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HomeMy WebLinkAbout01/10/2012 Study Session Agenda Packet MAR MARANA TOWN COUNCIL Amended on January 6, 2012 at 11:40 a.m. - STUDY SESSION NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, January 10, 2012, at or after 6:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayor David Bowen, Council Member Herb Kai, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. The Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCEANVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA DISCUSSION/DIRECTION/POSSIBLE ACTION D 1: Betty Horrigan Proclamation D 2: Resol No. 2012 -03: Presentation: Relating to Economic Development; supporting the development of a Union Pacific Railroad rail yard and industrial park in Pinal County (Gilbert Davidson) D 3: P resentation: Relating to Utilities; update as to the Wastewater Rate Development and to solicit Mayor and Council feedback on the rate study assumptions (Barbara Johnson) D 4: Presentation: Relating to Strategic Planning; approving the draft version of the updated Strategic Plan and directing the Town Manager to obtain public comment on the draft version (Gilbert Davidson) Study Session - January 10, 2012 - Page 1 of 59 D 5: Relating to Liquor Licenses; recommendation to the state liquor board Added Late regarding a special event liquor license application submitted by PGA TOUR, Inc., for the 2012 Accenture Match Play Championship golf tournament, located at The Ritz- Carlton Golf Club, Dove Mountain (Jocelyn C. Bronson) D 6: Resoluti No. 2 012- 0 4_Relating to Municipal Court; approving and Added Late authorizing the Mayor to execute an intergovernmental agreement with Pima County for video court hearings of Marana Municipal Court prisoners being held at the Pima County Adult Detention Center (Frank Cassidy) Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. ADJOURNMENT Study Session - January 10, 2012 - Page 2 of 59 v Ao Is Ml MR \ i _ �// s o S ri r y •.. O\ - \\ � c ✓ i v a yi y i/ yyysf \ o � � •, cam\ 011 , 1 011,111 sllslllls� NO M E k a , M ll it a � � `� s iy�� 'X v - r � � " � .. ,�� ra E aye• � � 9 y 4 °t �+� v .s � z %%mss /� ; �B s� a ���\�: x a - � � X , "� .1,�� F .• � ,�yy \x � �� \����✓ � �� - �e �� ,� <_ ,- ,_...- �\�.�� \�'�,. vt��i�"�a�� ,z,. .. ,'\, �::: -.. f'y, M:��; ..ate. ., .�\`�.�. '�.s°���... ' „':w� \�.,� \ \�. ...:3 � .... .a x ..,�.. �,+}ti .. �.z _°' .., A�� 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 10, 2012, 6:00:00 PM To: Mayor and Council Item D 2 From: Gilbert Davidson , Town Manager Strategic Plan Focus Area: Commerce Strategic Plan Focus Area - Additional Information: The Strategic Plan identifies the goal of attracting career oriented commerce to Marana. Within the focus area of Commerce, the Town has identified several strategies related to attracting new business and industry to Marana. This presentation and the corresponding resolution further those strategies. Subject: Resolution No. 2012 -03: Prese ntation: _ Relating to Economic Development; supporting the development of a Union Pacific Railroad rail yard and industrial park in Pinal County Discussion: Union Pacific Railroad has proposed to construct a new rail yard near Red Rock to meet demand for increased rail service in Arizona. The rail yard would be located on approximately 250 acres currently owned by the state of Arizona and would be surrounded by another 1,000 acres of industrial land located adjacent to 1 -10 and 20 miles south of I -8. The proposed project has the potential to be a driver for economic development in Marana and the region. Union Pacific has identified the following potential impacts of a new rail yard in Red Rock. • The creation of thousands of permanent jobs • Long -term investment in the local economy • New industrial developments along or near the I -10 corridor • Increase in property values for the region . An increase of $2.3 billion in tax revenue over the next 20 years . Decrease reliance upon property taxes, easing private- sector tax burden If constructed, the new rail yard would be one of the largest logistical centers in the Western United States. The project has the potential to attract additional industrial development along the I -10 corridor near Marana and could enhance the region's competitive future. It could also bring intermodal freight transfer opportunities to Pinal Airpark and northern Marana. Representatives of Pinal County and Union Pacific Railroad will make presentations and Council will have an opportunity to ask questions about the proposed project and the project's potential Study Session - January 10, 2012 - Page 4 of 59 impact on Marana and the region. Staff has prepared a proposed resolution by which Council offers its formal support for the proposed project and authorizes staff to take reasonable action necessary to carry out the resolution. ATTACHMENTS: Name: Description: Type: El Resolution—Supporting UPRR.doc Resolution Resolution Staff Recommendation: Staff recommends adoption of Resolution No. 2012 -03. Suggested Motion: I move to adopt Resolution No. 2012 -03, supporting the development of a Union Pacific Railroad rail yard and industrial park in Pinal County. Study Session - January 10, 2012 - Page 5 of 59 MARANA RESOLUTION NO. 2012-03 RELATING TO ECONOMIC DEVELOPMENT; SUPPORTING THE DEVELOPMENT OF A UNION PACIFIC RAILROAD RAIL YARD AND INDUSTRIAL PARK IN PINAL COUNTY WHEREAS the Union Pacific Railroad is pursuing plans for a 1,000 -acre rail yard and industrial park in southern Pinal County; and WHEREAS the Town Council finds that development of the rail yard and industrial park will provide significant economic development benefits to nearby communities, including the Town of Marana, particularly if the project includes rail spurs and other intermodal- transfer opportunities. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the Town of Marana hereby supports the development of a Union Pacific Railroad rail yard and industrial park in Pinal County, urges Union Pacific Railroad to equitably compensate property owners impacted by the project, urges that the project include rail spurs and other intermodal- transfer opportunities, and authorizes Town staff to take reasonable actions to support the project. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 10t day of January, 2012. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Study M9q eA9fl8fiVA92_% - Page 6 of 59 AIN. 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 10, 2012, 6:00:00 PM To: Mayor and Council Item D 3 From: Barbara Johnson , Public Services General Manager Strategic Plan Focus Area: Progress and Innovation Subject: _Pre sentation: Relating to Utilities; update as to the Wastewater Rate Development and to solicit Mayor and Council feedback on the rate study assumptions Discussion: It's been close to four years (September 16, 2008) since the Town of Marana Utility Department established wastewater rates. The Town requested Economists.com to complete a rate study review in October 2011 to incorporate updated and new rate base assumptions based on the most current information. On January 3, 2012, Marana assumed operational responsibility for the North Marana Water Reclamation Facility (WRF). In addition, Marana assumed operational responsibility for the approximately 43 -miles of conveyance system that supports the North Marana WRF. The new rate assumptions recognize the current economic environment, including increases in electricity, biosolids disposal, construction materials and chemical costs as well as the information obtained through the physical operation of the WRF and conveyance system. The purpose of the presentation is convey this information and to incorporate Mayor and Council feedback into the rate study assumptions. ATTACHMENTS: Name: Description: Type: No Attachments Available Staff Recommendation: Suggested Motion: I move for staff to move forward with the rate study in a manner consistent with the discussion at tonight's meeting. Study Session - January 10, 2012 Page 7 of 59 AN 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 10, 2012, 6:00:00 PM To: Mayor and Council Item D 4 From: Gilbert Davidson , Town Manager Strategic Plan Focus Area: Commerce, Community Building, Heritage, Progress and Innovation, Recreation Strategic Plan Focus Area - Additional Information: This item relates to the updated version of the Strategic Plan. Subject: Presentati Relating to Strategic Planning; approving the draft version of the updated Strategic Plan and directing the Town Manager to obtain public comment on the draft version Discussion: In 2008, the Town Council identified the need for a comprehensive document outlining the vision of the Town. This led to the development of the first Strategic Plan. The Strategic Plan addresses the goals and objectives for the future growth of the Town. The first Plan was adopted on February 3, 2009. This first Plan outlined the Town vision, five focus areas, and three overriding principles that have been the basis for Town actions. In October of 2011, the Council held a three -day retreat to begin the process of updating the Strategic Plan. The Council retained the previous vision statement, but modified several goals and initiatives. Following the council retreat, staff met to review and update the action strategies necessary to achieve the goals and initiatives set forth by the Council. A working group of staff then focused on refining the Strategic Plan by eliminating redundancies, assigning departments to specific initiatives, and eliminating vagueness in the plan. The working group also developed a reference system for the initiatives and goals, and created an index of key terms and phrases. With this agenda item, staff will formally present a draft of the updated version of the Strategic Plan. If Council approves the draft, staff will begin an outreach process designed to obtain input and feedback from the public and the Town's community partners. The outreach process will include open houses, display of the plan on the Town's website, online forums, blogs, online and in- person surveys and meetings, and presenting the plan at other community meetings. Following completion of the public outreach process, staff will present the final version of the updated Strategic Plan for adoption by Council adoption. Financial Impact: Study Session - January 10, 2012 - Page 8 of 59 There are no immediate financial impacts with the approval of this draft document. The final adoption of the Strategic Plan will have costs associated with specific Initiatives and Strategies, which will be included in the annual budget development and adoption. ATTACHMENT Name: Description: Type: D Draft_Strategic_Pian _ update_Report 01 04- 12.pdf Draft of 2012 Strategic Plan Backup Material Staff Recommendation: Suggested Motion: I move to approve the draft of the updated Strategic Plan and to direct the Town Manager to obtain public and staff comment on the draft version. Study Session - January 10, 2012 - Page 9 of 59 . x ° 4-J 2 CL k ,.2 _� 2 ® e ° a: = 4-1 . . . v cz D / / . r-4 (Z � / q U_ = V LU 4 � w m \ 0 a u V) c ° m 4 2 E 4v c . . 2 = < « :3 § 4-1 .. § % 0 0 2 / » o 1 / j / k . � \ k � . � ■ � e ¥ . \ / � 72 ca tv § ° c: . . u . ; j. 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CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 10, 2012, 6:00:00 PM To: Mayor and Council Item D 5 From: Jocelyn C. Bronson , Town Clerk Strategic Plan Focus Area: Not Applicable Subject: Relating to Liquor Licenses; recommendation to the state liquor board regarding a special event liquor license application submitted by PGA TOUR, Inc., for the 2012 Accenture Match Play Championship golf tournament, located at The Ritz- Carlton Golf Club, Dove Mountain Discussion: The attached application is for a special event liquor license submitted by PGA TOUR, Inc., for the 2012 Accenture Match Play Championship golf tournament, located at The Ritz - Carlton Golf Club, Dove Mountain. The applicant for this special event liquor license has submitted a special event permit application to the town. A special event liquor license is a temporary, non - transferable, on -sale retail privileges liquor license that allows a charitable, civic, fraternal, political or religious organization to sell and serve spirituous liquor for consumption only on the premises where the spirituous liquor is sold and only for the period authorized on the license. Qualifying organizations will be granted a special event license for no more than 10 days in a calendar year. Events must be held on consecutive days and at the same location or additional licenses will be required. The license is automatically terminated upon closing of the last day of the event or the expiration of the license, whichever occurs first. The qualified organization must receive at least 25 percent of the gross revenues from the special event. Pursuant to state law, a person desiring a special event liquor license must request a special event application from the Department of Liquor Licenses and Control (DLLC). The applicant then must file the application with the town for events occurring within the town's limits. The town may then recommend approval or disapproval of the special event liquor license. If the special event_ liquor license application is approved by the Town Council, and the event meets the requirements for granting the license, the director of the DLLC will issue the special event liquor license to the qualifying organization. If the application is disapproved by the Town Council, the DLLC will normally not consider the application. Attached is the special event liquor license application for the 2012 Accenture Match Play Study Session - January 10, 2012 - Page 41 of 59 Championship golf tournament, located at The Ritz - Carlton Golf Club, Dove Mountain, to be held on February 20th through February 26th, 2012. ATTACHMENTS: Name: Description: Type: D SE Liq_PGA TOUR, Inc. _Match_Play.pdf Special Event Liquor License Application Backup Material Staff Recommendation: Staff recommends that Council approve a recommendation to the state liquor board in favor of the special event liquor license application. Suggested Motion: OPTION 1: 1 move to approve a recommendation to the state liquor board in favor of the special event liquor license application submitted by PGA TOUR, Inc., for the 2012 Accenture Match Play Championship golf tournament, located at The Ritz - Carlton Golf Club, Dove Mountain. OPTION 2: 1 move to approve a recommendation to the state liquor board not in favor of the special event liquor license application submitted by PGA TOUR, Inc., for the 2012 Accenture Match Play Championship golf tournament, located at The Ritz - Carlton Golf Club, Dove Mountain. Study Session - January 10, 2012 - Page 42 of 59 ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 gon' {h Floor Phonlx Ar _ 85017 -2934 APPLICA'II{ 9►: "° T_ L•J Q SE Fee = $2$ ents only A service fee of $25.00 will be ssh e o " 'checks A.R.S. 44 -6852 NOTE THIS DOCUMENT MUSTAE � ( IIIP a R IT WILL BE RETURNED. PLEASE ALLOW4 g`O�S bA OCESSING. k. DLLC USE ONLY Application must be approved by local government before 5 timission to Department of Liquor Licenses and Control. (Section #20) ' " LIC # _ 1. Name of Organization: PGA TOUR, Inc. 2. Non- Profit/I.R.S. Tax Exempt Number: 52- 0999206 3. The organization is a: (check one box only) ❑ Charitable ❑✓ Fraternal (must have regular membership and in existence for over 5 years) ❑ Civic ❑ Religious ❑ Political Party, Ballot Measure, or Campaign Committee 4. What is the purpose of this event? ❑ on -site consumption ❑ off -site consumption (auction) ❑ both Professional Golf Tournament 5. Location of the event: 6501 W Boulder Bridge Pass Marana Pima 85658 Address of physical location (Not P.O. Box) city county Zip Applicant must be a member of the Qualifying organization and authorized by an Officer. Director or Chairperson of the Organization named in Question #1. (Signature required in section #18i 6. Applicant: Br— Jr. Leo D. _ Last First Middle Date of Birth 7. Applicant's Mailing Address: 100 PGA TOUR Boulevard Ponte Vedra Beach FL 32082 street city state zip 8. Phone Numbers: ( 52o ) 572 -8000 ( W4 ) 285 -3700 ( � Site Owner # Applicant's Business # Applicants Home # 9. Date(s) & Hours of Event: (Remember you cannot sell alcohol before 10:00 a.m. on Sunday) Date Day of Week Hours from A.M. /P.M. To A.M. /P.M. Day 1: February 20, 2012 Monday 7:00 AM 6:00 PM Day 2: February 21, 2012 Tuesday 7:00 AM 6:00 PM Day 3: February 22, 2012 Wednesday 7:00 AM 6:00 PM Day 4: February 23, 2012 Thursday 7:00 AM 6:00 PM Day 5: February 24, 2012 Friday 7:00 AM 6:00 PM Day 6: February 25, 2012 Saturday 7:00 AM 6:04 PM Day 7: February 26, 2012 Sunday 7:00 AM 6:00 PM Day 8: Day 9: Day 10: S"n%9?'2&1" ir4 i#gquiring special accommodations, please call (602) 542 -9027 10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked? 0 YES 0 NO (attach explanation if yes 11. This organization has been issued a special event license for ° days this year, including this event (not to exceed 10 days per year). 12. is the organization using the services of a promoter or other person to manage the event? ❑ YES [Z] NO If yes, attach a copy of the agreement. 13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. THE ORGANIZATION APPLYING MUST RECEIVE 26% OF THE GROSS REVENUES OF THE SPECIAL EVENT LIQUOR SALES. Name Conquistadores Tournament Inc d/bta Tucson Conquistadores 65% Percentage Address 6450 East Broadway Blvd, Tucson, AZ 85710 Name World Goff Foundation / The First Tee 25% Percentage Add 0. One World Golf Place, St. Augustine, FL 32092 (Attach additional sheet if necessary) 14. Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. " NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES. 15. What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) # Police [✓ Fencing 54 # Security personnel n✓ Barriers Liquor is only sold inside certain hospitality venues. The concession stands only sell beer. 16. Is there an existing liquor license at the location where the special event is being held? 0 YES []NO If yes, does the existing business agree to suspend their liquor license during the time period, and in the area in which the special event license will be in use? ❑✓ YES [-] NO (ATTACH COPY OF AGREEMENT) Ritz Carlton Goff Club, Dove Mountain 52o ) 572 -8000 Name of usiness Phone Number 17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page is to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. Study Session - January 10, 2012 - Page 44 of 59 ADDITIONAL SHEET 13. Name: PGA TOUR Inc (for distribution to various local charities) 10 0 /0 Percentage Address: 100 PGA TOUR Blvd Ponte Vedra Beach FL 32082 Study Session - January 10, 2012 - Page 45 of 59 SPECIAL EVENT LICENSED PREMISES DIAGRAM (This diagram must be completed with this application) Special Event Diagram: (Show dimensions, serving areas, and label type of enclosure and security positions NOTE: Show nearest cross streets, highway, or road if location doesn't have an address. NT Study Session - January 10, 2012 - Page 46 of 59 W N �W-; iiz a" \ s \ \ "\\ a M Jkl L \ Ea v�.•5. \ a ' Y �e •35 \\ 3 � +3R ��\ v'� t �•�"'a \�_ Cis ��T.�� � r, 'Y e z z \ F \ V 11 ��Olmwmmlll OR ° �s v a ` a a ININ f F4 � � Z a i m moil 0�8� � • a •7ay� CPiar ti - fill '' i• ��P JQO�O oQO Q YO \. '14 do o� .. 4s. .s. © ���� t� ►��� .r �. V A , f iXV =+,. ��4� �� •. f ♦ Y�li fy _ ;•��`�`I��,�� ,� +ice ��` ^t t i O� I 1 t FM I co b � a — ° a� la � t _ a 0 rn v � 1 N N e C t 0 N dl CD i J v v � � g' o { mo wo ill (D E mo 0 CL m wN- UQg cr 2 O O� THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER DIRECTOR OR CHAIRPERSON OF THE ORGANIZATION NAMED IN QUESTION #1 18. 1 Leonard D. Brown, Jr. declare that I am an Officer/Director/Chairperson appointing the (Print full name) a li nt li Questi on behalf of the foregoing organization for a Special Event Liquor License. X Senior Vice President (soa ) 285 -3700 (Signature (Title/Position) (Date) (Phone!) Jeof FAD/ y' Q- County of V 10h/!5 kformegoing instrument was acknowledged before me this DWAA L. MCRNEE Notary Public - State of Floft Day o Year My Commission expi = My Comm. Errphs Apr 22, 2014 ' "•••° .K ` ' (Si nature off NOTARY PUBLIC) THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6 19 ' I Leonard D. Brown, Jr. declare that I am the APPLICANT filing this application as (Print full name) list in Question 6. 1 have read the application and the contents and all // statements are true, coned and complete. State of County of 6L ! X The foregoing instrument was acknowledged before me this out (Signs " "" 1. W44EE Nfty PuWk - State of Florida Day Month Year My C""n- bPkee AN 22.2014 My commission ,` Commhaion • DO ge f nat of NoTARY PUBLIC You must obtain local government approval. City or County MUST recommend event and complete item #2 The local governing body may require additional applications to be completed and submitted 60 days in advance of the event. Addi tional licensing fees may also be requ ired before approval may be granted. LOCAL GOVERNING BODY APPROVAL SECTION 20. 1, hereby recommend this special event application (Government Official) (Title) on behalf of (City, Town or County) (Signature of OFFICIAL) (Date) FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employee) (Date) A . (Zle) (Date) Study Session - January 10, 2012 - Page 51 of 59 THE RITZ- CARLTON® Dow Mo wA[N November 28, 2011 Ms. Cynthia Bejar, Licensing Manager and Ms. Connie Wagner Arizona Department of Liquor Licensing and Control 800 West Washington Street - Fifth Floor Phoenix, AZ 85007 RE: The Ritz - Carlton Golf Club Dove Mountain Liquor License No. #06100213 Notification of Suspending Liquor License Dear Ms. Bejar and Ms. Wagner, The Ritz - Carlton Hotel Company, L.L.C. (the "Licensee") holds two Liquor Licenses at the property known as The Ritz - Carlton Golf Club Dove Mountain located at 6501 Boulder Bridge Pass, Mama, Arizona 85658, namely, #14103020 Club License covering the Private Clubhouse (currently "inactive"), and #06100213 Bar License covering the Golf Course and public Clubhouse (collectively, the "Licensed Premises"). The undersigned is the Agent on both Liquor Licenses. Licensee agrees to suspend the Series 06 License, #06100213, except in those areas circled on our site map attached hereto commencing at 6 a.m. Monday, February 20, 2012 and ending at 6 p.m. Sunday, February 26, 2012, in order to allow, PGA Tour Inc. to obtain a Special Event License for use at the Licensed Premises on said dates. Please feel free to contact the undersigned at 520- 572 -3.515 should you have any questions or require any additional information concerning the foregoing suspension of Liquor License ##06100213. Any communications or return of documents should be mailed directly to the undersigned at the business address at 6501 Boulder Bridge Pass, Marana, Arizona 85658. Thank you for your kind consideration and assistance. Sincerely, THE RITZ- CARLTON HOTEL COMPANY, L.L.C. haun Beucler Agent Ow ty Study Session - January 10, 2012 - P F"ORW H SECRET SPRINGS DRIVE, MARANA, ARIZONA 85658 i A`4„°R CERTIFICATE OF LIABILITY INSURANCE D 2 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such end orsement(s). PRODUCER 1-404-439-8000 CONTACT NAME: Donna Morris Integro USA Inc. PHONE 404 -439 -6020 FAX No Integro Insurance Brokers 3455 Peachtree Road, NS DRESS douna.morris@integrogroup.com Suite 1600 Atlanta, GA 30326 INSURERS AFFORDING COVERAGE NAICi INSURER A: TRAVELERS INDEMNITY INS CO 25658 INSURED INSURER B PGA TOUR DBA WQC ACCENTURE MATCH PLAY CHAMPIONSHIP INSURER C: 7493 N Oracle Road INSURER 0: Suite 105 Tucson, AZ 85704 INSURER E. INSURER F: COVERAGES CERTIFICATE NUMBER: 25024975 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE L U POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MMID MWDD GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISE Ea nerve $ CLAIMS -MADE D OCCUR MED EXP OM one Person) $ PERSONAL BADVINJURY $ GENERAL AGGREGATE $ GENT. AGGREGATE LIMIT APPLIES PER PRODUCTS - COMPIOP AGG $ POLICY PRO- LOC $ AUTOMOBILE LIABILITY - COMBINED SINGLE LIMIT Ea ac 'd nt ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per acddent) $ AUTOS AUTOS HIRED AUTOS NON -OWNED PROPERTY DAMAGE $ AUTOS s UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LLAB CLAIMS -MADE AGGREGATE $ DED I I RETENTION S $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY - ANY PROPRIETORIPARTNERIEXECUTIVE Y / N E.L. EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? � NIA (Mandatory In NH) E.L. DISEASE - EA EMPLOYE $ = d escribe under PTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A LIQUOR LIABILITY X- 660- 1130L208- IND -12 01/21/1 03/28/12 LIQUOR LIABILITY 1 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, AddiBonal Remarks Schedule, H more space is required) DESIGNATED TODRNAMENTaNOC- ACCRNTURE MATCH PLAY CHAMPIONSHIP /HPFECTIVB DATHOSEH ABOVE /PGA LIQUOR LIABILITY - $1,000,000 LIMIT CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PGA TOUR THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN DBA NGC- ACCENTURS MATCH PLAY CHAMPIONSHIP ACCORDANCE WITH THE POLICY PROVISIONS 7493 N ORACLE ROAD SUITE 105 AUTHORIZED REPRESENTATIVE TUCSON, AZ 85704 USA ®1988 -2010 ACORD CORPORATION. All rights reserved. AC6k "(""10,gnuary 10, 2012 - Page f&UbRD name and logo are registered marks of ACORD dmorris 25024975 RN 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 10, 2012, 6:00:00 PM To: Mayor and Council Item D 6 From: Frank Cassidy , Town Attorney Strategic Plan Focus Area: Not Applicable Subject: Resolution No. 2012 -04. Relating to Municipal Court; approving and authorizing the Mayor to execute an intergovernmental agreement with Pima County for video court hearings of Marana Municipal Court prisoners being held at the Pima County Adult Detention Center Discussion: The Marana Municipal Court utilizes the technology and staff from the Pima County Adult Detention Center to conduct video hearings for prisoners who have been arrested and are being held on warrants issued by the Marana Municipal Court. This is the most efficient way to ensure that these individuals are seen in a timely manner without having to bear the cost and complications associated with transporting them to be seen in person at the Marana Municipal Court. The town has negotiated the terms for this service with Pima County and these terms are reflected in the intergovernmental agreement (IGA) which is the subject of this resolution. The proposed IGA is for the period beginning December 1, 2011, and ending November 30, 2012, and may be extended in one -year increments for up to four additional years. Financial Impact: The IGA requires the town to pay $35.52 per hour for security services on each day that video court is held. This is the same rate as last year. ATTACHMENTS: Name: Description: Type: ❑ 20120110 Resolution video court.DOC 2012 Video Court Resolution Resolution ❑ 2011 Video Court IGA between TOM and Pima County Exhibit 12 Video court tGA_with_Pima County.pdf Staff Recommendation: Staff recommends adoption of the resolution which will have the effect of approving the IGA. Suggested Motion: I move to adopt Resolution No. 2012 -04, approving and authorizing the Mayor to execute an intergovernmental agreement with Pima County for video court hearings of Marana Municipal Court prisoners being held at the Pima County Adult Detention Center. Study Session - January 10, 2012 - Page 54 of 59 MARANA RESOLUTION NO. 2012-04 RELATING TO MUNICIPAL COURT; APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT WITH PIMA COUNTY FOR VIDEO COURT HEARINGS OF MARANA MUNICIPAL COURT PRISONERS BEING HELD AT THE PIMA COUNTY ADULT DETENTION CENTER WHEREAS individuals who are taken into custody on warrants issuing from the Marana Municipal Court are held at the Pima County Adult Detention Center; and WHEREAS the Pima County Adult Detention Center has the staff and technology necessary for these prisoners to be seen via video - conferencing; and WHEREAS the Town of Marana and Pima County desire to enter, into an agreement to pro- vide video -court hearings for Marana Municipal Court prisoners; and WHEREAS the Mayor and Council of the Town of Marana feel it is in the best interests of its citizens to enter into this intergovernmental agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, AS FOLLOWS: SECTION 1. That the intergovernmental agreement between the Town of Marana and Pima County attached to and incorporated by this reference in this resolution as Exhibit A is hereby ap- proved, and the Mayor is hereby authorized and directed to execute it for and on behalf of the Town of Marana. SECTION 2. The Town's Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of the intergovernmental agreement. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MA- RANA, ARIZONA, this 10 day of January, 2012. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Study Session - January 10, 2012 - Page 55 of 59 Marana Resolution 2012 -04 INTERGOVERNMENTAL AGREEMENT BETWEEN TOWN OF MARANA AND PIMA COUNTY FOR PROVISION OF VIDEO -COURT HEARINGS OF MUNICIPAL PRISONERS THIS INTERGOVERNMENTAL AGREEMENT (IGA), is entered into pursuant to ARS § 11 -952 (as amended) by and between: THE TOWN OF MARANA, a municipal corporation, (hereinafter sometimes referred to as the "Town "); and THE COUNTY OF PIMA, a body politic and corporate, a political subdivision of the State of Arizona, (hereinafter sometimes referred to as the "County "). WHEREAS the Parties desire to enter into an agreement to provide video -court hearings for municipal prisoners; and WHEREAS the Town and County may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. § 11 -952, et seq.; and WHEREAS the provision of video -court hearings for municipal prisoners will be in the best interests of the Parties and the citizens of Pima County. NOW THEREFORE, THE TOWN AND COUNTY HEREBY AGREE AS FOLLOWS: 1. The County of Pima's Sheriffs Department Corrections Bureau shall provide the Town of Marana's Municipal Court with a video court session between Marana Municipal Court (MMC) and the Pima County Adult Detention Center (PCADC). 2. PCADC will be responsible for pulling MMC's inmate files and preparing them for court, preparing their inmates for court, providing security in the courtroom, providing clerical support for court documentation and faxing required documentation back to MMC. 3. MMC shall fax PCADC's Records Unit appropriate documentation on each MMC defendant prior to the defendant leaving the video court session. 4. Each video court session will be held week days beginning at 1200 hours. This session both Town and County agree that this schedule may be changed based on either party's need for more video court time, or based on other factors that could require a different schedule. MMC shall complete the video court session no later than 1300 hours. Any hearing extending past 1300 hours shall be continued at a later date. 5. Town of Marana will pay for up to five hours of video court weekly which will cover the cost of one Corrections Officer for one hour per day for security. The current salary rate for these employees is: Corrections Officer (1 hour) $35.52 Total for five hours: $177.60 6. "Town of Marana Prisoner" shall mean any person who has been incarcerated as a result of a Study Session - January 10, 2012 - Page 56 of 59 charge pending in the Town of Marana Court, as a result of an agreement between the Town of Marana and another jurisdiction to allow the person to serve his/her sentence locally, or has been sentenced pursuant to an order of the Town of Marana Court and for whom the Town of Marana has the legal obligation to provide or pay for prisoner housing (this Agreement does not create such an obligation, that obligation exists under current Arizona Law). A prisoner arrested by the Town of Marana Police Department solely on another governmental entity warrant is not a Town of Marana prisoner. 7. Criteria and Rules Governing Billing: a. A "billable video -court session" is defined as that period commencing at 1200 hours and ending at 1300 hours each weekday, or any fractional part thereof. b. Should a "billable video -court session" not occur in any given day, the Town of- Marana will not be billed that day. C. The Town of Marana will be billed monthly for these services. Invoicing for these services will be separate from the monthly incarceration billing invoice and must be paid separately. 8. Criteria for Assessment of Billing: a. The costs of a "billable video -court session" shall be based on the current rates of salary each involved class of employee currently earns. These rates are subject to increase as wages increase for the classification. b. County will give Town a thirty (30) day notice of any salary rate increase and Town will be billed accordingly. 9. County will submit a statement of Town of Marana video -court session charges on a monthly basis. This statement shall provide information in chronological order as follows: billing period, dates of video court sessions, weekly costs of individual employees, weekly totals, and the monthly total bill. Any individual video court session charge contested shall be made known to the County within 30 days after receipt of the monthly billing. If the Town notifies the County of a dispute within 30 days of receipt of the monthly billing, the Town may withhold payment on those speck video court sessions for which billing is disputed until the dispute has been resolved. No dispute will be accepted if not made within 30 days after the receipt on the monthly billing. Disputes about the billing statement shall be jointly reviewed by both parties and satisfactorily resolved within 45 days of the monthly billing. All charges shall be paid within sixty days of receipt of the monthly billing, excluding contested charges. Contested charges shall be paid within 30 days of resolution of the dispute. Charges remaining unresolved after the 60-day period may be arbitrated by a mutually acceptable third party. Town agrees to pay interest on outstanding charges beginning on the 11? day after resolution of the billing at a rate of 10% per annum until paid. Town agrees that when a check is sent to County in payment of previously disputed charge, Town will attach an invoice detailing what specific charges are being paid. Town agrees that when funds are withheld due to a disputed charge, the speck charge being disputed, and the amount of payment being withheld, will be specified on an invoice attached to the payment check for the period in which the charge disputed was included. Town agrees to attach to each check submitted to County an invoice indicating the dates for which that check is to be applied. Study Session - January 10, 2012 - Page 57 of 59 10 This Agreement shall cover the time period from December 1, 2011 through and including November 30, 2012. This Agreement may be extended for four (4) additional one (1) year periods or any portion thereof. Any extension of this Agreement shall be by written amendment executed by the governing bodies of the parties. 11. Neither party shall be obliged to the other party for any costs incurred pursuant to this Agreement, except as herein provided. 12. Nothing in this Agreement shall be construed as either limiting or extending the statutory jurisdiction of either of the signing parties hereto. 13. To the extent permitted by law, each party agrees to indemnify, defend and save harmless the other, their appointed boards and commissions, officials, employees and insurance carriers, individually and collectively from all losses, claims, suits, demands, expenses, subrogation, attorney's fees or actions of any kind resulting from all personal injury including bodily injury and death, and property damage occasioned during the term of this Agreement for acts or omissions of such party, its agents, officials, and employees. Each party represents that it shall maintain for the duration of this Agreement, policies of public liability insurance covering all of their operations undertaken in implementation of this Agreement, providing bodily injury limits of not less than Five Hundred Thousand Dollars ($500,000) for any one person, of not less than One Million Dollars ($1,000,000) for any one occurrence, and property damage liability to a limit of not less than One Hundred Thousand Dollars ($100,000). The parties may fulfill the obligations of this Article by programs of self - insurance equivalent in coverage. 14. The parties agree to be bound by arbitration, as provided in Arizona Revised Statutes, § 12 -1501 et. seq. to resolve disputes arising out of this Agreement where the sole relief sought is monetary damage of $50,000 or less, exclusive of interest and costs. 15. Notwithstanding any other provision in this Agreement, this Agreement may be terminated with thirty days notice, if for any reason the Pima County Board of Supervisors does not appropriate sufficient monies for the purpose of maintaining this Agreement. In the event of such cancellation, County shall have no further obligation to the Town other than for services already provided. 16. Either party may, at any time and without cause, cancel this Agreement by providing ninety (90) days written notice of intent to cancel 17. This Agreement is subject to cancellation for conflict of interest pursuant to the provisions of ARS § 38 -511. 18. Each party to this Intergovernmental Agreement shall comply with all federal, state, and local laws, rules, regulations, standards, and Executive Orders, without limitation to those designated within this Agreement. The laws and regulations of the State of Arizona shall govern the rights of the parties, the performance of this Agreement, and any disputes hereunder. Any action relating to this Agreement shall be brought in a court of the State of Arizona in Pima County. Any charges in the governing laws, rules, and regulations during the terms of this Agreement shall apply, but do not require an amendment. 19. TOWN and COUNTY will not discriminate against any TOWN or COUNTY employee, client or any other individual in any way involved with the TOWN or COUNTY, because of race, age, creed, color, religion, sex, disability or national origin in the course of carrying out duties pursuant to this Intergovernmental Agreement. TOWN and COUNTY agree to comply with the provisions of Arizona Executive Order 99-4, which are incorporated into this agreement by Study Session - January 10, 2012 Page 58 of 59 reference as if set forth in full. 20. Each party shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101 -336, 42 U.S.C. 12101 - 12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. 21. This document constitutes the entire Intergovernmental Agreement between the parties and shall not be modified, amended, altered or changed except through a written amendment executed by the parties' governing bodies. SIGNED AND ATTESTED THIS DAY OF 2011, ATTEST: TOWN OF MARANA, a municipal corporation Town of Marana Clerk Mayor ATTEST: PIMA COUNTY, a body politic Clerk, Board of Supervisors Chair, Board of Supervisors Date Date APPROVED AS TO FORM AND APPROVED AS TO FORM AND LEGAL AUTHORITY: LEGAL AUTHORITY: Town of Marana Attorney Deputy County Attorney Legal authority: ARS § 11 -201, ARS § 11 -951 through 954, Study Session - January 10, 2012 - Page 59 of 59 - r_r MARANA /tom STATEMENT OF AGENDA CONFLICT declare a conflict on Agenda Item entitled: © / Z. — 3 For the following reason(s): Signature Date