HomeMy WebLinkAboutOrdinance 2012.09 Amending title 2 of the town code relating to agenda format��
F. ANN,RODRIGUEZ, RECORDER
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DEPUTY RECORDER
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SMARA
TOWN OF MARANA
TOWN CLERK
11555 W GIVIC CENTER DR
MARANA AZ 85653
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SEQUENCE: 20122220232
NO. PAGES: 6
ORDIN 08/09/2012
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MARANA ORDINANCE NO. 2012.09
RELATING TO MAYOR AND COUNCIL; AMENDING I�ZARANA TOWN CODE TITLE 2
ENTITLED "MAYOR AND CQUNCIL," CHAPTER 2-4 ENTITLED "COUNGIL
PROCEDURE"; AMENDING SECTION 2-4-1 TO REVISE PROCEDURES FOR POSTING
OF COUNCIL MEETING NOTICES; AMENDING SECTION 2-4-2 TO REVISE
PROVISIONS REGARDING AGENDA FORMAT; AMENDING SECTION 2-4-4 TO
REVISE PROCEDURES FOR OPEN CALL TO THE PUBLIC AT COUNCIL MEETINGS;
AND DECLARING AN EMERGENCY.
WHEREAS the Town Council is required by A.R.S. § 38-431.02 to provide notice and an
agenda for all public meetings; and
WHEREAS the Toum Council is authorized by A.R.S. § 38-431.01 to make an open call
to the public during a public meeting, subject to reasonable time, place and manner restritctions,
to a11ow individuals to address the Council on any issue within the jurisdiction of the Council;
and
WHEREAS the Town Council finds that the provisions established by this ordinance are
in the best interests of the Town of Marana.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCII., OF THE
TOWN OF T�.ARANA, as follows:
SECTION l. The amendments to the Marana Town Code Titie 2"Mayor and Council,"
three copies of which are on file in the office of the Town Clerk of the Town of Marana,
Arizona, which were made a public record by and attached as E�ibit A to Resolution
No. 2012-65 of the Town of Marana, Arizona, are hereby referred to, adopted and made a part of
this ordinance as if fully set out here.
SECTION 2. The various town officers and employees are authorized and directed to
perform all acts necessary or desirable to give effect to this ordinance.
SECTION 3. All ordinances, resolutions, or motions and parts of ordinances, resolutions,
or motions of the Council in conflict with the provisions of this ordinance are hereby repealed,
effective as of the effective date of this ordinance.
SECTION 4. If any sectian, subsection, sentence, clause, phrase or portion of this
ozdinance is'for any reason held to be invalid or unconstitutional by the decision of any court of
competent jurisdiction, the decision shall not affect the validity of the remaining portions of this
ardinance.
Marana Ordinance 2012.09 - 1- 7/242012 JF (/)
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SECTION 5. Since it is necessary for the preservation of the peace, health and safety of
the Town of Marana that this ordinance beeome immediately effective, an emergency is hereby
declared to exist, and this ordinance shall be effective immediately upon its passage and
adoption.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
I�sARANA, ARIZONA, this 7�' day of August, 2012.
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'ayor Ed Honea
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Marana Ordinance No. 2012.09 - 2- 7l24l2012 JF
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Town of Marana
Office of the Town Clerk
11555 W. Civic Center Dr.
Marana, AZ 85653-7090
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DATElT I M E: 08/13/2012 1235
FEE: $8.50
PAGES: 6
FEE NUMBER: 2012-069639
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MARA,NA ORDINANCE NO. 2012.09
RELATING TO MAYOR AND COUNCIL; AMENDING MA►RANA TOWN CODE TITLE 2
ENTITLED "MAYOR AND COUNCIL," CHAPTER 2-4 ENTITLED "COIJNCIL
PROCEDURE"; AMENDING SECTION 2-4-1 TO REVISE PROCEDURES FOR POSTING
OF COUNCIL MEETiNG NOTICES; AMENDING SECTION 2-4-2 TO REVISE
PROVISIONS REGARDING AGENDA FORMAT; AMENDING SECTION 2-4-4 TO
REVISE PROCEDURES FOR OPEN CALL TO THE PUBLIC AT COUNCIL MEETINGS;
AND DECLARING AN EMERGENCY.
WHEREAS the Town Council is required by A.R.S. § 38-431.02 to provide notice and an
agenda for a11 public meetings; and
WHEREAS the Town Council is authorized by A.R.S. § 38-431.01 to rnake an open ca11
to the public during a public meeting, subject to reasonable time, place and manner restrictions,
to a11ow individuals to address the Council on any issue within the jurisdiction of the Council;
and
WHEREAS the Town Council finds that the provisions esta.blished by this ordinance are
in the best interests of the Town of Marana.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE
TOWN 4F MARANA, as follows:
SECTION 1. The amendments to the Marana Town Code Title 2"Mayor and Council,"
three copies of which are on file in the office of the Town Clerk of the Town of Marana,
Arizona, which were made a public record by and attached as E�iibit A to Resolution
No. 2012-65 of the Town of Marana, Arizona, are hereby referred to, adopted and made a part of
this ordinance as if fully set out here.
SECTION 2. The various town officers and employees are autharized and directed to
perform a11 acts necessary ar desirable to give effect to this ordinance.
SECTION 3. All ordinances, resolutions, or motions and parts of ordinances, resolutions,
or motions of the Council in conflict with the provisions of this ordinance are hereby repealed,
effective as of the effective date of this ordinance.
SECTION 4. If any section, subsection, sentence, clause, phrase or portion of this
ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of
competent jurisdiction, the decision sha11 nat affect the validity of the remaining portions of this
ordinance.
Marana Ordinance 2012.09 - 1- 7R42012 JF
SECTION 5. Since it is necessary for the preservation of the peace, health and safety of
the Town of Marana that this ordinance become immediately effective, an emergency is hereby
declared to exist, and this ordinance shall be effective immediately upon its passage and
adoption.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
l�ti4RANA, ARIZONA, this 7�' day of August, 2012.
Mayor Ed Honea
ATTEST: APPRO ED TO FORM:
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Marana Ordinance No.2012.09 - 2- 7/24l2012 JF
l�ZARANA RESOLUTIQN NO. 2012-065
RELATING TO MAYOR AND COUNCIL; DECLARING AS A PUBLIC RECORD FILED
WITH THE TOWN CLERK THE AMENDMENTS ADOPTED BY ORDINANCE
NO. 2012,09 Tp MA,RANA TOWN CODE TITLE 2"MAYOR AND COLTNCII.,," CHAPTER
2-4 ENTITLED "COUNCIL PROCEDURE"
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TQWN OF
l�ti4RANA, ARIZONA, that the amendments to the Marana Town , Code Title 2"Mayor and
Council," a copy of which is attached to and incorporated in this resolution as E�iibit A and
three copies of which are on file in the office of the Town Clerk, is hereby declared to be a public
record and ordered to remain on file with the Tovuxi Clerk.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 7�' day of August, 2012.
Mayor Ed onea
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celyn ronson, Town Clerk �. �
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FORM:
Marana Resolution No. 2012-065 JF 7/12/12
EXHIBIT A TO MARANA RESOL UTION NO. 2Q12-065
Amendments to the Marana Town Code, Title 2"Mayor and Council, " Chapter 2-4 "Council
Procedure, " pursuant to Marana Ordinance No. 2012. 09
SECTION l. Section 2-4-1 of the Marana Town Code is hereby revised as follows with
added text shown with double underluun� and deletions shown with °�v° �••+ +°°+:
2-4-1 Regular and special council meetings
A. f111. meeting;s of the council shall be public meetings and shall 1� conducted in
accordance with A.R.S. § 38-431 et seq. (the "open meeting law") and all other
federal, state and local laws. The council shall hold its regvlar meetings on the
first and third Tuesday of each month, �t� ex� that when the day
fixed for any regular meeting of the council falls upon a day designated by
law as a legal holiday or election day, the meeting shall be held on the next
succeeding day which is not a holiday, unless otherwise set by action of the
council. Upon consultation between the mayor and the town manager, any
meeting which is determined to be unnecessary may be cancelled. The town
clerk shall issue a notice of cancellation which shall be pasted in the usual
mannex. Additional meetings, inc� >;n� without linutation, s�ecial meetin�s
and shzdv sessions, shall � be scheduled as needed upon request to the
town clerk by the mayor, three council members or the town manager.
Additional meetings shall be noticed and agendized in accordance with the
provisions of this code and applicable state statutes.
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� All � meetings of the council shall be held at the
Marana Town Hall, 11555 West Civic Center Drive, Marana, Arizona, unless
othearwise designated.
�C. Members of the council and the �ublic shall be �iven at least 24 hours'
�Fnotice of e�ac-� all council meetings as set forth in the o�en meetin� law,
exce�t in the case of an actual emergencv.
, Notice shall be posted on
�he town's website and in such other locations as listed on the towri s website
and as axe reasonable and�racticable ' }' � '�'-'�~^^ -�'^^^^ ' "`�^^ ^
�. In the case of an ac al emergeney a�-�� . a
meetin� ma� be held u�on such notice s��e-�.�s-see� as is reasonable under
the circumstances. Notice in this paragraph is intended to mean a complete
agenda of the meeting, including the �� t�e of ineeting, and fihe location,
date and time of the meeting.
E�ibit A to Resoludon No. 2012�5 7/19l12 JF
SECTION 5. Since it is necessary for the preservation of the peace, health and safety of
the Town of Marana that this ordinance become immediately effective, an emergency is hereby
declared to exist, and this ordinance sha11 be effective immediately upon its passage and
adoption.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
l�2ARANA, ARIZONA, this 7�' day of August, 2012.
Mayor Ed Honea
ATTEST:
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celyn . Bronson, Town Clerk
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Marana Ordinance No. 2012.09 - 2- '7/24/2012 JF
MIARANA RESOLUTION NO. 2012-065
RELATING TO MAYOR AND COUNCIL; DECLARING AS A PUBLIC RECORD FILED
WIT�I THE TOWN CLERK THE AMENDMENTS ADOPTED BY ORDINANCE
NO. 2012.Q9 TO MARANA TOWN CODE TITLE 2"MAYOR AND COUNCIL," CHAPTER
2-4 ENTITLED "COLTNCIL PROCEDURE"
BE IT RESOLVED BX THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, that the amendments to the Marana Town Code Title 2"Mayor and
Council," a copy of which is attached to and incorporated in this resolution as Exhibit A and
three copies of which are on file in the office of the Town Clerk, is hereby declared to be a public
record and ordered to remain on file with the Town Clerk.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
A�ARANA, ARIZONA, this 7�' da.y of August, 2012., '
Mayor Ed Honea
EST•
ocelyn . Bronson, Town Clerk
FORM:
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Marana ResoluUon No. 2012-065 JF 7/12/12
EXHIBIT A TO MARANA RESOL UTION NO. 2012-065
Amendments to the Marana Town Code, Title 2"Mayor and Council, " Chapter 2-4 "Council
Procedure, " pursuant to Marana Ordinance No. 2012. 09
SECTION l. Section 2-4-1 of the Marana Town Code is hereby revised as follows with
added text shown with double underlinin� and deletions shown with �v° ���* *°�:
2-4-1 Regular and special council meetings
A. All meet�.ngs of the cou.ncil shall l�e public meetings and sha11 be conducted. in
accordance with A.R.S. � 38-431 et seq. (the "open meeting law") and all other
federal, state and local laws. The council shall hold its regular meetings on the
first and third Tuesday of each month, ��e� exce t that when the day
fixed far any regular meeting of the council falls upon a day designated by
law as a legal holiday or election day, the meeting shall be held on the next
succeeding day which is not a holiday, unless otherwise set by action of the
courtcil. Upon consultation between the mayor and the town manager, any
meeting which is determiiled to be unnecessary may be cancelled. The town
clerk shall issue a natice of cancellatian which shall be posted in the usual
xnanner. Adclitional meetings including, without limitation s�ecial meetin�s
and stud� sessions,_� � be scheduled as needed upon request to the
town clerk by the mayor, three council members or the town manager.
Additional meetings shall be noticed and agendized in accordance with the
provisions of this code and applicable state statutes.
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� All � meetings of the council shall be held at the
Marana Town Hall, 11555 West Civic Center Drive, Marana, Arizona, unless
otherwise designated.
�C. Members of the council and the �ublic shall be given at least 24 hours
�notice of eac� all council meetings as set forth in the o�en meeting law,
exce�t in the case of an actual emergencv.
, Notice shall be posted �
the town's website and in such other locations as listed on the towri s website
and as are reasonable and �racticable � ��'^�°'�'�'�~��^ ~'^^^° ° ^a^" "
�. In the case of an actual emergency �e� , a
meetin,��be held u�on such notice as is r�asonable under
the circumstances. Notice in this paragraph is intended to mean a complete
agenda of the meeting, including the � t�e of ineeting, and the location,
date and time of the meeting. "T^'�^� '�� ^ ^;' ~~ ~~''^�^ ^� ^" " ^"�'�
Ea�hibit A to Resolution No. 2012-65 7/19/12 JF
EXHfBIT A TO MARANA RESOL UTION NO. 2012-065
Amendments to the Marana Town Code, Title 2"Mayor and Council, " Chapter
2-4 "Council Procedure, " pursuant to Mararaa Ordinance No. 2012. 09
�D. Written minutes shall be taken of each council meeting, and if recording
equipment is available, each council meeting shall also be recorded. These
pravisiox�s shall not apply to executive sessions, which are governed
elsewhere in this code.
SECTION 2. Seetion 2-4-2(E) of the Marana Town Code is hereby revised as follows
with added text shown with double underlining and deletions shown with �*�'�° ^••* +°°+:
2-4-2 Agenda preparation and distribution
[Paragraphs A through D remain unchanged]
E. The agenda format as approved by resolution of the council will generally be
used for all regular �e� town council meetings, although variatio�
may be made from time to time. For s�ecial meetings, study sessions, and
other meetin� such as joint meetings with other entities, retreats,
subcommittee meetings, and task force meetings,
,
, a relaxed
format may be used which excludes many of the unnecessary items as on � as
the format used com�lies with the o�en meeting law.
[Paxagxaphs F and G remain unchanged]
SECTION 3. Section 2-4-4(G) of the Marana Town Code is hereby revised as follows
with added text shown with double underlinin� and deletions shown with °*^v° ���* *°°+:
2-4-4 Procedures for meetings
The following procedures will generally � a�p_ to all regular ��ee�
town council meetings� For s�ecial meetings' study sessions and other meetings,
such as joint meetings with other entities, retreats, subcommittee meetings, and
task force meetings,
�a�: relaxed �rocedures ma� be used which exclude anv unnecessarv items, as
lon� as all �rocedures comnl� with the o�en meetin� law
[Paragraphs A through F remain unchanged]
G. Call to the ,�ublic: persons wishing to address the council on an� issue withui
the �urisdiction of the council exce�t for items scheduled for a�ublic hearin�
at the same meetin.g� ' may do so �uring the calt
to the �ublic.�Each speaker is limited to three minutes. The mayor
or council may limit the total time offered speakers. At the conclusion of call
to the public, individual members of the council may respond to criticism
made by those who have addressed the council, may ask staff to review the
matter or may ask that the matter be placed on a future agenda.
{00031113.DOC /} 9/19l12 JF
EXHIBIT A TO MARANA RESOL UT70N NO. 2012-065
Amendments to the Marana Town Code, Title 2"Mayor and Council, " Chapter
2-4 "Council Procedure, " pursuant to Marana Ordinance No. 2012. 09
[Paragraphs H through K remain unchanged]
{Q0031113.DOC l} 7/19/12 JF