HomeMy WebLinkAboutResolution 2012-057 relating to town's chapter 5 policyMARANA RESOLUTION NO. 2012-057
RELATING TO PERSONNEL; APPROVING AND ADOPTING Al�NDMENTS TO THE
TOWN'S PERSONNEL POLICIES AND PROCEDURES, REVISING CHAPTER 5— WORK
RULES, SECTIC?N 5-1-4 "MEAL BREAKS AND REST BREAKS"
WHEREAS Section 3-3-3 of the Marana Town Code provides that the Town Council
may adopt personnel rules, regulations and policies that follow the generally accepted principles
of good personnel administration and which may be modified or changed from time to time; and
WHEREAS the Town Council adopted Personnel Policies and Procedures via Town of
Marana Ordinance 99.12 and Resalution 99-38 on May 18, 1999; and
WHEREAS Ordinance 99.12 and Resalutian 99-38 provide that the Town Council may
amend and revise the Town's Personnel Policies and Procedures after any proposed amendments
have been submitted to the Council for consideration at a previous Council meeting; and
WHEREAS Town staff presented proposed amendments to Chapter 5 of the Town's
Personnel Palicies and Procedures at the June 19, 2012 Council meeting; and
WHEREAS the Council finds that adoption of the amendments to Chapter 5 of the
Tawn's Personnel Policies and Procedures is in the best interests of the Town and its employees.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, as follows:
SECTIQN 1. Chapter 5 of the Town's Personnel Policies and Procedures, entitled "Work
Rules" is hereby amended as set forth on E�ibit A attached to this resolution.
SECTION 2. The Town's manager and staff are hereby directed and authorized to
undertake all other and further tasks required or beneficial to carry out the terms, �bligations, and
objectives of the aforementioned amendments.
PASSED ANID ADOPTED BY THE MAYOR ANID CO L OF THE TOWN OF
MARANA, ARIZONA, this 17 day of July, 2012.
;
� Mayor Hon a
coR� F
ATTEST:
yn �/. Bronson, Town Clerk
� APPROVED AS TO FORM:
: � ,,.
'' ��, pw.
ank��'� sidy, Town orney
Marana Resolutian No. 2012-057 Page 1 of 1 6/2112012 JF
CHAPTER 5
WORK RULES
POLICY 5-1 HOURS OF WORK
An employee is expected to work the days and hours necessary to perform all assigned
responsibilities and tasks in order to provide continuity of services to citizens and to facilitate
teamwork and supervision. Attendance is an essential function of every Town position and
shall be a consideration in determining promotions, transfers, satisfactory completion of
performance periods and continued employment with the Town.
Section 5-1-1 Normal Work Week and Work Hours
A. T'he work week will generally consist of five days within a 40 hour week or as
determined otherwise by the Town Manager. A work week generally begins every
Saturday at 12:01 a.m. and ends the following Friday at 12:00 midnight. The Town
Manager or Department Head may stagger, rearrange and adjust the work hours of
employees to enable the Town to keep offices open at all times required.
B. Most full-time employees will work during the core business hours of the Town, from
8:00 a.m. to 5:00 p.m. Monday through Friday, with one unpaid meal break each day.
Normal work schedules may be adjusted as provided within these policies and/or with
the approval of the Town Manager or designee.
C. Modifications to the Towri s normal core business hours may be made, subject to any
federal or State statutory or constitutional limitations relating to hours of work.
Section 5-1-2 Alternative or Flexible Work Schedules
A. The Town Manager may establish alternative or flexible work schedules, but at no time
shall those schedules interfere with the normal operations of the Town government.
B. Individuals with a medical need for an alternative or flexible work schedule should
contact the Human Resources Department. Any arrangements shall be governed by
these Personnel Policies and Procedures.
C. Daily and weekly work schedules, including alternative or flexible work schedules, may
be changed from time to time at the discretion of the Town to meet varying work
conditions. Changes in work schedules will be announced as far in advance as
practicable.
Section 5-1-3 Absences and Tardiness
A. Advance notice of all absences is expected. Employees shall provide notice of scheduled
absences as far in advance of the absence as possible and no later than 24 hours before
Marana Resolution No. 2012-057 Exhibit A
Exhibit "A"
CHAPTER 5
WORK RULES
the absence. Employees shall provide notice of unscheduled absences within one-half
hour before the scheduled start of their work day, unless other notice requirements are
established by written departmental standard operating procedures. If the employee is
physically unable to notify his or her supervisor within the time frame required by this
policy, the employee shall provide notice as soon as possible. If applicable, the
supervisor may request medical verification of an employee s incapacitation, from a
licensed health care provider as provided in Policy 4-2 of these Personnel Policies and
Procedures.
B. Advance notice of anticipated tardiness is expected. Employees shall provide notice of
anticipated tardiness as far in advance of the tardiness as possible and no later than 24
hours before the tardiness. Employees shall provide notice of unanticipated tardiness as
soon as possible. The employee's supervisor shall determine if work time lost due to
tardiness may be made up by the employee or if the employee will be required to use
accrued leave balances or take leave without pay. If authorized by the employee s
supervisor, the employee may make up work time lost due to tardiness only during the
work week in which it occurs.
C. Notification of an unscheduled absence or tardiness by another employee, friend or
relative is not considered proper except in an emergency situation where the employee
is physically unable to make the notification.
D. Departments are responsible for establishing procedures for employee notification of
unscheduled absences or tardiness. Generally, unless provided otherwise by a
department procedure, employees are expected to speak with their direct supervisor
regarding an unscheduled absence or tardiness within the time-frames provided by this
policy. '
E. Poor attendance and frequent tardiness are disruptive to the provision of Town services
and may lead to disciplinary action, up to and including termination of employment.
Section 5-1-4 Meal Breaks and Rest Breaks
A. Town employees who are considered non-exempt under the Fair Labor Standards Act
(FLSA) and who work a regular 8-hour work day will normallv receive a minimum of
one 30-minute unpaid meal break. However, due to o�erational needs the De�artment
Head, in his or her sole discretion, mav rec�uire an em�lovee to engage in work durin�
the em�lovee's meal break, in which case the em�lovee will be �aid for all com�ensable
time. The duration of ineal breaks shall be determined by the Department Head in order
to avoid overtime whenever possible. Meal breaks shall not be taken at the beginning or
end of a work shift and cannot be combined with paid rest breaks.
Marana Resolution No. 2012-057 Exhibit A
CHAPTER 5
WORK RULES
B. Town employees who are considered non-exempt under the Fair Labor Standards Act
(FLSA) and who work a regular 8-hour work day may be granted paid rest breaks of
short duration, from five to 20 minutes. Work demands may preclude the granting of a
rest break; therefore, rest breaks shall be granted at the sole discretion of the appropriate
supervisor or Department Head. Rest breaks shall not be taken at the beginning or end
of a work shift and cannot be combined with meal breaks.
Marana Resolution No. 2012-057 Exhibit A