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HomeMy WebLinkAbout01/03/2012 Regular Council Meeting Minutes ARANA REGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, January 3, 2012, at or after 7:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayor David Bowen, Council Member Herb Kai, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 7:02 p.m. Town Clerk Bronson called roll. All Council Members were present except Council Member Post, who was excused. There was a quorum present. PLEDGE OF ALLEGIANCE /INVOCATION /MOMENT OF SILENCE Led by Mayor Honea. APPROVAL OF AGENDA Motion to approve by Council Member McGorray, second by Council Member Ziegler. Passed unanimously 6 -0. CALL TO THE PUBLIC There were no speaker cards presented. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Vice Mayor Comerford wished everyone a Happy New Year. Mayor Honea reported that good things are happening in Marana and referenced the transfer of the wastewater plant in north Marana from Pima County to Marana at 12:01 a.m. He also announced that there would be refreshments after the meeting to celebrate the transfer of the wastewater plant. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Davidson reported on two items - the first being the launching of the new website, which has been in the works for over a year. Modifications are still being made, and he January 3, 2012 Council Meeting Minutes 1 expressed that comments and feedback are welcomed by all. The second is a regional event occurring this coming Saturday to commemorate the unfortunate events of January 8, 2011. The town has been asked to participate with an activity, and there will be a 5- mile hike up Wild Burro Trail Saturday morning tied to that. More information is available on the website. PRESENTATIONS P 1: Presentation: Relating to Personnel; discussion and consideration of proposed amendments to the Town's Personnel Policies and Procedures; revising Chapter 5 - Work Rules. Presented by Ms. Machain, stating that she is asking for Council consideration regarding a policy change to Work Rules in Chapter 5 of the Town's Policies and Procedures. That section deals with the discipline system. She noted a few non- substantive changes throughout the section, and continued, referring to definition of the term suspension without pay, basically an involuntary time off without pay and the types of infractions that would apply. The police chief is ready to complete a discipline matrix, showing different levels of suspension up to 30 8 -hour days. The current policy only allows for suspension up to 15 days. The change to policy would allow up to 30 days. Regarding grounds for suspension, an item has been added to the existing list — acts of workplace violence, including violence or threats of violence in the workplace or against other employees or members of the public. She noted that Captain Nunez was also available for questions. Council Member Ziegler and Council Member Bowen asked for clarification of the details of the changes which were provided by Captain Nunez and Ms. Machain. Ms. Machain noted that the policy changes could apply to all employees, but the focus is on the police department due to the chief's proposed matrix. Captain Nunez stated that the thinking behind the changes would be in giving flexibility to department heads to salvage an employee who previously might have been terminated under the current policy. He stated specific examples. Ms. Machain noted that this was a first reading, and no Council action was necessary tonight. She plans to bring this back for Council consideration on the Consent Agenda at the January 17, 2011 meeting. CONSENT AGENDA C 1: Minutes of the December 6 regular meeting and December 13 study session LIQUOR LICENSES L 1: Relating to Liquor Licenses; recommendation to the state liquor board regarding a new Series 12 (Restaurant) liquor license application submitted by Kevin A. Kramber on behalf of Jackson's Grille & Gastro Pub, located at 8235 N. Silverbell Road, #105. Presented by Ms. Bronson, who noted that the application had been properly posted, that no protests were received, and that staff is recommending approval. Motion to approve by Vice Mayor Comerford, second by Council Member McGorray. Passed unanimously 6 -0. BOARDS, COMMISSIONS AND COMMITTEES B 1: Resolution No. 2012 -01: Relating to Boards, Commissions and Committees; appointing three members of the Marana Town Council to a Council committee established to receive and review applications, interview prospective members, and make recommendations to the full Town Council regarding appointments to the Planning Commission and the Board of Adjustment. Presented by Mr. Davidson, who noted that January 3, 2012 Council Meeting Minutes 2 this was the subject of a previous discussion. Tonight, staff is requesting Council approval of three members to sit on this subcommittee. Motion to approve Council Members Ziegler, McGorray and Bowen to an appointments subcommittee to review applications for the Planning Commission and the Board of Adjustment by Council Member Ziegler, second by Council Member McGorray. Passed unanimously 6 -0. COUNCIL ACTION ITEMS FOR DISCUSSION /POSSIBLE ACTION D 1: Resolution No. 2012 -02: Relating to Boards, Commissions and Committees; approving "Civic and Community Engagement" as the topic for the inaugural Marana Citizen's Forum. Presented by Mr. Davidson who noted that this item is to formally adopt the first item for the Marana Citizens' Forum. He further noted that this year the Arizona Town Hall and other agencies are using civic engagement as their focus topic, especially in light of the year of the Arizona centennial. Further, nearly 15 members of previous citizen advisory commissions have submitted their interest to sit on the first forum. There will also be Council appointments and a representative from the Chamber of Commerce, the school district, the health center and Northwest Fire District. Arizona Town Hall has provided the name of a professional facilitator in the Tucson area who is very interested in helping with the Forum. The target date to start is late February or early March, when the materials for Arizona Town Hall will also be available to our participants. Ms. Bronson noted that there was a potential pool of about 35 citizen advisory commission members. To date, she has received notes from four members who do not want to participate. The period to submit interest closes January 6, 2012. Motion to approve the first item for the Marana Citizens' Forum by Council Member Bowen, second by Council Member McGorray. Passed unanimously 6 -0. D 2: Relating to Legislation and Government Actions: Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies. Presented by Mr. Del Post, who noted that the next legislative session starts January 9, 2012. There appears to be quite a few items that have an impact on local government, so staff is going to be monitoring those initiatives and we'll be providing continuous reports to Council. He also gave a presentation on the history and status of the independent redistricting commission (IRC) and advised the Council on where that process is. Due to the 2010 census, Arizona picked up an additional congressional district. He presented maps which have been completed and submitted by the IRC — the first for legislative districts — showing Marana in District 11. Marana is the fourth largest community in that district. Each district has approximately 200,000 population. Mayor Honea noted District 11 is primarily in what used to be District 23 and which added Marana and Oro Valley. The second map is the Congressional District map. Marana is contained in Congressional District 1. In this district, Marana would rank the fifth largest incorporated area. Mr. Post noted that the maps were submitted in December 2011 and are currently undergoing a legal review to ensure that they comply with the Federal Voters Rights Act of 1964 and other federal conditions. They will eventually be submitted to the Department of Justice for an addition review which should be concluded in 60 days and then returned to the districting commission for a final vote. In response to a question from January 3, 2012 Council Meeting Minutes 3 Council Member McGorray regarding candidates currently serving a district that will be split, Mayor Honea responded that candidates can gather signatures for the next election cycle in their current district even if they are in a different district after the new districts are accepted. Marana's legislators will substantially change once the redistricting occurs. He also noted that many legislators would be moving once the maps are approved. Mr. Post concluded the presentation, noting that staff would continue to monitor the progress of the maps approval. EXECUTIVE SESSIONS Motion to go into executive session at 7:43 p.m. on Item E 2 by Council Member McGorray, second by Council Member Bowen. Motion passed unanimously 6 -0. E 1: Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive session pursuant to A.R.S. § 38- 431.03(A)(3),(4) and (7), for discussion or consultation with the Town's attorneys and to instruct the Town's representatives concerning (1) the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008- 001131, Arizona Court of Appeals No. 1 CA CV 1103 8 1; (2) the lawsuit entitled Pima County v. Town of Marana, Pima County Superior Court No. C20116094; and (3) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2 -4, Section 2 -4 -2 B) ADJOURNMENT Motion to adjourn at 8 :28 p.m. by Council Member McGorray, second by Council Member Bowen. Passed unanimously 5-0, Council Member Kai being excused prior to convening the executive session. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on January 3, 2012. I further certify that a quorum was present. L OF ocel Bronson, Town Clerk y , O� n O GORP SEAL January 3, 2012 Council Meeting Minutes 4