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Home My WebLink About11/20/2012 Regular Council Meeting MinutesREGULAR COUNCIL MEETING MIIVUT"ES 1 i SSS W. Civi� Center Arive, Marana, Arizona 8S6S3 Council Ghambers, Novembe�r 20, 2012, at or after 7:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayor David Bowen, Council Membear Herb Kai, Council Member Caroi McGortay, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:01 p.m. Town Clerk Bronson called mll. Cauncil Member Post was excused; a11 other Council was present. PLEDGE UF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE. Led by Scaut Troop 294 from Pinal Air Park led the pledge of alleg'iance. APPROVAL OF AGENDA . Motion to approve by Couneil MemLer McGorray, second by Council Member %ai. Passed unanimously 6-0. CALL TU THE PUBLIC. David Morales spoke, stating that he would not be speaking during CaII to the Public during his candidacy for Council. PROCLAMATIUNS MAY(?R AND CUUNCIL REPORTS: SUIVI�VIARY OF CUR1tENT EVENTS Couneil Member McGorray noted that the Mara.na Rotary had hosted six individuals from Brazil and she met with them on four occasions to datscuss government, the economy, and education. The meeting was insightful and a good exchange of ideas. Vice Mayor Comerford reparted that the Avra Valley Fire Departnient and High Heels for Hope organized an adopt a family fundra.ising event on 11/02/2012 at the Starion Pub waiting ta.bles. Cauncil Member November 20, 2012 Reguiar Meeting Minutes Page 1 pf 6 Bowen noted he toured the Marana Health Center and Marana Behavioral Health Center and was impressed with the capabilities of each center to serve the needs of the community. Mayor Hone� reported he attended the Marana Regional Airport Covk-Out during the week of November 12. He also met with the American Cancer Society which plans to host a fundraising walk event in eazly May at the Crossroads Park. He attended his first League of Cities and Towns Board meeting. Also, he participated in a ribbon cutting ceremony an November 17 at the new VFW prast located at El Tiro Road and Trico Road.. The Arizona Youth Partnership currently uses the old Health Center Building for its before and after school programs and starting in August 2013 witl open its kindergarten ta fourth grade school at the facility. He and other couneil members attended the mobile Town Hali last week and met with citizens. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Davzdsan reported that two staff m�mbers are being recognized for a regional award "4Q Under 40" — Del Post, Deputy Town Manager, and Laine Sklar, Assistant Town Attarney. The event will be held on December 13�' at the Doubletree Hotel. He recognized Tom Eilis and his staff who put together the holiday decorations and preparations for the I7ecember 1 tree lighting . PRESENTATIONS P 1: Presentation; Relating to Strategic Planning; update on the status of Strategic Plan II after the first quarter of Fiscal year 2013. Presented by Gilbert Davidson. He recognized a group of staff members who worked hard. to gather the information: Amanda Jones, Breanne Lorefice, Kelsi� Wiebe and variaus department heads. H�e highlighted the quarterly success indicators and then some of the completed items. Commerce is the foundatian of the cornmunity. Without busi�►ess generating prafits and � bringing money inta the town, there would be no amenities. We axe trending in a pasitive direction with retail sales tax. There have been aver $9 new business licens�s issued within this time frame. Staff is working on an enhanced permitting pmcess, and that data is still being prepared. There is a slight increase in jet fuel sales at the airport and a general increase in aircraft. Staff has be�n able ta complet� the allocation of funds to help us be more involved in economic development throughout the state. A database of properties will be demonstrated on a new web page for commercial and industrial uses. Under Cornmunity, this is where we see how to strengthen the communicatian with citizens. One of the key elements is a public safety piece, and we are trending in the right way to be responsive. One of the broad goals is to be one of the best poliee departments in the state through improved response times. There has been a tremendous effort to be prepared for emergencies. There was a team put iuxto place from throughout the organization who have been meeting throughout the year. The next phase is practice and tabletop exercises. We'll eventually start moving into the greater community with our efforts. He then introduced Keith Brann who showed a plaque showing that the town was November 20, 2012 Regular Meeting Minutes Page 2 of 6 recentiy accepted into the FEMA CRS program — that's Community Rating System - recognizing the town's efforts to improve flood control. Every comrnunity that joins the national flood insurance program has ths ability to provide flood insurance, emergency response, etc. You can go above and beyond the minimum requirements of FEMA, and the town has done that. The town has a floodplain code In addition we also track our floodplains well and provide exceptional community outreach. Doing those things puts yau on a point system with FEMA. The Town entered at a I.eve18 which entitles everyone in a floodplain to a 10% discount. Going down each level, we get another 5% off. Gilbert acknowledged the great efforts of Keith �rann in this regard, who is being asked to outline his plan to other organizations. Gilbert then talked about the Crystal Legacy and Branding Tron awards which were given at the Sta.te of the Tawn dinner. Staff has been working on a community calendar and update system to reach out to citizens and community groups. We are always looking for ways to keep cifizens inforniated. For relationship opportunities, there are programs such as Out & About in Marana — mobile Town Hall, Marana Citizens' Forum and Community Connections. In conjunction with the Connections program, an emptoyee component was added. This helps new employees get fully immersed in the history of the town and the culture of the organization. We are always looking for ways to use less paper — going to iPads for Council. Through Novus, we have gane to a paperless agenda. We have also done that with Munis with our financial data system. We will be adding components to streamline that process even further. We launched a My Marana app and haue gotten phenomenal usage results each month. This has helped staff be more aware of what's going on in the community as well. We continue to work on a techno�ogy master plan. The town acquired some additional property for the Heritage Park and staff has been putting tremendous efFort in cleaning it up and has launched a long-term plan to be added to the park. That includes a partnership with the UA Drachman Institute. We continue to educate and have information available through the website for our citizens. The capstone is to attract more families and businesses. We are working with Oro Va11ey an marketing the area. We are a finalist for the Arizona. State Trail Status for the Santa Cruz Shared Use Fath. The Silverbell Park was awarded best park facility 2012 by the Arizona Parks and Recreation Association. Council Member Ziegler remarked an the quick response times of the Marana Police Department, and the use of the My Marana app. November 20, 2012 Regular Mceting Minutes Page 3 of 6 P 2; Presentation: Relating to Alternative Expendi#ure Limitation (Home Rule) . Erik Montague introduced why this is important to the community. Every four years the voters must consider the home rule option. In 1979-1980, the town had fewer population and less money. Based on population growth and inflation, there's a calculation done and we get a new number each year as to what our spending limit should be. '�'her� is currently a gap of about $16M from what the town has in the general fund budget and what the state cap would be. There is an option, - the Home Rule Option allows the Town to create a local spending limit and present it to the voters for approval. This allows Cauncil to set a spending limit based on local priorities. The annua.l adopted budget which is based on available revenues, sets the annual limit. Once approved, the option is effective for four years. This was first approved by town residents in 1985. The current option was approved at the general election in May, 2009. That will be in effect until May, 2013. He then discussed the timeline, and noted there will be information on the town's website. There will be two public hearings, one on December 18 and one on Januaxy 15, 2013. CONSENT AGENDA. Upon motion by Vice Mayor Comerfard, second by Council Member McGarray, the ConsentAgenda was passed unanimously 6-0. C 1: Resolution No. 2012-090: Relating to Personnel; approving and adopting amendxnents to the Town's Personnel Policies and Procedures, revising Chapter $- Termination of Employment, Section 8-2-3 "Final Pay Check" C 2: Resolution No. 2012-091: Relating to the Police Depaz�hnent; approving and authorizing the Town Manager to execute a Subgrantee Agreement with the Arizona Department of Homeland Security for purposes of receiving funds under the 2012 Operation Stonegarden Grant Program C 3: Resolution No. 2012-092: Relating to Public Works; approving and authorizing the Mayor to execute an intergovernmental agreement between the City of Tucson and the Town of Marana for cooperative design and construction af water and madway improvements (Thornydale Road, Camino del Norte to Moore Road) C 4: Ordinance No. 2012.12; Relating to Utilities; deleting Town Code section 14-9-3 (Excessive water flow or runoff prohibited) and replacing it with new Town Code section 14-9-3 (Escaping water prohibited; applicability; exceptions) C 5: Resolution No. 2012-093: Relating to Personnel; apprvving an additional p�id holiday on December 24, 2012 for eligible Town of Marana employees November 2Q, 2012 Regular Meeting Minutes Page 4 of 6 C 6: Resolution No. 2012-094: Relating to Purchasing; waiving bid procedures for the purchase of a used Ford Explarer and a used passenger van or similar vehicle; authori�ing the Finance and Purchasiag Director #o proceed with a modified competitive process C 7: Resolution No. 2Q12-095: Relating to Economic Develapment; appainting the Mayor as the Town's representative an the Board of Directors vf Tucson Regional Ecanomic Opportunities, Inc. (TREO), and authorizing Town staff to engage vvith TREO in economic development activities that benefit the Town and the region C$: Resolution No. 2012-Q96: Relating to Development; appraving a release of assurances for San Lucas Block S and acceptat�ce of public improvements for maintenance. C 9: Approval of Special Meeting Minutes for 4ctober 16, 2012 and November 7, 2012 and approval of Regular Session Meeting Minutes for November 7, 2012. LIQUOR LICEN5ES BOARDS, COIVIMISSIONS AND COMMITTEES COUNCIL ACTION ITEMS FOR DISCUSSIONIPOSSIBLE ACTION D 1: Relatin t� o Legislation and Government Actions: Discussion and possible action regarding all pending staxe, federal, and local legislatian/government actions and on recent and upcoming meetings of other governinental bodies EXECUTIVE SESSIONS E 1: Execurive Session pwrsuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Exe�utive session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), for discussion or cansultation with the Town's attorneys and to instruct the Town's representa.tives concerning (1) the lawsuit entitled Town af Marana v. Pima County/Pim.a County v. Marana (consoiidatedj, Maricopa County Superior CQUrt No. CV2408-001131, Arizana Court af Appeals No. 1 CA CV 11 Q381; (2) the lawsuit entitled Pima County v. Town of Marana, Pima County Superior Court No. C24116094; and (3) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Tawn af IViarana FUTURE AGENDA ITEMS November 20, 2012 Regular Meeting Minutes Page 5 of 6 Notwithstanding the mayor's discretian regarding the items to be ptaced an the agenda, if three or more Couneil members request that an item be placed on the agenda, it must be placed on the agenda far the second regular Town Council meeting after the date af the rec�uest, pursuant to Marana Town Cade Section 2-4-2(B). ADJOURNMENT. Upon motion hy Cauncil 1lfember Bawen, second by Couneil Member McGorray, the meeting was adjourned a# 7:d3 p.m. Passed unanimously 6-0. CERTIFICATION I hereby certify that the faregoing are the true and correct minutes of the Marana Town Gouncil meeting held on November 20, 2012. I further certify that a quarum was present. � ,� �' .�'�.a��t1��::.� _ _:i A- ` „� � � � � November 20, 2012 Regular Meeting Minutes Page 6 of 6