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HomeMy WebLinkAbout01/03/2012 Council Agenda Packet MARAN MARANA TOWN COUNCIL REGULAR COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, January 3, 2012, at or after 7:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayor David Bowen, Council Member Herb Kai, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy to others, please turn off or put in silent mode all pagers and cell phones Meeting Times Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibility To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials Regular Council Meeting - January 3, 2012 - Page 1 of 32 printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.marana.._c_ om_ , by linking to the Town Clerk page under Agendas, Minutes and Ordinances. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382 -1999, Monday through Friday from 8:00 a.m. to 5:00 p.m. Posted no later than Monday, January 02, 2012, 7:00 PM, at the Marana Municipal Complex, the Marana Operations Center and at www.marana.com under Town Clerk, Agendas, Minutes and Ordinances. REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCEANVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the call to the public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities and the town's overhead projector /document reader. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism made by those who have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS PRESENTATIONS P 1: Presentation: Relating to Personnel; discussion and consideration of proposed amendments to the Town's Personnel Policies and Procedures; revising Chapter 5 - Work Rules (Suzanne Machain) CONSENT AGENDA Regular Council Meeting - January 3, 2012 - Page 2 of 32 The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion will approve all items on the Consent agenda, including any resolutions or ordinances. A Council Member may remove any issue from the Consent agenda, and that issue will be discussed and voted upon separately, immediately following the Consent agenda. C 1: Minutes of the December 6 regular meeting and December 13 study session LIQUOR LICENSES L 1: Relating to Liquor Licenses; recommendation to the state liquor board regarding a new Series 12 (Restaurant) liquor license application submitted by Kevin A. Kramber on behalf of Jackson's Grille & Gastro Pub, located at 8235 N. Silverbell Road, #105 BOARDS, COMMISSIONS AND COMMITTEES B 1: Resolution No. 2012 -01: Relating to Boards, Commissions and Committees; appointing three members of the Marana Town Council to a Council committee established to receive and review applications, interview prospective members, and make recommendations to the full Town Council regarding appointments to the Planning Commission and the Board of Adjustment (Gilbert Davidson) COUNCIL ACTION ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Resolution No. 2012 -02: Relating to Boards, Commissions and Committees; approving "Civic and Community Engagement" as the topic for the inaugural Marana Citizen's Forum (Gilbert Davidson) D 2: Relating to Legislation and Government Actions: Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies (Gilbert Davidson) EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive session pursuant to A.R.S. § 38- 431.03(A)(3),(4) and (7), for discussion or consultation with the Town's attorneys and to instruct the Town's representatives concerning (1) the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008- 001131, Arizona Court of Appeals No. 1 CA CV 110381; (2) the lawsuit entitled Pima County v. Town of Marana, Pima County Superior Court No. C20116094; and (3) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana FUTURE AGENDA ITEMS Regular Council Meeting - January 3, 2012 - Page 3 of 32 Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2 -4, Section 2 -4 -2 B) ADJOURNMENT Regular Council Meeting - January 3, 2012 - Page 4 of 32 2. 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 3, 2012, 7;00:00 PM To: Mayor and Council Item P 1 From: Suzanne Machain , Human Resources Director Strategic Plan Focus Area: Not Applicable Subject: Presentation: Relating to Personnel; discussion and consideration of proposed amendments to the Town's Personnel Policies and Procedures; revising Chapter 5 - Work Rules Discussion: This item proposes changes to Personnel Policy 5 -5 related to the Town's discipline system. Current Personnel Policy section 5- 5 -3(C) defines a suspension without pay as involuntary time off with loss of pay and provides that a suspension without pay may be issued for serious improper conduct or performance issues or after lesser measures of discipline have been issued but have failed to correct an employee's behavior or performance. The number of days of suspension will depend on the severity of the infraction, but shall not exceed 15 working days. Evaluation of progressive disciplinary measures as related to various types of infractions suggests that raising the threshold to 30 days will allow more flexibility in correcting performance. Personnel Policy section 5 -5 -5, which sets forth grounds for disciplinary action, is also proposed to be revised to add "acts of workplace violence, including violence or threats of violence in the workplace or against other employees or members of the public." Additional changes have been made throughout Personnel Policy 5 -5. They are self - explanatory and non - substantive. Pursuant to Ordinance No. 99.12 and Resolution No. 98 -38, amendments to the Personnel Policies and Procedures may not be adopted at the council meeting where they are first presented, but must be considered and discussed at one council meeting and then proposed for adoption at a subsequent council meeting. This is the first presentation of the proposed changes to Chapter 5. Following the council's discussion and direction this evening, final adoption of these policies may be scheduled for the January 10, 2012 council meeting. Financial Impact: None. Regular Council Meeting - January 3, 2012 - Page 5 of 32 ATTACHMENTS: Name: Description:. Type: El Draft—Revisions to Personnel_ Policy 5- 5_Discipline_System (00028885),DOC Draft Revisions to personnel Policy 5 -5 Backup Material Staff Recommendation: Staff recommends that the proposed changes be brought forward for consideration and adoption by the Mayor and Council at the January 10, 2012 meeting. Suggested Motion: I move to direct staff to bring the proposed Personnel Policy changes to Chapter Five - Work Rules as recommended for final consideration and adoption at the January 1O, 2012 council meeting. Regular Council Meeting - January 3, 2012 - Page 6 of 32 Chapter 5 MR WORK RULES Policy 5 -5 DISCIPLINE SYSTEM Each supervisor shall have the responsibility and authority, with the approval of the Department Head and /or General Manager to administer appropriate discipline to subordinates using a positive progressive discipline process as a corrective measure. Section 5 -5 -1 Progressive Discipline A. Progressive discipline is an employee disciplinary system that provides a graduated range of responses to employee performance or conduct problems. The Town's discipline system includes a series of increasingly severe disciplinary actions, ranging from verbal reprimand to termination. However, this does not mean that every step in the graduated range of disciplinary actions will occur in an ordered sequence in every case. B. Progressive discipline is a general guideline for supervisors. The totality of the circumstances will dictate the appropriate level of discipline for each incident. Review of the particular facts and circumstances, such as the severity of the offense and an employee's disciplinary history, whether for the same type of offense or not, may indicate that more severe disciplinary measures, up to and including termination, are appropriate. C. All employees are subject to termination when, in the sole opinion of management, an employee's job performance or conduct threatens the well -being of the Town, its employees or its citizens, regardless of whether progressive discipline steps have been administered. Section 5 -5 -2 Applicability A. The provisions of this policy apply to all regular full- and part -time classified employees who have completed the initial evaluation period as defined in the Marana Town Code and these Personnel Policies and Procedures. B. The provisions of this policy do not apply to unclassified employees or other at -will employees, as defined in the Marana Town Code and these Personnel Policies and Procedures. Unclassified employees and other at -will employees shall be held to acceptable standards of employee performance and conduct and may be subject to discipline; however, unclassified employees and other at -will employees do not have the same due process rights as those afforded to regular full- and part -time classified employees by this policy and Policy 5 -6 and Policy5- Regular Co mi%CI�nuary 3, 2012 - Page 7 of 32 Chapter 5 . MARANA WORK RULES Section 5 -5 -3 Types of Disciplinary Action A. Verbal Reprimand: A verbal notice to the employee regarding a performance or conduct problem. 1. The verbal reprimand shall be given to the employee in a private meeting. The supervisor may have an appropriate witness present during this meeting. 2. The supervisor shall inform the employee that the supervisor is issuing a verbal reprimand, that the employee is being given an opportunity to correct the problem, and that if the problem is not corrected, the employee will be subject to more severe disciplinary action. 3. Notation -ef A memorandum documenting the verbal reprimand shall be provided to the employee and included in the employee's official personnel file. B. Written Reprimand: A written notice to the employee disGussing regarding a performance or conduct problem. A written reprimand may be issued if the initial measure of verbal reprimand was taken by the employee's supervisor, but did not correct the problem or if the infraction is severe enough to warrant a written reprimand as the first measure of discipline. 1. The written reprimand shall be given to the employee and its contents shall be explained to the employee by the issuing supervisor in a private meeting. The supervisor may have an appropriate witness present during this meeting. 2. Written reprimands should normally be issued within ten business days after the occurrence of the action requiring discipline or within ten business days of completion of any investigation of the occurrence, whichever is later. 3. The original written reprimand shall be signed by the employee and placed in the employee's official personnel file. If the employee refuses to sign acknowledging receipt of the written reprimand, then the supervisor and one other witness shall note on the reprimand that the employee received a copy and refused to sign it. A copy of the written reprimand shall be given to the employee and included in the employee's department personnel file. C. Suspension Without Pay: Involuntary time off with loss of pay. A suspension without pay may be issued for serious improper conduct or performance issues or after lesser measures of discipline have been issued but have failed to correct the employee's behavior or performance. The number of days of suspension will depend on the severity of the infraction, but shall not exceed 45 3Q working days. Regular Coti��J�nuary 3, 2012 - Page 8 of 32 Chapter 5 r M ARANA WORK RULES NVZ=/ D. Demotion: A reassignment to a lower position classification. A demotion may be issued for serious improper conduct and /or consistent inability to meet job performance expectations. Demotion shall occur when the employee is either unwilling or unable to perform the responsibilities of his or her position. Demotion is not a substitute for dismissal when dismissal is warranted. 1. Employees who fail to complete an initial evaluation period in a promotional position and who are restored to their former position under the provisions of these Personnel Policies and Procedures are not considered to have been disciplined with a demotion. Therefore, the provisions of this policy do not apply to such action and the action is not subject to appeal review under the personnel action appeal review procedures of this chapter. E. Reduction in Pay: A reassignment to lower pay within the same position classification. A reduction in pay may be issued for serious improper conduct, flagrant violations of rules and regulations and /or consistent inability to meet job performance expectations. A reduction in pay is considered to be a final behavior correction opportunity. 1. No change in classification occurs as a result of a reduction in pay. 2. Employees who fail to complete an initial evaluation period in a promotional position and who are restored to their former position under the provisions of these Personnel Policies and Procedures are not considered to have been disciplined with a reduction in pay. Therefore, the provisions of this policy do not apply to such action and the action is not subject to appeal review under the personnel action appeal review procedures of this chapter. 3. Assignments, transfers or reassignments, including those to or from lead positions or special positions, are not considered a reduction in pay for purposes of these Personnel Policies and Procedures. F. Termination: The involuntary, permanent removal of an employee from employment with the Town. The terms "termination" and "discharge" are sometimes used interchangeably in these Personnel Policies and Procedures. Termination does not include a layoff as defined in these Personnel Policies and Procedures. Termination may occur due to serious insubordination, theft, illegal or destructive acts while on the job, flagrant violation of Town policy or any other reason deemed appropriate by the Town Manager. Termination may also occur after repeated offenses of a less serious nature or for consistent inability to meet job performance expectations, if the employee's conduct has been documented and appropriate performance- and conduct- related changes have not resulted from previous progressive disciplinary action. Regular Co timCJ�nuary 3, 2012 - Page 9 of 32 Chapter 5 1'ARANA WORK RULES =/ I TOM Of MAXAM 1. Employees serving in an initial evaluation period either as a new hire or in a promotional position are at -will employees as defined in these Personnel Policies and Procedures. As such, during the initial evaluation period, employment may be terminated at any time, with or without cause. The decision to terminate employment shall be made by the employee's Department Head and /or General Manager after consultation with and approval by the Human Resources Director. The employee shall be notified in writing that he or she has failed to successfully complete the initial evaluation period. The decision to terminate employment during the initial evaluation period for either a new hire or an employee in a promotional position is not subject to appeal review under the fbrmaal or We personnel action review procedures set forth in this chapter. Section 5 -5-4 Imposed Leave A. A Department Head and /or General Manager may, after consultation with and approval by the Human Resources Director, place an employee on imposed leave with pay to remove an employee from the work site in order to allow the Town to investigate behavior that is suspected of being illegal, that is not in the best interests of the Town or that places other employees or citizens in jeopardy. Imposed leave shall ordinarily not exceed 21 calendar days. The Human Resources Director may authorize an extension or extensions when a comprehensive investigation will require more time to reach a conclusion. B. If the investigation reveals employee misconduct, disciplinary action commensurate with the nature of the offense shall be taken. Such disciplinary action may include recovery of salary and benefits paid during the imposed leave. C. If the investigation reveals no employee misconduct, the employee will be restored to duty and a letter of exoneration will be placed in the employee's official personnel file. Section 5 -5 -5 Grounds For Disciplinary Action A. A single serious infraction may result in termination. Such serious infractions include, but are not limited to, the following: 1. Dishonesty, including intentionally giving false information, intentionally falsifying records or making false statements when applying for employment, lying to supervisors in connection with the employee's job;[ falsifying time sheets fef or other payroll records 2. Discrimination or failure to abide by Equal Employment Opportunity regulations, including sexual or other harassment of a protected class. Regular Co t.% nuary 3, 2012 - Page 10 of 32 A ML Chapter 5 MAR ANA A WORK RULES =/I L TOM OF MAMNA 3. Reporting to work under the influence of alcohol or drugs or using such substances while on Town property. 4. Theft or removal of Town money, merchandise or property, including property in the custody of the Town, without permission. 5. Unauthorized or unlawful P-2ossession of firearms, other weapons or explosives RGt allthGFOZ wn in Town facilities or while on Town business. 6. Conviction of a criminal offense. 7. Acts of workplace violence, including violence or threats of violence in the workplace or against other employees or members of the public. I Other reasons deemed valid by Town officials. B. Other grounds for disciplinary actions, up to and including termination, include, but are not limited to, the following: 1. Being absent from work without permission or failure to report to the supervisor, of Department Head or General Manager when one is absent. 2. Being habitually absent or tardy for any reason. 3. Failure to follow the orders of one's supervisor(s). 4. Inability or unwillingness to perform the assigned job; failure to perform assigned work in an efficient or effective manner. 5 Participation in prohibited political activities. 6 Acceptance of fees, gifts or other valuable items in the performance of the employee's official duties for the Town. 7. Any action, on or off the job, bringing discredit to the Town. 8. Violations of any of Town policies administrative directives. or ordinances, or Mff state or federal law. 9. Violating safety rules and regulations; being wasteful of material, property or working time; failure to observe proper security or safety procedures. 10. Two written reprimands or other disciplinary actions in a 24 consecutive month period. Regular Co % -�nuary 3, 2012 - Page 11 of 32 Chapter 5 MARA WORK RULES 7OWN OF MARANm 11. Inability to get along with fellow employees so that the work being done is hindered and not up to required levels; speaking critically or making derogatory or false accusations so as to discredit other employees or supervisors. 12. The use of profanity or abusive language towards a fellow employee or member of the general public while performing official duties as a Town employee. 13. Abuse of sick leave privileges by reporting sick when not sick or obtaining sick leave pay falsely or under false pretenses. 14. Divulging or misusing confidential information, including removal from Town premises without proper authorization of any employee lists, records, designs, drawings or confidential information of any type. 15. Improper use of the Town's electronic storage and communications equipment, as set forth in these Personnel Policies and Procedures and any administrative directives established by the Town Manager. 16. Such other act, error or omission detrimental to the mission of the Town. 17. Other reasons deemed valid by Town officials. Section 5 -5 -6 Notice to Employee A. An employee to whom this policy applies, as set forth in Section 5 -5-2, shall receive 24 -hour written notice whenever the Town intends to take a disciplinary action resulting in termination, reduction in pay, demotion or suspension without pay - B. Notice under this section is not required for other types of actions including, but not limited to, verbal reprimands, written reprimands, imposed leave, layoffs, assignments, transfers or reassignments, including those to or from lead positions or special positions. Notice under this section is also not required for those employees to whom this policy does not apply, as set forth in Section 5 -5 -2. C. The notice required under this section shall provide the following information: 1. Notice of the intended disciplinary action and the proposed date of implementation. 2. The reasons for the action. Regular Co t%CJ�nuary 3, 2012 - Page 12 of 32 Chapter 5 MA1ANA WORK RULES =/4\ MwOF MAXk" 3. The date and time, not less than 24 hours after the notice is given to the employee, of a pre- action meeting at which the employee may respond, verbally or in writing, to the written notice of intended disciplinary action. D. The original notice of intended disciplinary action shall be signed by the employee and placed in the employee's official personnel file. If the employee refuses to sign acknowledging receipt of the notice, then the supervisor and one other witness shall note on the notice that the employee received a copy and refused to sign it. A copy of the notice shall be given to the employee and included in the employee's department personnel file. E. Once an employee has been provided the notice required under this section, the employee may be placed on imposed leave under Section 5 -5 -4 pending the pre- action meeting. Section 5 -5 -7 Pre - Action Meeting A. The pre- action meeting is a meeting between the employee, the supervisor proposing the discipline and the Department Head. A Human Resources Department rel2resentative may also attend the meeting. The purpose of the meeting is to give the employee the opportunity to respond, verbally or in writing, to the written notice of intended disciplinary action. B. The employee may have a non - attorney co- worker of the employee's choosing present during the pre- action meeting. The co- worker may not speak on behalf of the employee and may only participate as an observer. The employee shall be permitted reasonable breaks of limited duration during the pre - action meeting to consult with the co- worker or others who are immediately available, telephonically or otherwise. C. Any relevant information presented by the employee during the pre- action meeting regarding the proposed disciplinary action shall be considered by the supervisor and the Department Head. D. Failure by the employee either to attend the pre- action meeting or to timely submit a written response to the notice of intended disciplinary action shall be deemed a waiver of the employee's right to do so and the proposed disciplinary action shall be implemented as written. Section 5 -5 -8 Disciplinary Decision After the pre- action meeting, the Department Head shall advise the employee in writing of the decision regarding the imposition of discipline. This decision will normally occur within ten business days of the pre - action meeting. The Human Resources Director may authorize an extension with good cause shown by the Regular Co tffhftmc_ nuary 3, 2012 - Page 13 of 32 Chapter 5 MAMA WORK RULES Department Head. A copy of the written disciplinary decision shall be included in the employee's official personnel file. Regular Co M 3, 2012 - Page 14 of 32 MARAN REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, December 6, 2011, at or after 7:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayo David Bowen, Council Me r Herb Kai, Council Me b Carol McGorray, Cou „ : er Jon Post, Counc ember Roxanne Ziegler, - 1 Me r REGULAR COUNCIL ING CALL TO ORDER AND ROLL CAL or Honea c th meeting to order at 7:02 p.m. Town Clerk Bronson called 1 . uncil Me s were present except Council Member Bowen, who was excus PLEDGE OF ALLEG VOCATI OME OF SILENCE. Led by Mayor Honea. APPROVAL OF AGE r 'b Council Member McGorray, second by Counc ,oSt. d una sly. CA THE PUB L ail e erling and Hannah McCoy, Marana High School is represen -the S ND Club (Students Together Against Narcotics and Drinking), e to Counc ` ; egarding the Marana High School Prom after -party at Bedroxx. Th' ed for " ations to help offset the costs associated with the event. The total cost o :, ven approximately $8,000. Vice Mayor Comerford asked town staff to look into ge` town credit with Bedroxx to help lower the cost for the event and mentioned that one wishing to make a donation can contact the Marana School District for information. PROCLAMATIONS Mike Henry Proclamation Town Clerk Bronson read the proclamation while Mayor Honea presented it and made remarks regarding Officer Henry's time with Marana. Regular Council Meeting - January 3, 2012 - Qgq"Sr 6, 2011 Council Meeting Minutes I MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Mayor Honea commented on the Raytheon celebration, the Sonoran Science Academy open house and the passing within the past two weeks of two former Council Members, David Anway and Gary Nesbit. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Davidson thanked all staff and volunteers who participated in preparing for the Holiday Tree Lighting event which had to be canceled due to inclement weather. He hopes that next year the weather will cooperate. He noted that the Marana Strategic Plan draft plan is being worked on and will be presented in the beginning of the new year. PRESENTATIONS w ` , P 1: Relating to Northwest Fire; annexations within the To Marana, and fire coverage for Marana citizens in non - annexation areas. f 'echura and Board Chair George Carter of Northwest Fire district prese a n upda the annexations within the town limits. Northwest Fire would like n" of Mara elp require annexation into the Fire District during the pe ng process. Northw e's, concerns are that properties in certain areas a wile t have fire co e because they will not contract with or annex into t o Fire distric , ea and that current annexations in other areas will remain witho coverage once they expire and do not re- annex. The Ritz Carlton is of these grope Council Member Ziegler asked if Northwest Fire would respon - e at the Ritz on Chief Piechura noted that if the Ritz caught on fire the of be in est Fire's geobase, meaning that they would not get the call.' , oun, er egler expressed concern that there are businesses sidents with a pro n at their own choosing. Council Member Po town's foc to strearrme business permitting process and expressed his rn with lack of e with Northwest Fire's permitting process. Chief Piechura no ed hey a have their " ` reviewer in town hall to help with the review process. Vice a .' ed with Council Member Post's concerns about No pe "' _ g proc . ouncil Member Kai reaffirmed the need to help s usiness ar „" hief Piechura noted that Northwest Fire is trying to bala a need and p e of code. Council Member Ziegler reaffirmed her belief t e protection ecess 'regardless of the town's business permitting processes. or Honea ed Northwest Fire for their presentation and would like to continue w " g to mit° ate the concerns that Council has about the fire district. Council Memb st a thanked Chief Piechura for his presentation. CONSENT AGEN , Motion to approve by Council Member Post, second by Council Member McGorray. Passed unanimously. C 1: Resolution No. 2011 -106: Relating to Administration; approving fiscal year 2011 - 2012 budget adjustments C 2: Resolution No. 2011 -107: Relating to Elections; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and Pima County for the provision of election services for the period of January 1, 2012 through December 31, 2016 Regular Council Meeting- January 3, 2012 - PQSgWOS2 6, 2011 Council Meeting Minutes 2 C 3: Ordinance No. 2011.33: Relating to the Utilities Board; amending Town Code section 16 -1 -2 (Membership) to revise and update the membership of the Marana Utilities Board C 4: Resolution No. 2011 -108: Relating to Utilities; establishing a policy concerning water service outside town limits C 5: Minutes of the November 15 study session and November 15 regular meeting LIQUOR LICENSES L 1: Relating to Liquor Licenses; recommendation to the state li r board regarding a Person to Person Transfer of a Series 6 (Bar) liquor license ap - o on submitted by Douglas R. Johnson on behalf of Bedroxx, located at 4385 Road. Presented by Ms. Bronson, who noted that the application was grope os d there were no protests received. Staff recommended council approv otion rove by council Member Post, second by council Member Ziegler ut unanimo BOARDS, COMMISSIONS AND COMMI COUNCIL ACTION A 1: Ordinance No. 2011.34: Relay to Offenses; a " 'ng Marana Town Code Title 11 entitled "Offenses"; amending Sect -3 relating t fi ' abatement procedures; amending Section 11 -9 -1 r' ti eral pena ` ; and designating an effective date. T. VanHook and Laine ar p he' m. Ms. Sklar note that the amendments will clay'„ r e contents ivery ice when the graffiti abatement officer fin property ;, requiring ertified mailing or hand delivery of the not , the pr y owner. a timeframe in which the property owner has to abate the g af i 1 be uced from 1 s to within 48 hours of receipt of notice. The original de f the property must also be restored and there will ory um The cleanup penalty provision will also be clari Counc be ler expressed her concern about the mandatory regu s and fines i " d on a Mims of graffiti and asked for clarification from Ms Sk ebate ensue this ' among Council. Mayor Honea called for a motion. to approv Council Member McGorray, second by Mayor Honea. Motion faile vote of ye and 3 nay. Mayor Honea, Council Member Kai and Council Membe Go r voting aye, and Vice Mayor Comerford, Council Member Post and Council er Ziegler voting nay. Mr. Davidson noted that staff would take the comments made by Council and return with a modified version of the ordinance. ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Relating to Legislation and Government Actions: Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies Regular Council Meeting -January 3, 2012 - PQ&994S� 6, 2011 Council Meeting Minutes 3 Motion to go into executive session on Items E 2 and E 3 by Council Member Post, second by Council Member McGorray at 8:25 pm. Passed unanimously EXECUTIVE SESSIONS E l: Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive session pursuant to A.R.S. § 38- 431.03(A)(3),(4) and (7), for discussion or consultation with the Town's attorneys and to instruct the Town's representatives concerning (1) the lawsuit entitled Town of Marana v. Pima Cou ima County v. Marana (consolidated), Maricopa County Superior Court No. 0 ~ 00 113 1, Arizona Court of Appeals No. 1 CA CV 1103 8 1; (2) the lawsuit en ima County v. Town of Marana, Pima County Superior Court No. C20116094; (3) ' ng legal issues, settlement discussions and contract negotiations relating the tra' . ` n of Marana wastewater collection and treatment to the Town o a E 3: Executive session pursuant to A.R.S. § 03 (A and (7) to c r the Town's position and instruct its representatives re N iations for possible purchase of certain water and wastewater utility faci and real property FUTURE AGENDA ITEMS ADJOURNMENT i Motion to adjourn by Co ' Member P cond uncil Member McGorray. Meeting adjourned at ;. CERTIFICATIOl I hereby certify that the d correct minutes of the Marana Town Council m '` n D ber } 6, further certify that a quorum was present. Jocelyn C. +son, Town} J erk Regular Council Meeting- January 3, 2012 - QggWgg3� 6, 2011 Council Meeting Minutes 4 STUDY SESSION MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, December 13, 2011, at or after 6:00 PM Ed Honea, Mayor'' Patti Comerford, Vice Mayo David Bowen, Council Meter Herb Kai, Council Me bed w Carol McGorray, Cou ember Jon Post, Counc ember Roxanne Ziegler, 1 Me r A STUDY SESSI CALL TO ORDER AND ROLL CAL or Honea c . the meeting to order at 6:01 p.m. Town Clerk Bronson calle ouncil Me` ors were present; Council Member Post arrived on the da at 6: PLEDGE OF ALLEG . VOCATI /NOME OF SILENCE. Led by Mayor Honea. APPROVAL OF GEN Co rford moved to approve the agenda, moving Ite a firs on da. Motion seconded by Council Member McGorr Passe into DISC N/DIRECT OS LE ACTION 1: Presen : Relating tree's; a presentation on Interstate 10 construction from Prince Road thrauff d. Keith Brann introduced Todd Emery, ADOT Tucson District Enginee o ga an overview on the interchange re- construction project. Mr. Brann noted that t ' rchange construction will be very similar to how other interchanges in the t n will operate. Mr. Emery noted that when this re- construction is done, there will be our lanes in each direction. The Prince Road interchange, which will be done in two phases, will take approximately 26 months to complete. When complete, traffic will go over the interstate at that intersection. Traffic under the interstate at Prince will be closed beginning in 2012 for the duration of the project. When traffic is detoured, there will be three lanes of traffic open in each direction including an emergency lane. No access will be lost on Prince, although they may be shifted. Pulice Construction is the contractor for the project. Funding for the project comes primarily from federal highway trust funds channeled through the RTA and RTA money. The current plan would be to start construction on the Ina TI in 2016 with the same federal dollars allocated to the PAG region. Mr. Brann explained what would be done through PAG — a full -on Regular Council Meeting - January 3, 2012 - P�Vgvt'3213, 2011 Council Meeting Minutes I advancement of Ruthrauff in 2013. Ina is still fully compliant with the voter mandate of the RTA. The construction of the various TI's are intended to overlap, but the closures are not. 2: Presentation: Relating to Special Events; community partners review of the 34th annual Marana Founders' Day Festival event. Del Post presented this item as a review and to obtain council feedback on the event. He gave a brief background as to what was intended to be accomplished with the 2011 event — basically to follow the strategic plan and make the event more of a regional attraction by relying on community partners. After listing the partners who participated in this year's event, he introduced some of the community partners — representatives from SAACA, Marana Ro Club and the Heritage Conservancy. They each spoke of their experience w' a ent and noted what things they felt could be improved upon. Kate Marq ecutive director, and Jonas Hunter, special events director for Southern Ariz A Cultural Alliance (SAACA). Ms. Marquez responded to a comment b or Ho ~ ` garding the lack of Marana exhibitors, saying that over 700 invitati : d lieen sent any in Marana. Possibly holding the event on a differ eekend would have e a difference in that. Next, John Officer, presid he M ` , a Heritage ancy, spoke of his group's experience. A member of th p wed Silver ine.tours for two days of the event, which he said was very we eived. Some of the comments he heard were that more people want ; Just a "Founder " without regional partners and so many events. John said that he for the date( thevent to coincide with the Anza Trail trek through Marana. B t w learnin` F 3 perience and there were many events going on throughout the regl a n on en : verall, he felt Founders' Day was well- attended. on Jorgeri "oke a ident of the Marana Rotary Club, who sponsored dinner w' h kicked the four -day event. He felt it was a success — es iy for st -time eve `' He also noted that the town staff were extremely support'ive.: ho to increase t sibility of the event in future years and expand awareness of the an tudent and Teacher of the Year nominatio he go' as to� t the quality of the nominees which was comme on by it M r Bowen. The Rotary Club would support moving the eve > rlier in the in fu „ars. Council was extremely complimentary about t tary event. ost cluded the presentation by noting that staff provided a summar - ey report o 11 the surveys taken by other community partners and some of the staff an uncil in ers — all of which are in the Council packet. Council Member McGo not that perhaps changing the time would have allowed more organizations to be parade which could have helped get more people out viewing the parade. She alsq, "eard comments that it was more expensive this year, and perhaps staff would look into that for next year. 3: Presentation: Relating to the Marana Chamber of Commerce; Business Walk Program presentation. Ed Stolmaker introduced Jeff Bronaugh, Managing Partner of BCE Consulting and chair of the Chamber's economic development committee. Mr. Bronaugh introduced other members of the committee in attendance: George Kennedy, Lori Funk, and Marsha Regrutto. He gave an overview of the program which they believe will complement and augment the town's strategic business development program. He asked not only for Council support, but also Council participation. The plan is to have one town official paired with one chamber member to go to businesses and listen to what Regular Council Meeting -January 3, 2012 - Pb�28)S 3213, 2011 Council Meeting Minutes 2 the business community needs to sustain and improve the business environment. The Council is very supportive of the plan, which is expected to launch in the first and second quarters of 2012. 4: Resolution No. 2011 -109: Relating to Personnel; amending the fiscal year 2011 - 2012 classified salary schedule to change the position title of Economic Development Administrator to Economic Development and Strategic Initiatives Manager and to change the position title of Utilities Technology Analyst to Technology Analyst. Presented by Suzanne Machain, who noted that the item is self - explanatory and is an administrative matter for which she is seeking Council approval. Motion to approve by Vice Mayor Comerford, second by Council Member McGorray. Passed una ously. 5: Ordinance No. 2011.35: Relating to Development; rev; "\ a Town's development impact fee program to conform to A.R.S. § 9- 463.05, eft ive y 1, 2012; establishing separate accounts for development ' t fees cted before January 1, 2012; and establishing an effective date A ted by Fr assidy. This new statute will require the town to re -study of its impact fees. He is ending reduction of park impact fees by $285. Further; rdina sets aside th Y ing fees in separate accounts. This ordinance also elimina a tic indexin f fees. Motion to approve by Council Member McGorray, ' d by Council Member Ziegler. Passed unanimously. 6: Relating to Animal Control; discuss ction rega g request from Pima Animal Care Center (PACC) to authorize AC a ion of the Town's dog licensing revenue, collec , PACC fro " n rest , to the Animal Welfare Alliance of Southern . WASA) s and ne `er initiative. Jane Fairall presented this item _ing that ,? tter from a Animal Control requested the town to authorize divertin ab 14,0 r annually, or , ntially to pay $14,004 more than the town pays now to suppo „ . rall noted that animal control fees have increased ove ast e " s, and this donation or fee would be in additio what th is n ying the county. Several Council Members felt that if the ce wants to s` fort use in the bills, they should be able to do so, but to have ounty mand ddin additional fee from taxpayers for a charitable organizati nacceptab A motion to not participate with an additional donation to the Alliance h the a County Animal Control was made by Mayor Honea, seconded by Co ' Me, er Post. Motion passed unanimously. 7: Resolution No. 1 -110: Relating to Boards, Commissions and Committees; modifying the procedures for filling current and impending Planning Commission and Board of Adjustment vacancies. Kevin Kish presented this item. He noted that there are currently vacancies on both the Planning Commission and the Board of Adjustment. He outlined the current process for appointments to the Commission and Board. Under the Town Code, the procedures can be modified. Staff is recommending that Council take that opportunity to modify the current procedure by appointing a Council subcommittee to review the applications and make recommendations to the rest of the Council. Motion to approve by Council Member Post, second by Tice Mayor Comerford Passed unanimously. Regular Council Meeting - January 3, 2012 - NPcJe&gT21t'3213, 2011 Council Meeting Minutes 3 8: Resolution No. 2011 -111: Relating to Economic Development; supporting the development of a Union Pacific Railroad rail yard and industrial park in Pinar County. Presented by Gilbert Davidson, who noted that placing this item on the agenda was a Council request. In Pinal County there has been talk over the past year of a proposed Union Pacific rail yard. This industrial park could help the Town economically by creating jobs. It is also linked to the Pinal Air Park. There has been a lot of discussion by way of the town's strategic plan to forge a link between the air park and a future rail site and the opportunities related to a shipping distribution center and industry creation. This item would also be a support to the State legislature and State Land and other community partners in Pinal County. Mayor Honea noted that he put this item on the agenda after several legislators asked for support for this propos a e went on to explain that within the next 10 or 15 years this could bring hundreds o .'. wJ' bs and major economic development to the region. Council Members ' and Post noted that they supported economic development, and this plan so li ething they wanted to support, but both asked for a presentation at a stud a 'on to b ` e more educated and to give them a more comprehensive overview nefits an backs of the rail or switching yard. Mr. Davidson noted th ere had not been a fo resentation by Union Pacific or any other entity. He rec a disc ion by Coun` at he heard that Council supports economic developme o see jobs ` pen, and if this is the right thing, they would be behind it 100 %. sked for time to gather information from previous presentati by various age in order to come back in early 2012 with full background info or Council. ci ember Post made a motion to table this item until more in n be pres' d to Council at a study session in January or February. Secon Co mb ' Ziegler. Motion passed 5-2, with Mayor Honea ice Mayor ford v nay. Executive Session ant to' S. §38 -43 3 (A)(3), Council may ask for discussion or consultation fo le' vice th the Town rney concerning any matter listed on this agenda. ADJO N on b or Honea to adjourn at 7:34 p.m. CE T - TION I hereby ce that the to ping are the true and correct minutes of the Marana Town Council meet eId on D "ember 13, 2011. I further certify that a quorum was present. Jocelyn C. Bronson,116wn Clerk Regular Council Meeting - January 3, 2012 - Q 2011 Council Meeting Minutes 4 U 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 3, 2012, 7:00:00 PM To: Mayor and Council Item L 1 From: Jocelyn C. Bronson , Town Clerk Strategic Plan Focus Area: Not Applicable Subject: Relating to Liquor Licenses; recommendation to the state liquor board regarding a new Series 12 (Restaurant) liquor license application submitted by Kevin A. Kramber on behalf of Jackson's Grille & Gastro Pub, located at 8235 N. Silverbell Road, #105 Discussion: The application is for a new Series 12 (Restaurant) liquor license application submitted by Kevin A. Kramber on behalf of Jackson's Grille & Gastro Pub, located at 8235 N. Silverbell Road, #105. Pursuant to state law, the application was posted at the premises where the business is to be conducted. The posted notice provided that residents within a one mile radius from the premises may file written arguments in favor of or opposed to the issuance of the license with the Town Clerk's Office within 20 days of the posting. As of December 26th, no written arguments were received by the Clerk's Office for or against the proposed liquor license. The town's Building, Planning and Legal Departments have reviewed this application to determine whether the applicant is in compliance with zoning, building and other legal requirements for the business. Additionally, the Marana Police Department has conducted a local background check. All departments found the applicant to be in compliance and have no objections to the issuance of this license. The Town Council must enter an order recommending approval or disapproval of the application within 60 days after filing of the application. By state statute, "in all proceedings before the town council, the applicant bears the burden of showing that the public convenience requires and that the best interests of the community will be substantially served by the issuance of a license." If the Council's recommendation is for disapproval, the order must include an attachment stating the specific reasons for the recommendation of disapproval and including a summary of the testimony or other evidence supporting the recommendation. If the Council enters an order recommending approval of the application, then no hearing before the Arizona state liquor board will take place, unless the director of the DLLC, the liquor board or a resident within a one mile radius from the premises requests a hearing. If the Council enters an order recommending disapproval of the application or does not submit a recommendation to Regular Council Meeting - January 3, 2012 - Page 23 of 32 the DLLC within the 60- daytime period, or if the director, board or a resident within a one mile radius from the premises requests a hearing, then the state board will hold a hearing regarding the application. At the hearing, the state board will consider all evidence and testimony in favor of or opposed to the granting of the license. The decision of the board to either grant or deny an application will normally take place within 105 days after the application has been filed, unless the director of the DLLC deems it necessary to extend the time period. ATTACHMENTS: Name: Description: Type: ❑ Jackson s LGB_Recom_mendatio...n.pdf Recommendation Backup Material ❑ Descriptions of_commo"pes of liquor licenses (00018233).DOC Descriptions of common types of liquor licenses Backup Material Staff Recommendation: Staff recommends that an order recommending approval be submitted to the DLLC for this liquor license application. Suggested Motion: OPTION 1: I move to adopt an order recommending approval of a new Series 12 (Restaurant) liquor license application submitted by Kevin A. Kramber on behalf of Jackson's Grille & Gastro Pub, located at 8235 N. Silverbell Road, #105. OPTION 2: I move to adopt an order recommending disapproval of a new Series 12 (Restaurant) liquor license application submitted by Kevin A. Kramber on behalf of Jackson's Grille & Gastro Pub, located at 8235 N. Silverbell Road, #105. Regular Council Meeting - January 3, 2012 - Page 24 of 32 Arizona Depa, ent of Liquor Licenses and Control 84Q� Washington, floor lc, Arizono 8�n y \ \ \\\\ \\\ s ¢ \ \\ Lt�C AL - RE CMME y` MARANA� r 0 a54 CITY F lop # I. PIMA \. COUNTY OF = s ETC OU D R .. Regular At a 9 meeting of the of the Cit ounty (Regular or Special) (Go fly) Marana 3 January 2012 of held on they day of the (Day) (Month) (Year) Kevin Arnold Kramber application of for a license to sell spirituous liquors at 12104153 12 the premises described in Application # License Class Series was considered as provided by Title 4, A.R.S. as amended. Kevin Arnold Kramber IT IS THEREFORE ORDERED that the APPLICATION of is hereby recommended for (approval /disapproval) a license to sell spirituous liquors of the class, and in the manner designated in the Application. IT IS FURTHER ORDERED that a Certified Copy of this Order be immediately transmitted to the Department of Liquor Licenses and Control, Licensing Division, Phoenix, Arizona. CI COUNTY CLERK DATED AT Marana, Arizona This 3rd day of January 2012 (Day) (Month) (Year) * Disabled individuals requiring special accommodations please call the Department lic 1007 05/2009 Regular Council Meeting - January 3, 2012 - Page 25 of 32 Department of Liquor Licenses and Control Descriptions of Common Types of Liquor Licenses Series 06 Bar This liquor license is transferable from person to person and /or location to location within the same county only and allows the holder both on- & off -sale retail privileges. This license allows a bar retailer to sell and serve spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. A retailer with off -sale privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale. Payment must be made no later than the time of delivery. Off -sale ( "To Go ") package sales of spirituous liquor can be made on the bar premises as long as the area of off -sale operation does not utilize a separate entrance and exit from the ones provided for the bar. A hotel or motel with a Series 06 license may sell spirituous liquor in sealed containers in individual portions to its registered guests at any time by means of a minibar located in the guest rooms of registered guests. The registered guest must be at least twenty - one (21) years of age. Access to the minibar is by a key or magnetic card device and not furnished to a guest between the hours of 1:00 a.m. and 6:00 a.m. Monday through Saturday and 1:00 a.m. and 10:00 a.m. on Sundays. This is a quota license, which means there are no "new" Series 06 licenses available. It must be purchased privately and the price is based on availability in the county. Once a Series 06 has been purchased, the buyer must apply for a transfer to have the license put in his or her name, at the same or another location. Series 07 Beer and Wine Bar This liquor license is transferable from person to person and /or location to location within the same county only and allows the holder both on- & off -sale retail privileges. This license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. A retailer with off -sale privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale. Off -sale ( "To Go ") package sales can be made on the bar premises as long as the area of off -sale operation does not utilize a separate entrance and exit from the one provided for the bar. Payment must be made no later than the time of delivery. This is a quota license, which means there are no "new" Series 07 licenses available. It must be purchased privately and the price is based on availability in the county. Once a Series 07 has been purchased, the buyer must apply for a transfer to have the license put in his or her name, at the same or another location. Regut j6&ptg ng - January 3, 2012 - Page 26 of 32 Department of Liquor Licenses and Control Descriptions of Common Types of Liquor Licenses Series 09 Liquor Store This liquor license is transferable from person to person and /or location to location within the same county only and allows the holder off -sale retail privileges. This license allows a spirituous liquor store retailer to sell all spirituous liquors, only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. A retailer with off - sale privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale. Payment must be made no later than the time of delivery. Series 10 Beer and Wine Store This non - transferable, off -sale retail privileges liquor license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. A retailer with off -sale privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale. Payment must be made no later than the time of delivery. Series 11 Hotel /Motel This nontransferable, on -sale retail privileges liquor license allows the holder of a hotel /motel license to sell and serve spirituous liquor solely for consumption on the premises of a hotel or motel that has a restaurant where food is served on the premises. The restaurant on the licensed premises must derive at least forty percent (40 %) of its gross revenue from the sale of food. The holder of this license may sell spirituous liquor in sealed containers in individual portions to its registered guests at any time by means of a minibar located in the guest rooms of registered guests. The registered guest must be at least twenty -one (21) years of age. Access to the minibar is by a key or magnetic card device and not furnished to a guest between the hours of 1:00 a.m. and 6:00 a.m. Monday through Saturday and 1:00 a.m. and 10:00 a.m. on Sundays. ., On non traftfe" b* 1 q or holt fC�odu meet tlt 4fl fwd regfrefft , , `� �, s Regu% l" 1 ij - January 3, 2012 - Page 27 of 32 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 3, 2012, 7:00:00 PM To: Mayor and Council Item B 1 From: Gilbert Davidson , Town Manager Strategic Plan Focus Area: Not Applicable Subject: Resolution No. 2012 -01: Relating to Boards, Commissions and Committees; appointing three members of the Marana Town Council to a Council committee established to receive and review applications, interview prospective members, and make recommendations to the full Town Council regarding appointments to the Planning Commission and the Board of Adjustment Discussion: On December 13, 2011, Council approved the creation of a Council committee authorized to receive and review applications, interview prospective members and make recommendations to the full Council concerning Planning Commission and Board of Adjustment appointments that occur before March 31, 2012. Three Councilmembers need to be identified and approved by the full Council to initiate the committee process. These members will serve at the pleasure of the full Council and may be changed from time to time by Council action. Financial Impact: No financial impact ATTACHMENTS: Name: Description: Type: 0 Re....olution C...ounc 1 committee_ Resolution Resolution 11 (00028919- 2).DOC Staff Recommendation: Suggested Motion: I move to adopt Resolution No. 2012 -01, appointing , and to the Council committee established to receive and review applications, interview prospective members and make recommendations to the full Town Council regarding appointments to the Planning Commission and the Board of Adjustment. Regular Council Meeting - January 3, 2012 - Page 28 of 32 MARANA RESOLUTION NO. 2012-01 RELATING TO BOARDS, COMMISSIONS AND COMMITTEES; APPOINTING THREE MEMBERS OF THE MARANA TOWN COUNCIL TO A COUNCIL COMMITTEE ESTABLISHED TO RECEIVE AND REVIEW APPLICATIONS, INTERVIEW PROSPECTIVE MEMBERS, AND MAKE RECOMMENDATIONS TO THE FULL TOWN COUNCIL REGARDING APPOINTMENTS TO THE PLANNING COMMISSION AND THE BOARD OF ADJUSTMENT WHEREAS on December 13, 2011, the Town Council adopted Resolution No. 2011 -110 approving the creation of a Council committee to receive and review applications and interview prospective Planning Commission and Board of Adjustment members, and to make recommendations relating to them to the full Town Council, for any current vacancies and any vacancies occurring before March 31, 2012; and WHEREAS Resolution No. 2011 -110 provided that the number and membership of the Council committee was to be established by separate Council motion; and WHEREAS the Town Council desires to appoint three Councilmembers to the Council committee established by Resolution No. 2011 -110. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that , , and are hereby appointed to the Council committee to receive and review applications and interview prospective Planning Commission and Board of Adjustment members, and to make recommendations relating to them to the full Town Council, for any current vacancies and any vacancies occurring before March 31, 2012, as set forth in Resolution No. 2011 -110. BE IT FURTHER RESOLVED that the three Councilmembers selected to the Council committee via this resolution serve at the pleasure of the full Town Council and that the membership of the committee may be changed from time to time by Council action. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 3` day of January, 2012. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Regu%ffir J, , Mff# 1 pp$ b1 - 1 Wary 3, 2012 - Page 29 of 32 {00028919.DOC / 2} A `ANA 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 3, 2012, 7:00:00 PM To: Mayor and Council Item D 1 From: Gilbert Davidson , Town Manager Strategic Plan Focus Area: Community Building Strategic Plan Focus Area - Additional Information: Within the focus area of Community Building, the Strategic Plan contains an initiative geared toward improving community involvement. This items furthers that initiative. Subject: Resolution No. 2012 -02: Relating to Boards, Commissions and Committees; approving "Civic and Community Engagement" as the topic for the inaugural Marana Citizen's Forum Discussion: At the November 15, 2011 meeting, Town Council created the Marana Citizens' Forum as a special committee of the Town. The Forum is a new and innovative method for increasing citizen engagement and fostering community participation in an effective and sustainable manner. The Marana Citizens' Forum will discuss, develop and recommend to the Town feasible action plans that are aligned with the Town's Strategic Plan regarding Town -wide multidisciplinary issues. The Town Council will approve a topic or topics and provide them to the Forum members for discussion. Staff is recommending the first Forum topic be "civic and community engagement." ATTACHMENTS: Name: Description: Type: 0 Resolution approving forum topic.doc Resolution Resolution Staff Recommendation: Staff recommends the topic for the inaugural Marana Citizens' Forum be "civic and community engagement ". Suggested Motion: I move to adopt Resolution No. 2012 -02, approving "civic and community engagement" as the topic for the inaugural Marana Citizens' Forum. Regular Council Meeting - January 3, 2012 - Page 30 of 32 MARANA RESOLUTION NO. 2012-02 RELATING TO BOARDS, COMMISSIONS AND COMMITTEES; APPROVING "CIVIC AND COMMUNITY ENGAGEMENT" AS THE TOPIC FOR THE INAUGURAL MARANA CITIZENS' FORUM WHEREAS Council created the Marana Citizens' Forum as a special committee of the Town of Marana to increase citizen engagement, assist Council by developing and recommending action plans on issues of importance, tie ideas and action plans to the Strategic Plan and establish a positive feedback loop between the Forum members and the Council; and WHEREAS Council will select topics for discussion and provide them to the Forum members; and WHEREAS in furtherance of the objectives of the Strategic Plan and the purpose for which the Marana Citizens' Forum was created, Council desires that "civic and community engagement" be the topic for the inaugural Forum. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the topic for the inaugural Marana Citizens' Forum be "civic and community engagement." PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this P day of January, 2012. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Regulj% JJft?JgCg 01 �%ary 3, 2012 - Page 31 of 32 M 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 3, 2012,7:00:00 PM To: Mayor and Council Item D 2 From: Gilbert Davidson , Town Manager Strategic Plan Focus Area: Not Applicable Subject: Relating to Legislation and Government Actions: Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies Discussion: This item is scheduled for each regular council meeting in order to provide an opportunity for discussion of any legislative or regional intergovernmental item that might arise. Periodically, an oral report may be given to supplement the Legislative Bulletins. ATTACHMENTS: Name: Description: Type: No Attachments Available Staff Recommendation: Upon the request of Council, staff will be pleased to provide recommendations on specific legislative /intergovernmental issues. Suggested Motion: Mayor and Council's pleasure. Regular Council Meeting - January 3, 2012 - Page 32 of 32 FREDONIA PAGE Las Vega Searc hliglrl FLAGSTAFF 66,013 HOLBROOK SEDONA 4 ST. SNOWFLAKE JOHNS TAYLOR SHOW LOW SPRINGERVILLE PINETOP hiitl�antl EI 7 9 GLOBE 5 MARICOPA KEARNY CLIFTON 44,450 CASA COOLIDGE HAYDEN GRANDE 49,804 SAFFORD ELOY MAMMOTH 3 MARANA j .35,858 ORO VALLEY 41,153 i Z� � I � / �� i v --- - - - - -- t i Arizona State M ANA Redistricting Tentative Final Congressional Districts - ----------- ------------------------------ ___ as of December 23, 2011 - - - July 1, 2011 Population stimates from AZ Department of Administration Gulf of C011for F77* 3 2 i5 7 Se light 6 5 14 Im,a 22 15 23 21 20 29 30 28 26 24 19 25 27 18 16 17 12 MARICIOPA 44,450 8 13 CASA GRANDE 11 49,804 ELOY 17 4 MARANA ORO VALLEY 35,858 41,153 11 9 10 1 3 2 Priet:� X97 Arizona State - - - -- --- - - - - -- Redistricting Tentative Final Legislative Districts as of December 23, 2011 11 July 1, 2011 Population Estimates from AZ Department of Administration Gulf of California a 2d 3Rc W nemnc ilin