HomeMy WebLinkAboutResolution 2012-077 relating to Red Cross MOUMf��RANA RESULLTTION NU. 2012-077
RELATING TO EMERGENCY MANAGEMENT; APPROVING AND AUTHORIZING THE
MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE TUVVN
OF MARANA AND TI-� AMERICAN RED CROSS RE�C'rARDINCr COOPERATION AND
SUPPORT IN PREPARING FOR AND RESPONDING TO DISASTERS
WHEREAS A.R.S. § 26-308{B) provides that each incorporated city and town af the state of
Arizona sha11 establish and provide for emergency management within its jurisdiction in accordanee
with state emergency plans and programs; and
WHEREAS an September 18, 2012, the Town Council adopted Resolution No. 2012-74 ap-
proving an Emergency Operations Plan for the Town; and
WHEREAS the Emergency Operations Plan includes I S Emergency Support Functions
(ESFs) which provide the methods and taals for collaboration in planning, communication, infor-
mation sharing and caordination of activities before, during and after an incident; and
WHEREAS ESF #6 relates to mass care in an emergency, with the purpose of coordinating
efforts to provide emergency shelter, sleeping areas, feeding, and other relief supplies fallowing a
disaster incident; and
WHEREAS the Town of Marana. Parks and Recreation Department and the American Red
Cross aze the primary responsible agencies for ESF #6; and
WHEREAS the Tawn Council finds that appraving a memorandum of understanding be-
tween the Town and the American Red Cross is in the best interests of the Town and its citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR ANI? CQUNCIL 9F THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The memorandum of unclerstancling between the Town of Marana and the
American Red Cross attached to and incorporated by this reference in this resolution as Exhibit A is
hereby approved and the Mayor is hereby authorized to execute it for and on behalf of the Town of
Marana.
Maraz►a Resoh►tion No. 2012-077 1 10/16l2012
SECTION 2. The Town's Manager and staff are hereby directed and authorized ta under-
take all other tasks required or beneficial to carry aut the terms, obligations and objectives of the
memorandum of understanding.
PASSED AND ADOPTED by the Mayor and Council of the Toum of Marana, Arizona, this
16�' day of October, 2012.
ATTEST:
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APPROVED AS TO FORM:
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�"�Fr sidy, awn Attorney
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Mayor Ed Hon
Marana Resolution No. 2012-077 2 1Ot16l2012
Memorandum of Understanding
Between
The Southern Arizona Chapter of the American Red Cross
and
Town of Marana
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING ("MOU" is made and entered into by and between the
TOWN OF MARANA, an Arizona municipal corporation (the " Town" ) and the AMERICAN RED CROSS a
501(c)(3) public charity (the "ARC"). The TOWN and the ARC are sometimes referred to in this
MOU as the "Parties."
I. Purpose
The purpose of this MOU is to define a working relationship between the American Red Cross and,
the TOWN in preparing for and responding to disasters. This MOU provides the broad framework
for cooperation and support between the ARC and the TOWN in assisting individuals and families
who have been impacted by disaster and in providing other humanitarian services.
II. Parties
A. Town of Marana
Pursuant to Arizona Revised Statutes (A.R.S.) § 26-308, the TOWN shall establish and provide for
emergency management w�thin its jurisdiction in accordance with state emergency plans and
programs. In furtherance of this direetive, A.R.S. § 26-308 provides that the TOWN may
appropriate and expend funds, make contracts and obtain and distribute equipment, materials and
supplies for emergency purposes.
B. American Red Cross
l. Services for people affected by disasters
Founded in 1881, the American Red Cross is the nation's premier emergency responseorganization.
As part of a worldwide movement that offers neutral and impartial huxnanitarian care, the American
Red Cross is the community-based organization that mobilizes people to aid victims of disasters with
the aim of preventing and relieving suffering. The ARC provides disaster services without regard to
race, color, riational origin, religion, gender, age, disability, sexual orientation, citizenship or veteran
status. It follows the Fundamental Principles of the International Red Cross and Red Crescent
Movement. The ARC is closely integrated into community response efforts, inclt�ding the efforts of
federal, state and local government and non-government organizations. Our goal is to work with a11
partners to lead a well-integrated, effective and efficient response to every disaster.
The ARC provides disaster services pursuant to its Bylaws and other internal policies and procedures
as well as its Congressional Charter (USC 36 §300101-300111). In the Charter, Congress author�zed
the ARC "to carry out a system of national and international relief in time of peace, and apply that
system in mitigating the suffering caused by pestilence, famine, fire, floods, and other great national
calarnities, and to devise and carry out measures for preventing those calamities."
Following a disaster, whether natural or human-made, the ARC will provide some or all of the
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following services:
Food, Shelter and Emergency Supplies
During a disaster, our first priority is to ensure that people have a safe place to stay, food, and
emergency supplies. ARC works with government and community partners to open shelters where
residents will find comfort with a hot meal, recovery information, and a place to rest. For emergency
workers and people returning to their homes, the ARC mobilizes emergency response vehicles from
which disaster workers distribute food, water, and essentiaT clean-up items that might not be
immediately available in the community.
Welfare Information
Disasters often disrupt regular communication channels and can separate families. Through the
ARC's nationwide network of chapters, family members may request welfare information regarding
their loved ones. The ARC "Safe and Well" Web site enables people within a disaster area to let their
families and friends outside of the affected region know that they are all right. Clients register on
Safe and Well at www.redcross.org/safeandwell . During large-scale disasters, individuals without
internet access can call 1-800-RED-CROSS to register.
Client Casework and Recovery Planning and Assistance
ARC provides individual client services through casework addressing disaster-related needs, with
particular attention to those who have experienced significant damage or loss of their homes. This
casework process helps the warker to assess the client's immediate needs, and connect the client
with items, which may include referrals to local resources and/or financial assistance to meet those
needs. The caseworker also engages the client in a brief planning process which can help identify
action steps for the client to follow in the first few days or weeks after a disaster. ARC caseworkers
protect client confidentiality and work closely with other organizations and groups to ensure clients
have access to all available resources.
Disaster Health and Mental Health Services
After an emergency, injuries can ensue, essential prescription medicines last, and the shock and
stress of sudden loss can overwhelm a person's normal coping skills. The ARC deploys licensed
health and mental health professionals who are trained and equipped to provide assistance at the time
of a disaster. Disaster health services professionals can provide emergency first aid and medical
assessment, triage and replacement of emergency medications with item distribution, financial
assistance or referrals to community partners. Disaster mental health professionals provide mental
health assessments, crisis intervention and a sympathetic ear to those in need.
2. Services related to the National Response Framework
The American Red Cross is a co-lead for the mass care component of Emergency Support Function
#6 of the National Response Framework. In this role, the ARC engages in a variety of activities to
support states in their planning, coordinating and executing of mass care programs and strategies.
The ARC also takes a leadership role in working with other non-governmental organizations and
private companies that provide services during a disaster.
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3. Organization
The American Red Cross is a single corporation, chartered by the United States Congress to provide
humanitarian services. Its national headquarters, located in Washington, D.C., is responsible for
implementing policies and procedure� that govern ARC activities and provides administrative and
technical oversight and guidance to the chartered units, which include chapters and blood services
regions. Each chapter has certain authority and responsibility for carrying out ARC disaster
preparedness and response activities, delivering local ARC' services, and meeting corporate
obligations within the territorial jurisdiction assigned to it. Each chapter is familiar with the hazards
of the locality and surveys local resources for personnel, equipment, supplies; transportation,
emergency communications, and facilities available for disaster relief. The chapter also formulates
cooperative plans and procedures with local government agencies and private organizations for relief
activities should a disaster occur.
Through its nationwide organization, the ARC coordinates its total resources for use in large
disasters. In order to provide these services, the ARC may call_ on the Federal, state or local
government for assistance when voluntary contributions are �ot sufficient to meet community ne�ds.
III. Cooperative Actions -
The ARC and the TOWN will coordinate their respective disaster relief activities to maximize
services to the community and avoid duplication of efforts in the following ways:
1. Maintain close coordination, liaison, and support at all levels with conferences, meetings,
and other means of communication. Include a representative of the other party in appropriate
committees, planning groups and task forces formed to mitigate, prepare for, respond to, and
recover from disasters and other emergencies. Develop joint Standard Operating Procedures
for notification of disaster and emergency situations.
2. During disasters and emergencies, keep each other informed of the human needs created by
the events and the services they are providing. Share current data regarding disasters, to
include statistical information, historical information, emerging needs and trends, damage
assessments, among others, and disaster declarations, and service delivery.
3. During a disaster or emergency situation the ARC will, as appropriate at the request of the
TOWN, provide liaison personnel to the TOWN Emergency Operations Center and any
district Emergency Operations Centers during a disaster. The TOWN will provide work
space and, whenever possible, other required support, such as a computer, e-mail access and
a designated phone line for the ARC liaison personnel assigned to the Emergency Operations
Centers.
4. The TOWN will support the ARC in the use of the American Red Cross National Shelter
System (NSS) and the ARC will coordinate shelter information sharing and reporting with
the TOWN.
5. The TOWN will facilitate the ARC's use of TOWN-owned facilities for shelters and service
delivery sites wherever possible. The terms and conditions of such use will be set forth in a
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separate agreement.
6. Work together to develop plans and secure resources to facilitate delivery of services to
people with disabilities and/or functional and access needs during a disaster.
7. Actively participate in reviewing and carrying out responsibilities outlined in the state and
local emergency operations plans: .
8. During the time of disaster and readiness, keep the public informed of the parties'
cooperati�e efforts through the public information offices of the ARC and the TOWN.
9. The TOWN recognizes that the ARC is dependent upon voluntary public financial donarions.
In accordance with applicable laws and regulations, the TOWN will support the ARC and
work together, as appropriate, to acquire necessary resources and identify funding sources
that increase TOWN and ARC capacity to respond to disasters and emergencies.
10. Advocate for programs and public policy/decisions, when appropriate, designed to mitigate
disaster damage and loss of life in the TOWN.
11. Encourage TOWN residents to support the needs of hospital patients with blood donations
when appropriate.
12. Actively seek to determine other areas, projects, and services within the ARC and the TOWN
where cooperation and support will be mutually beneficial with jointly defined goals and
objectives.
13. Use or display the name, emblem, or trademarks of the ARC or the TOWN only in the case
of defined projects and only with theprior express written consent of the other organization.
14. Make training, educational and other developmental opportunities available to the other
party's personnel and explore joint training and exercises. Encourage all staff and volunteers
to engage in training, exercises, and disaster response activities, as appropriate.
15. Explore opportunities for collaboration to provide comrnunity, family, and citizen disaster
preparedness within the TOWN.
16. Allow the use of each other's facilities, as available and if agreed upon in writing, for the
purpose of preparedness training, meetings and response and recovery activities.
17. Widely distribute this MOU within the ARC's and the TOWN's departments and
administrative offices and urge full cooperation.
18. The ARC will support the TOWN in integrating the efforts of the non-governmental
organizations (NGOs) that provide mass care services during response operations.
19. The ARC will assist in the TOWN response to emergencies and disasters with
responsibilities in support of Emergency Support Functions (ESF) 6& 8.
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20. The ARC will, as appropriate, at the request of the TOWN assist the mass care lead agency
in mass care planning and response coordination with other non-governmental organizations
(NGOs).
21. Jointly develop Standard Operating Procedures (SOPs) that standardize recurring tasks and
responsibilities for each Emergency Support Function for which the ARC is identified as a
support agency in the Town Emergency Response Plan.
VIII. Periodic Review
The parties will, on an annual basis, on or around the anniversaxy date of this MOU, jointly evaluate
their progress in implementing this MOU and revise and develop new plans or goals as appropriate.
IX. Term and Termination. -
This MOU is effective as of the signature date of the last Party to sign this MOU and shall remain in
effect for five years. Six months prior to expiration, the parties will meet to review the progress and
success of the cooperative effort. In connection with such review, the parties may decide to extend
this MOU for an additional period not exceeding five years, and if so shall confirm this in a signed
writing. This MOU may be terminated by written notification from either party to the other at any
time and for any reason or for no reason.
X. Miscellaneous
This MOU does not create a partnership or a joint venture and does not create any financial
commitments from one party to the other. Neither party has the authority to bind the other to any
obligation. It is not intended that this MOU be enforceable as a matter of law in any court or dispute
resolution forum. The sole remedy for non-performance under this MOU shall be termination, with
no damages or penalty.
[SIGNATURE �AGE FOLLOWS]
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TOWN OF MARANA The Ameriean Red Cross
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By: 1` By:
(Si ature) (Signature)
Name: Ed Honea Name: Richard White
Title: Mayor Title: CEO
Date �� ` �� ` .f � Date: �- '" l Z- — l Z
ATTEST:
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APPRO AS TO FORM:
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T Attorney Date
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