18.1% which is modestly higher ,ry than budget expectations. While the largest portion of this variance is attributable to new single family residence and commercial permits, other categories currently exceed budget expectations. Approximately 31 new single family residence permits were issued in August (31 .X4 per month actual average vs. 23 per month budgeted). p" ; <A Percent : „ f < < < t t i4 Category Current Month Current YTD Current Budget of Budget 4 SFR new permit $ 127,250.64 $ 246,361.58 $ 825,000 29.9% SFR existing permit 1,980.51 3,548.35 20,000 17.7% Commercial new permit 350.00 18,674.37 250,000 7.5% ►t' <' <'<'<' <'<' <'< Commercial existing permit 9,104.25 20,016.98 105,000 19.1% Grading permit 4,898.00 6,648.00 47,000 14.1% Utility permits - 600.00 3,000 20.0% ►' >'°�; °:< >'> ; <:'.` >` >`;` >` Pool permit 3,660.22 5,271.94 28,000 18.8% Sign permit 1,435.35 2,688.06 20,000 13.4% Patio wall permit 481.55 585.55 13,000 4.5% ► <'<'_':' '.':'<'< '<'<'< ROW permit 2,865.00 7,732.00 22,250 34.8% Floodplain permit 410.00 525.00 500 105.0% -Misc. permit 10,371.08 18,435.17 75,000 24.6% Franchise fees - - 325,000 0.0% Business licenses 7,682.00 27,035.00 130,000 20.8% Liquor licenses 525.00 2,025.00 5,000 40.5% p Aggregate mining fee 1,803.78 125,000 1.4% - ' > f`k Bank protection fee - 500 0.0% Total Revenue $ 171,013.60 $ 361,950.78 $ 1,994,250 18.1% } s .tkts s >` i`, ►< !'<'< °<'<'t' <' < >!'< <. Page 3 of 4 >` ¢`, }> }> Expenditures ; ; ;i;<;` The General Fund expended $2.06 million in August which is less than budget at 10.3 %. A p .. ;ts` > ;,r, .. ;=;t, „ significant portion of this variance is due to timing and will likely decrease (actual spend will approximate budget) as projects, programs and operating transfers occur. >z� }`,`,` >`a` >` >`, }, Percent ? <' Department Current Month Current YTD Current Budget of Budget >` ' Non- departmental $ 201,202.36 $ 428,028.97 $ 6,681,735 6.4% >` Mayor and Council 19,414.18 31,904.42 276,623 11.5% Town Manager 61,753.90 98,473.66 741,906 13.3% Town Clerk 21,243.64 31,441.95 240,788 13.1% Human Resources 29,344.93 46,545.25 496,968 9.4% Finance 57,017.43 87,645.78 787,143 11.1% Legal 54,055.05 82,823.72 784,279 10.6% >` ' .4 Technology Services 181,988.23 320,499.47 2,073,511 15.5% 0 Strategic Initiatives 29,038.69 54,949.68 569,286 9.7% ' <' <';' '<' < Development Services GM 13,583.52 20,672.12 192,564 10.7% Permits and Records 51,319.67 71,118.60 525,858 13.5% < > 'Y' Inspections & Enforcement 31,891.39 49,307.11 501,761 9.8% Planning 40,020.76 61,360.83 547,226 11.2% '`'''`'`'`' '`'''` l Engineering 91,793.29 144,854.88 1,600,492 9.1% Police 626,255.45 1,019,661.93 9,911,156 10.3% Magistrate Court 77,910.03 113,018.74 947,800 11.9% Public Services GM 31,808.20 51,308.30 426,642 12.0% Streets& Community Response 133,327.32 175,246.63 1,816,903 9.6% CIP 84,476.93 137,309.34 948,140 14.5% ' =' Parks and Recreation 201,679.26 328,319.75 2,642,656 12.4% Community Development 15,911.07 25,664.21 229,812 11.2% Total Expenditures $ 2,055,035.30 $ 3,380,155.34 $ 32,943,249 10.3% Al 6 i;= >`x >;a }`> Page 4 of 4 i<h