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HomeMy WebLinkAbout03/05/2013 Regular Council Meeting Minutes�pW N, , pF I 7 q , '' '!; 7 qRIZONP REGULAR COUNCIL MEETiNG MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, March 5, 2013, at or after 7:00 PM Ed Honea, Mayor Patti Comerford, Vice Mayor David Bowen, Council Member Herb Kai, Council Member Carol McGorray, Council Member Jon Post, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. The meeting was called to order by Mayor Honea at7:00 p.m. Town Clerk Bronson called roll. Council Members Kai and McGorray were excused; Council Member McGorray arrived at 7:13 p.m. A quorum was present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve by Vice Mayor Comerford, second by Council Member Bowen. Passed unanimously S-0. CALL TO THE PUBLIC. Ed StoImaker, President and CEO of the Marana Chamber of Commerce, thanked Council for their support of the 5 and l OK run held last Saturday at Coyote Trail School. He noted that enough money was raised to build at track at Estes Elementary School for their Miler's Club. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS. Vice Mayor Comerford also noted the tremendous support from the community for events such as the 5& l OK Run with over 400 folks who ran. She also recognized a community member, Dan Heston, who ran for 12 hours, over 55 miles that day, raising Footfalls for Hunger for the Marana Food Bank. That event was held the Saturday prior to last. She also thanked everyone for their support while she underwent emergency surgery last week. Council Member Ziegler recognized the Marana Police Department under Chief Rozema, noting that there is a first annual awards ceremony at The Highlands at Dove Mountain. She recognized the strides Chief Rozema has made with the department. The Mayor reported that this coming Saturday is Founders' Day. He noted that the Heritage Conservancy folks have done a tremendous job putting this together. Meeting Minutes for March 5, 2013 Page 1 of 6 MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Davidson noted that the February Council Executive Report is available and at each member's seat at the dais. He also highlighted the wrap-up of the Accenture Match Play tournament. He recognized the event as a great honor to host and thanked the many staff who work in Development Services, Traffic Engineering, the Building Department, Communications and Marketing and the Police Department who help make this successful each year. There were big increases in people who visit the town during this event through social media. The town's Facebook site visits went up 358%. PRESENTATIONS P 1: Presentation: Relating to the Digital Cities award. Presented by Carl Drescher, who introduced Todd Sanders, Executive Director of the Center for Digital Government located in Folsom, California. He noted that the town was honored in December as Digital City of the Year for its population. When staff replied to the survey in August, they focused on the town's maintenance management effort, the Business Development Center, the My Marana application, the social media strategy to inform and engage customers, and the Strategic Plan and the role that technology plays in achieving that vision. He noted that the Center for Digital Government has other awards throughout the year. Mr. Sanders then presented the award the town won. He noted that the purpose of the Center is to promote to work with state and local government and industry to improve public service through the use of communication and technology. Part of the way that's done is through surveys, awards and research. Marana joined Louisville, KY, the, Salt Lake City and Ann Arbor, Michigan. One of the things that most struck the judges was the connection between the Technology Services strategic plan and the town's overall strategic plan. That has been a fundamental success factor in state and local government over the years. The use of wireless by the community, particularly in a community the size of Marana, was also noteworthy as a best practice. He also noted a shared vision between the elected and appointed officials to share and use technology; Marana is among the best in the nation. The competition was fierce; roughly 900 communities the size of Marana was eligible to participate, so finishing number one was a significant accomplishment. The Center has already begun working with Marana's technology team to share best practices with the rest of the country. CONSENT AGENDA. Motion to approve Vice Mayor Comerford, second by Council Member Ziegler. Passed unanimously 6-0. C 1: Resolution No. 2013-017: Relating to Development; approving a final plat for Vista De Luna, Lots 1-9 and Common Area "A" C 2: Resolution No. 2013-018: Relating to Development; approving a final plat for Silverbell West R-10, Lots 1-42, Block 1 and Common Areas "A-1", "B-1", "B-2", "C-1", "C-2", "D-1" and "E-1 " C 3: Approval of January 22, February 5, and 12, 2013 meeting minutes (Council Member McGorray is now seated at the dais — 7:13 p.m.) Meeting Minutes for March 5, 2013 Page 2 of 6 LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES B 1: Ordinance No. 2013.002: Relating to Boards, Commissions and Committees; repealing the Citizen Advisory Commission handbook. Presented by Frank Cassidy, who noted that this handbook is no longer necessary with the formation of The Citizens' Forum which took the place of the various citizen advisory commissions. Motion to approve by Vice Mayor Comerford, second by Council Member Post. Passed unanimously 6-0. B 2: Resolution No. 2013-019: Relating to Boards, Commissions, and Committees; revising the number of inembers, the member terms of office and the appointment, reappointment and removal procedures for members of the Marana Citizens' Forum; revising the formal Marana Citizens' Forum process; and providing for use of the Marana Citizens' Forum as an ad hoc advisory review committee on an as-needed basis. Gilbert Davidson and Amanda Jones discussed the changes and the reasons for the changes to the Forum process. Motion to approve by Council Member Ziegler, second by Council Member Bowen. Passed unanimously 6-0. B 3: Resolution No. 2013-020: Relating to Boards, Committees and Commission; establishing the procedures for filling current and future Planning Commission and Board of Adjustment vacancies. Presented by Kevin Kish, who noted that this request is to codify the process used the last time appointments were made to the Planning Commission; then have a subcommittee of three members of the Council interview candidates for vacancies on either the Planning Commission or the Board of Adjustment and then take their recommendation to the full Council for approval. That subcommittee expired in March 2012. There are currently two vacancies on the Planning Commission that need to be filled. Motion by Council Member Bowen to approve, second by Council Member Post. Mr. Kish noted that the three subcommittee members need to be identified in the resolution. Council Member Ziegler, Council Member McGorray and Vice Mayor Comerford volunteered. Mr. Cassidy noted that the resolution is set up to insert the names into the resolution. Council Member McGorray amended the motion to include the names of the proposed subcommittee members, second by Council Member Post. The Mayor asked if the amendment carries the motion. Mr. Cassidy responded that you would want to vote on the amendment — you could ask the mover to accept the amendment and the second and then you could just vote on the motion. Mayor Honea asked for all in favor of the amendment moved and seconded by Council Members McGorray and Post. Passed unanimously 6-0. Mayor Honea asked for all in favor of the motion moved and seconded by Council Members Bowen and Post. Passed unanimously 6-0. COUNCIL ACTION 1. A 1: PUBLIC HEARING: Ordinance No. 2013.003: Relating to Development; approving a rezoning of approximately 462 acres of land, located west of Sandario Road between Grier and Marana Roads, from `A' (Small Lot Zone) to `F' (Specific Plan) for the purpose of creating the Marana Towne Center Specific Plan and approving a minor amendment to the General Plan. Mayor Honea opened the public hearing, declared a conflict and turned the meeting over to Vice Mayor Comerford. Meeting Minutes for March 5, 2013 Page 3 of 6 Mr. Kish presented the project and noted the various features that will be incorporated into the Plan. He noted an amendment to Condition 10 which was handed out on the dais. The amendment came to staff's attention from attorney's for the Developer after the materials were submitted for the packet. Mr. Kish would like to substitute the language currently in the ordinance for the new language presented on the dais. He then explained the changes to Council. Mr. Cassidy further noted that there was some ambiguity in the document. He asked to read into the record the way the water condition probably ought to read. This is something of great concern by the property owner. They want to be able to farm until the last possible moment. The water lawyers, Steve Weatherspoon for the property owner, and Rita McGuire got together and came up with this language: "The Developer within 60 days after cessation of irrigation on any portion of the rezoned land shall commence and proceed with the administrative process of the Arizona Department of Water Resources, in accordance with Arizona Administrative Code, sections R12-15-723 and R12-15-727, to extinguish the irrigation grandfathered rights appurtenant to the land upon which irrigation has ceased. In no event shall the process to extinguish the irrigation grandfathered right be initiated more than 60 days after approval of any final plat on any of the rezoned land. No later than 60 days following the issuance of any extinguishment credit to the Developer by the Arizona Department of Water Resources, the Developer shall transfer all such issued extinguishment credits to the Town." There being no questions from Council and no questions from the public, the Vice Mayor closed the public hearing and asked for Council's pleasure. Carl Winters asked to introduced Susan Ong and Mitch Stollard. Mr. Stollard addressed Council and thanked them for their consideration of this project. He noted it was a pleasure working with town staff on this project. 1Ylotion by Council Member McGorray, second by Council Member Bowen to approve Ordinance No. 2013.003 and approving a minor amendment to the General Plan subject to the recommended condition, including the latest condition #10. Passed 5-0, with Mayor Honea abstaining. A 2: PUBLIC HEARING: Relating to Development; public hearing to discuss and consider an application to annex approximately 38.84 acres of land, including the adjacent rights-of-way, generally located westerly of Casa Grande Highway, north and south of Twin Peaks Road and easterly of the Santa Cruz River within portions of Section 15 and 22, Township 12 South, Range 12 East of the Gila and Sa1t River Meridian, Pima County, Arizona. Presented by Mr. Kish. There was no action required at this time; statute requires a public hearing for all proposed annexations. Mr. Kish responded to a question by Council Member Post regarding whether if the town put all the land into the annexation that it controls, would that alter the possibility of future annexations by reducing the amount of property we would have go toward 51 % because we've already annexed ours in. Mr. Kish noted that town property would not be affected because the right-of-way areas that were taken did not have a signature. A 3: Resolution No. 2013-021: Relating to Parks and Recreation; approving and authorizing the Town Manager to implement the Marana Heritage River Park Master Concept Site Plan. Presented by Gilbert Davidson, Del Post, Amanda Jones and Tom Ellis. Mr. Post noted that the Heritage Park is unique in that it touches on every focus area in the Town's Strategic Plan. Meeting Minutes for March 5, 2013 Page 4 of 6 Doing this park right will continue to inspire creativity and innovation in the future and will become one of the recreational gems of the Marana community and the entire region. The main part of the plan is Heritage. The goal of the focus area is to link the past, present and future and create a more thriving, dynamic community. Research from around the country showed us that Marana has a tremendous opportunity with this park. Although we may not be able to create a park with as much impact as some of those parks illustrated, we will be able to market it as well as others have done in their communities. The park will not be a passive way to display Marana's history — it will be interactive. He highlighted a couple of things about the master plan. It's just a broad concept and identifies in a general way the opportunities the park present and the community engagement that went on, identifies partners and activity centers. Tom Ellis then talked about the different activity centers in the park. He noted that he has been involved in the Heritage Park from the beginning. It is aligned solidly with Marana's Strategic Plan as well as the Parks & Recreation Master Plan. It shows that that putting a site plan together like this takes the effort of many groups. The concept takes into account all the past planning efforts of resident and business surveys, staff task forces, utility available and many exhibits. It was intended to be a construction document, but now gives project planners something to work from. The site plan allows for a robust collaboration of partnerships. It contains 124 acres and 1 1 /2 miles along the Santa Cruz River. The distinct cultural activity centers work together and blend into each other for Marana's story to be told. The first area is the Heritage Farm is the 28 acres of state land the town purchased recently. There will be opportunities for retail and farming. The Heritage Plaza activity center is 20 acres and builds on the agricultural story of the farms that made Marana a strong and diverse community. There will be building spaces, interpretive displays and retail shops. The Heritage Park activity center is anchored by the existing community park and focuses on today's Marana, together with an amphitheater and a connection to the shared use path system. The Heritage Ranch activity center celebrates Marana's equestrian enthusiasts. These centers blend together to allow visitors and residents to experience Marana. This is a huge project. The capital investment will come from park impact fees, public and private partnerships, grants, donations and legacy endowments. Operational sustainability comes from user fees, leasing proceeds, sales tax and other funding opportunities. Amanda Jones presented phasing of the farm. This is a business component. The town's strategy is focused on generating activity and foot traffic to ensure future success. The phasing will be a display garden, then a community garden, then a farmer's market and then commercial space. Partners will be the Heritage Conservancy, the Community Food Bank UA, commercial developers and longtime residents. Phasing of the ranch will begin with the equestrian trailhead, covered arenas and corrals, grandstands/concessions and a steakhouse and tack room. The plaza phase will start with trails/exhibits, an event center and commercial space. Partners will be the heritage conservancy, longtime community members, etc. Neighborhood Park Expansion phasing will begin with gathering spaces, a splash park and then an amphitheater. Start sma11- get people to the park, and expand. Del Post then discussed next steps. Approval of the concept, marketing the concept and then identifying funding and partnerships — hopefully to begin in the next fiscal year. Some of the development has already been started with last year's CIP in the demonstration farm and garden area. The next part will be a request to use park impact fees in next year's budget for the ranch, Meeting Minutes for March 5, 2013 Page 5 of 6 including trails to link the two ends of the park. He thanked the Drachman Institute and members of the staff who spent many hours working on this. He also noted that some of the development has begun at the farm area for a demonstration garden area. The next part will be a request to use park impact fees in next year's budget for trails, etc. Council was very complimentary about the presentation, both by the Drachman Institute and town staff. Motion by Council Member Ziegler, second by Council Member Bowen to approve the Marana Heritage River Park Master Concept Site Plan. Passed unanimously 6-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Relatin tg o Le�islation and Government Actions; Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies. Del Post gave a quick update on current activity and that a legislative bulletin prepared by the League of Arizona Cities was placed on the dais with a good overview of key bills. EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 2: Executive session pursuant to A.R.S. § 38-431.03(A)(3),(4) and (7), for discussion or consultation with the Town's attorneys and to instruct the Town's representatives concerning (1) the lawsuit entitled Pima County v. Town of Marana, Maricopa County Superior Court No. CV2011-099966 and (2) pending legal issues, settlement discussions and contract negotiations relating to the transition of Marana wastewater collection and treatment from Pima County to the Town of Marana. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT. Motion to adjourn at 8:07 p.m. by Council Member McGorray, second by Council Member Bowen. Passed unanimously 6-0. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on March 5, 2013. I further certify that a quorum was present. v celyn . Bronson, Town Clerk Meeting Minutes for March S, 2013 Page 6 of 6