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Home My WebLink About08/21/2012 Regular Council Meeting MinutesREGULAR COUNCIL MEETING MINLJTES 11555 W. Civic Center Drive, Marana, Arizona $5653 Cauncil Chambers, August 21, 2012 at or after 7:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayor David Bowen, Council Member Herb Kai, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 6:58 p.m. '�'own Clerk Bronsan called roll. Council Member Bowen was excused. There was a quozum present. PLEDGE OF ALLEGIANCEIINVOCATION/MOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve the agenda by Council Member McGorray, second by Vice Mayor Comerford. Passed unanimously 6-0. CALL TO TI� PUBLIC. Mike Hellon, candida.te for Board of Supervisors, District l, introduced himself. He noted that for a long time he has felt that Marana is one of the best run cities in the state. David Morales addressed his concerns about Marana pursu.ing the north Marana wastewater treatment plant. PROCLAMATIONS. Mayor Honea noted that the proclamation would become part of the permanent record. September 2412 National Preparedness Month MAYOR AND COUNCIL REPORTS: SUMIVIARY OF CURRENT EVENTS Vice Mayor Comerford attended a police neighborhood watch meeting for managers of high density apartments. She was very impressed with the quality of po�ice programs coming back — not just to get the job done, but going above and beyond the minimum needed. Mayor Honea reported that he and the mayors of Oro Valley and Sahuarita. met with Senator John McCain at Senator McCain's invita.tion to thank them and their communities for support of the F-35's coming to Tucson. August 21, 2012 Council Meeting not just to get the job done, but going above and beyond the minimum needed. Mayor Honea reported that he and the mayors of Oro Valley and Sahuarita met with Senator John McCain at Senator McCain's invitation to thank them and their communities for support of the F-35's coming to Tucson. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. No report. PRESENTATIONS P 1: Presentation: Relating to Budget, preliminary results of the Town's General Fund for the 2011-2012 fiscal year. Erik Montague presented the financial update on the preliminary results for the end of the 2011-12 fiscal year general fund. He emphasized that these numbers are preliminary, unaudited and subject to change. He focused on the three primary revenue sources. TPT is almost two-thirds of the town's revenue streaxn. Ne�rt is state shared revenue (about 22 percent) and third is licenses, pernuts and fees. Licenses, permits & fees came in at 133 percent. He noted some encouraging themes within contracting sales t� where. Utilities was largely within budget. Retail trade is the largest category of tax. We came in just about $2,000 over budget. This is one of the concerning nuxnbers he had talked about in the first quarter that were lagging. They did strengthen with the exception of retail sales for the month of December, which were slightly less than previous years. Restaurants and bars are at about a 13 percent increase over what was budgeted. Hotels and lodging came in very strong which is indicative of a positive trend in the economy. Overall, we collected about 107 percent aver budget, which is reasonably conservative. Relevant to the general fund are the HLTRF (shared gas tax) which came in a little over expectations. For a11 revenue categories, we're at about 105 percent of budget, which means we've collected five percent more than what,we had budgeted. We're pretty much where we had hoped to be. Expenditure categories are pretty much in line with expectations. Overall, for the category we're about 95 percent spent. Most of what is unspent is contingency, which was not necessarily anticipated to be spent. On a budgetary basis we had anticipated spending about $1.7M. Instead, we're anticipating adding back into reserves about $1.2M to $1.3M, which is positive for the general fund and the overall health of the arganization. Fund Balance is a key measure of overall health and will provide cash flows that are required and needed for immediate operations for the general fund and also cash available for some of the other initiatives that the town is currently involved in. It will be key for us to manage those resources. He concluded by noting that the numbers will be final by December. CONSENT AGENDA. Motion by Council Member Post, second by Council Member McGorray to approve the ConsentAgenda. Passed unanimously 6-0. C 1: Resolution No. 2012-067: Relating to Municipal Court, reappointing Charles Davies as Marana Town Magistra.te for a two-year term beginning September 1, 2012; approving and authorizing the Mayor to execute an employment agreement between the Town of Mazana and Chaxles Davies. August 21, 2012 Council Meeting 2 C 2: Resolution No. 2012-068: Relating to Municipal Gourt; approving the reappointment of magistrates pro-tempore and civil traffic violation hearing officers for the Marana Municipal Court C 3: Approval of July 17, 2012 Special Council Meeting Minutes C 4: Approval of August 7, 2012 Special Meeting Minutes C 5: Approval of August 7, 2012 Council Meeting Minutes LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES B 1; Resolution Na 2012-069: Relating to Boards, Commissions and Committees; selecting the topic or topics for the Fa112012 Marana Citizens' Forum. Presented by Gilbert Davidson who noted that part of the Forum process is to select topics. From the last Forum process input was sought from Forum members on a potential topic. There were multiple topics which were narrowed into central themes. With all of the effort staff has been putting into securing natural resources far the future, staff is suggesting "Managing Our Loca1 Resourc�s" as the next topic. There is a lot of information that can be shared and discussed. Motion to apprvve "Managing Our Local Resources" as the topic for the Fall 20121t�arana Citizens' Forum by Council Member 11�cGorray, second by Council Member Pos� Passed unanimously b-0. B 2: Resolution No. 2012-070: Relating to Boards, Commissions and Committees: appointing new members to the Marana Citizens' Forum. Presented by Mr. Davidson, who noted that as part of the town code created to address the new Marana. Citizens' Forum, there was a component that entailed reaching out to the public and getting at large citizens who would be willing serve on the Forum. Per the town code, we advertised. There were three citizens who expressed interest in serving. Those resumes are attached. He noted that Council could go into executive session for interviews at a later session. From staff vetting, however; they went tluough the proper procedure and a11 seem to be qualified and interested in serving on the Forum. Vice Mayor Comerford stated how pleased she was at the citizen response to participate. She tnoved to approve the appoinhnents of Janet McLay, �Jerry �erger and Stacy Gowler to the Marana Citi.zens' Forum, second by Council Member Ziegler. Discussion from Council Member Post as to whethe� there is a way to remove someone fram the Forum wha might be causing issues. Mr. Davidson replied that there are procedures as to whether someone could be removed for attendance and for disruptive behavior. Passed unanimously �0. COUNCIL ACTI4N ITEMS FOR DISCUSSION/POSSIBLE ACTION August 21, 2012 Council Meetiug 3 D 1: Relating to Legislation and Government Actions: Discussion and possible action regarding a11 pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies EXECUTNE SESSIONS E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), for discussion or consultation with the Town's attorneys and to instruct the Town's representatives concerning (1) the lawsuit entitled Town of Marana v. Pima County/Pima County v. Marana (consolidated), Maricopa County Superior Court No. CV2008-001131, Arizona Court of Appeals No. 1 CA CV 11 0381; (2) the lawsuit entitled Pima County v, Town of Marana, Pima County Superior Court No. C20116094; and (3) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana E 3: Executive Session pursuant to A.R.S. § 38-431.03(A)(1) for discussion, consideration and possible interviews of candidates for appointment to the Marana. Citizens' Forum FUTURE AGENDA ITEMS. Vice Mayor Comerford asked for a list of Forum participants to help refresh Council on who is sitting. She noted that a document for review would be appropriate, and then if there is a need for Council action, that could be scheduled later. Notwithstanding the mayor's discretion of what items to place on the agenda, if three or more council members request an item to be placed on the agenda, it must be placed upon the agenda for the second regular town council meeting after the date of the request (Marana Town Code, Title 2, Chapter 2-4, Section 2-4-2 B) ADJOLIRNMENT. Motion to adjourn at 7:23p.m. by V'ice Mayor Comerford, second by Council Member McGorray. Passed unanimously 6-0. Prior to leaving the dais, Vice Mayor Comerford noted that there were Boy Scouts in the audience and asked if they were present as qualifications for one of their merit badges. She welcomed them to the meeting and said they could request any necessary documents from the Town Clerk. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on August 21, 2012. I further certify that a quorum was present �� acelyn . 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