HomeMy WebLinkAboutResolution 2013-002 IGA with Pima Recorder's Office relating to ElectionsMARANA RESOLUTION N4. 2013-002
RELATING TO ELECTiONS; APPROVING AND AUTH�RIZING TI-� MAYOR TO EXECUTE
AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF M�?►RANA AND PI-
MA COUNTY ON BEHALF OF TI� PIMA COUNTY RECORDER FOR ELECTION SERVICES
WHEREAS pursuant to A.R.S. §§ 9-231(A) and 16-409, the Town will prepare for and con-
duct two a11 ballot-by-mail elections in 2013; and
WHEREAS the Pima County Recorder is willing to provide election services for the Town's
elections based on the tertns set forth in the intergovernmental agreement for elecfiion services which
is the subject of this resolution; and
WHEREAS the Town and Pima County may cantract for services and enter into agreements
with ane another far joint or cooperative action pursuant to A.R.S. § 11-952, et seq.; and
WHEREAS the Mayor and Council of the Town of Marana find it is in the best interests of
its citizens to enter into this intergovernmental agreement.
NOW, THEREFORE, BE IT RES�LVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF l�'L4RANA, that the intergovernmental agreement between the Town of Marana and Pi-
ma County on behalf of the Pima County Recorder attached to and incorporated by this reference in
this resolutian as Exhibit A is hereby approved, and the Mayor is hereby authorized and directed to
execute it for and on behalf of the Town of Marana.
IT IS FURTHER RESOLVED that the Town's Manager and sta;Ff are hereby directed and au-
thorized to undertake all other tasks necessary to carry out the terms and objectives of the intergov-
ernmental agreement.
PASSED and ADOPTED by the Mayor and Council of the Town of Arizona,
this 15�` day of January, 2013.
G'Nt� �__../
Ma or E Honea
Marana Resolution No. 2013-002
ATTEST:
cel . Bronson, Town Cl�rk
t . .. . � :A� '
PIMA COUNTY RECORDER
2013 ELECTION SERVICES WITH
THE TOWN OF MARANA
ESTIMATED INCOME: $50,000.00
FUNDING: The Town of Marana
* estimated for each election within this IGA
u2 )- I 3� 1"I ::�6 RCVD���
�.: ��a i�l��A��
N0. �.w�� l�� -y,�-�-i�
AME� �:v����' ���
This n�lm��er ��lusi ap�ear on al! �
in4�^�c�s, corf�spnndence and
anc;u;r7pnts pe�taining to this
contrec�: �
AMP HERE)
INTERGOVERNMENTAL AGREEMENT
For Election Services
Among The Town of Marana and Pima County
This Intergovernmental Agreement (IGA) is by and among THE TOWN OF MARANA OF
PIMA COUNTY, ARIZONA, a municipal subdivision of the State of Arizona ("the TOWN") and PIMA
COUNTY, a political subdivision of the State of Arizona ("the County"), on behalf of the PIMA
COUNTY RECORDER ("the Recorder").
RECITALS
1. The Town, pursuant to A.R.S. §§ 9-231(A) and 16-409 will prepare for and conducfitwo All Ballot-by-
Mail only elections: a Primary Election to be held on March 12, 2013; and a General Election to be
held on May 21, 2013.
2. A.R.S. §§16-205(C), 16-172, 11-251(3), 16-450, and 16-405 et seq. authorize the County to perform
services for any political subdivision regarding elections.
3. A.R.S. §16-172 authorizes any political subdivision conducting elections to utilize the County
registration rolls upon reimbursement to the Recorder for actual expenses in furnishing voter
registration data to the subdivision.
4. A.R.S. §16-408(D) permits the governing body of any election district authorized to conduct an
election to enter into an Agreement with the Board of Supervisors and Recorder for election services,
with the contracted cost being a charge against the election district.
5. The parties are authorized to enter into an intergovernmental agreement pursuant to A.R.S. §11-952
et seq.
6. The TOWN desires to utilize the Pima County registration rolls and other election-related services
provided by the Recorder for the Primary Election to be held on March 12, 2013 and a General
Election to be held on May 21, 2013.
7. The TOWN, the County and the Recorder have determined that it is in the best interest of the public
for the TOWN to use the services of the Recorder in conducting the elections called for March 12,
2013 and May 21, 2013.
NOW, THEREFORE, the parties hereto agree as follows:
The purpose of this IGA is to set forth the duties and responsibilities of the Recorder and the TOWN with
respect to the March 12, 2013 and May 21, 2013 elections to be held by the Town of Marana.
ARTICLE I- TERM AND EXTENSION/RENEWAUCHANGES
The term of this IGA shall be from February 1, 2013 through completion of all obligations and activities
associated with the March 12, 2013 and May21, 2013 All Ballot-By-Mail elections contemplated by this IGA,
provided that the term shall continue through final resolution of any legal challenge to the election. Any
modifications or time extension of this IGA shall be by formal written amendment and executed by the parties.
Amendments to the Agreement must be approved by the Board of Supervisors as required by the Pima
County Procurement code, before any work or deliveries under the Amendment commences.
ARTICLE 11- SCOPE OF SERVICES
This Agreement establishes the agreement under which the County will provide the TOWN with Election
services in accordance with the following:
County Recorder Services: The Recorder shall:
(1) Mail ballots on February 14, 2013 for the March 12, 2013 Primary Election; and on April 25,
2013 for the May 21, 2013 General Election to all actively registered voters within the Town in
compliance with A.R.S. §16-558.01. The Town will pay retum postage for all voted ballots.
Any materials to be included with the mailed ballots shall be provided to the Recorder's office
no later than February 7, 2013 for the March 12, 2013 Primary Election; and no later than
April 18,2013 for the May 21, 2013 General Election.
(2) Provide replacement ballots as required after February 14, 2013 for the March 42, 2013
Primary Election and after April 25, 2013 for the May 21, 2013 General Election until 7:00
p.m. on the actual election days, pursuant to the provisions ofA.R.S. §16-558A2.
(3) Provide sufficient ballots, equipment, materials and training to the Town staff to utilize an
online voter computer system to allow the Town Clerk to issue replacement ballots and
accept voted ballots af the Town Clerk's office iocated at 11555 W. Civic Center Drive in the
town of Marana, AZ.
(4) Provide Deputy County Recorders for team early voting when necessary and give the TOWN
notice of each request for team early voting.
(5) Prepare and deliver a single invoice to the TOWN no laterthan 21 days afterthe final election
date, containing a detailed breakdown of all Recorder costs for these elections.
TOWN Obligations. TOWN shall:
(1) Notify the Recorder in writing, at least 120 days or at such other time as the parties may
agree before any consolidated election date on which the TOWN wants services pursuantto
this IGA, detailing the election-related services pursuant to this IGA.
(2) Make all submissions required under Section 5 of the Voting Rights Act to the Department of
Justice and provide timely notice to County of any pre-clearances required under Section 5 of
the Voting Rights Act.
(3) Prepare and distribute any requisite translation, printing, and mailing of all publicity
pamphlets.
(4) Should the election be challenged or questioned for any reason whatsoever, then the TOWN
shall be solely responsible for defending, legally or otherwise, said elections. This duty shall
survive the expiration of the IGA, provided that the County shall cooperate with the TOWN in
making relevant information and witnesses available upon reasonable request.
(5) Within 30 days of the date of each invoice, the TOWN shall reimburse the County, in full, for
invoiced costs of election materials, supplies and equipment, and personnel required in direct
support of the TOWN election, as set forth below.
(6) Be responsible for the security of all ballots tabulated by officials and vendors other than
Pima County's agents or employees and ensure that any functions performed by TOWN or
its outside vendors comply with applicable law and procedures of the Secretary of State.
(7) Furnish office space and staff to issue replacements ballots at the Town Offices and to
accept voted ballots until 7:00 p.m. on the election days. The Town staff will notify the
Recorder prior to delivery of any replacement ballots to any voter.
(8) Arrange for and publish any and all notices of this election as required byJaw.
(9) Prepare and timely submit the report required by A.R.S. § 16-409(B).
ARTIGLE III — COMPENSATION AND PAYMENT
Within thirty (30) days of the date of invoice, TOWN will pay the Pima County Recorder:
(1) $1.95 for each ballot mailed.
(2) $0.75 for signature checking on each returned ballot.
(3) $3.00 for each replacement ballot issued by mail, $1.25 for each replacement ballot issued at a
satellite voting location.
(4) Special Ballot Inserts: 2 cents per ballot for single page or 5 cents per ballot for multiple pages.
Inserts may be no larger than 8%Z inches by 4'/ inches in size. Larger materials may be used,
but must be folded prior to delivery to the Recorder's Office so that the final size does not
exceed 8'/ by 4'/Z inches. The Town shall be responsible for any additional postage costs
resulting from including a special insert.
{5) $60.00 per request for Team Voting.
(6) Computer programming as required for additional voter data at $50.00 per hour, one hour
minimum.
(7) Any other costs associated with services provided for the conduct of theflection(s), as set forth
in Pima County Fee Ordinance 2011-44, which is attached hereto as Exhibit A.
(8) Invoices not paid within 30 days of billing date will accrue interest at the rate of 10% per annum.
ARTIC�E IV — INSURANCE
All parties to this agreement are government entities. Neither entity is required to procure special insurance
coverage for their obligations under this IGA.
ARTICLE V - INDEMNIFICATION
Each party (as Indemnitor) agrees to indemnify, defend and hold harmless the other party (as indemnitee)
from and against any and all claims, losses, liability, costs or expenses (including reasonable attorney's fees)
(hereinafter collectively referred to as "claims") arising out of bodily injury of any person (including death) or
property damage, but only to the extent that such claims which result in vicarious/derivative liability to the
Indemnitee, are caused by the act, omission, negligence, misconduct, or other fault of the Indemnifor, its
officers, officials, agents, employees, or volunteers.
ARTIC�E VI - COMPLIANCE WITH LAWS
The parties shall comply with all federal, state and local laws, rules, regulations, standards and Executive
Orders, without limitation to those designated within this Agreement. The laws and regulations of the State of
Arizona shall govern the rights of the parties, the perFormance of this Agreement and any disputes hereunder.
Any action relating to this Agreement shall be brought in an Arizona court in Pima County. Any changes in
the governing laws, rules and regulations during the terms of this Agreement shall apply but do not require an
amendment.
ARTICLE VII - INDEPENDENT CONTRACTOR
Each party shall comply with the notice of A.R.S. § 23-1022(E). For purposes of A.R.S. § 23-1022, each party
shall be considered the primary employer of all personnel currently or hereafter employed by that party,
irrespective of the operations of protocol in place, and such party shall have the sole responsibility of the
payment of Worker's Compensation benefits or other fringe benefits of said employees.
ARTICLE VIII - ASSIGNMENT
The TOWN shall not assign its rights to this Agreement, in whole or in part, without prior written approval of
the COUNTY. Approval may be withheld at the sole discretion of COUNTY, provided that such approval shall
not be unreasonably withheld.
ARTICLE IX - NON-DISCRIMINATION
The TOWN shall not discriminate against any County employee, client or any other individual in any way
because of that person's age, race, creed, color, religion, sex, disability or national origin in the course of
carrying out duties pursuant to this IGA. The TOWN shall comply with the provisions of Executive Order
2009-09, includinp flow down of atl provisions and requirements to any subcontractors. Executive Order 2009-
09 supersedes Executive order 99-4 and amends Executive Order 75-5 and may be viewed and downloaded
at the Governor or the State of Arizona's website http://www.azgovernor.gov/dms/upload/EO 2990 90.qdf
which is hereby incorporated into this Agreement by reference, as if set forth in full herein.
ARTICLE X- AMERICANS WITH DISABILITIES ACT
The parties shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-
336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35
and 36.
ARTICLE XI - AUTHORITY TO CONTRACT
No party warrants to any other party its legal authority to enter into this IGA. If a court, at the request of a third
person, should declare that any party lacks authority to enter into this IGA, or any part of it, #hen the IGA, or
parts of it affected by such order, shall be null and void, and no recovery may be had by any party against the
other for lack ofperformance or otherwise.
parts of it affected by such order, shall be nuil and void, and no recovery may be had by any party against the
other for lack of performance or otherwise.
ARTICLE XII - FULL AND COMPLETE PERFORMANCE
The failure of either party to insist on one or more instances upon the full and eompiete performance with any
of the terms or conditions of this Agreement to be performed on the part of the other, or to take any action
permitted as a result thereof, shall not be construed as a waiver or relinquishment of the right to insist upon full
and complete performance of the same, or any other covenant or condition, either in the past or in the future.
The acceptance by either party of sums less than may be due and owing it at any time shall not be construed
as an accord and satisfaction.
ARTICLE XIII - CANCELLATION FOR CONF�ICT OF INTEREST
This Agreement is subject to cancellation for conflict of interest pursuant to ARS § 38-511, the pertinent
provisions of which are incorporated into this Agreement by reference.
ARTICLE XIV — TERMINATION FOR CONVENIENCE
Notwithstanding any other provision in this IGA, this IGA may be terminated if for any reason the County Board
of Supervisors or the Marana Town Council does not appropriate sufficient monies for the purpose of
maintaining this IGA. In the event of such cancellation, neither the County, nor the County Recorder shall
fiave any further obligation to the TOWN. In the event that the TOWN cancels, the TOWN shall be liable for
any costs already incurred by the County or the County Recorder at the time of the notification of the
cancellation.
ARTICLE XV - NOTICE
Any notice required or permitted to be given under this Agreement shall be in writing and shall be served by
personal delivery or by certified mail upon the other party as follows:
PIMA COUNTY
F. Ann Rodriguez
Pima County Recorder
115 N Church Avenue
Tucson, AZ 85701
(520) 724-4356
Fax: (520) 623-1785
TOWN OF MARANA
Jocelyn C. Bronson,
Town Clerk
11555 W. Civic Center Dr.
Marana, AZ 85653
(520) 382-1960
Fax: (520) 382-1998
ARTICLE XVI - NON-EXCLUSIVE AGREEMENT
Nothing in the provisions of this IGA is intended to create duties or obligations to or rights in third parties not
parties to this IGA, or affect the legal liability of any party to the IGA by imposing anystandard of care different
from the standard of care imposed by law.
This IGA is not intended to, and this IGA shall not be construed to, create any partnership, joint venture or
employment relationship between the parties or create any employer-employee relationship between County
or Recorder and any TOWN employees, or between the TOWN and any County employees: No party shall be
liable for any debts, accounts, obligations nor other liabilities whatsoever of any other party, including (without
limitation) any other party's obligation to withhold Social Security and income taxes for itself or any of its
employees.
ARTICLE XVIII - SEVERABILITY
Either party may terminate this IGA at any time by giving written notice of such termination and specifying the
effective date thereof, at least thirty (30) days before the effective date of such termination. In the event of
termination, any real or personal property belonging to either party and furnished pursuant to this IGA, shall be
returned to the furnishing party. Any funds of TOWN paid to County in accordance with this IGA and not
encumbered at the time of termination shall be refunded to TOWN .
ARTICLE XIX — LEGAL ARIZONA WORKERS ACT COMPLIANCE
The COUNTY and TOWN hereby warrant that they will at all times during the term of this Agreement
comply with all federal immigration laws and with the requirements of A.R.S. § 23-214 (A) (together the
"State and Federal Immigration Laws").
(THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK)
ARTICLE XX - ENTIRE AGREEMENT
This document constitutes the entire agreement between the parties pertaining to the subject matter hereof,
and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded and
merged herein. This IGA shall not be modified, amended, altered or extended except through a written
amendment signed by the parties.
IN WITNESS WHEREOF the parties hereby have executed
FPY�rn�r� Y"' "�ff�
PIM
TOWN OF M �' SUPER
By: By:
ayor
ATTEST:
���
own Clerk
APP D AS TO NTENT�
�
By: '
F. Ann Rodriguez, Pima o�
ATTEST:
�gre e t on
BO�D
� �
Chair �
day of
2a�3
�
By: `� '
Clerk of the Board of S rvisors
0
The foregoing Intergovernmental Agreement befinreen The Town of Marana, Pima County and the Pima
County Recorder has been reviewed pursuant to A.R.S. § 11-952 by the undersigned, who have
determined that it is in the proper form and is within the powers and authority granted under the laws of
the State of Arizona to those parties to the Intergovemmental Agreement represented by the undersigned.
Pima County and Pi County Recorder Town of Marana
Deputy County Attorney
F. ANN RODRIGUEZ, RECORI?ER
Recorded By: JCC
DEPUTY RECORDER
305
P0230
PIMA CO CLERK OF THE BOARD
PICKUP
f ��ll �� �lll �fll �{� �� �� I�� l�II �I� ill� lllll �fl l�l
o Y PI111
Q' 9 O SEQUENGE: 20112060705
W �� NO. PA6ES: 19
'�, '�''�'����� ,� ORDIN 07/25/2011
''nlZOt"" 1 @ : 00
PICK UP
AMOUNT PA2D: $0.00
ORDINANCE NO. 2011- 4 4
AN ORDINANCE OF THE BOARD OF SUPERVISORS OF
PIMA COUNTY, ARIZONA ESTABLISHING FEES FOR
ELECTION-RELATED SERVICES, VOTER REGISTRATION
DATA AND RECORDED DOCUMENT SERVICES
PROVTDED BY THE PIMA COUNTY RECORDER.
_ WHEREAS, the Pima County Recorder is authorized pursuant to A.R.S. §§ 16-172, 16-
168(E), 11-475, and 11-251.08 to charge for election-related services, voter registration data, and
recorded document services; and,
WHEREAS, the Pima County Board of Supervisors has determined that the charges are
appropriate and necessary to cover the costs incurred by the Pima County Recorder in providing
these services; and,
WHEREAS, the Pima County Board of Supervisors has the authority under A.R.S. §11-
251.OS to adopi ail ordinances necessary ar proper to carry out the functions of the County.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS �F
PIMA COUNTY, ARIZONA:
SEGTION l: It is the intent of this Ordinance to establish fees for election-related
services, voter registration data, and recorded document services provided by the Pima County
Recorder in an amount sufficient to defray costs.
SECTION 2: Fees charged by the Pima County Recorder shall be as follows:
SEE ATTACHMENT.
SECTION 3: This Ordinance shali take effect thirty (30) days from the date of adoption.
SECTION 4: If any provision of this Ordinance, or the application thereof to any person
or circumstance is invatid, the invalidity shall not affect other grovesions or applications of this
Ordinance, which can be given meaning without the invalid provisian.
PASSED AND ADOPTED THIS 12th day of July , 201 }.
��
. I � Y
PASSED AND ADOPTED THIS _
PIMA
ATTEST:
�`,; .- ' ,�;• .
.�
�.
�,
" �'�
Lori�^C'ac�,d,t�shian, Clerk of tlieeF;dard
REVT�}�D�'BY� t . ,j � , • .Y
,,
-� "'►. �.,'^ .. � .
2011.
2011
� J
aniel Jurkowitz, Deputy County Attorney
APPROVED AS TO FORM:
P. O. Box 3145
Tucson, AZ 85702-3145
Located in the Old Courthouse at:
1 i5 North Church Avenue, Tucson, AZ
http://www. recorder.pima.gov
�N �
�
7
. 4 �IZ0� l � . �
F. Ann Rodriguez
Pima County Recorder
Recording history one document al a time.
Chrestopher J. Roads
Chief Deputy Recorder
Registrar of Voters
Document Recording: (520) 740-4350
Voter Registration: (520) 744-4330
Fax: (520)623-1785
PIA�'.�9 G4UNTYREC"CIRUER'S eH14RGES
For Conducting Jurisdictional Elections
(i.e., Cities, Towns, School Districts, Fire Districts, etc.}
ELECTION COSTS
POLLING PLACE EI.ECTIONS
Early Ballot Processing
Ferrnanent Earty Voring List (PEVL} Ballots
Eazly Ballot Signature Verification
Replacement Ballots — Satellite Location
Replacement Ballots — By Mail
Signature Roster Printing (per precinct)
Provisional Ballots
Conditional Provisional Ballots
Regular Hours
Overtime Hours
Remote Site Camputer Linked
Remote Voting Site Not Computer Linked,
ALL BALLOT-BY-MAIL ELECTIONS
Mailing of Ballots to Every Active Voter
Under 50,000 Early Ballots
SO,d00 or rnore Early Ballots •3
Reptacement Ballots — Satellite Location
Replacement Ballots — By Mail
Signature Verification Cost
$5,75 Each*
$3.Q0 Each�'
$0.75 Each
$1.50 Each
$3.00 Each
$18.00 Each
$16.00 Each
$5.00 Each
$18.13 Per Hour
$27.20 Per Hour
$400.Q0 Flat Fee
$200.00 Flat Fee
$1.95 Each *
$2.30 Each*
$ t.25 Each
$3.00 Each
$0.75 Per Signature
20I1 Recorder Fee �rdinance
PIMA COUNTY RECORDER'S CHARGES
Page 2
OTHER APPLICAB�,E ELECTION FEES
Voter Registration Maintenance Fee��
Consolidated Election Participation Fee for Early Ballots►►►
Team Votingf
Special lnseris:
Single Page - 8'h x 4'/z"
(20 ]b. paper minimum}
Multiple Pages or larger than 8'/� x 4'h"
(May also result in additional postage cost for
mailed ballot package due to increased weight)
PLUS actual cost far insert printing
2'/z¢ Per Voter
7'/x¢ Per Voter
$60.00 Fer Request
$0.02 Per Ballot
$0.05 Per Ballot
Cost
Mileage will be charged at actual cost based on Pima County Automotive Services Department Motar
Fool charges.
* Includes postage fees for both the mailing of the baltot package and the return mail of the voted
ballot. Postage rate hikes imposed by the United States Postal Service which take effect after the
effective date of this Ordinance and Fee Schedule may resuh in a fee increase in the same amount.
♦♦ Active and Inactive voters.
►►► Consolidated Election Participation Fee for Early Ballots include: mailing of the 4�-day notification
of elections, maintenance fee of the Permanent Early Voting List (PEVL}, National Change Of
Address (NCOA) returned mail notifications. This charge is for Polling Place Elections, ONLY.
❖ SO,OOD early ballots is based on either a single jurisdiction or all jurisdictions combined that are
conducting elections in Pima County at the same time which result in SO,OQO or more early ballots
being mailed. This will necessitate using an outside vendor due to the increased volume of mailed
ballots.
j� Emergency voting in hospitals, rest homes, care facilities, etc., for homebound voters, voters unable to
vote in polling location, and those who need assistance voting their ballot due to medical reasons.
JURISDICTIONAL BOUNDARY CHANGES MAPPING
Computer coding
Map Geocoding (1 How Minimum)
$50.00 Per Annexation
$20.00 Per Hour
2011 Recorder Fee Ordinance
. •.
PIMA COUNTY RECORDER'S CHARGES
Page 3
VOTER REGISTRATION DATA
In addition to the statutory fees for voter data provided in A.R.S. § 16-168(E}, the following fees will be
charged per voter record:
Additianal District Assignment Information
Voting History
Voter Change History
Age Of Voter
Mailing Labels (1" X 2.63" — 30 Per Page)
Computer Programming For Additional Information
Per Hour, 1 Hour Minimum
$ .01
.02
.02
$ .02
.20 Per Label
50.00
Copying Fee — Includes Redaction Of Confidential Data 1.00 Per Page
Certification Of Voter Registration 10.00 Per Certification
Replacement of Voter ID Card
REeORDER'S WEB SITE SUBSCRIPTION FEES
5.00 Each
For accessing images of recorded documents on the Pima County Recorder's secure web site, the
following subscription fees will apply:
Affidavits of Value Images
$60,00 per monlh to be paid in advance for a minimum of three month increments for unlimited
affidavits of value.
Recorded Documeot Images and Map Images
Includes Affidavits of Value
A. $0.225 per image viewed and $3.00 per map page viewed (minimum of $45.00 to add to an
existing customer's pre-paid balance)
Subscriber Services
Minimum of $ I00.00 to stari up a new accaunt with $50.00 applied to a nan-refizndable set-up fee and
$50.40 apptied to the pre-paid balance.
201I Recorder Fee Drdinance
� •t
PIMA COUNTYRECORDER'S CHARGES
Page 4
ADDITIONAL FEES FOR RECORDED DOCUMENTS
Direct download of daily indexing $.02 per Index Reference*
Direct download of daily docket of images
or Affidavits of Value .03 per image
CD farmat of daily docket of images ar Affidavits of Value .03 per image
Fee to return documents improperly submitted far recordation 3.00 per document
Blank Recording Forms 3.00 per form
* Index Reference consists of the document type, grantor and grantee listing as separate
index references. Minimum fee of $.Q6 per document for one grantor, one grantee and document type
references. Additional fee charged for additional grantors and grantees.
2022 Recorder Fee Ordinance
PIMA COUNTYRECORDER'S CHARGES
Page 5
CAND1'DATE EARLYBALLOT LISTS FEE SCNEDULE
PRIMARYELECTIONS-State and Federat Elections, Countywide Special Elections
1. Early Ballot request data for State and Federa) Primary Elections.
2. Number of Registered Voters determined on the 60` day preceding the Primary Election.
3. Prices shown in Columns 2 and 3 are per Party Affiliation: Democrat, Republican and/or Others.
4. Fees will be calculated in the fopowing manner.
a. Determine which Party data are desired (Democrats, Republicans and/or Others).
b. Determine how many Voters of each Parry are registered in the desired District using the figures fram
the Recorder's website.
c. Find the row containing that number in Column l. Use the Price Per Party Affiliation figures in
Column 2 for the Early Baliot List, and the figures in Column 3 for the Returned Ballot List.
d. EXAMPLE: Candidate John Doe subscribes to the list of all Democrats and Independents who request
an Early Ballot in his District. There are 173,280 Democrats and 92,621 lndependents. Using the schedu►e
below, Mr. Doe wiil pay $360.00 for Democrats plus $200.00 for Others for the Early Ballot List. If he
decides he wants to also purchase the Returned Ballot List, he will add an additional $190.00 for Democrats
plus $110.00 for Others. His total for the subscription wilt be $860.00.
5. If the request is for atl political partics and Others, and all such ballot returns, then the maximum
charge shall be $1,020.00.
1. NUMBER OF REGISTERED 2. EARLY BALLOT LIST 3. RETURNED BALLOT LIST
t�OTERS IN DISTRICT PRICE PER PAR7"1'AFFIL/ATION PRICE PER PARTY AFFILIATION
0 - 10,000 $ 20.00 $ 20.00
10,001 - 20,000 40.00 30.00
20,001 - 30,000 60.00 40.00
30,001 - 40,000 80.00 50.00
40,001 - 50,000 100.00 60.00
50,001 - 60,OOQ 120.U0 70.00
60,001 - 70,000 140.00 80.00
70,OO1 - 80,000 160.Q0 9d.00
80,001 - 90,000 180.00 100.00
90,001 - 100,000 200.00 110.Q0
100,001 - 110,000 220.00 120.OQ
I 10,001 - I24,000 240.U0 130.Q0
120,001 - 130,d00 260.00 140.00
130,001 - 140,000 280.00 150.00
140,001 - I50,000 300.00 160.60
150,001 - 160,000 320.00 I70.00
160,001 - 170,Q00 340.00 180.00
170,001 - 180,000 360.04 190.00
180,001 - 190,000 380A0 200.00
190,001 - 200,000 400.00 210.00
20Q,001 - 210,Q00 420.Q0 220.00
210,00I - 220,000 440.00 230.00
220,00] - 230,000 460.00 24Q.Q0
230,001 - 240,000 480.�0 250A0
240,001 - 250,000 500.00 260.00
250,001- 260,000 520.00 270.00
260,001 - 270,OQ0 540.00 280.00
270,001 - 280,000 560.OQ 2gQ•Q�
2011 Recorder Fee Ordinance
� PIMA COUNTYRECORDER'S CHARGES
Page 6
eANDIDA TE EARL Y BALLOT LISTS FEE SCHED ULE
GENERAL ELECTIONS — State and Federul Elections, Countywide Special Elections
1. Early Ballot request data for State and Federal General Elections.
2. Number of Registered Voters determined on the 60' day preceding the General Election.
3. Prices shawn in Columns 2 and 3 are per Party Affiliation: Democrat, Republican andbr Others.
4. Fees will be calculated in the following manner:
a. Determine which Party data are desired (Democrats, Republiccros and/or Others).
b. Determine how many Voters of each Party are registered in the desired District using the figures from
the Recorder's website.
c. Find the row containing that number in Column 1. Use the Price Per Party Affiliation figures in
Column 2 for the Early Ballot List, and the figures in Column 3 for the Returned Batlot List.
d. EXAMPLE: Candidate John Dce subscribes to the list of all Democrats and Independents who request
an Early Ballot in his District. There are 173,280 Democrats and 92,621 Independents. Using the schedule
betow, Mr. Doe will pay $380.00 for Democrats plus $220.QQ for Others for the Early Ballot List. lf he
decides he wants to also purchase the Returned Ballot List, he will add an additional $360.00 for Democrats
ptus $200.00 for Others. His total for the subscription wili be $i,160.00.
5. If the request is for all political paMies and Others, and aif sucb baiiot returns, then the maxim�m
charge shall be 51,380.00.
2022 Recorder Fee Ordinance
PIMA COUNTYRECORDER'S CHARGES
Page 7
CANDIDATE EARLY BALLOT LISTS
FEESCHEDULE FOR PRIMARY (March) & GENERAL (May) ELECTIONS
Non S'tate and Non-Federat Elections
POLLING PLACE ELECTIONS
NUMBER OF
REGISTERED VOTERS LIST OF EARLY LIST OF
VDTERSINDISTRICT BALLOT RE UESTS RETURNED BALLOTS
o- i o,oao $� o.00 $� o.00
10,001 - 20,000 20.00 10.00
20,001 - 30,000 30.00 20.00
3Q,001 - 40,000 40.Q0 30.00
40,001 - SO,OOQ SO.OQ 40.00
50,001 - 60,000 6Q.00 50.00
60,001 - 70,000 70.00 60.00
70,001 - 80,000 80.00 70.00
84,001 - 90,000 90.00 80A0
90,001 - 100 1Q0.00 90A0
100,001 - 110,000 110A0 100.Od
I 10,001 - 120,000 120.00 I 10.00
120,001 - 130,000 130.00 120.00
130,001 - 140,OQ0 140.00 13O.Q0
140,001 - 150,000 150.00 140.00
I50,001 - 160,000 160.00 I SO.QO
160,001 - 170,OU0 170.00 160.00
� �o,00 � - i so,000 � $o.00 � �o.ao
180,001 - 190,000 190.00 180.00
190,001 - 200,000 200.00 190.00
aoo,oa �- 2 i o,000 z i o.00 Zoo.00
2� a,00 �- a2o ,000 220.00 210.00
220,001 - 230,000 230.00 220.00
230,001 - 240,000 240.00 230.00
240,OQ1 -250,000 250.00 240.00
250,001 - 260,000 260.00 250.00
260,001 - 270,000 270.00 260.00
270,001 - 280,000 280.00 270.00
20I1 Recorder Fee Ordinance
PIMA COUNTYREC(1RDER'S CHARGES
Page 8
CANDIDATE EARLYBALLOT LISTS
FEE SCHEDULE FOR PRIMARY (March) & GENERAL (May) ELECTIONS
Non-State and Nan-Federal Elections
ALL BALLOT-BY-MAIL ELECTIONS
NUMBER OF
REGISTERED VOTERS LIST OF EARLY LIST OF
VOTERSINDISTWCT BALLOT RE UESTS RETURNED BALLOTS
0 - l0,OQ0 $ 40.00 $ 20.00
10,001 - 2�,000 60.Q0 44.00
20,001 - 30,000 80.OQ 60.00
30,001 - 40,000 100.00 80.00
40,001 - 50,000 t 20.00 100.00
50,001 - 60,000 140.00 120.00
60,001 - 70,000 160.00 140.00
70,001 - 80,000 180.00 160.00
80,001 - 90,Q00 200.00 18Q.Q0
90,001 - lOd,000 2Z0.00 200.00
1 Q0,00 ]- 110,000 240.00 220.00
l }O,OQI - 120,000 260.00 240.00
120,001 - 130,000 280.00 260.00
130,001 - 140,000 300.00 280.00
140,OQ1 - 150,000 320.00 300.00
I50,001 - 160,000 340.00 320.00
160,001 - 170,000 360.00 340.00
170,001 -18U,040 380.00 360.00
180,001 -190,000 400.00 380.00
190,Q01 - 200,000 420.00 400.00
200,001 - 210,000 440.OQ 420.00
210,001 - 220,000 460.00 440.00
220,001 - 230,000 480.00 460.00
230,001 - 240,000 500.00 480.00
240,001 - 250,0�0 520.00 500.00
250,001 - 260,OQ0 540.00 520.00
260,001 - 270,000 560.00 540.00
270,Q01 - 280,OOQ 580.00 56Q.00
2022 Recordez Fee Ordinance