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Home My WebLink About11/13/2012 Study Session MinutesSTUDY SESSION MINUTES 115SS W. Civic Center Drive, Marana., Arizona 85653 Council Chambers, November 13, 2012, at or after 6:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayar David Bowen, Council Member Herb Kai, Council Member Caral McGorray, Council Member 3on Post, Council Member Roxanne Zisgler, Council Member STUDY SESSION CALL TO ORDER AND ROLL CALL. The meeting was called to order by Mayor Hpnea at 6:01 p.m. Town Clerk Bronson called roll. Council Member Ziegler was excused; a11 other Council Members were present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to npprove by Council Member McGorray, secand by Council Member Bowen. Passed unanimously 6-� DISCUSSIQN/DIRECTION/POSSIBLE ACTI4N 1. Presenta.tion: Relating to Building; presentation on the possible adoption of the 2012 International Building Code. Presented by Benny Sanchez, Building Official. Mr. Sanchez discussed the community benefits of adopti�g the 2012 building codes. .Among the benefits mentioned were life and health safety issues, elimination of regionalization, and cwrrent construcfion practices. He discussed the benefit to the organization, focusing on the Strategic Plan's Commerce, Community, and Progress & Innovation focus areas. Adopting these regulations will make Marana more regianally competitive and give the Town the ability to participate in future revisions. Codes proposed for adoption are the 2012 International Codes, the 2011 National Electrical Code and the 2009 ICC ANSI A 117.1 ADA Code. Mr. Sanchez noted every three years the codes are revised; �iowever, the state moratorium on building during the recessian prevented adoption of the 2009 codes. He then went on to list some of the more significant changes to the new codes such November 13, 2Q12 Study Session Minutes 1 as hazardous materials, reports, livelwork units, carbon monoxide detectors, wireless technology for smoke alarms, tamper-resistant receptacles, and plumbing requirements for small tenant improvement spaces. Mr. 5anchez indicated the adoption of the building code will be an up-date to the Town's current building code reflecting the most current industry standards. Mayor Honea requested clarification regarding the necessary distant between homes for fire safety. Council Member Kai asked Mr. Sanchez if the current code related to fire safety has flexibility for business owners in special circumstances. Mr. Sanchez explained the Town defers fire safety related issues to Northwest Fire to en�ure and maintain public safety. He indicated the Town has played a more active role in the interpretatian of the Fire Cade revisions while also ensuring the revisions do not lessen the minimum of code requirements. Vice Mayor Comerford expressed concem related to the manner in which Northwest Fire District revises fire codes, indicating the need to develop a balanced solution that meets the needs of citizens while also protecting public safety. Mr. Sancbez acknowledged the Town's continued commitment to work with the fire district and other community stakeholders to address issues relat�d to code compliance and possible revisions. Councal Member McGorray motioned to direct staff to continue to review the 2012 Building Code amendments and revisions for council consideration in 2013. Second by Council Member Bowen. Passed unanimously 6-0. 2. Presentation: Relating to Community Facilities Districts; discussion and direction regarding the Saguaro Sgrings Comm�unity Facilities District (Saguaro Blaom project), financing alternatives and elements of the adopted Community Facilities District policy. Presented by Frank Cassidy, Town Attorney, with assistance from Erik Mantague, Finance Director, and Brian Baehr, Vice President of Land Development for Grayhawk Development. Mr. Cassidy summarized the evolution of the Saguaro Springs Community Faculties District from the original developer to the property's purchase by Gra.yhawk Development. Mr. Cassidy informed Council that Grayhawk Development is ready to begin property development; but requires a Cammunity Facilities District (CFD) development agreement in place to address the costs incurred for the remediation of current prebuilt infrastructure and other as needed praperty improvements. Mayor Hanea asked Mr. Cassidy to clarify the previous owner's debt obligation related to property improvements. Mr. Cassidy stated the property ha.d $30M worth of public infrastructure development and the previous praperty owners had the expectaxion of reimbursement by the Town from the CFD once the development project was completed. Mayor Hone� followed up with an inquiry if the curr�nt owner will seek repayment from the CFD on any infrastructure improvements. Mr. Cassidy affirmed the property owner's ability to seek re-payment for such improvements dependent upon the deterrnination of a basis for such reimbursements. November 13, 2012 Study Session Minutes 2 Council Member Post expressed concern regarding the Town's financial obligatian for repayment of infrastructure improvements to the detriment of the Town's fiscal health. Also, he indicated a need for education regarding the CFD so homeowners understand how the CFD interacts with the assessed property value of their property. Council Member Comerford emphasized her concerns that the current pre-built infrastructure may nat be adequate and would cost homeowners more in taxes with the required remediation. Vice Mayor Comerford also voiced concern that adoption of a CFD without certain protections and or disclosures may be financially harmful to homeowners. Mr. Cassidy responded that the developer has invested and will continue to invest �arge amounts of money in infrastructure remediat unprovements thus justifying the CFD reimbursement at a$2.50 af $104 assessed valuation. Mr. Montague clarified and defined the type of financial security protocols designed to protect the property owner from potenfiial shocks based on the assessments to the overall tax levy. He explained that the current CFD is general obligatian debt and has a two-layer agreement structure. The standby contribution agreement is a set aside of certain funds ta meet debt requirements. If in any given year the #�es obtained from the district do not meet the debt requirement, the developer would be required to pay the shortfall. 'The second layer of security is the depository agireement. The Town wi11 continue to pay particulax attention to the entity that holds the overall responsibility for the agreement. In response to Council Member Bowen's inquiry of where Grayhawk Development is at in the developrnent process, Mr. Baehr stated they have identified a legitimate builder for parcel one and hope to see construction begin by the end of the year. However, he indicated Grayhawk intends to spend $12M to $15M to remediate the existing infrastructure on the property and may spend an additiona.l $15M to $20M in public and lot property improvements. Mr. Baehr agreed with the Council's expectation that homeowners receive education regarding the CFD at time of purchase and explained that his company does practice such disclosure and education with its customers. Additionally, he noted that before development can begin, the buyer needs the CFD development agreement articulating financial obligations. 3. Presentation: Relating to the enhancement of the Town of Marana's organizational culture. Presented by Gilbert Davidson, Town Mana.ger, with Suzanne Machain, Human Resourees Director, and Erik Montague, Finance Director. Mr. Davidson presented an overview of the Town's current business cuiture emphasizing internal leadership development among staff and investigating new effarts to improve the Town's budgeting process. Ms. Machain stated the Toum is working with the Eller Executive Education Group at the University of Arizona tp develop organizational excellence and define a culture of commitment to the Town of Marana. The Eller Executive Education Group will develop and conduct an employee survey measuring employees' trust in November 13, 2012 Study Session Minutes � Town leadership and process information regarding how employees wark within the Town's organization. The study objective is to enhance a culture af leadership at any level within the Town's organizational st�ructure. The study will include a half-da.y review session with Town management staff explaining how and why culture affects behavior. At the conclusion c�f the review session, management wiil collect stories that define organizational excellence from employees to assist in the development of leadership core values. The second half- day sessian will include sharing the stories and highlighting behaviors that define exc�llence including employee outreach to refine the core value statements that will guide the development of leadership within the Town. Mr. Montague stressed that the Town implementation of priority-driven budgeting is to extend and support public transparency. Priority-based budgeting defines tbe mast effective allocation of the Tawn's financial resources to pmvide the greatest value to the community while also continuing to achieve service goals. This method of budgeting clearly explains the reasons for available resource allocation and reflects alignment with the Town's Strategic Plan. Using the past three budgetary cycles as foundational analysis, the priority basis budgeting method helps determine if a depariment or progra.m organization is achieving its stated goals within the Strategic Plan. The final analysis will ensure the most appropriate allocation of funds based on service priority and creating accounta.bly for results. This me#hod affers an improvement in organizational decision making related to fund alloeatian. Mr. Montagae indicated the Town is currently seeking feedback fram other municipalities utili�ing priory based budgeting techniques. This information will assist in #he implementation of the priority based budgeting initiative. Mayor Honea responded to Mr. Monta.gue's presentation indicating that the Town currently employs an outcome based budgeting pracess. Mr. Davidson expanded on the prioriiy based budgeting process articulating this method helps to define the story of the Town's budget priorities for the public r�view that best achieves the goals af the Strategic Plan. Council Member Post complimented both initiatives as positive additions for continued organizational development. Mr. Davidson stated the Tawn will go forward with both plans and continue to imprave the Town's human capital and budgeting process. CALL T(? THE PUBLIC EXECUTIVE SESSION Zlpon mohon by Coruacil Member McGorray, second by C'auncil Memher Comerford th� Councit voted to go into eacecutive session. Passed unanimously 6►-0: Council Member %ai declared a eon, fl'ict af interest and did not go inta �xecutive sessinn. November 13, 2012 Study Session Minutes 4 Pursuant to A.R.S. §38-431.Q3 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. 1: Executive session pursuant to A.R.S. § 38-431.03(A}(3),(4) and (7), for discussion or consultation with the Town`s attorneys and to instruct the Town's representatives concerning (1) the lawsuit entitled Town of Marana v. Fima CountyJPima County v. Marana (consolidated), Maricopa County Superiar Court No. CV2008-001131, Arizona Court of Appeals No. 1 CA CV 11 0381; (2) the lawsuit entitled Pima County v. Town of Mara.na, Pima County Superior Court No. C20116094; and (3) pending legal issues, settle�nent discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment to the Town of Marana ADJOURNMENT. Upon motion By Council Member Bowen, second by Council Member Comerford, th� meeting was adjourned at 7;3$ p.m. Passed unanimously 6-0. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Gouncil meeting held on NQVember 13, 2012. I further certify that a quorum was present. � � i L L��t �� /.%L�� .� i � �� " �i � � � � November 13, 2012 Study Session Minutes S