Loading...
HomeMy WebLinkAbout02/28/2012 Special Council Meeting Agenda Packet A MARANA TOWN COUNCIL SPECIAL COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, February 28, 2012, at or after 6:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayor David Bowen, Council Member Herb Kai, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy to others, please turn off or put in silent mode all pagers and cell phones. Meeting Times Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibility To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such Special Council Meeting - February 28, 2012 - Page 1 of 9 special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.marana.com, by linking to the Town Clerk page under Agendas, Minutes and Ordinances. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382 -1999, Monday through Friday from 8:00 a.m. to 5:00 p.m. Posted no later than Monday, February 27, 2012, 6:00 PM, at the Marana Municipal Complex, the Marana Operations Center and at www.marana.com under Town Clerk, Agendas, Minutes and Ordinances. SPECIAL COUNCIL MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCEANVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the call to the public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities and the town's overhead projector /document reader. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism made by those who have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. PROCLAMATIONS Marana Aerospace Solutions, Inc. Proclamation PRESENTATIONS P 1: Relating to Utilities; presentation to provide a summary report on the first two months of the Marana Water Reclamation Facility (Ann Meaders) CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion will approve all items on the Consent agenda, including any resolutions or ordinances. A Council Member may remove any issue from the Consent agenda, and that issue will be discussed and voted upon separately, immediately Special Council Meeting - February 28, 2012 - Page 2 of 9 following the Consent agenda. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION A 1: PUBL HEARING: Ordin No. 2012. Relating to Utilities; increasing wastewater rates, rate components, fees, and service charges in two increments, and establishing an effective date (Barbara Johnson) ITEMS FOR DISCUSSION/POSSIBLE ACTION EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive session pursuant to A.R.S. § 38- 431.03(A)(3),(4) and (7), for discussion or consultation with the Town's attorneys and to instruct the Town's representatives concerning (1) the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008- 001131, Arizona Court of Appeals No. 1 CA CV 110381; (2) the lawsuit entitled Pima County v. Town of Marana, Pima County Superior Court No. C20116094; and (3) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request ( Marana Town Code, Title 2, Chapter 2 -4, Section 2 -4 -2 B) ADJOURNMENT Special Council Meeting - February 28, 2012 - Page 3 of 9 om \ \\ \` MEMO pM ow a „ r z v6. b k cu- v , RE y s s MN 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, February 28, 2012, 6:00 PM To: Mayor and Council Item P 1 From: Ann Meaders, Interim Utilities Director Strategic Plan Focus Area: Commerce Subject: Relating to Utilities; presentation to provide a summary report on the first two months of the Marana Water Reclamation Facility Discussion: Over the past two months the Town of Marana staff, Westland Resources, and EUSI, LLC have successfully operated the Water Reclamation Facility (WRF) in full compliance with all existing permits. Several efficiencies have been realized that have saved operating dollars, the first and second month bills have been issued to our customers, plans are in process to further reduce operating cost, the Clean Air Permit has been granted and applications are underway to obtain the operating permits. Most importantly, preparations are underway for constructed recharge to make the effluent count as an important component to the water portfolio. We are in the business to implement precisely the policy direction of Marana's Mayor and Council. These achievements required action, commitment and innovation by the technical team members: Marana staff, Westland Resources, and EUSI, LLC. This presentation will explore the innovations, present the cost savings, discuss permit initiatives, including constructed recharge, discuss preventative maintenance and illustrate the path forward. ATTACHMENTS: Name: Description: Type: No Attachments Available Staff Recommendation: Suggested Motion: Presentation only. Special Council Meeting - February 28, 2012 - Page 5 of 9 AAN 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, February 28, 2012, 6:00 PM To: Mayor and Council Item A 1 From: Barbara Johnson, Public Services General Manager Strategic Plan Focus Area: Not Applicable Subject: PUBLIC H Ordinance No. 2012.01: Relating to Utilities; increasing wastewater rates, rate components, fees, and service charges in two increments, and establishing an effective date Discussion: On September 16, 2008, the Town Council adopted Marana Ordinance No. 2008.21, adopting wastewater rates, rate components, fees and service charges consistent with those being charged by Pima County at that time in anticipation of taking over the wastewater utility. By the time the Town of Marana actually began operating its wastewater utility on January 3, 2012, Pima County's rates had increased substantially, and the Town's actual operating costs justified a rate increase. On January 24, 2012, the Town Council adopted Resolution No. 2012 -07, giving notice of intention to increase wastewater rates, and setting a public hearing tonight on the proposed increase. If this rate increase is adopted, the Town's rates and fees will be equal to those charged by Pima County to residential customers, and will be equal to or less than those charged by Pima County to non - residential customers. If adopted, the proposed ordinance will increase the rates in two separate increments. The first increase will go into effect on March 30, the effective date of the ordinance. At that time, the monthly wastewater service fee will be increased to $11.14, and the volume charge will be increased to $3.89 per 1,000 gallons. The second increase will go into effect on July 1, when an identical pre- adopted Pima County rate increase is scheduled to take effect. At that time, the monthly wastewater service fee will be increased to $11.86, and the volume charge will be increased to $4.28 per 1,000 gallons. Financial Impact: Adoption of this ordinance, coupled with the Town's wastewater development impact fee ordinance (Ordinance No. 2008.25), will provide the finding necessary for the Town's wastewater utility to operate as an enterprise fund. The revenues generated by the rates and fees are Special Council Meeting - February 28, 2012 - Page 6 of 9 established at a level anticipated to be sufficient to cover the costs of providing wastewater services to the Town's customers. ATTACHMENTS: Name: Description: Type: E] Ordinance _Increasing_Wastewater_Rates_ (00029462). DOC Ordinance Ordinance Staff Recommendation: Staff recommends adoption of Ordinance No. 2012.01, increasing the Town's wastewater rates. Suggested Motion: I move to adopt Ordinance No. 2012.01, increasing wastewater rates, rate components, fees, and service charges in two increments, and establishing an effective date. Special Council Meeting - February 28, 2012 - Page 7 of 9 MARANA ORDINANCE NO. 2012.01 RELATING TO UTILITIES; INCREASING WASTEWATER RATES, RATE COMPONENTS, FEES, AND SERVICE CHARGES IN TWO INCREMENTS, AND ESTABLISHING AN EFFECTIVE DATE WHEREAS the Town adopted wastewater rates, rate components, fees and service charges on September 16, 2008 by the adoption of Ordinance No. 2008.2 1, in anticipation of tak- ing over the wastewater utility from Pima County; and WHEREAS the Town of Marana began operating its wastewater utility on January 3, 2012; and WHEREAS the wastewater rates, rate components, fees and service charges adopted by Ordinance No. 2008.21 were consistent with those being charged by Pima County at that time; and WHEREAS a rate increase is justified at this time based on the increases in Pima County wastewater rates, rate components, fees and service charges since 2008 and the Town of Mara - na's current actual operating costs of the wastewater utility; and WHEREAS the Town Council adopted Resolution No. 2012 -07 on January 24, 2012, giving notice of intention to increase wastewater rates, rate components, fees and service charges, and setting a February 28, 2012 public hearing on the proposed increase; and WHEREAS the Town has held a public hearing and completed the procedures for the adoption of this ordinance as required by A.R.S. § 9- 511.01; and WHEREAS the wastewater rates, rate components, fees and service charges adopted by this ordinance result in charges equal to or less than those charged by Pima County; and WHEREAS the Town Council finds that the adoption of this ordinance is in the best in- terests of the Town and its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, as follows: SECTION 1. The monthly wastewater service fee for all residential and non - residential wastewater customers is hereby increased to $11.14 on the effective date of this ordinance, and further increased to $11.86 on July 1, 2012. SECTION 2. The wastewater volume charge for all residential and non - residential wastewater customers is hereby increased to $3.89 per 1,000 gallons on the effective date of this ordinance, and further increased to $4.28 per 1,000 gallons on July 1, 2012. SECTION 3. Other service charges and fees adopted by Ordinance No. 2008.21 shall re- main in effect. Speciy{9r&�W 28, 2012 - Page 8 of 9 _ 1 _ (00029462) SECTION 4. This ordinance shall be effective on March 30, 2012. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 28 day of February, 2012. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Speci y ggWa�W Ohs 28, 2012 -Page 9 of 9 -2- (00029462) -:� Fiscal Year 1 1 YAWN Og MAR0.NA G d B B ri e f January 1 f I Summary General Fund revenues for January of $2.99 million exceeded expenditures of $2.17 million by $0.81 million. Overall revenues are aligned with budget expectations through the first seven months of the fiscal year at 60.0 %. Expenditures are less than expectations at 50.9% but are beginning to approach budget due to the timing of some of the one -time projects beginning and operating transfers occurring during December. These one -time expenditures and transfers will continue occurring and expenditures are anticipated to align with the budget as the year progresses. Percent Revenues Current Month Year to Date FY2012 Budget of Budget Sales tax revenues $ 2,109,793.05 $ 12,438,350.27 $ 20,001,725 62.2% Other agency revenues 613,846.14 4,012,185.21 6,979,466 57.5% Licenses, fees & permits 138,037.95 1,342,333.03 1,994,250 67.3% Charges for services 37,019.61 257,529.82 955,470 27.0% Fines and forfeiture 51,458.40 311,063.40 660,000 47.1% Grants and contributions 7,925.15 75,939.89 20,511 370.2% Investment income 4,940.84 38,308.81 90,000 42.6% Miscellaneous revenues 22,099.19 271,308.32 544,547 49.8% Total Revenue 2,985,120.33 18,747,018.75 31,245,969 60.0% Expenditures Personnel & benefits 1,640,458.18 10,956,256.76 20,157,992 54.4% 1 Contracted services 301,623.96 2,399,637.64 4,831,129 49.7% Operating supplies & equip 141,167.16 1,238,773.72 3,169,365 39.1% I Capital outlay 89,586.45 819,541.99 1,874,923 43.7% Transfers out - 1,360,725.37 2,909,840 46.8% t Total Expenditures $ 2,172,835.75 $ 16,774,935.48 $ 32,943,249 50.9% i Net Revenues Over /(Under) Expenditures $ 812,284.58 $ 1,972,083.27 $ (1,697,280) - 116.2% I Page 1 of 4 i i ; i i I i Revenues Approximately 92% of General Fund revenues come from sales taxes, intergovernmental revenue and licenses, permits and fees. Collectively, these comprise the "big three ". The following describes those major revenues. Sales taxes - i Overall tax collections (excluding the portion of contracting taxes allocated to the Transportation Fund) were $2.11 million for January (December sales transactions) and were 18.7% higher than January 2010. Contracting taxes, the element of overall collections that has changed most i significantly from this time last year, were 31.7% higher than the average at this time last year. This change appears to be attributed to the construction of the Pima County Wastewater Treatment facility. Retail sales tax collections, the largest sales tax revenue category, were 3.67% lower for I January 2012 (December 2011 transactions) than the same period a year earlier. Overall, retail sales collections through January are slightly higher by 0.19% than the previous year and are slightly below budget expectations at 58.1 %. Overall tax collections through January were $12.4 million or 62.2% of the budget, which is slightly higher than expectations. i Percent Category of Current Month Current YTD Current Budget Budget Mining $ 2.58 $ 9,221.59 $ 10,000 92.2% Contracting 413,223.72 1,797,566.21 2,424,625 74.1% Transportation, Communications, Utilities 240,110.28 1,891,418.60 3,060,810 61.8% Wholesale Trade 23,245.08 160,004.22 265,057 60.4% 1 Retail Trade 956,811.06 5,086,830.68 8,751,698 58.1% I Restaurant & Bars 149,223.93 967,077.37 1,568,447 61.7% Fire, Insurance & Real Estate 113,625.74 756,854.54 940,830 80.4% Hotels & Other Lodging 114,975.50 931,244.78 1,385,938 67.2% Services 75,230.94 561,825.80 913,316 61.5% Manufacturing 8,733.28 79,338.49 160,403 49.5% All Others 14,610.94 97,510.11 170,601 57.2% Tax Audit - 99,457.88 350,000 28.4% Total Revenue $ 2,109,793.05 $ 12,438,350.27 $ 20,001,725 62.2% I i Page 2 of 4 r Intergovernmental -- I Intergovernmental collections were $0.61 million for the month of January and overall collections through January are $4.01 million or 57.5 %, which is slightly below budget expectations. Percent of Category Current Month Current YTD Current Budget Budget State Shared Sales Tax $ 264,641.10 $ 1,568,437.05 $ 2,645,023 59.3% I 1 Urban Revenue Sharing 245,904.68 1,721,210.80 2,950,856 58.3% 1 Auto Lieu Tax 103,300.36 722,537.36 1,383,587 52.2% j Total Revenue $ 613,846.14 $ 4,012,185.21 $ 6,979,466 57.5% 1 I 1 Licenses, permits and fees - I Collections were approximately $0.14 million for January or 67.3% through January which is significantly higher than budget expectations. While a significant portion of this variance is 1 attributable to new single family residence and commercial permits, other categories currently exceed budget expectations. Approximately 22 new single family residence permits were issued in January (29 per month actual average vs. 23 per month budgeted). Percent of Category Current Month Current YTD Current Budget Budget SFR new permit $ 70,152.25 $ 760,579.88 $ 825,000 92.2% 1 1 SFR existing permit 1,276.69 13,564.25 20,000 67.8% p Commercial new permit 5,844.01 60,612.26 250,000 24.2% Commercial existing permit 33,596.55 91,398.84 105,000 87.0% Grading permit 1,305.84 21,361.56 47,000, 45.5% E Utility permits - 600.00 3,000 20.0% Pool permit 2,908.91 17,128.83 28,000 61.2% Sign permit 3,070.66 13,569.02 20,000 67.8% Patio wall permit 314.75 3,835.40 13,000 29.5% ROW permit 500.00 24,037.00 22,250 108.0% I Floodplain permit 105.00 1,495.00 500 299.0% 1 Misc. permit 8,135.54 60,515.49 75,000 80.7% Franchise fees - 162,697.19 325,000 50.1% Business licenses 9,214.00 77,431.00 130,000 59.6% Liquor licenses 675.00 3,700.00 5,000 74.0% Aggregate mining fee 938.75 28,207.31 125,000 22.6% Bank protection fee - 1,600.00 500 320.0% Total Revenue $ 138,037.95 $ 1,342,333.03 $ 1,994,250 67.3% 1 i 1 j Page 3 of 4 I E I 1 Expenditures The General Fund expended $2.17 million in January and year to date expenditures are less than i budgeted amounts at 50.9 %. A significant portion of this variance is due to timing and will likely decrease (actual spend will approximate budget) as projects, programs and operating transfers occur later in the year. The variance in CIP is attributed to the budgeting of capitalized labor versus the actual number of projects occurring with reimbursable labor. This variance will continue to be closely monitored. m ) a i ! I Percent of Department Current Month Current YTD Current Budget Budget Non - departmental $ 156,768.17 $ 3,517,349.77 $ 6,681,735 52.6% Mayor and Council 19,551.11 142,017.37 276,623 51.3% Town Manager 88,564.90 461,198.19 741,906 62.2% ! Town Clerk 16,814.38 130,388.87 240,788 54.2% I Human Resources 33,365.93 226,495.36 496,968 45.6% i Finance 86,649.64 428,151.73 787,143 54.4% Legal 57,939.79 378,272.44 784,279 48.2% Technology Services 133,594.62 958,735.42 2,073,511 46.2% i Strategic Initiatives 43,791.10 253,646.39 569,286 44.6% Development Services GM 15,490.21 96,855.75 192,564 50.3% t Permits and Records 37,297.03 302,946.30 525,858 57.6% Inspections & Enforcement 32,184.67 232,067.46 501,761 46.3% Planning 39,266.08 287,447.21 547,226 52.5% Engineering 94,801.23 669,306.78 1,600,492 41.80 Police 798,879.48 5,039,766.22 9,911,156 50.8% Magistrate Court 68,814.15 491,982.88 947,800 51.9% Public Services GM 32,108.81 236,846.92 426,642 55.5% Streets & Community Response 150,594.74 881,951.20 1,816,903 48.5% CIP 84,357.93 594,979.14 948,140 62.8% Parks and Recreation 166,715.94 1,324,752.47 2,642,656 50.1% Community Development 15,285.84 119,777.61 229,812 52.1% Total Expenditures $ 2,172,835.75 $ 16,774,935.48 $ 32,943,249 50.9% i 9 i i I ! j t f A f t { 1 I 1 Page 4 of 4 ! !