HomeMy WebLinkAboutResolution 2012-090 relating to Personnel and final pay checkMARANA RESOLUTION NO. 2012-090
RELATING TO PERSONNEL; APPROVING AND ADOPTING AMENDMENTS TO THE
TOWN'S PERSONNEL POLICIES AND PROCEDURES, REVISING CHAPTER 8—
TERMINATION OF EMPLOYMENT, SECTION 8-2-3 "FINAL PAY CHECK"
WHEREAS Section 3-3-3 of the Marana Town Code provides that the Town Council
may adopt personnel rules, regulations and policies that follow the generally accepted principles
of good personnel administration and which may be modified or changed from time to time; and
WHEREAS the Town Council adopted Personnel Policies and Procedures via Town of
Marana Ordinance 99.12 and Resolution 99-38 on May 18, 1999; and
WHEREAS Ordinance 99.12 and Resolution 99-38 provide that the Town Council may
amend and revise the Town's Personnel Policies and Procedures after any proposed amendments
have been submitted to the Council for consideration at a previous Council meeting; and
WHEREAS Town staff presented proposed amendments to Chapter 8 of the Town's
Personnel Policies and Procedures at the November 7, 2012 Council meeting; and
WHEREAS the Council finds that adoption of the amendments to Chapter 8 of the
Town's Personnel Policies and Procedures is in the best interests of the Town and its employees.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, as follows:
SECTION 1. Chapter 8 of the Town's Personnel Policies and Procedures, entitled
"Termination of Employment" is hereby amended as set forth on Exhibit A attached to this
resolution.
SECTION 2. The Town's manager and staff are hereby directed and authorized to
undertake all other and further tasks required or beneficial to carry out the terms, obligations, and
objectives of the aforementioned amendments.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF E TOWN OF
MARANA, ARIZONA, this 20�' day of November, 2012.
G''Y�-� �_
Mayor Ed Honea
ATTEST:
�
ocel . Bronson, Town Clerk
APPROVED AS TO FORM:
/�
�r�
assidy, Town Attorney
Mazana Resolution No. 2012-090 11/15/2012
CHAPTER 8
TERMINATION OF EMPLOYMENT
POLICY 8-2 EXIT PROCESS
T'he Human Resources Departrnent is responsible for coordinating the exit process with the
Department Head, the chain of authority above the level of Department Head and the Finance
Department.
Section 8-2-1 Exit Clearance
The employee's Department Head shall ensure that all Town-issued equipment, materials
and supplies, including, but not limited to keys, identification cards, Town credit cards and
uniforms have been returned as part of the employee s final exit clearance.
Section &2-2 Exit Interview
Regular full- and part-time employees will normally participate in an exit intexview
scheduled prior to the last day of employment. Documented comments gathered from the
exit interview shall be maintained separately from the employee's personnel file. Temporary
employees do not ordinarily participate in an exit interview unless they volunteer to
complete the interview.
Section 8-2-3 Final Pay Check
A. The Finance Department shall be notified of the employee's separadon date through a
�t�se� Personnel Action Form. Employees shall receive pay for work performed
through the last hour worked and for unused benefits as stipulated by Town policy and
laws governing final payments.
1. Terminated employees must be issued their final pay check within �ee seven
working days of the effective date of the termination or at the end of the next regular
pay period, whichever is sooner.
2. Employees who leave the employment of the Town by means other than termination
will be paid at the close of the next regular pay period.
3. Costs of unreturned Town property will be deducted from the final paycheck.
4. The Town will not distribute the final pay check to the employee via direct deposit.
The employee may either pick up the final pay check or request that it be mailed to
the employee. The employee's selection shall be indicated on the final exit clearance
form.
B. It is the responsibility of the Depart�ent Head to ensure that the employee has
completed final clearance and that all items, including the Personnel Action Form, the
exit clearance checklist and the final tirne sheet/attendance record, have been properly
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TERMINATION OF EMPLOYMENT
completed and forwarded to the Human Resources Department and the Finance
Department within the required time frames for issuance of the final pay check.
Section 8-2-4 Continuation of Benefits
A. T'he continuation of benefits is subject to the provisions of each benefit plan and
coverage may vary.
B. Employees eligible to continue health benefits through COBRA and HIPAA will receive
notification within the time lirnits determined by law.
Section 8-2-5 Final Work Day
Employees are expected to be present and to work on their final work day to facilitate the
exit clearance process. Requests to use vacation or personal leave will be considered as
described in Section 8-1-3 of these Personnel Policies and Procedures. Employees may use
sick leave in accordance with the Towri s sick leave policies and procedures
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