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Home My WebLink About01/24/2012 Study Session Agenda Packet ARANA MARANA TOWN COUNCIL STUDY SESSION NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, January 24, 2012, at or after 6:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayor David Bowen, Council Member Herb Kai, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. The Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA DISCUSSION/DIRECTION /POSSIBLE ACTION D 1: Resolution No. 2012 -005: Relating to Development; approving and authorizing a final plat for Tangerine Business Park, Blocks 1 -10, Parcel "A ", Common Areas "A ", "B ", and "C" (Kevin Kish) D 2: Resolution No. 2012 -006. Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 5 - Work Rules, Policy 5 -5 "Discipline System" (Suzanne Machain) D 3: Relating to Public Relations; authorizing the expenditure of $1,000 to support the state -wide effort to host the International City /County Management Association (ICMA) international conference in Phoenix, Arizona in August 2012 (Gilbert Davidson) Study Session - January 24, 2012 - Page 1 of 27 D 4: _ Resolution No . _2012- 007;__Relating to Utilities; adopting a notice of intention to increase wastewater rates and rate components, and setting a February 28, 2012 public hearing on the proposed increase (Frank Cassidy) D 5: Pre sentation: Relating to Administration; presentation and discussion of the framework for the development of the fiscal year 2012 -2013 budget (Erik Montague) Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. ADJOURNMENT Study Session - January 24, 2012 - Page 2 of 27 AN 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 24, 2012, 6:00:00 PM To: Mayor and Council Item D 1 From: Kevin Kish , Planning Director Strategic Plan Focus Area: Commerce Subject: Resolution No. 2012 -005: Relating to Development; approving and authorizing a final plat for Tangerine Business Park, Blocks 1 -10, Parcel "A ", Common Areas "A ", "B ", and "C" Discussion: History The Town Council approved a rezoning of the property from "R -80" to "F" - Rancho Palomitas Specific Plan on August 2, 2011 by Ordinance 2011.19. Request Rancho Palomita Advisors, LLC is requesting approval of a 78.11 acre final block plat that consists of 10 Blocks, Common Areas "A "," B" and "C" and dedication of Parcel "A" (2.4 acres) to the Town of Marana for a future well site. Location The site is generally located on the south side of Tangerine Road, approximately 1.8 miles east of Interstate 10. Zoning The site is located within the Ranch Palomitas Specific Plan. The Specific Plan land use designation on the site is split between "CP" - Commerce Park and "I" - Industrial. Transportation Access to the site will be provided by two new roads off of Tangerine Road that will be located approximately 230' apart. Improvements to Tangerine Road will also be constructed by the owner in order to serve the additional traffic turning movements. This final block plat dedicates the ultimate half right -of -way width (125') for Tangerine Road. ATTACHMENTS: Name: Description: Type: O Resolution Tangerine_ Business_Park_FP.doc Resolution Tangerine Business Park Resolution 0 PRV 11048F Location_Map.pdf Location Map Backup Material Study Session - January 24, 2012 - Page 3 of 27 El PRV_11,048F Application.pdf Application Backup Material El Tangerine _Business_Park_Final_Plat.pdf Final Plat Backup Material Staff Recommendation: Staff finds that the final plat is in compliance with the Rancho Palomitas Specific Plan, the Marana Land Development Code, and the Marana General Plan. Staff recommends approval of this final block plat. Suggested Motion: I move to adopt Resolution No. 2012 -005, approving a final plat for Tangerine Business Park. Study Session - January 24, 2012 - Page 4 of 27 MARANA RESOLUTION NO. 2012-005 RELATING TO DEVELOPMENT; APPROVING AND AUTHORIZING A FINAL PLAT FOR TANGERINE BUSINESS PARK, BLOCKS 1 - 10, PARCEL "A ", COMMON AREAS "A ", "Bn "C" WHEREAS, the Mayor and Town Council approved and adopted the Rancho Palomitas Specific Plan on August 2, 2011 by Ordinance 2011.19, and subsequently entered into a Development Agreement with the developer on November 1, 2011 by Ordinance 2011.27; and WHEREAS, Rancho Palomita Advisors, L.L.C., has applied for approval of a final plat for Tangerine Business Park consisting of 78.11 acres, including Blocks 1 through 10, and Parcel "A ", and Common Areas "A" through "C ", and generally located approximately 1.8 miles east of Interstate 10 on the south of Tangerine Road, within a portion of Sections 4, Township 12 South, and Range 12 East; and WHEREAS, the Town Council, at its regular meeting on January 24, 2012, determined that the final plat of Tangerine Business Park should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the final plat for Tangerine Business Park, Blocks 1 - 10, Parcel "A ", Common Areas "A ", "B ", "C ", is hereby approved. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 24 day of January, 2012. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Marana Resolution No. 2012 -005 Study Session - January 24, 2012 - Page 5 of 27 Tangerine Business Park Final Block Plat MARAM TOWN � AN CASE PRV- 11048F s I , i Vacant.: "dam . Concrete' Ro* $u ect P-rOerf]I r scant,''. Breakers : � R[Ck UCrlt y Request 0 1000 2000 rt. " A request for approval of a Final Block Plat for Tangerine Business Park, Blocks 1 -10, Parcel "A ", Common Areas "A ", "B ", "C. Data Disclaimer. The Town of Marana provides this map information 'As Is' at the request of the user with the understanding that is not guaranteed to be accurate, corrector complete and conclusions drawn from such information are the responsibility of the user. In no event shall The Town of Marana become liable to use of as data, or any other party, for any loss or direct, indirect, special,incidental or consequential damages, including but not limited to time, money or goodwill, arising from the u uu�ession - o J t anua th 24 2012 - Pacie 6 of 27 MARANA PLANNING & ENGINEERING APPLICATION 1. TYPE OF APPLICATION Check One • Preliminary Plat O Final Plat O General Plan Amendment O Variance • Development Plan O SWPPP O Landscape Plan O Native Plant Permit • Specific Plan Amendment O Conditional Use Permit O Rezone /Specific Plan O Annexation • Significant Land Use Change O Minor Land Division O Water Plan • Improvement Plan (specify type in Description of Project box *) -9.Other /t/f;�L ts"L 1`�Ck PCA`1 2. GENERAL DATA RE UIRED Assessor's Parcel General Plan Designation Number(s) (P oQ o 000 E> To be confirmed by staff) Gross Area (Acre /Sq. Ft.) t Current Zoning - i 1 A c (To be confirmed by staff) Development/ProjectName PA+R K Proposed Zoning G Project Location ! - < M, - �1 Orr ACS S o Description of Project* �3 � ,ry •�-2 tc Property Owner Q4o 1 Street Address 2. 0 C, 5 , . ,_ < - a C) City State Zip Code Phone Number Fax Number E -Mail Address 7V�$60 A7__ lje�5 161t)1-c4q3e 12 Contact Person Phone Number / E -ma l Applicant _ Street Address 7 fQ 114141�J City State Zip Code Phone Number Fax Number E -Mail Address fit.. 6S�o 1 �Zq • 3 2 t o aje Contact Person Phone Number / E -mail f Agent/Representative Street Address 3 N. NX City State Zip Code Phone Number Fax Number E -Mail Address 7V&SD�I 19,E 01 6 "IOQ t < Ma9. t L T• Contact Person Town of Marana Business Pet L C41i 1S License No. , 12J 3. AUTHORIZATION OF PROPERTY OWNER 1, the undersigned, certify that all of the facts set forth in this application are true to the best of my knowledge and that I am either the owner of the property or that I have been authorized in writin¢ by the owner to file this application and checklist. (If not owner of record, attach written authorization from the owner.) 00 t C.CDC `{ Print Name of Applicant/Agent Si nature Date 11555 W. Civic Center Drive, Bldg. 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"'x�f � k ' ► bit ip NQ Or �� p y p y � � � , II tl 1:1 El El "I m 1 9 1 P I R It 9 1; 1 j oil 11 % I . . 1 1 I log 1 m F; IN '61 x g ji ga cl MR x of VJ �.�N MA 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 24, 2012, 6:00:00 PM To: Mayor and Council Item D 2 From: Suzanne Machain , Human Resources Director Strategic Plan Focus Area: Not Applicable Subject: Resolution N 2012 -006: Relating to Personnel; approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 5 - Work Rules, Policy 5 -5 "Discipline System" Discussion: This item was reviewed by Council on January 3, 2012 at which time the Council directed staff to return this item to a future Council meeting on the consent agenda. Approval of the attached resolution will effect changes to the Town's Personnel Policies and Procedures, Chapter 5 - Work Rules, Policy 5- 5 Discipline System. Minor changes throughout the section have been made for clarity and better reading. Two substantive changes to the policy include section 5- 5 -3(C) which increases the maximum allowable number of working days that an employee can be suspended without pay as a disciplinary measure from 15 to 30; and section 5 -5 -5, adding workplace violence as a ground for disciplinary action. Financial Impact: None. ATTACHMENTS Name: Description: Type: D Resolution_amendments to Chapters_5_Policy_5- 5 DOC Resolution Resolution E] Draft_ Revisions _to_Personne1_Policy_5 - Revisions to Personnel Policies & Procedures Chapter Exhibit 5 Discipline_System (00028885).DOC 5 - Work Rules Staff Recommendation: Staff recommends that the proposed changes to Chapter 5 - Work Rules be approved. Suggested Motion: I move to adopt Resolution No. 2012 -006, approving and adopting amendments to the Town's personnel Policies and Procedures, revising Chapter 5 - Work Rules as proposed by staff. Study Session - January 24, 2012 - Page 13 of 27 MARANA RESOLUTION NO. 2012-006 RELATING TO PERSONNEL; APPROVING AND ADOPTING AMENDMENTS TO THE TOWN'S PERSONNEL POLICIES AND PROCEDURES, REVISING CHAPTER 5 - WORK RULES, POLICY 5 -5 "DISCIPLINE SYSTEM" WHEREAS Section 3 -3 -3 of the Marana Town Code provides that the Town Council may adopt personnel rules, regulations and policies that follow the generally accepted principles of good personnel administration and which may be modified or changed from time to time; and WHEREAS the Town Council adopted Personnel Policies and Procedures via Town of Marana Ordinance 99.12 and Resolution 99 -38 on May 18, 1999; and WHEREAS Ordinance 99.12 and Resolution 99 -38 provide that the Town Council may amend and revise the Town's Personnel Policies and Procedures after any proposed amendments have been submitted to the Council for consideration at a previous Council meeting; and WHEREAS Town staff presented proposed amendments to the Town's Personnel Policies and Procedures at its January 3, 2012 meeting; and WHEREAS the Council finds that adoption of the amendments to the Town's Personnel Policies and Procedures is in the best interests of the Town and its employees. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: SECTION 1. Chapter 5 of the Town's Personnel Policies and Procedures, entitled "Work Rules" is hereby amended as set forth on Exhibit A attached to this resolution. SECTION 2. The Town's manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of the aforementioned amendments. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 24 day of January, 2012. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Study 131�dS��es��QHbl�2��2 -�b� - Page 14 of 27 {00028999.DOC /} Chapter 5 M .A.. R .A N - A WORK RULES �y Policy 5 -5 DISCIPLINE SYSTEM Each supervisor shall have the responsibility and authority, with the approval of the Department Head and /or General Manager to administer appropriate discipline to subordinates using a positive progressive discipline process as a corrective measure. Section 5 -5 -1 Progressive Discipline A. Progressive discipline is an employee disciplinary system that provides a graduated range of responses to employee performance or conduct problems. The Town's discipline system includes a series of increasingly severe disciplinary actions, ranging from verbal reprimand to termination. However, this does not mean that every step in the graduated range of disciplinary actions will occur in an ordered sequence in every case. B. Progressive discipline is a general guideline for supervisors. The totality of the circumstances will dictate the appropriate level of discipline for each incident. Review of the particular facts and circumstances, such as the severity of the offense and an employee's disciplinary history, whether for the same type of offense or not, may indicate that more severe disciplinary measures, up to and including termination, are appropriate. C. All employees are subject to termination when, in the sole opinion of management, an employee's job performance or conduct threatens the well -being of the Town, its employees or its citizens, regardless of whether progressive discipline steps have been administered. Section 5 -5 -2 Applicability A. The provisions of this policy apply to all regular full- and part-time classified employees who have completed the initial evaluation period as defined in the Marana Town Code and these Personnel Policies and Procedures. B. The provisions of this policy do not apply to unclassified employees or other at -will employees, as defined in the Marana Town Code and these Personnel Policies and Procedures. Unclassified employees and other at -will employees shall be held to acceptable standards of employee performance and conduct and may be subject to discipline; however, unclassified employees and other at -will employees do not have the same due process rights as those afforded to regular full- and part-time classified employees by this policy, apA Policy 5 -6 and Policy • Study Sessj%6 ,,2012 - Page 15 of 27 AL Chapter 5 WORK RULES Section 5 -5 -3 Types of Disciplinary Action A. Verbal Reprimand: A verbal notice to the employee regarding a performance or conduct problem. 1. The verbal reprimand shall be given to the employee in a private meeting. The supervisor may have an appropriate witness present during this meeting. 2. The supervisor shall inform the employee that the supervisor is issuing a verbal reprimand, that the employee is being given an opportunity to correct the problem, and that if the problem is not corrected, the employee will be subject to more severe disciplinary action. 3. NetatieFi -ef A memorandum documenting the verbal reprimand shall be provided to the employee and included in the employee's official personnel file. B. Written Reprimand: A written notice to the employee dissUssiRo re ar 'n a performance or conduct problem. A written reprimand may be issued if the initial measure of verbal reprimand was taken by the employee's supervisor, but did not correct the problem or if the infraction is severe enough to warrant a written reprimand as the first measure of discipline. 1. The written reprimand shall be given to the employee and its contents shall be explained to the employee by the issuing supervisor in a private meeting. The supervisor may have an appropriate witness present during this meeting. 2. Written reprimands should normally be issued within ten business days after the occurrence of the action requiring discipline or within ten business days of completion of any investigation of the occurrence, whichever is later. 3. The original written reprimand shall be signed by the employee and placed in the employee's official personnel file. If the employee refuses to sign acknowledging receipt of the written reprimand, then the supervisor and one other witness shall note on the reprimand that the employee received a copy and refused to sign it. A copy of the written reprimand shall be given to the employee and included in the employee's department personnel file. C. Suspension Without Pay: Involuntary time off with loss of pay. A suspension without pay may be issued for serious improper conduct or performance issues or after lesser measures of discipline have been issued but have failed to correct the employee's behavior or performance. The number of days of suspension will depend on the severity of the infraction, but shall not exceed 4-5 30 working days. Study Sess " - Page 16 of 27 Chapter 5 ARAB A WORK RULES OWN of ftumo D. Demotion: A reassignment to a lower position classification. A demotion may be issued for serious improper conduct and /or consistent inability to meet job performance expectations. Demotion shall occur when the employee is either unwilling or unable to perform the responsibilities of his or her position. Demotion is not a substitute for dismissal when dismissal is warranted. 1. Employees who fail to complete an initial evaluation period in a promotional position and who are restored to their former position under the provisions of these Personnel Policies and Procedures are not considered to have been disciplined with a demotion. Therefore, the provisions of this policy do not apply to such action and the action is not subject to appeal review under the personnel action appeal review procedures of this chapter. E. Reduction in Pay: A reassignment to lower pay within the same position classification. A reduction in pay may be issued for serious improper conduct, flagrant violations of rules and regulations and /or consistent inability to meet job performance expectations. A reduction in pay is considered to be a final behavior correction opportunity. 1. No change in classification occurs as a result of a reduction in pay. 2. Employees who fail to complete an initial evaluation period in a promotional position and who are restored to their former position under the provisions of these Personnel Policies and Procedures are not considered to have been disciplined with a reduction in pay. Therefore, the provisions of this policy do not apply to such action and the action is not subject to appeal review under the personnel action appeal review procedures of this chapter. 3. Assignments, transfers or reassignments, including those to or from lead positions or special positions, are not considered a reduction in pay for purposes of these Personnel Policies and Procedures. F. Termination: The involuntary, permanent removal of an employee from employment with the Town. The terms "termination" and "discharge" are sometimes used interchangeably in these Personnel Policies and Procedures. Termination does not include a layoff as defined in these Personnel Policies and Procedures. Termination may occur due to serious insubordination, theft, illegal or destructive acts while on the job, flagrant violation of Town policy or any other reason deemed appropriate by the Town Manager. Termination may also occur after repeated offenses of a less serious nature or for consistent inability to meet job performance expectations, if the employee's conduct has been documented and appropriate performance- and conduct - related changes have not resulted from previous progressive disciplinary action. Study Sessio r k 2012 - Page 17 of 27 Chapter 5 - �► WORK RULES TOWN Of VARAMA 1. Employees serving in an initial evaluation period either as a new hire or in a promotional position are at -will employees as defined in these Personnel Policies and Procedures. As such, during the initial evaluation period, employment may be terminated at any time, with or without cause. The decision to terminate employment shall be made by the employee's Department Head and /or General Manager after consultation with and approval by the Human Resources Director. The employee shall be notified in writing that he or she has failed to successfully complete the initial evaluation period. The decision to terminate employment during the initial evaluation period for either a new hire or an employee in a promotional position is not subject to appeal review under the personnel action review procedures set forth in this chapter. Section 5 -5-4 Imposed Leave A. A Department Head and /or General Manager may, after consultation with and approval by the Human Resources Director, place an employee on imposed leave with pay to remove an employee from the work site in order to allow the Town to investigate behavior that is suspected of being illegal, that is not in the best interests of the Town or that places other employees or citizens in jeopardy. Imposed leave shall ordinarily not exceed 21 calendar days. The Human Resources Director may authorize an extension or extensions when a comprehensive investigation' will require more time to reach a conclusion. B. If the investigation reveals employee misconduct, disciplinary action commensurate with the nature of the offense shall be taken. Such disciplinary action may include recovery of salary and benefits paid during the imposed leave. C. If the investigation reveals no employee misconduct, the employee will be restored to duty and a letter of exoneration will be placed in the employee's official personnel file. Section 5 -5 -5 Grounds For Disciplinary Action A. A single serious infraction may result in termination. Such serious infractions include, but are not limited to, the following: 1. Dishonesty, including intentionally giving false information, intentionally falsifying records or making false statements when applying for employment, lying to supervisors in connection with the employee's job-, falsifying time sheets fer or other payroll records 2. Discrimination or failure to abide by Equal Employment Opportunity regulations, including sexual or other harassment of a protected class. Study Sess " i3, } 2012 - Page 18 of 27 Chapter 5 M ARANA WORK RULES car, 3. Reporting to work under the influence of alcohol or drugs or using such substances while on Town property. 4. Theft or removal of Town money, merchandise or property, including property in the custody of the Town, without permission. 5. Unauthorized or unlawful I?2ossession of firearms, other weapons or explosives in Town facilities or while on Town business. 6. Conviction of a criminal offense. 7. Acts of workplace violence, including violence or threats of violence in the workplace or against other employees or members of the public. $. Other reasons deemed valid by Town officials. B. Other grounds for disciplinary actions, up to and including termination, include, but are not limited to, the following: 1. Being absent from work without permission or failure to report to the supervisor, of Department Head or General Manager when one is absent. 2. Being habitually absent or tardy for any reason. 3. Failure to follow the orders of one's supervisor(s). 4. Inability or unwillingness to perform the assigned job; failure to perform assigned work in an efficient or effective manner. 5 Participation in prohibited political activities. 6 Acceptance of fees, gifts or other valuable items in the performance of the employee's official duties for the Town. 7. Any action, on or off the job, bringing discredit to the Town. 8. Violations of any of Town policies administrative directives or ordinances. or state or federal law. 9. Violating safety rules and regulations; being wasteful of material, property or working time; failure to observe proper security or safety procedures. 10. Two written reprimands or other disciplinary actions in a 24 consecutive month period. Study Sess *4 } 2012 - Page 19 of 27 Chapter 5 WORK RULES IOWN Of A 11. Inability to get along with fellow employees so that the work being done is hindered and not up to required levels; speaking critically or making derogatory or false accusations so as to discredit other employees or supervisors. 12. The use of profanity or abusive language towards a fellow employee or member of the general public while performing official duties as a Town employee. 13. Abuse of sick leave privileges by reporting sick when not sick or obtaining sick leave pay falsely or under false pretenses. 14. Divulging or misusing confidential information, including removal from Town premises without proper authorization of any employee lists, records, designs, drawings or confidential information of any type. 15. Improper use of the Town's electronic storage and communications equipment, as set forth in these Personnel Policies and Procedures and any administrative directives established by the Town Manager. 16. Such other act, error or omission detrimental to the mission of the Town. 17. Other reasons deemed valid by Town officials. Section 5 -5 -6 Notice to Employee A. An employee to whom this policy applies, as set forth in Section 5 -5 -2, shall receive 24 -hour written notice whenever the Town intends to take a disciplinary action resulting in termination, reduction in pay, demotion or suspension without pay- B. Notice under this section is not required for other types of actions including, but not limited to, verbal reprimands, written reprimands, imposed leave, layoffs, assignments, transfers or reassignments, including those to or from lead positions or special positions. Notice under this section is also not required for those employees to whom this policy does not apply, as set forth in Section 5 -5 -2. C. The notice required under this section shall provide the following information: 1. Notice of the intended disciplinary action and the proposed date of implementation. 2. The reasons for the action. Study Sess " } 2012 - Page 20 of 27 Chapter 5 MARANA WORK RULES : I 3. The date and time, not less than 24 hours after the notice is given to the employee, of a pre- action meeting at which the employee may respond, verbally or in writing, to the written notice of intended disciplinary action. D. The original notice of intended disciplinary action shall be signed by the employee and placed in the employee's official personnel file. If the employee refuses to sign acknowledging receipt of the notice, then the supervisor and one other witness shall note on the notice that the employee received a copy and refused to sign it. A copy of the notice shall be given to the employee and included in the employee's department personnel file. E. Once an employee has been provided the notice required under this section, the employee may be placed on imposed leave under Section 5 -5-4 pending the pre - action meeting. Section 5 -5 -7 Pre - Action Meeting A. The pre- action meeting is a meeting between the employee, the supervisor proposing the discipline and the Department Head. A Human Resources Department representative may also attend the meetina. The purpose of the meeting is to give the employee the opportunity to respond, verbally or in writing, to the written notice of intended disciplinary action. B. The employee may have a non - attorney co- worker of the employee's choosing present during the pre- action meeting. The co- worker may not speak on behalf of the employee and may only participate as an observer. The employee shall be permitted reasonable breaks of limited duration during the pre - action meeting to consult with the co- worker or others who are immediately available, telephonically or otherwise. C. Any relevant information presented by the employee during the pre- action meeting regarding the proposed disciplinary action shall be considered by the supervisor and the Department Head. D. Failure by the employee either to attend the pre- action meeting or to timely submit a written response to the notice of intended disciplinary action shall be deemed a waiver of the employee's right to do so and the proposed disciplinary action shall be implemented as written. Section 5 -5 -8 Disciplinary Decision After the pre - action meeting, the Department Head shall advise the employee in writing of the decision regarding the imposition of discipline. This decision will normally occur within ten business days of the pre- action meeting. The Human Resources Director may authorize an extension with good cause shown by the Study Sess " A - Page 21 of 27 Chapter 5 RNA WORK RULES ON Department Head. A copy of the written disciplinary decision shall be included in the employee's official personnel file. Study Sesser ~ - Page 22 of 27 MAR 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 24, 2012, 6:00:00 PM To: Mayor and Council Item D 3 From: Gilbert Davidson , Town Manager Strategic Plan Focus Area: Not Applicable Subject: Relating to Public Relations; authorizing the expenditure of $1,000 to support the state -wide effort to host the International City /County Management Association (ICMA) international conference in Phoenix, Arizona in August 2012 Discussion: The City of Phoenix, Maricopa County, and the Arizona City /County Management Association have partnered together to help host the ICMA international conference, bringing over 5,000 attendees to Arizona. The Town of Marana has been asked by the ICMA /ACMA development committee to help support the overall effort. Other communities and counties throughout the state are contributing varying amounts, including in -kind services. The funds will be used to help support educational programs, outreach and conference services. Financial Impact: If approved, $1,000 will be taken out of the Community Relations fund, General Government. ATTACHMENTS: Name: Description: Type: No Attachments Available Staff Recommendation: Staff recommends approval. Suggested Motion: I move to approve the $1,000 contribution for the ICMA conference. Study Session - January 24, 2012 - Page 23 of 27 ANA 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 24, 2012, 6:00:00 PM To: Mayor and Council Item D 4 From: Frank Cassidy , Town Attorney Strategic Plan Focus Area: Not Applicable Subject: Resolution No. 2012 -007. Relating to Utilities; adopting a notice of intention to increase wastewater rates. and rate components, and setting a February 28, 2012 public hearing on the proposed increase Discussion: The Town adopted its original wastewater rates on August 5, 2008, when it initially thought that it would soon be operating its own wastewater utility. Now that the Town has actually begun operating a wastewater utility on January 3, 2012, the estimated operation and maintenance costs of the Town's wastewater utility are higher than anticipated in 2008. The 2008 rates mirrored Pima County's wastewater rates, which have increased substantially since 2008. If approved, this item will adopt a notice of intention to increase wastewater rates and rate components, and will seta February 28 public hearing on the increase. The notice of intention is the first step in increasing the rates and rate components to better reflect the actual operation and maintenance costs of the Town's wastewater utility. The Town is also required to release to the public a written report containing certain required information about the rates and rate components. The wastewater rate presentation made at the Council's January 10, 2012 study session and the materials supporting it are the required report, which is on file in the office of the Town Clerk. Financial Impact: The notice of intention does not have a financial impact. ATTACHMENTS: Name: Description: Type: O NOTICE OF INTENT TO-RAISE (00029077).DOC NOTICE OF INTENT TO RAISE WASTEWATER RATES RESOLUTION Staff Recommendation: Staff recommends adoption of the notice of intention to increase wastewater rates and rate components. Study Session - January 24, 2012 - Page 24 of 27 Suggested Motion: I move to adopt Resolution No. 2012 -007, giving notice of intention to increase wastewater rates and rate components, and setting a February 28, 2012 public hearing on the proposed increase. Study Session - January 24, 2012 - Page 25 of 27 MARANA RESOLUTION NO. 2012-007 RELATING TO UTILITIES; ADOPTING A NOTICE OF INTENTION TO INCREASE WASTEWATER RATES AND RATE COMPONENTS, AND SETTING A FEBRUARY 28, 2012 PUBLIC HEARING ON THE PROPOSED INCREASE WHEREAS the Town of Marana adopted its original wastewater rates on August 5, 2008 by Marana Resolution No. 2008 -105; and WHEREAS the Town began operating a wastewater utility on January 3, 2012; and WHEREAS the estimated operation and maintenance costs of the Town's wastewater utility are higher than anticipated in 2008, and Pima County's adopted wastewater rates have increased substantially since 2008; and WHEREAS A.R.S. § 9- 511.01 requires the Town Council to adopt a notice of intention to increase wastewater rates and rate components, and to release to the public a written report containing certain required information about the rates and rate components; and WHEREAS the notice of intention is the first step in increasing the rates and rate components to better reflect the actual operation and maintenance costs of the Town's wastewater utility; and WHEREAS the wastewater rate presentation made at the Council's January 10, 2012 study session and the materials supporting it constitute the statutorily required report, which is on file in the office of the Town Clerk. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that a notice of intention to increase wastewater rates and rate components is hereby adopted, and a public hearing on the proposed increase is hereby set for the Town Council meeting on February 28, 2012, at or after 6:00 p.m. in the Marana Town Council chambers, 11555 West Civic Center Drive, Marana, Arizona, 85653. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 24 day of January, 2012. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Study Session - January 24, 2012 - Page 26 of 27 Resolution No. 2012 -007 - 1 - { 00029077.130C /} M� 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, January 24, 2012, 6:00:00 PM To: Mayor and Council Item D 5 From: Erik Montague , Finance Director Strategic Plan Focus Area: Commerce, Community Building, Heritage, Progress and Innovation, Recreation Subject: Presentation: Relating to Administration; presentation and discussion of the framework for the development of the fiscal year 2012 -2013 budget Discussion: The Town's success in mana multiple, year- over -year budget reductions through fiscal year 2010- 2011 has largely been attributable to the organization's ability to focus on core services and key priorities. This focus provided the opportunity to develop organizational solutions to complex challenges during the deepest parts of the recession. Beginning in fiscal year 2011 -2012, with the local economy settling and modestly beginning to recover, the Town Manager introduced the Marana economic recovery plan. This plan was presented and approved by Council at its January 25, 2011 study session. The plan comprises three investment priorities; current employees, resources and strategic positions. It also anticipated a slow, multi -year recovery and was designed to help allocate funding based upon priority and need. The plan also allows staff and the community to better understand the financial health of the organization and where new dollars are being invested. The purpose of tonight's presentation is to revisit elements of the economic recovery plan, discuss key issues going into the 2012 -2013 budget and seek direction from Council. A presentation will be provided to Council the evening of the meeting. Financial Impact: Presentation only. ATTACHMENTS: Name: Description: Type: No Attachments Available Staff Recommendation: Presentation only. Suggested Motion: Council's pleasure. Study Session - January 24, 2012 - Page 27 of 27 -= j t \ Fiscal Year 2011-2012 i.14i'{ I 1 G e neral iQW11 d #OARANR n B udg e t B En Summary � - General Fund expenditures for December of $3.51 million exceeded revenues of $2.65 million by $0.86 million. Overall revenues are aligned with budget expectations through the first six months of the fiscal year at 50.1 %. Expenditures are less than expectations at 44.3% but are beginning to approach budget due to the timing of some of the one- time projects beginning and operating transfers occurring during December. These ^' one -time expenditures and transfers will continue occurring and expenditures are anticipated to align with the budget as the year progresses. Percent of f Revenues Current Month Year to Date FY2012 Budget Budget Sales tax revenues $ 1,746,838.36 $ 10,328,557.22 $ 20,001,725 51.6% f f �� Other agency revenues 560,038.91 3,393,292.60 6,979,466 48.6% ry Licenses, fees & permits 196,889.90 1,102,203.58 1,994,250 55.3% Charges for services 22,489.20 220,502.21 955,470 23.1% Fines and forfeiture 38,839.16 259,605.00 660,000 39.3% Grants and contributions 11,086.57 68,014.74 20,511 331.6% .tea Investment income 3,740.04 33,367.97 90,000 37.1% Miscellaneous revenues 71,601.81 249,209.13 544,547 45.8% Total Revenue 2,651,523.95 15,654,752.45 31,245,969 50.1% Expenditures Personnel & benefits 1,685,807.09 9,315,798.58 20,157,992 46.2% Contracted services 167,112.45 2,105,650.16 4,831,129 43.6% Operating supplies & equip 156,919.26 1,099,530.50 3,169,365 34.7% Capital outlay 140,999.99 729,955.54 1,874,923 38.9% �v Transfers out 1,357,845.00 1,359,215.60 2,909,840 46.7% ------ Total Expenditures $ 3,508,683.79 $ 14,610,150.38 $ 32,943,249 44.3% "J Net Revenues Over /Under) Expenditures $ X857,159.84) $ 1,044,602.07 $ (1,697,280) 615% Page 1 of 4 nn h Revenues „^ Approximately 92% of General Fund revenues come from sales taxes, intergovernmental revenue and licenses, permits and fees. Collectively, these comprise the "big three ". The following describes those major revenues. w Sales taxes - Overall tax collections (excluding the portion of contracting taxes allocated to the Transportation Fund) were $1.75 million for December (November sales transactions) and were 0.29% lower than December 2010. Contracting taxes, the element of ti overall collections that has changed most significantly from this time last year, were 21.0% higher than the average at this time last ear. This change - •�- ��-�� g g y g appears to be r ,r r.h. ,.•,. ,. attributed to the construction of the Pima County Wastewater Treatment facility. ^^^^^^^^^ Hotel & other lodging sales tax collections were significantly higher than December 2010 due to the timing of a November payment that was not received by the cutoff date. This caused December hotel sales tax collections to appear inflated. Retail N vV^w sales tax collections, the largest sales tax revenue category, were 6.03% higher for December 2011 (November transactions) than the same period a year earlier. Overall, retail sales collections through December 2011 are slightly higher by 0.83% than the previous year and are slightly below budget expectations at 47.2 %. A portion of this variance will be absorbed once December sales transactions are received and posted in January. Overall tax collections through December were $10.3 million or 51.6% of the budget, which is aligned with expectations. Percent Category of Current Month Current YTD Current Budget Budget v Mining $ 648.46 $ 9,219.01 $ 10,000 92.2% Contracting 105,407.48 1,384,342.49 2,424,625 57.1% t` Transportation, Communications, Utilities 223,842.68 1,651,308.32 3,060,810 54.0% Wholesale Trade 19,990.25 136,759.14 265,057 51.6% Retail Trade 761,075.10 4,130,019.62 8,751,698 47.2% Restaurant & Bars 146,261.31 817,853.44 1,568,447 52.1% Fire, Insurance & Real Estate 122,293.22 643,228.80 940,830 68.4% Hotels & Other lodging 258,598.97 816,269.28 1,385,938 58.9% Services 75,878.74 486,594.86 913,316 53.3% „. Manufacturing 8,882.28 70,605.21 160,403 44.0% All Others 20,428.51 82,899.17 170,601 48.6% ~� Tax Audit 3,531.36 99,457.88 350,000 28.4% Total Revenue $ 1,746,838.36 $ 10,328,557.22 $ 20,001,725 51.6% Page of 4 ^.•�nnn_nr�nn�v+��nsv vwvv Intergovernmental - Intergovernmental collections were $0.56 million for the month of December and overall collections through December are $3.39 million or 48.6 %, which is slightly below budget expectations. Percent Current of Category Current Month Current YTD Budget Budget State Shared Sales Tax $ 216,458.00 $ 1,298,749.48 $ 2,645,023 49.1% Urban Revenue Sharing 245,904.68 1,475,306.12 2,950,856 50.0% Auto Lieu Tax 97,676.23 619,237.00 1,383,587 44.8% Total Revenue $ 560,038.91 $ 3,393,292.60 $ 6,979,466 48.6% an.^vv�rrnr Licenses, permits and fees - Collections were approximately $0.20 million for December or 55.3% through December which is higher than budget expectations. While a significant portion of this variance is attributable to new single family residence and commercial permits, other categories currently exceed budget expectations. Approximately 46 new single family residence permits were issued in December (31 per month actual average vs. 23 per month budgeted). Percent Current of Category Current Month Current YTD Budget Budget SFR new permit $ 159,200.63 $ 690,427.63 $ 825,000 83.7% SFR existing permit 644.73 12,287.56 20,000 61.4% Commercial new permit 700.00 54,768.25 250,000 21.9% Commercial existing permit 12,860.27 57,304.49 105,000 54.6% n Grading permit 1,363.41 20,055.72 47,000 42.7% Utility permits - 600.00 3,000 20.0% Pool permit 1,728.66 14,219.92 28,000 50.8% N Sign permit 1,836.33 10,498.36 20,000 52.5% Patio wall permit 738.00 3,520.65 13,000 27.1% ,v ROW permit 2,150.00 23,537.00 22,250 105.8% Floodplain permit 105.00 1,390.00 500 278.0% Misc. permit 6,352.07 52,379.95 75,000 69.8% Franchise fees - 78,590.43 325,000 24.2% Business licenses 7,015.00 68,217.00 130,000 52.5% Liquor licenses - 3,025.00 5,000 60.5% Aggregate mining fee 2,195.80 9,781.62 125,000 7.8% ^, n Bank protection fee - 1,600.00 500 320.0% Total Revenue $ 196,889.90 $ 1,102,203.58 $ 1,994,250 55.3% Page of 4 Expenditures The General Fund expended $3.51 million in December and year to date expenditures ^^ are less than budgeted amounts at 44.3 %. A significant portion of this variance is due to timing and will likely decrease (actual spend will approximate budget) as projects, programs and operating transfers occur later in the year. Percent Current of Department Current Month Current YTD Budget Budget Non- departmental $ 1,510;801.21 $ 3,359,270.36 $ 6,681,735 50.3% r Mayor and Council 20,097.25 122,346.26 276,623 44.2% Town Manager 54,101.68 372,633.29 741,906 50.2% ti -M ^•�� Town Clerk 19,757.68 113,574.49 240,788 47.2% Human Resources 31,903.67 193,129.43 496,968 38.9% Finance 59,452.98 341,502.09 787,143 43.4% Legal 47,962.78 320,332.65 784,279 40.8% Technology Services 94,930.41 826,154.83 2,073,511 39.8% Strategic Initiatives 35,925.98 209,755.39 569,286 36.8% Development Services GM 13,638.11 81,365.54 192,564 42.3% Permits and Records 41,479.75 237,454.42 525,858 45.2% Inspections & Enforcement 35,239.99 199,706.08 501,761 39.8% Planning 43,348.32 248,181.13 547,226 45.4% Engineering 108,121.44 600,955.03 1,600,492 37.5% 0.rrr,....`r,.�,.r.r ✓.nsv Police 815,474.33 4,224,959.28 9,911,156 42.6% Magistrate Court 74,843.91 423,168.73 947,800 44.6% Public Services GM 34,440.29 204,302.19 426,642 47.9% Streets & Community Response 164,392.43 761,701.12 1,816,903 41.9% u ti�^ OF 94,416.94 510,254.48 948,140 53.8% ° Parks and Recreation 193,127.74 1,155,092.42 2,642,656 43.7% Community Development 15,226.90 104,31 1.17 229,812 45.4% Total Expenditures $ 3,508,683.79 $ 14,610,150.38 $ 32,943,249 44.3% w h/�MN_NV4'N MfW1. tJAJYIII , J+Ja., 1..^ Page 4 of 4 r MARANA STATEMENT OF AGENDA CONFLICT / , W , declare a conflict on Agenda Item — l , entitled: Q! z — For the following reason(s): Signature Date