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HomeMy WebLinkAbout11/05/2013 Regular Council Meeting MinutesREGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, November 5, 2013, at or after 7:OOPM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:00 p.m. Town Clerk Bronson called roll. Council Member Ziegler was excused; there was a quorum present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve by Vice Mayor Post, second by Council Member McGorray. Passed unanimously 6-0. CALL TO THE PUBLIC. John Lambert and John Abraham from the Continental Ranch Homeowners' Association, and individually, cited reasons in asking for the resignation of Council Member Roxanne Ziegler. Mr. Lambert asked that the town's website be changed to reflect that she is no longer on the Continental Ranch Board of Directors. In remembrance of Veterans' Day, David Morales spoke on behalf of inen and women who served in the armed services. PROCLAMATIONS. Mayor Honea noted the combined years of service given by Lt. Bradshaw and Ms. Capen and stated that they were responsible for a lot of good things happening in our community. The proclamations were read by Chief Rozema at a retirement ceremony held on October 30. Proclamation Honoring Judy Capen's 30 Years of Service to the Town of Marana November 5, 2013- Meeting Minutes Proclamation Honoring Dale Bradshaw's 34 Years of Service to the Town of Marana MAYOR AND COLINCIL REPORTS: SUMMARY OF CURRENT EVENTS. No reports. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. Mr. Davidson noted that the Council Executive Report for the activities of the past month were on the dais. PRESENTATIONS CONSENT AGENDA. Motion to approve by Council Member McGorray, second by Council Member Kai. Passed unanimously 6-0. C 1: Resolution No. 2013-097: Relating to Community Development; approving and authorizing the Mayor to execute a Memorandum of Understanding between the Town of Marana, the Desert Bluegrass Association and the Arizona Bluegrass Association regarding the planning, development and presentation of the Marana Bluegrass Festival in April 2014 C 2: Resolution No. 2013-098: Relating to Development; approving a preliminary plat for Casa Sevilla Lots 1-48, Common Areas "A", "B", "C" And "D" C 3: Approval of October 15, 2013 Council Meeting Minutes LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION A 1: Resolution No. 2013-099: Relating to Utilities; approving and authorizing the Mayor to execute an intergovernmental agreement with the Cortaro-Marana Irrigation District for the transfer of ownership and operation of the North Marana Non-Potable Water System. Presented by Frank Cassidy. Motion to approve by Council Member Bowen, second by Council Member McGorray. Passed unanimously 6-0. A 2: Resolution No. 2013-100: Relating to Administration; approving the transfer of up to $60, 000 in budgeted expenditure authority from the General Fund contingency line item to the professional services line item within the Bed Tax Fund in the fiscal year 2013-2014 budget for expenses related to the development of Marana's Destination Marketing Organization Changed. Presented by Curt Woody. Mr. Woody began with an overview of events leading up to the idea of creating a Destination Marketing Organization (DMO) for Marana. He stated that the DMO He noted that there are two phases to this plan. Staff identified two main issues to be addressed. The first was to contract with a company to provide lead generation for the Ritz- Carlton that they had lost when the Metropolitan Tucson Convention and Visitors Bureau separated themselves from the Town. Phase I of the Request for Proposal (RFP) was to produce those leads for the Ritz Carlton. The second phase anticipated creating a DMO solely for November 5, 2013- Meeting Minutes Marana. A selection panel was put together, and the RFPs were reviewed. The clear choice for the leads generation was Meetings Database Institute, located in Chicago, Illinois. The Ritz Carlton has used them in the past and are very familiar with the firm and had even recommended looking at the firm prior to issuing an RFP. Mr. Woody stated that the contract signing will be this week, and they should begin their operations on behalf of the Ritz Carlton next week. Phase II is the preliminary work necessary to create DMO — would it be attached to the town, the Chamber of Commerce, a stand alone nonprofit, what have other cities and towns around the state and the country done, and how did they reach their success. The panel short-listed four firms, conducted interviews with all four, and Davidson Belluso rose to the top. The two principals working on the process for Davidson Belluso are Spalding Olmstead and Rob Davidson, who were introduced and gave a brief history of their experience within the industry as well as the role they will play within the Marana DMO process. Council Member Bowen asked Mr. Woody for a timetable on implementation. Mr. Woody responded that a fair estimate would be 6-8 months. Motion to approve by Council Member Comerford, second by Council Member Bowen. Passed unanimously 6-0. A 3: PUBLIC HEARING: Ordinance No. 2013.025: Relating to Development; amending Marana Ordinance No. 2008.03, rezoning approximately 54.2 acres of land at the southeast corner of Tangerine Farms Road and Heritage Park Drive in Gladden Farms Blocks 14 and 15 from VC (village commercial) and R-8 (single family residential, 8,000 square foot minimum lot size) to R-3.5 (single family residential, 3,500 square foot minimum lot size) by revising rezoning condition #5 regarding the requirement for a community pool facility. Mayor Honea opened the public hearing. Presented by Steven Vasquez, who noted that this is a request to add language to rezoning condition #5 of Ordinance No. 2008.03, eliminating the need for an on-site community pool in Blocks 14 and 15 of Gladden Farms if the lot size is at least 6,000 sf. When Ordinance No. 2008.03 was adopted, the rezoned Blocks 14 and 15 were R 3.5 (a minimum lot size of 3,500 s�. Because of the small lot size, condition #5 was added requiring a community pool facility. There were no speakers from the public. Mayor Honea closed the public hearing. Motion to approve by Vice Mayor Post, second by Council Member McGorray. Passed unanimously 6-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Presentation: Relating to Public Works; discussion, consideration and possible action regarding the proposed Town of Marana Facilities Master Plan. Presented by Brendan O'Connor. He started by acknowledging the staff who had worked on the plan from its inception. He noted that the Facilities Master Plan (FMP) started with the Town's Strategic Plan process and is intended to address the immediate and ongoing needs of the town and the November 5, 2013- Meeting Minutes community. It is intended as a flexible and guiding document for financial planning to match the town's growth. Brendan then listed the buildings and facilities currently in the scope of the plan. Those include the municipal complex, the operations complex and satellite buildings, parks administration and community centers, the regional airport, the heritage house and the wastewater reclamation facility. Not included are the cellular towers at Beacon Hill, parks restrooms, ramadas and storage and concession buildings. Under the FMP, emphasis will be on maximizing the use of existing town-owned facilities, evaluating the strategic location of departments, projecting future space needs including furniture, fixtures and equipment. Brendan also addressed the subject of energy efficiencies such as green building, Leed Certification, solar, net zero energy and sustainability. Of importance in considering these sources is the affordability and return on investment over time. Concluding, Brendan stated that the next steps in the process will be to complete the asset inventory and condition of assets, creating an asset replacement program based on life cycle curves, developing design standards for existing and future facilities based on best practices and the highest return on investment, developing a cost-efficient preventative maintenance program, and identifying appropriate funding sources. Mayor Honea commended Mr. O'Connor and the staff who worked on developing the FMP, stating that it parallels the town's pavement preservation plan as it is a lot less expensive to maintain facilities than it to repair when major problems occur. Council Member Bowen asked about the payback on going "green." What is the life cycle on some of these products. Brendan indicated somewhere between 20 and 30 years. He noted that some research show projects from the 1970's that are still producing 50 percent power. The rate of decline on solar cells is about one percent per year, so even after 20 years, you're still producing about 80 percent of the power you started with. It is a good investment if you have one-time dollars to invest over a long period of time in order to get the money into the system. Council Member Comerford moved to direct staff to bring back the Facilities Master Plan to the Council for adoption at a future Council meeting, and taking into account any feedback and direction provided by Council at tonight's meeting. Second by Vice Mayor Post. Passed unanimously 6-0. D 2: Relatin tg o Legislation and Government Actions; Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies. No report. EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. November 5, 2013- Meeting Minutes FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT. Motion to adjourn at 7:41 p.� by Vice Mayor Post, second by Council Member McGorray. Passed unanimously 6-0. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on November 5, 2013. I further certify that a quorum was present. Jocely . Bronson, Town Clerk November 5, 2013- Meeting Minutes