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Home My WebLink About04/17/2012 Regular Council Meeting Minutes��i apti ��:�� , T��PRR99Wf�IM##ai[9Kk� REGULAR COUNCIL MEETING ADMINISTRATIVE SUMMARY MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, April 17, 2012, at or after 7:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayor David Bowen, Council Member Herb Kai, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:01 p.m. All Council members were present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA. Motion by Council Member McGorray, second by Council Member Bowen to approve as amended by moving Item C 2 to the Action calendar, preceding A 1. Passed unanimously. CALL TO THE PUBLIC. David Morales spoke on behalf of Marana becoming a charter city. PROCLAMATIONS. The proclamation was not read, but was noted as part of the official record. Public Safety Telecommunications Proclamation MAYOR AND COLINCIL REPORTS: SUMMARY OF CURRENT EVENTS . Mayor Honea gave a report on events of the past week, beginning with the First Responders dinner on Thursday. MPD Officer Jason Cann was honored as was TJ Olivito MPD dispatcher — both for service beyond assigned duties. On Friday was the State of the Town address. He thanked all of the staff and Chamber members for their considerable efforts for the sell-out crowd. On Saturday, the Marana Food Bank had a fundraising event at Heritage Highlands, wherein they raised $16,000 for the food bank. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. Mr. Davidson reported that the Council Executive Report is prepared and placed on the dais for Council. Apri13, 2012 Council Meeting Minutes PRESENTATIONS CONSENT AGENDA. Motion to approve items C 1 and C 3 by Council Member Post, second by Council Member Ziegler. Passed unanimously. C 1: Resolution No. 2012-22: Relating to Development; approving a preliminary plat for Skyranch II Lots 1-53 and Common Areas "A" (private streets) and "B" (open space) C 2: Resolution No. 2012-23: Relating to Streets; approving and authorizing the renaming of West Regency Plaza Street to West Aerie Drive. Mr. Kish presented this item, noting that an application was received from a property owner along Regency Plaza Street including a petition signed by other owners to rename the street. Mr. Kish noted that one letter was received from an adjacent property owner whose address is not on Regency Plaza Street who is objecting to the name change. Six of ten property owners with addresses on Regency Plaza Street signed the petition. The applicant controls several parcels along Regency Plaza. The opposition came from the Regency Plaza commercial center owners. Mr. Kish clarified that in order to present a name change to Council for approval, a majority of the adjacent parcel owners had to sign a petition. He also reported that the objection letter came from the owner of Regency Plaza center who took its name from the street, although the businesses in that center have Ina Road addresses. There was also concern as to whether people could spell and pronounce the name of the new street. He then pointed out where each of the parcels lay. Motion to approve by Council Member Post, second by Council Member Ziegler. Passed unanimously. C 3: Minutes of the April 3, 2012 regular meeting LIQUOR LICENSES L 1: Relating to Liquor Licenses; recommendation to the state liquor board regarding the special event liquor license application submitted by the Marana Heritage Conservancy for a fundraiser event to be held at Ora Mae Harn Park. Ms. Bronson stated that no protests were received for this license, and staff recommends approval. Motion to approve by Vice Mayor Comerford, second by Council Member Post. Passed unanimously. BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION A 1: PUBLIC HEARING: Ordinance No. 2012.02: Relating to Development; rezoning approximately 7.1 acres of land located south of Cortaro Farms Road, approximately 400 feet east of Cerius Stravenue, from R- 36 (Single- Family Residential - minimum lot size of 36,000 square feet) to NC (Neighborhood Commercial). Mayor Honea announced the public hearing opened. Mr. Kish presented the item as seven lots wishing to be rezoned along Cortaro Road for commercial opportunities. Staff is recommending approval subject to conditions. The majority of the owners Apri13, 2012 Council Meeting Minutes 2 have residential units on the property which will remain until a development plan comes through to change to a better use of the commercial aspects. Motion to approve by Council Member Kai, second by Council Member Post. Passed unanimously. ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Presentation: Relating to Finance; presentation, discussion and possible direction on proposed changes to the comprehensive fee schedule and other various rate and fee adjustments. Mr. Montague noted that no action is required by Council this evening. This is part of the annual budget review process with a broad overview and detailed schedules of proposed changes and explanations. He noted that this process was started in 2009. Some of the goals have to do with standardization as well as to keep pace with costs, statutes and fair and equitable fees. State statutes require 60 days' public notice of any fee changes. That notice was published March 16, 2012. Notification letters have gone out to SAHBA and MPS so that they will have an opportunity to comment. There are about 60 changes, about half are clarifications. There are some significant increases — some of which are related to the airport. There has been no significant adjustment in various airport fees, such as tie-downs and holding fees for a number of years. There are changes in Parks & Recreation fees and two decreases. There are some new fees and some have been completely eliminated. He clarified that most of the increases were to reflect actual cost of service. Council Member Bowen asked for clarification of the 26 new fees. Mr. Montague noted that some of the new fees are fees that were in place prior but have now been refined. Calculation sheets can be provided to Council to help understand some of the new fees. D 2: Presentation: Relating to Budget; review, consideration and direction to staff regarding the fiscal year 2012-2013 managers recommended budget for the General Fund. Mr. Davidson introduced this item, beginning with fiscal sustainability which will provide a structurally balanced budget for the tentative and the final budget moving forward. This budget reflects a true team effort from all levels of employees. They also tried to make sure to reflect the Strategic Plan priorities. Tonight's presentation will be to set the numbers for the foundation of the budget. He then turned the presentation over to Mr. Montague, who started with the Arizona economy. He discussed past numbers and decreases and increases due to the economy as well as conservative future projections. He also touched on strategies for recover due to changes at the state level as well as the local level. He noted that commercial development does seem to be moving slightly. Revenues have grown in the general fund by about $1M which will be additional resources of one-time and ongoing investments. Gilbert Davidson then discussed the recovery planning and certain investments. Last year as we were coming out of the recession, we did include Apri13, 2012 Council Meeting Minutes 3 a number of new additional staff — there won't be as many proposed this year. He started with employee investment. A two percent cost of living adjustment is proposed. The total impact to all town funds is $376K. The cost of living is to deal with inflationary issues as we have not been able to provide employee raises over the past four years, so this will help us catch up in that regard: Second, this will affect all classification of town employees. As we look at any positions that will be added in future years, we want to make sure we are competitive with other organizations. Anyone coming into the organization since January 1, 2012 will not receive a pay raise. And the Manager is not eligible for it. The second component is a one-time lump sum pay adjustment. There were two criteria for this. First was the actual pay level, addressing positions in the lower pay classifications. Anything less than $30K annually is going to qualify for the largest amount of one-time pay adjustment. They also wanted to reflect for longevity. So, if an employee had been with the town prior to June 2009 and made less than $30K, the employee with be eligible for a$600 payout in December. If an employee had been with the town for two years, the employee would be eligible for a$500 lump sum payout in December. If the employee had been with the town during the past year, he/she would be eligible for $4001ump sum payout in December. Using the same time periods, as the amount of income increases, the payouts are reduced. Anyone making over $ l 00K is not eligible for a lump sum payout. The other components, including an array of benefits, have been reflected in the budget. There was a special equity adjustment for employees hired just before the recession. They also want to begin a comprehensive compensation and classification study to make sure the town pay structure is relevant and competitive with other municipalities. This will be a two-year process, and this is the first year of the process. The other component is training and development. They have tried to invest back into individual departments. They want to invest in growing employees to stay in Marana with their educational advancements. So the total impact to the town funds for employment sustainability and development is a little over $1M. He then discussed resource investments. The total replacement for vehicles is about $1.171M. The next big area of investment is technology $895K from the general fund. The final component is facilities, including maintenance and a new phone system for $257,340 general fund dollars. Total reinvestment is $1,520.396. He confirmed that Council would be advised as projects are completed. The final piece is the strategic position investment. The positions will be for an inmate services coordinator, an airport manager, an inmate crew Apri13, 2012 Council Meeting Minutes 4 coordinator, a water operator and three wastewater positions for a total of $596,984. The goal is to train as many water staff as possible so there is redundancy amongst the two teams. Erik Montague then finished with an overview of the General Fund, contracting sales, t�es, the impact on reserves and the next steps in the budget process. He and Mr. Davidson then answered questions from Council. Council Member Bowen asked for an update on employee insurance education programs which Ms. Machain addressed. No action required. D 3: Relating to Legislation and Government Actions: Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies. Mr. Post noted that as the session is winding down, there are only a handful of bills still moving of interest to municipalities. Nearly all of the bills with negative implications for the town have either been defeated or amended, including the consolidated election bill. He noted that he provide two legislative bulletins prepared by the League which are summaries of bills still remaining. No action required. EXECUTIVE SESSIONS. Motion to go into eacecutive session on Item E 3 and E 4 by Council Member McGorray, second by Council Member Bowen. Passed unanimously. E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), for discussion or consultation with the Town's attorneys and to instruct the Town's representatives concerning (1) the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008-001131, Arizona Court of Appeals No. 1 CA CV 11 0381; (2) the lawsuit entitled Pima County v. Town of Marana, Pima County Superior Court No. C20116094; and (3) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana E 3: Executive Session pursuant to A.R.S. § 38-431.03(A)(7) to instruct the Town's representatives regarding Arizona State Land Department Public Auction Sale No. 53-113635. Motion to give authorization to bid in accordance with the discussion in executive session — the numbers and the manner - by Council Member Post, second by Council Member McGorray. Passed unanimously. E 4: Executive session pursuant to A.R.S. § 38-431.03(A)(3) and (4) for discussion or consultation with the Town's attorneys for legal advice and to consider the Town's position and instruct the Town's attorneys regarding the Town's position in contemplated litigation or in settlement discussions conducted in order to avoid litigation regarding the Town's denial of a sexually Apri13, 2012 Council Meeting Minutes oriented business license application filed by Harris News, Inc. and John Coil FUTURE AGENDA ITEMS. Request to place the Meet and Confer ordinance, with possible action, and request of the town management team, including the Chief of Police, to present options for Council consideration. Request supported by Council Members Post and Kai. The Mayor declared that this would be a future agenda item. Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request Marana Town Code, Title 2, Chapter 2-4, Section 2-4-2 B) ADJOURNMENT CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on April 17, 2012. I further certify that a quorum was present. �.��1�� celyn C ronson, Town Clerk o` ��,gj�� s e e�` C��mrt� ��s i �O i 000 S 't�� N r � , `� � ' ,9 �ii�un►�� `�� '', i�l�� ;�� Apri13, 2012 Council Meeting Minutes 6