HomeMy WebLinkAbout12/03/2013 Council Agenda PacketMARANA TOWN COUNCIL
REGULAR COUNCIL MEETING
NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
Gouncil Chambers, December 3, 2013, at or after 7:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
David Bowen, Council Meniber
Patti Comerford, Council Member
Herb Kai, Council Member
Garol McGorray, Council Member
Roxanne Ziegler, Council Member
Pursuant to A.R.S_ § 38-431.02, notice is hereby given to the meinbers of the Marana Town Council and to
the general public that the Town Council will hold a meeting open to the public on December 3, 2013, at or
after 7:00 PM lacated in the Council Chambers of the Marana Municipal Complex, 11555 W. Civic Center
Drive, Marana, Arizona.
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions
to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics.
As a courtesv to others, please turn off or put in silent mode all pagers and cell phones.
Meeting Times
Welcome to this Marana Town Council meeting. Regular Council ineetings are usually held the first and third
Tuesday of each month at 7:00 PM at the Marana Municipal Complex, although the date or time may change
and additional meetings may be called at other times and/or places. Cantact the Town Clerk or watch for
posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the ineeting_ In such a
case a new agenda will be posted in place of this agenda.
S ep aking at Meetin�s
If you are interested in speaking to the Council during the Call to the Public or Public Hearings, you must fill
out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Glerk prior
to tl�e convening of the meeting.
All persans attending the Council meeting, whether speaking to the Council ar not, are expected to observe
the Council rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person
interfering with the meeting in any way, or acting rudely or loudly will be reinoved from the meeting and will
not be allowed to return.
Accessibilitv
To better serve the citizens of Marana and others attending our meetings, the Council Chambers are
wheelchair and handicapped accessible. Persons with a disability may request a reasonable accommodation,
Regular Council Meeting - December 3, 2013 - Page 1 of 106
such as a sign language inteipreter, by contacting the Town Clerk at (520) 382-1999. Requests should be
inade as early as possible to arrange the accommodation.
Agendas
Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online
at �Tww.marana.com, by linking to the Town Clerk page under Agendas, Minutes and Recent Actions. For
questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382-
1999, Monday through Friday from 8:00 AM to 5:00 PM.
This Notice and Agenda Posted no later than Monday, December 02, 2013, 7:00 PM, at the Marana Municipal
Complex, 11555 W. Civic Center Drive, tlie Marana Operations Center, 5100 W. Ina Road, and at
www.marana.com on the Town Clerk page under Agendas, Minutes and Recent Actions.
REGULAR C�UNCIL MEETING
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE/INVOCATIQNIMOMENT OF SILENCE
APPR�VAL OF AGENDA
CALL T� THE PUBLIC
At this time any member of the public is allowed to address the Town Council on any issue within the
jurisdiction of the Town Council, except for items scheduled for a Public Hearing at this meeting. The
speaker may have up to three minutes to speak. Any persons wishing to address the Council must
complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to
the comrnencement of the meeting. Individuals addressing a meeting at the Call to the Public will not be
provided with electronic technology capabilities beyond the existing voice ainplification and recording
capabilities in the facilities and the Town's overhead projector/document reader. Pursuant to the Arizona
Open Meering Law, at the conclusion of Call to the Public, individual members of the Council may
respond to criticism made by those who have addressed the Council, and may ask staff to review the
matter, or may ask that the matter be placed on a future agenda.
PROCLAMATIONS
MAYOR AND COUNCIL REPORTS: SUMMARY OF CLTl2RENT EVENTS
MANAGER'S REPORT: SUNIMARY OF CURRENT EVENTS
PRESENTATIONS
P 1: Relating to Budget; an update of the �inancial status of the Town's General Fund for
the first quarter of the 2013-2014 fiscal year (Erik Montague)
CONSENT AGENDA
The Consent Agenda contains items requiring action by the Council which are generally routine items
not requiring Council discussion. A single motion and. affirmative vote will approve all items on the
Consent Agenda, including any resolutions or ordinances. Prior to a motion to approve the Consent
Agenda, any Council member may remove any item from the Consent Agenda and fhat item will be
discussed and voted upon separately.
Reguiar Councii Meeting - December 3, 2013 - Page 2 of 1 d6
C l: Resolution No. 2013-110: Relating to Development; approving the assignment of
OwnerlDeveloper rights and responsibilities under the Marana Spectrum Development
Agreement to VP Marana 160, LLC (Frank Cassidy)
C 2: Resolurion No. 2013-111: Relating to real estate, authorizing the acquisition by
negotiation or condemnation of lands and property rights, if any, needed for the Costco
Drive Reconstruction Project, Town of Marana Project No. ST034 (2013-20). (Barbra
Bourne)
C 3: Resolution No. 2013-112: Relating to Development; approving a final plat for
Continental Ranch Retail Center — Westside Resubdivision #3, Lots 4 and 13. (Jenna
Reilly)
C 4: Resolution No. 2013-113: Relating to Public Works; approving and autharizing the
implementation of the Town of Marana Facilities Master Plan (Ryan Benavides)
C 5: Approval of November 19, 2013 Council Meeting Minutes (Jocelyn C. Bronson)
LIQUOR LICENSES
L 1: Relating to Liquor Licenses; recoinmendation ta the Arizona Deparhnent of Liquor
Licenses and Contral regarding a special event liquor license application submitted by
Jonas Hunter on behalf of the Greater Oro Valley Arts Council DBA The Southern Arizona
Arts and Cultural Alliance (SAACA) for a Big Band Bash 5enior Prom to be held on
January 18, 2014. (Jocelyn C. Bronson)
BOARDS, COMMISSIONS AND COMMITTEES
COUNCIL ACTION
A 1: PUBLIC HEARING: Ordinance No_ 2013.027: Relating to Development;
amending the Land Development Code of the Town of Marana, Title 16 (Signs} by adding
a sign type defmition for Electronic Message Displays to Section 16-OS-OI and
amending Section 16-14-08 establishing standards for Electronic Message Displays.
Resolution No. 2013-1 I4: Relating to Development; declaring the amendment to the Land
Development Code of the Town of Marana, Title 16 (Signs} adding a sign type definition
to Section 16-OS-01 and amending Secrion 16-14-08 as a public record filed with the Town
Clerk. (Brian Varney)
ITEMS FOR DISCUSSION/POSSIBLE ACTION
D 1: Relating to Legislation and Government Actions; Discussion and possible actian
regarding all pending state, federal, and local legislation/government actions and on recent
and upcoming meetings of other gavernmental bodies (Gilbert Davidson)
EXECUTIVE SESSIONS
Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will
not be open to the public, to discuss certain matters.
E 1: Executive Session pursuant ta A.R.S. §38-431.03 (A)(3), Council may ask for
discussion or consultation for legal advice with the Town Attorney concerning any matter
listed on this agenda.
FUTURE AGENDA ITEMS
Regular Councit Meeting - December 3, 2013 - Page 3 of 106
Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more
Council inembers request that an item be placed on the agenda, it must be placed on the agenda far the
second regular Town Council meeting after the date of the request, pursuant to Marana Town Code
Section 2-4-2(B).
ADJOURNMENT
Regular Council Meeting - December 3, 2013 - Page 4 of 106
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
Council Chambers, Decelnber 3, 2013, 7:00 PM
To: Mayor and Council
From: Erik Montague, Finance Director
Strategic Plan Focus Area:
Commerce, Caminunity, Heritage, Progress and Innovation, Recreation
Item P 1
Strategic Plan Focus Area - Additional Information:
"Financial sustainability" is listed as one of the overriding principles which guided the develapment of
the current Marana Strategic Plan.
Subject: Relating to Budget; an update of the financial status of the Town's General Fund for the first
quarter of the 2013-2014 fiscal year
Discussion:
Staff will present a suinmary of the Town's financial status for the first quarter (July - September) of
fiscal year 2013-2014.
Please find the General Fund Budget in Brief for September 2013 following this communication which
provides a broad, preliminary overview of the first quarter results for the General Fund.
Financial Impact:
Presentation only.
ATTACHMENTS:
��r��.eo ��esc;riptic���.: 'i'_yp�:
a
General Fund in Brief 20t309.pdf Sep#ember 24t� ��nera[ �€ancE �i�ad��f ir� E�rief Backup �taterial
Staff Recommendation:
Presentation only.
Suggested Motian:
Presentation only.
Reguiar Council Meeting - December 3, 2013 - Page 5 of 106
Sumn�ary
General Fund revenues for September of $2.92 million exceeded expenditures of $2_07 million by
$.85 million_ Overall revenues are within budget expectations for the first three months af the fiscal
year at 26.8%_ Expenditures are less than expectations at 18_3%_ The expenditure variances are
largely due to timing and will likely approach budget once some of the one-time projects begin and
operating transfers occur.
Revenues
Salestaxrevenues
Intergovernmental revenues
Licenses, fees & permits
Charges for services
Fines and forteiture
Grants and contributions
Investment income
Miscellaneous revenues
Total Revenue
Expenditures
Personnel & benefits
Gontracted services
Operating supplies & equip
Capital outlay
Transfers out
Total Expenditures
Net Revenues Over/(Under}
Expenditures
Current Month
$ 1.866,002.44
671.587.49
258,142.02
47,071_54
43,73Q_48
6.353.88
37,415.69
2.924.303_54
1:631.094.22
272.390.65
163.368.39
5.997_78
$ 2,072.851.04
Yearto Date
$ 5,390,020.51
2,037,971_68
929.881.61
117,384.10
149,166.45
33,411.45
6,45422
88,109_71
8,752,399.73
4,922.919.75
860,267.73
444,797.3�
24,714_43
$ 6.252,699.28
FY2014 Budget
$ 19,498.321
8,244,233
3.194.225
396.701
625,000
116,525
100,000
504,570
32.679.575
22,036,602
4,154,213
3.925.Q92
1,298.032
2,725,636
$ 34.179.575
Percent
of
Budget
27.6%
24.7%
29.1%
29.6°h
23.5%
28_7°�
6.5%
17.5%
26.8%
22_3%
20_5%
11.3%
1.9%
0_O%
18.3%
$ 851,452.50 $ 2,499,700.45 $ (1,500,000) -166_6%
Page 1 of 4
Meeting - December 3, 2013 - Page 6 of 106
��`�� � � ��
Approximately 92�0 of General Fund revenues come from sales taxes, intergovernmental revenue
and licenses, permits and fees. Collectively, these comprise the "big three"_ The following
describes those major revenues.
S�I@S ��X�?S -
Overall tax collections {excluding the portion of contracting taxes allocated to the Transportation
Fund and the portion of hotels and other lodging taxes recorded in the Bed Tax Fund) were $1_86
million for September (August sales transactions} and 4.17% higher than September 2012.
Contracting taxes were 13_25°� higher than the same month a year earlier. Retail sales tax
collections, the largest sales tax revenue category, were _04% higher for September 2013
(August 2013 transactions} than the same period a year earlier and are within budget
expectations for the year at 25.7°�. Overall collections through the current period of this report of
$5.39 million are at 27.6% of budge# which is within expectations.
Category
Mining
Contracting
Transportation. Communications, Utilities
Wholesale Trade
Retail Trade
Restaurant & Bars
Fire, Insurance & Real Estate
Hotels & Other Lodging
Services
Manufacturing
AI I Others
Tax Audit
TotalRevenue
Current Month
$ 684_70
248,816.19
315.693.31
24,894_69
822.�55_37
153,403.51
123,448.09
62,44922
85,273.17
9.480_83
12,909_42
193_94
$ 1,860.OQ2.44
Current YFD
2.470.65
681.265_90
952,719.72
56,73628
2.333,730.66
452,758.13
362,844.84
209.438_85
238.982_74
36,039.69
48,461.22
14,571.83
5,390,020.51
$
$
Current Budget
$ 15,000
1,194,959
3.374.515
292,166
9,078.225
1,810.255
1271,318
901.144
986.810
145,967
177,962
250.000
$ 19.498.321
Percent
of
Budget
16.5%
57.0°/a
282�
19.4°�
25.7°k
25.096
28.5%
232%
24.2%
24.7%
27245
5.8%
27.6%
Page 2 of 4
Meeting - December 3, 2013 - Page 7 of 106
lnterg4vernmentaf -
intergovernmental collections were $0.67 million for the month of September and overall
collections are at 24_7%, which is within budget expectations.
Percent
Category Current Month Current YiD Gurrent Budget of Budget
State Shared Sales Tax $ 239,943.01 $ 719,565.96 $ 3.020.895 23.8�0
Urban Revenue Sharing 325,035.81 975,107.43 3.900,421 25.0%
Auto Lieu Tax 106.608_67 342,630.93 1,312,917 26.1°h
Total Revenue $ 671.587_49 $ 2,037,304.32 $ 8,234.233 24.7%
Licenses, permits and fees -
Collections were approximately $026 million for September or 29.1�o through September which
is higher than budget expectations_ While a significant portion of this variance is attributable to
new single family residence and commercial permits, other categories currently exceed budget
expectations_ Approximately 44 new single family residence permits were issued in September
(actua! average 59 per month vs. 46 per month budgeted).
Category
SFR new permit
SFR existing permit
Commercial new permit
Commercial existing permit
Grading permit
Utility permits
Pool permit
Sign permit
Patio wall permit
ROW permit
Floodplain perm[t
Misc. permit
Franchise fees
Business licenses
Liquor licenses
Aggregate mining fee
Bank protection fee
Total Revenue
Current Month
$ 192.909.95
194.06
14.04125
4,739.11
4.908.95
2,874.86
3.683_77
1.226.74
8,150.00
104.00
15,135_33
10.151.00
25.00
$ 258.142_02
Page 3 of 4
Meeting - December 3, 2013 - Page 8 of 106
Current YTD
$ 687,513.32
4,110_87
32,854.13
29,589.60
28,90123
5,058.95
15,078_62
6.698.33
1,886.19
14,091.08
1,477.00
53.017.13
47,609.81
575.00
1,420_35
$ 929,881.61
Gurrent Budget
$ 2.035,000
12,500
25Q,000
57,500
72,000
24.000
35,000
15,000
20,000
22,250
750
105,000
325,000
139,725
5.000
75,000
500
$ 3.194,225
Percent
of Budget
33.8%
32.9%
13.1°,6
51.5%
40.1%
21.1%
43.1%
44.7%
9.4%
63.3%
196_9%
50_5%
0.0%
34.1°F�
11.5%
1.9°/a
0.0°k
29.1°�
Exp�r���t�re�
The General Fund expended $2.07 million in the current month and $625 million through
September which is less than budgeted at 18.3%. A significant portion of this variance is due to
timing and will likely decrease (actual spend will approximate budget) as projects, programs and
operating transfers occur.
Department
Non-departmental
Mayor and Council
Town Manager
Town Clerk
Human Resources
Finance
legal
Techno(ogy Services
Development Services Admin
Permits and Records
Building Safety
Planning
Engineering
CIP
Police
Magistrate Court
Pubtic Services Admin
Facilities. Fleet & Streets
Parks and Recreation
Community Development
Tota[ Expenditures
Current Month
$ 51,627.39
21,449.00
86.601.09
20,Q38.45
72,6$3.50
70,942.40
53,277.90
179.677.57
21,1Q8.46
29,942.55
48,464.00
39.479_78
95,284.15
59,74322
762,607_Q3
69,043.55
9.345.29
153,334.42
205.667.06
22.534.23
$ 2.072.851.04
Current YTD
$ 319.367.33
64.87421
243,369.73
58.228_89
151.749.45
191,573.97
154,516_45
517.949.18
57,843_99
115.334.91
144,176.08
115,272.05
281.209.58
185,271.70
2,257,739.90
215,101.33
29,076.63
437,272_76
631.711.30
81,060.24
$ 6.252.699.28
Current Budget
$ 5,635,130
289.568
1.132.887
254,217
676206
948.294
737,238
2.057.719
399,184
571.743
826.707
651,328
1.357.348
821.953
10,858,908
988.884
240.327
2,283,330
3.074.119
374.484
$ 34.179.575
Percent
of Budget
5.7%
22.4°�
21.5�0
22.9°�
22_4%
20.2�0
21.0%
25.2%
Page 4 of 4
Meeting - December 3, 2013 - Page 9 of 106
14.5%
20.2%
17.4%
17_7%
20.7%
22.5%
20.8°�
21.$%
12.1%
19.2%
20.5%
21.6%
18.3%
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
Council Chambers, Deceinber 3, 2013, 7:00 PM
To:
Mayor and Council
Item C 1
From:
Frank Cassidy, Town Attorney
Strategic Plan Focus Area:
Not Applieable
Subject: Resolution No_ 2013-110: Relating to Develapment; approving the assigmnent of
Owner/Developer rights and responsibilities under the Marana Spectrum Development
Agreement to VP Marana 160, LLC
Discussion:
The Cauncil approved the Marana Spectrum Development Agreement with Kiinco Barclay Marana, L.P.
(now known as Kimco Marana L.P.} on December 18, 2007, regarding the development of and sales tax
reimbursements from the Marana Spectrum development at the southeast corner of the Twin Peaks Road
Interstate 10 traffic interchange_
Kimco now has a contract to sell the Marana Spectrum development project to VP Marana 160, LLC.
The sale is currently scheduled to close on December 12, 2013. VP Marana 160 is an Arizona limited
liability company created in October 2013 by Vintage Partners, LLC, an Arizona limited liability
company, for the purpose of owning the Marana Spectnun site.
Vintage Partners was established in 2011 by former Westcor executives who have over 100 years of
combined expertise in identifying, acquiring and developing real estate. Town staffhas met with
Vintage Partners representatives and with representatives of Simon Corporation, introduced by Vintage
Partners as the initial proposed user of the Marana Spectrum site. Simon is an international commercial
real estate developer whase online portfolio reports ownership of 326 properties in North America and
Asia, including the Phoenix Premium Outlets development that opened in Apri12013 at I-10 and Wild
Horse Pass Boulevard. Simon's proposed d.evelopment at the Marana Spectrum site, Tucson Premium
Outlets at Marana, is anticipated to be modeled after the Phoenix Premium Outlets development.
Financial Impact:
This assignment af rights is not e�ected to have any financial impact to the Town.
ATTACHMENTS:
h1G�r�ie: Uescri�tic���.
t� Fteso 2013-11€� Marana Saectrum.docx Ft��c� 2{313-1147
0
Assi nq ment of aevelopment Actreement.draft.v4.doex �xh€t�it A��si�rrmersd c�f C?A
Staff Recommendation:
�I`����.
�te�aluf€pr�
�xhid�if
Staff recommends adaption of Resolution 2013-110, approving the assignment of the developer's rights
Reguiar Councii Meeting - December 3, 2013 - Page 10 of 106
and responsibilities under the Marana Spectrum Development Agreement to VP Marana 160, LLC, and
authorizing the Mayor to sign on behalf of the Town documentation authorizing the assignment.
5uggested Motion:
I move to adopt Resolution 2013-110, approving the assignment of the developer's rights and
responsibilities under the Marana Spectrum Development Agreement to VP Marana 160, LLC, and
authorizing the Mayor to sign on behalf of the Town docwnentation authorizing the assignment.
Regular Councii Meeting - December 3, 2013 - Page 11 of 106
MARANA RESOLUTION NO. 2013-110
RELATING TO DEVELOPMENT; APPROVING THE ASSIGNMENT OF
OWNER/DEVELOPER RIGHTS AND RESPONSIBILITIE5 UNDER THE MARANA
SPECTRUM DEVELOPMENT AGREBMENT TO VP MARANA 160, LLC
WHEREAS Kimco Maraaa, L.P., a Delaware limited partnership formerly known as
Kimco Barclay Marana, L.P_, is the OwneriDeveloper under the Marana Spectrum Development
Agreement recorded on December 28, 2047 with its authorizing resolution (Marana Resolution
No. 2007-229) in the office of the Pima County Recorder at Docket 13211 Page 951, as ainended
by the First Amendment to Marana Spectrum Development Agreement recorded on August 26,
2010 in the office of the Pima County Recorder at Docket 13881 Page 490 (collecrively, the
"Marana Spectnun Development Agreement"); and
WHEREAS Kimco Marana has entered into a contract to sell the land which is the
subject of the Marana Specm�m Development Agreement to VP Marana 160, LLC, an Arizona
limited liability company, which is currently scheduled to close on Decernber 12, 2013; and
WHEREAS Kimco Marana propases to assign all of its rights and responsibilities under
the Marana Spectrum Development Agreement to VP Marana 160, including without limitation
the assignment of the Owner/Developer's right to receive Reimbursement Payments (as defined
in the Marana Spectrum Development Agreement); and
WHEREAS the Mayor and Council �nd the assignment to be in tl�e best interest of the
Town and its citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION L The Town hereby approves the assignment of all of the Owner/Developer
rights and responsibilities under �he Marana Spectnzm Development Agreement to VP Marana
160, LLC, including without limitation the assignment of the Owner/Developer's right ta receive
Reimbursement Payments.
SECTION 2. The Mayor is hereby authorized and directed to execute, and the Town
Clerk is hereby authorized and directed to attest to, any and all necessary docurnentation of �he
assignment of rights, including without limitation the Assignment and Assumption of Marana
Spectrum Development Agreement in substantially the form attached to and incoiporated by this
reference m this Resolution as Exhibit A, for and on behalf of the Town of Marana.
Marana Resolution l�o. 2013-110 - 1- 11;"25l2013 9:46 AM FJC
Reguiar Council Meeting - December 3, 2013 - Page 12 of 106
SECTION 3. The various Town officers and employees are authorized and directed to
perform all acts necessary or desirable to give effect to this resolution.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 3r day of December, 2013.
Mayor Ed Honea
ATTEST:
Jocelyn C. Bronson, Town Clerk
Marana Resolution ivo. 20I3-110
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
-2-
1 llZ5l2Q13 9:46 AM FJC
Reguiar Council Meeting - December 3, 2013 - Page 13 of 106
When recorded return to:
Vintage Partners, LLC
2502 E. Camelback Road, Suite 214
Phoenix, Arizona 85016
Attention: David Scholl
ASSIGNMENT AND ASSU�IPTION
OF
MARANA SPECTRUM DEVELOPMENT
AGREEMENT ��
This Assignment and Assumption of Marana Spe
("Assi nent") is made as of this day of a ���
between Kimca Marana, L.P., f/kla Kimco Barclay Marana, L.P
("Assigno�"), and VP Marana 160, LLC, an Arizona linr�t�,l�ai
is based on the following facts:
A. Assignor as "Seller,"
Contract of Sale dated as of May 16,
the Purchase Agreement, Seller is c�
Assignee is concurrently herevtr�th a
Pima County, Arizona desc � �` ,in
conditions set forth in the &zrch��
B. The
First Amendment Maraa
A�reement") b �"
� ,:: ,�
recorded in �e Offieia ��
No. 2007Z�`' �: 3, as an
Docke 881 P.�ge 490 (�
Agreement
") by and
'�
("A�signee") and
as ` er," h�e entered into that certain
(as a ed, the �'����t�se A�reement"). Pursuant to
�ntly he��.�h sellin� and conveying to Assignee, and
from ������r, certain real property located in
,attachec� '�ereto (the "Land"), on the terms and
subject to certain IVlarana Spectrum Development Agreement and
� Specmam � ent Agreement (collectively, the "Development
�<��
��n Assignor d the Town of Marana ("Town") and originally
s'" s �:�� �ounty, Arizona at Docket 13211 Page 951 (Sequence
�� � hibit Town of Marana Resolutian No. 2007-229), and at
ence I��. 20101650176), respectively.
certain rights as the "Owner/Developer" under the Development
D. �i `'"or desires to transfer, assign, and convey to Assignee, and Assignee desires
to receive and a�, me, all of Assignor's rights in, to, and under the Development Agreement,
including without limitation Assignor's rights as OwnerfDeveloper under the Development
Agreement, and Assignors rights to any Reimbursement Payments on the terms and conditions
set forth below.
Regular Councii Meeting - December 3, 2013 - Page 14 of 106
AS5IGNMENT AND ASSUMPTION
NOW THEREFORE, for valuable consideration, the receipt of which is hereby
acknowledged, and in further consideration of the foregoing and each act taken by the parties
hereto, it is hereby agreed as follows:
l. Defined Terms. Capitalized terms used and not otherwise defined herein shall
have the meanings given such terms in the Agreement.
2. Assignment. Assignor hereby assigns, conveys, sets o�� d. transfer unto
Assignee, all of the rights and obligations of Assignor under the ���eloprnent Agreement,
including without limitation its rights and obligations as Owner/De. a� d the rights to all
Reimbursement Accounts, Reimbursement Payments and `'' at�� �payments due
Owner/Developer under the Development Agreement. ��� ;,
3. Assumption. Assignee hereby accepts this
obligations af Assignor to be performed, paid, or coa��
Developer under the Development Agreement arisi ror
4. Indemnitv. Assignee agrees to
from and against any and all actions, sui��
without limitatian actual attorneys' fee;
incur attributable to or arising aut of �;
have occurred on or subsequent to �� '
de fend and hold Assignee ha ss for,
incur attributable to or arisin af any
have occuned before the c�te o �
S.
owner of the
granted a se�
transfer suc
set forth �
of
nd assumes f , ��luties and
r or with espect to the
the�� ��� -ctive Date.
,,� d, a'� T' ld �ssignor harmless for,
,dr`ii liability; ' ss or damage, including
(coll��ely "�, aims") that Assignor may
�ch of th �� �`�ement occurring or alleged to
�;��ignm '. Assignor agrees to indernnify,
ar"' and all Claims that Assignee may
.�..
�ch `the Agreement accurring or alleged to
and. t. A�signor represents and warrants that it is the
Assignor t previausly assigned, transferred, encumbered or
all of such ; 'ghts and Assignor has the power and authority to
y t : ,�tions on tl�e ability of Assignor to assign such rights as
.,;�� C' ents Tli�rties hereby agree to use commercially reasonably, gaod faith
efforts t'', wiiili ou��co��or liability to the other parties, the written consent from tlie Town
to this As ent. Fai � e of the parties to obtain the consent of the Town sha11 not invalidate
the effective � f th;, ssignrnent as between Assignor and Assignee.
7. Su�essors and Assi�ns. This Assignment shall mure to the benefit of and shall
be binding upon the parties hereto and. their respective successors and assigns_
8. Further Assurances. The parties agree to perform, execute, and/or deliver or cause
to be performed, executed, and/or delivered any and all such further acts, instruments, and
assurances as may be reasonably required to effectuate the assignment and assumption
contemplated herein.
2
Regular Council Meeting - December 3, 2013 - Page 15 of 106
9. Governin� Law. This Assignment shall be governed by and construed in
accordance with the laws of the State of Arizona.
10. Counterparts. This Assignment may be executed m one or inore counterparts,
each of which shall be deemed an original and all of which combined shall constitute one and the
same instrument.
IN WITNESS WHEREOF, the parties have executed this Assignment as of the date set
forth above. �
3
Reguiar Councii Meeting - December 3, 2013 - Page 16 of 106
[signatures appeaf• orr next pages �" � ,�
ASSIGNOR:
Kimco Marana, L_P., a Delaware limited partnership
:
By:
Its:
STATE OF
County of
The foregoing instrurnent was acknowledged
day of , 20 , by _
Barclay, L.P., a Delaware liinited partnership
My cammission expires:
4
Public, this
of Kimco
Regular Councii Meeting - December 3, 2013 - Page 17 of t06
ASSIGNEE:
VP Marana 160, LLC, an Arizona limited liability company
By: Vintage Partners, LLC, an Arizona limited liability coinpany
Its: Manager
By: Edward & Company, LLC, an Arizona limited liability company
Its: Adininistrative Agent
:
Mark E. Ortman, Jr., Its Manager
STATE OF
County of Maricopa
The foregoing instrument was
this day of :,;,�
Company, LLC, an Arizona limited li
Arizona limited liability com , y, a;
liability company, far and o�� y tb
My
5
3 undersigned Notary Public,
r., the Manager of Edward &
of Vintage Paitners, LLC, an
i0, LLC, an Arizona limited
Notary Public
Regular Councii Meeting - December 3, 2013 - Page 18 of S06
CONSENT TO ASSIGNMENT
Pursuant to Section 8.11 of the Development Agreement, the undersigned hereby
acknowledges and consents to the Assignment to which this Consent to Assignrrient is attached,
including the assignment of all rights to Reimbursement Accounts and Reimbursement Payments
to Assignee.
TOWN OF MARANA, an ' ona municipal
carporation ��� H
ATTEST:
Jocelyn C. Bronson, Town Clerk
STATE OF
County of Pima
The foregoing
this day of
Arizona, an Arizona n
�e�ire me, the undersigned Notary Public,
'onea, the Mayor of the Town of Marana,
behalf thereof.
Notary Public
My
Mayor Ed
APPROVED AS
G•'�
Regular Council Meeting - December 3, 2013 - Page 19 of 106
EXHIBIT A
LEGAL DESCRIPTION OF REAL PROPERTY
Regular Counci( Meeting - December 3, 2013 - Page 20 of 106
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
Council Chambers, Deceinber 3, 2013, 7:00 PM
To: Mayor and Council
From: Barbra Bourne, Real Property Acquisition Agent
Strategic Plan Focus Area:
Community
Item C 2
Strategic Plan Focus Area - Additional Information:
Community Initiative 5: Ensure that engineering and design solutions are implemented to protect
busmesses and residents from fload events.
Subject: Resolution No. 2013-11 l: Relating to real estate, authorizing the acquisition by negotiation
or condemnation of lands and property rights, if any, needed for the Gostco Drive
Reconstruction Project, Town of Marana Project No. ST034 (2013-20).
Discussion:
The Town's construction and maintenance of the Costco I}rive Reconstruction Project, Tawn of Marana
Project No. ST034 (2013-20), is anticipated to occur campletely within existing public right-of-way, and
is not expected to require the acquisition of addition rights-of-way, easements or other property rights.
The proposed resolution presented with this agenda item authorizes the acquisition of such rights if
Town staff determines that they are needed at some point in the future. Adopting the resolution at this
time will reduce any potential delay associated with acquiring any necessary property rights.
If properiy rights acquisition becomes necessary, the proposed resolution calls for Town staff to
negotiate the purchase of needed lands and property rights and retain an independent fee appraiser to
appraise the properties. Town staff and attorney will make every reasonable effort to avoid
condemnation action.
The proposed resolution pravides that if staff is unsuccessful in negotiating acquisition of needed
property rights, the Town may bring an action under power of eminent domain, obtaining immediate
possession of the needed lands and property rights, in order to adhere to the project construction
schedule. Property will be acquired for its fair market value, based on independent fee appraisal and on
determination of just cornpensation by the Court or jury.
If property rights acquisition becomes necessary, the propased resolution will authorize the Town
Attorney ta bring condemnation actions to acquire lands and property rights for the Costco Drive
Reconstruction Project Town of Marana Project No. STQ34 (2013-20).
Financial Impact:
This project commits to an expenditure of funds from the Costco Drive Reconstruction Project, Town of
Marana Project No_ ST034 (2013-20)_
ATTACHMENTS:
Reguiar Councii Meeting - December 3, 2013 - Page 21 of 106
� �1CT1�°:
� Reso 2013-
911 Costco C3rive RW.docx
� Attachmenf A -Costco-
Lavout.pdf
Staff Recommendation:
�t'.SCC1�Y$1{�1"�:
€2esa� 2�'f 3-111
Att�chmer�t . 'A „ _ �'raj�ct Lin�r€ts Exhibit
T4'��:
Re�rslu€ic�n
�xhil�it
Staff recommends adoption of Resolution 2013-111, authorizing acquisition, by negotiation or
condemnatian, of property rights needed for the Costco Drive Reconstruction Project, Town of Marana
Project No. ST034 (2013-20).
Suggested Motion:
I move to adopt Resolution 2013-111.
Regular Councii Meeting - December 3, 2013 - Page 22 of t06
MARANA RESOLUTION NO. 2013-111
RELATING TO REAL ESTATE; AUTHORIZING THE ACQUISITION BY NEGOTIATION
OR CONDEMNATION OF LANDS AND PROPERTY RIGHTS, IF ANY, NEEDED FOR
THE COSTCO DRNE RECONSTRUCTION PROJECT, TOWN OF MARANA PROJECT
NO. ST034 (2013-20)_
WHEREAS the Town of Marana's construction and maintenance of the Costco Drive
Reconstruction Project, Town of Marana Project No. ST034 (2013-20), is anticipated to occur
completely within existing public right-of-way, and is not expected to require the acquisition of
addition rights-of-way, easements or other property rights; and
WHEREAS this resolution is adopted in case the Town of Marana needs to acquire
certain rights-of-way, easements and other property rights to construct the iinprovements needed
for the Costco Drive Reconstruction Project, Town of Marana Froject No. ST034 (2013-20), (all
of which interests in real estate are collectively referred to as the "Needed Property"); and
WHEREAS the Mayor and Council of the Town of Marana find that the acquisition or
condemnation of the Needed Property is necessary for the public health, safety and welfare af the
citizens of Marana.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of
Marana, Arizona, as follows:
Section l. Town staff is hereby authorized and directed to negotiate the Town's
acquisition of the Needed Property for its fair market value as deternuned based on an
independent fee appraisal.
Section 2. Town staff is hereby authorized to execute an the Town's behalf any and all
documents necessary to acquire the Needed Property for its fair market value as determined
based on an independent fee appraisal.
Section 3. If Town staff is unable to acquire the Needed Property by negotiation, the
Town Attorney is hereby authorized and directed to bring an action under the pawer of eminent
domain to acquire the Needed Property for just campensation as determined by the Court ar jury.
Marana Resolution No. 2013-ll 1 - 1- 11'25/3013 12:27 PM BLB/FC
Regular Councii Meeting - December 3, 2013 - Page 23 of 106
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 3rd d.ay of December, 2013.
ATTEST:
Jocelyn C. Bronson, Town Clerk
Marana Resolution No. 20I3-111
Mayor Ed Honea
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
�►.Z
I L`25l?013 12:27 PM BLB!FC
Reguiar Councii Meeting - December 3, 2013 - Page 24 of 106
Regular Councif Meeting - December 3, 2013 - Page 25 of 106
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
Council Chambers, Deceinber 3, 2013, 7:00 PM
To:
Fram:
Mayor and Council
Jenna Reilly, Planner I
Strategic Plan Focus Area:
Not Applicable
Item C 3
Subject: Resolution No. 2013-ll2: Relating to Development; approving a final plat for Continental
Ranch Retail Center — Westside Resubdivision #3, Lots 4 and 13.
Discussion:
Historv
The Continental Ranch Specific P1an was approved by the Town Cauncil on April 3, 1988, by
Ordinance 88_09. A Fina1 Plat for the Continental Ranch Retail Center was approved by the Town
Council on Octaber l, 2002, by Resolution 2002-108_ The plat was then subdivided to create the
Continental Ranch Retail Center - Westside Final Plat which was approved by the Town Cauncil
on December 20, 2005, by Resolution 2005-152.
Request
Cypress Civil Development, is requestmg a resubdivision of lots 4 and 13 of the Continental Ranch
Retail Center - Westside Final Plat. This resubcfiivision would reduce lot 4 to from 6.473 acres and
increase the acreage of lot 13 from .390 to .66 acres. The increase in acreage on lot 13 is necessary to
accarnrnodate a proposed Dunkin Donuts at this location.
Location
The proposed resubdivision is located generally at the sauthwest corner of Arizona Pavilions Drive and
Cortaro Road.
ZOnin�
The site is located within the Continental Ranch Specific Plan. The Specific Plan land use designation
on the site is "C*" - Freeway Commercial.
Transportation
Access to the site is off of Cartaro Road and Arizona Pavilions Drive.
ATTACHMENTS:
I� ���i�:
��°��r-i�i�cr��:
� Reso 2013-
112 Wesfside Retail Center Resubdivision 3 lots 13 and 4 doc ��� ���`��� ��
� Locafion Map.pdf
� Final Pla#.pdf
Lac�tic�n CV1ap
Final FEa�
�
���ra[��#ion
B�cKsap ��aterial
�ackup [�aterial
Regular Councit Meeting - December 3, 2013 - Page 26 of 106
Staff Recommendation:
Staff finds that the final plat is in compliance with the Continental Ranch Specific Plan, the Marana
Land Development Code and the Marana General Plan. Staff recommends approval of this final plat.
Suggested Motion:
I move to adopt Resolution No. 2013-112, approving a final plat for Continental Ranch Retail Center —
Westside Resubdivision #3, Lots 4 and 13_
Regular Counci} Meeting - December 3, 2013 - Page 27 of 106
MARANA RESOLUTION NO. 2013-112
RELATING TO DEVELOPMENT; APPROVING A FINAL PLAT FOR CONTINENTAL
RANCH RETAIL CENTER-WESTSIDE RE5UBDIVISION #3, LOTS 13 AND 4.
WHEREAS the Continental Ranch Specific Plan was approved by the Town Council on
April 3, 1988, as Ordinance 88.09; and
WHEREAS the Continental Ranch Retail Center Final Plat was approved by the Town
Council on October 1, 2002, as Resolution 2002-108; and
WHEREAS the Continental Ranch Retail Center — Westside Final Plat was approved by
the Town Council on Deceinber 20, 2005, as Resolution 2005-152; and
WHEREAS Cypress Civil Development has applied far a resubdivision of Lots 13 and 4
of the Continental Ranch Retail Center — Westside Final Plat, generally located at the southwest
corner of Arizona Pavilions Drive and Cortaro Road;
WHEREAS the Town Council, at their regular meeting on December 3, 2013,
determined that the Final Plat for Continental Ranch Retail Center — Westside Resu6division #3,
Lots 13 and 4, should be approved.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of
Marana, Arizana, that the Final P1at for Continental Ranch Retail Center-Westside
Resubdivision #3, Lots 13 and 4 is hereby approved.
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona,
this 3rd day of December, 2013.
Mayor Ed Honea
ATTEST:
APPROVED AS TO FORM:
Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attarney
blarana Resolution No. 2013-I 12
Regular Council Meeting - December 3, 2013 - Page 28 of 106
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OATE:10/�/ sn�rn»x
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
Council Chambers, Deceinber 3, 2013, 7:00 PM
To: Mayor and Council
From: Ryan Benavides, Public Works Director
Strategic Plan Focus Area:
Community
Item C 4
Strategic Plan Focus Area - Additional Informafion:
INITIATIVE 2- Provide quality services to keep the cormnunity safe and secure. Strategy e. create a
Town faeilities master plan
Subject: Resolution No. 2013-113: Relating to Public Works; approving and authorizing the
implementation of the Town of Marana Facilities Master Plan
Discussion:
As a part of the Town of Marana Strategic Plan II, Town staff was tasked with creating a Facilities
Master Plan. A committee made up of Public Works, CIl' and Planning Department staff rnet for a
number of months developing the comprehensive plan.
At the November 5, 2013 Council meeting, staff rnade a presentation regarding the proposed Faciliries
Master Plan. Council directed staff to bring the Plan back to Council for formal adoption. Adoption of
the proposed resolution will approve the Facilities Master Plan and authorize Town staff to revise and
update the Plan as needed, without further Council approval. However, a fully revised and updated Plan
must be re-approved by Council at least every five years.
A Facilities Master Plan (FMP) provides forward-thinking, growth-oriented organizarions like the Town
of Marana with much more than just a general framework for facilities management. The FMP must be a
dynamic document collaboratively prepared and executed to cover an increasingly wide spectrum of
services and oversight regarding facilities access, use, operations, maintenance, design, and
construction. No plan can completely address every aspect of facilities management. As such, the
proposed FMP is primarily intended to guide and enable management and staff to anticipate and address
the immediate and perpetual needs of the communiry. It is intended for the FMP to be updated and.
enhanced on a regular basis_
The FMP is a guiding document for financial planning to meet the Town's growth and maintenance cost
needs in an efficient and sustainable manner. The main goals of the FMP, as stated within the document,
are as follaws:
1_ Create a plan to maintain Town facilities at the highest standards of quality, levels of effieiency,
and at the lawest life cycle cost.
2. Prepare a sustainable 30-year space utilization and facilities plan for Town deparnnents and offices
based upon sound forecasting methodolagies and space standards.
Regular Counci! Meeting - December 3, 2013 - Page 32 of 106
ATTACHMENTS:
� �123�; ��SCYI�31 IC?Tl;
� Resolution 2013-113.E?OCX Fdesca 2{}13-113
a
2013 Faeilities Master Plan Final.docx ���������� �'������ ����
Staff Recommendation:
Staff recomminends approval of the Facilities Master Plan.
���}�':
R��c��u�i�an
Backup �lafieri�l
Suggested Motion:
I move to adopt Resolution No. 2013-113, approving the Town of Marana Facilities Master Plan_
Regular Council Meeting - December 3, 2013 - Page 33 of 106
MARANA RESOLUTION NO. 2013-113
RELATiNG TO PUBLIC WORKS; APPROVING AND AUTHORIZING THE
IMPLEMENTATION OF THE TOWN OF MARANA FACILITIES MASTER PLAN
WHEREAS in March 2Q12, the Town Council of the Town of Marana adopted the Town
of Marana Strategic Plan II (the "Plan"), and under the Communiry focus area of the Plan,
Initiative 2 is to provide quality services to keep the coinmunity safe and secure, with a strategy
of creating a Town Facilities Master Plan; and
WHEREAS the Mayor and Council of the Town of Marana find that adoption of the
Town of Marana Facilities Master Plan is in the best interests of the publie.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION L The Town of Marana Facilities Master Plan attached to and incorporated
by this reference in this resolution as Exhibit A is hereby adopted.
SECTION 2_ The Town's Manager and staff are hereby directed and authorized to
periodically revise and update the Facilities Master Plan as necessary, without further Council
approval, except that a fully updated and revised Facilities Master Plan shall be presented to
Council for approval at least every five years.
SECTION 3. The Town's Manager and staff are hereby directed and authorized ta
undertake all other and further tasks required to carry out the terms, obligations, and objectives
of the Facilities Master Plan.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, A.RIZONA, this 3r day of December, 2013_
Mayor Ed Honea
ATTEST:
APPROVED AS TO FORM:
Jocelyn C. Bronson, Town Clerk Frank Cassidy, Tawn Attorney
Marana Resolution No. 2Q13-113
Reguiar Councii Meeting - December 3, 2013 - Page 34 of 106
� �'r � �
TABLE OF CONTENTS 1
INTRODUCTION 3
60AL5 OBJECTIVES ..........................................................................................................................4
Goa� 1 ......................................................................................................................................................... 4
GoA� 2 ......................................................................................................................................................... 4
DEMOfRAPHIC AND GOVERNMENTAL OVERVIEW ..........................................................................................6
HISTORY ........................................................................................................................................................ 6
EXISTING AND PIANNED DEVELOPMENT ............................................................................................................. 7
POPULATION .................................................................................................................................... 7
GROWTH AREAS ............................................................................................................................................. 8
GRQWTH TRENDS .........................................................................................................................................10
EXfSTING FACILITIES il
Faciun PROF��es ..........................................................................................................................13
1 MARANA MUNICIPAL COMPLEX (MMC� .......................................................................................................13
2 MARANA OPERATIONS CENTER (MOC� .........................................................................................................14
3 PARKS 8c RECREATION (PBeR) ......................................................................................................................15
Parks & Recreation Administration .......................................................................................................16
MaranaCommunity Center ...................................................................................................................16
Parks Maintenance Facility ....................................................................................................................16
4 HERITAGE HOUSE .......................................................................................................................................17
5 AIRPORT ..............:....................................................................................................................................18
6 OLD SANDERS MAINTENANCE YARD ..............................................................................................................19
7 MARANA WASTEWATER RECLAMATION FACILITY (MWRF} .................... ..............20
............................................
NEEDS ASSESSMENT 21
1 MARANA MUNICIPAI COMPLEX �MMC� ................................................................................................23
2 MARANA OPERATIONS CENTER (MOC� ..................................................................................................26
3 PARKS & RECREATION ADMINISTRATION ................................................................................................27
MARANA COMMUNITY CENTER .......................................................................................................................27
PARK MAINTENANCE FACILIIY ........................................................................................................................27
4 HERITAGE HOUSE ..............................................................................................................................28
5 AIRPQRT .........................................................................................................................................28
6 OLD MAtNTENANCE YARD ...................................................................................................................29
7 MARANA WASTEWATER RECLAMATION FACILITY �MWRF� .........................................................................29
8 SPACE STAlVDAltDS ............................................................................................................................30
FAqLITY PLANNING 31
DEVELOPMENT GOALS AND OBJECTIVES ....................................................................................................31
Fl1TURE FACILITY PLANNING ...................................................................................................................32
MULTI -USE FACILIIY .....................................................................................................................................32
MAINTENANCE FACILITIES .............................................................................................................................. 33
Regular Council Meeting - December 3, 2013 - Page 36 of 106
1
NEW PARKS FACILITIES ..................................................................................................................................33
WASTEWATER FACIUTIES ............................................................................................................................... 33
MARANA REGIONAL AIRPORT .........................................................................................................................34
MARANA HERITAGE PARK .............................................................................................................................. 34
MULTI -USE ARENA ....................................................................................................................................... 34
FACILITY STANDARDS ............................................................................................................................
GUIDELINES .................................................................................................................................................35
CODES........................................................................................................................................................37
FINANCE 38
FINANCING FACILlTIES ................................................................................................................38
EVALUATING CAPITAL FINANCIlVG ALTERNATIVES .........................................................................................38
PAY -AS-YOU-GO FINANCING ..................................................................................................................38
GttAtv�S .............................................................................................................................................39
DEBT (SSUANCE �SHORT OR LONG TERM� ...................................................................................................39
GENERA OBLIGATION BONDS (GO� .........................................................................................................
REVEPIUE .................................................................................................................................40
LEASES ..............................................................................................................................................40
IN SUMMARY ......................................................................................................................................40
Acknowledgments
cou���i
Mayor Ed Honea
Vice Mayor 1on Post
Dave Bowen
Patti Comerford
Herb Kai
Carol McGorray
Roxanne Ziegler
Committee Members
Brendan O'Connor
Marris Reyna
Kurt Schmidt
Brian D. Varney
2
Regu4ar Council Meeting - December 3, 2013 - Page 37 of 106
Goals and Objeetives
Goal 1
Create a plan to maintain Tow�n facilities at the highest standards of quality, levels of efficiency,
and at the lowest life cycle cost.
To achieve Goa11, the following objectives are to be incorporated:
1. Estimate life expectancy, life cycle and replacement cost of existing assets based on
nationally recogruzed standards.
2. Develop a Capital Replacement Program to capture future revenue #o fund the asset
replacement needs.
3. Customize the Town s Asset Management System (AMS) for each departmental facility.
4. Inventory all facility asset condition information into AMS.
5. Institute work order system to track asset maintenance history within AMS.
6. Establish periodic asset condition reporting, trending, and revised analysis in AMS.
Future updated editions wiil address additional facility resource attributes such as Furniture,
Fixtures and Equipment (F'FE), and Preventative Maintenance Program for alI facility assets at a
more detailed level as the data is collected from the AMS and analysis becomes possible.
Goai 2
Prepare a sustainable 30-year space utilization and facilities plan for Town departments and
offices based upon sound forecasting methodologies and space standards.
To achieve Goa12, the following objectives are to be incorporated:
1. Maximize use of existing Tawn-owned facilities and sites.
2. Incorporation of the FNIl' into the Towri s comprehensive long-range planning efforts.
3. Develop future space needs projections for deparhnents/offices based on established
space standards and growth driver projections.
4. Evaluate strategic locations of departrnents/offices to foster inter- and intra-
departinental communication and to efficiently provide public services.
5. Develop design standards for future facilities based on best practices to evaluate
highest return on investment, efficiency, and Iowest life cycle cost.
Execu#ive Summary
The FMP is a guiding document for financial planning to meet the Towri s growth and
maintenance cost needs in an efficient and sustainable manner. Adoption of this initial FMP in
correspondence to an initial funding level and duration, and with an identified funding
mechanism, will ensure managed operational sustainability into the future, and provide a
framework for scoping future facility design at the lowest affordable life cycle cost.
Goal 1
This goal is considered to be only partially achievable in regard to this inaugural version of the
FMP because, at present, the Asset Management System (AMS) is in its infancy.
Characterization of all asset attributes and #heir condition, as well as the collection of their
ongoing maintenance data is in progress. Until pertinent inforrnation for a fixed asset has been
4
Regular Council Meeting - December 3, 2013 - Page 39 of 106
adequately docurnented, entered into the system, and a work order ar aging condition history
can be established, the type of detailed analysis normally contained in an FMP cannot be
presented to as well-defined a degree as might be desired. Consequently, a more broad
approach to asset characterization has been taken in the creation of this first version of the FMP.
It is recognized that future versions of the FMP will provide the type of detailed analysis that is
not yet achievable.
In this initial plan, the focus of Goa11 is on the life expectancy and the iife cycle and
replacement cost of existing assets in order to enable Town management to develop a Capital
Replacement Program that captures the manner by which future revenues will fund asset
replacement needs. Significant facility fixed assets categorized as equipment, weather�roofing,
or finishes, and which are subject to regular maintenance, re�air, and/or replacement protocols
have been identified and evaluated for five categories of building systems. Inforrnation for the
following four categories represents expected life cycle replacement costs based on the typical
useful life of each componen#, beginning from the date an asset was first put into service to the
replacement cost at the end of expected useful life, calculated at years of useful life and
replacement cost of the asset(s} per year:
1. HVAC,10-15 years (with major units extending to 20 years), $115,Ot�-$350,000 an
average af $147,0�
2. Roof,15-20 years, $2,500-$576,000 an average of $60,000 (2026 MMC replacement
$570K and 2033 MOC replacement $303K)
3. Flooring,l0-12 years, $73,000-$36Q,000 an average of $87,�0 (2025 MMC replacement
$292I�
4. Paint, 7-10 years, $2,000- $74,000 an average of $7,2Q0 (2015 MMC repaint $53K)
Electrical systems have been estimated at a suggested Ievel of service for a recommended
annual budget for preventative maintenance between $16,000 and $93,Ot� annually.
A Capital Replacement Program developed to fund anticipated ongoing and cyclical costs
based on an average anticipated annual expenditure for a multi-year period can be fashioned an
either a pay-as-you-go approach or as calcuiated by the average cost for the duration of a
financed program term would prepare the Town to plan for the anticipated costs as well as the
cyclical nature of the program. The analysis that was performed for the anticipated replacement
periods was calculated out to Plan Year 2035 in order far the annual cycles to repeat and
increase the reliability of the analysis. The annual cost of the program was determined to range
between ap�roximately $190,000 and $765,000, with an annual average of $323,000.
Goal 2
In order to maximize the use of existing Town-owned facilities and sites, and incorporate the
FMP into the Town's comprehensive long-range planning efforts, future space needs projections
for each department were completed by their respective department heads through Plan Year
2036 based upon the current Pima Association of Governments (PAG) farmulated population
growth trends and expected growth patterns. These projections have been represented within
various figures that follow within #he body of the FMP, indicating the ex�ected year that each
facility/site will reach its maximum capacity for workspace. That said, it is recognized that
changes in deparhnent and staff distribution as well as work station configurations for each
facility/site will alter the projected plan year that maximum capacity will be reached, and the
Regular Council Meeting - December 3, 2013 - Page 40 of 106
capacity threshold and not the anticipated year is the deterinining factor to be recognized and
anticipated over tirne.
It is anticipated that the Marana Wastewater Reclarnation Facility (MWRF}, which is already at
capacity of three 3 workstations, will be the first facility to exceed its workspace capacity. This
will occur as early as 2014. The Marana Operations Center (MOC) is currently staffed at just
under its capacity of 91 workstations, and is expected to exceed that capacity in the next couple
of years. A projected increase in the number of staff stationed at the Marana Municipal
Compiex (MMC) over the next decade will result in it becoming the third facility to experience
space limitations, with a current total workstation capacity of 241 by around 202Q, al#hough
such stress will not occur evenly throughout the facility as staffing levels in some departments
are projected to increase at a greater actual number or as a percentage of current staffing levels
than are other departments. It is anticipated that other sites may experience certain space-
related stress through Plan Year 2036, but are not expected ta exceed their workspace capacity
in such a manner as to require modification and/or expansion.
To evaluate strategic locations of departments/ offices, existing Town property and facility sites
were compared with operational considerations of each Town department's proximity to their
significant aperating theaters for current and future efficiency of operations, along with the
effect of anticipated future growth area projections. Current Town facilities and sites are
concentrated at the extreme north and south ends of the incorporated limits, and it is clear that
there are certain inefficiencies that exist now and in the future as far as serving mostly central
and some easterly and westerly ends of the Town. The development of a central multi-
departmental facility would more efficiently support Town services now and into projected
growth areas which will be at an increased distance fram the Town s current operational hubs.
Such a facility located in the Twin Peaks Interchange area would capitalize on the interchange's
ability for improving operational deployment that can be largely immune to current
suscepfibilities such as ground transportation system weaknesses and flood and railroad
hazards, and will result in the reduction of response times to service emergencies and fulfill
routine operational needs by enabling the radial movement of Town resources from a more
centralized location.
In order to address the need to develop design standards far future facilities based on best
practices to achieve highest return on investment, efficiency, and lowest life cycle
cost(Practicality Vs. Cost Prohibitive), current United States Green Building Council and United
States General Services Administration practices have been reviewed and recornmended for
integration into future facility designs. In this regard, the establishment of a project specific
design scope analysis process is recommended to determine the affordable baiance between up
front construction costs and ongoing or life cycle costs, ideally appraaching a net-zero energy
use profile.
Demographic and Governmentai Overview
History
The Town of Marana was incorporated in 1977 as a predominantly rural farming community of
approximately 1,500 people. Since then, the papulation of Marana has significantly increased.
Between 1980 and 1�0, Marana's population grew by 31 % to 2,187, an increase of 513 residents.
From 1990 to 2000, the population of the Town grew to 13,55b residents and nearly 5,000
6
Regular Councii Meeting - December 3, 2013 - Page 41 of 106
households, an increase of 520%. The period between 2000 and 2010 experienced a 158%
increase to 34,961 residents. Marana outpaced the City of Tucson and the Town of Oro Valley,
as well as Pima County in population growth rate for the period af time since its incorporation.
The Tawri s population increase can be iargely attributed to diligent annexa#ion activity and the
develo�ment of master-planned communities. The Town s geographic area has increased from
10 square miies in 1977 to over 126 square miles today.
Existing and Planned Deveiopment
In the late 1980's Marana annexed land areas that facilitated two significant specific plans which
have been most instrumental in the phenomenal growth of the Town. The Dove Mountain and
Continental Ranch/ Reserve areas currently account for 70% of all homes built within the Town.
The use of the s�ecific plan entitlement process to rezone and develop land continues to this
day. The Town currently has 27 specific plans of which 20 have been adopted in the last 1Q
years.
In the last ten years, the Town has approved over 125 new residential subdivision plats.
Residents have found areas like Gladden Farms in northwest Marana and Continental Ranch /
Continental Reserve in southern Marana rich in amenities and ideal communities for raising
their families. Retirement communities such as Sunflower in Continental Ranch and Heritage
Highlands in Dove Mountain establish Marana as an ideal cornmunity for active adult living.
There have also been a number of rnaster-planned cornmunities entitled for future
development, including The Villages at Tortolita, Tortolita Shadows, Mandarina, Cascada,
Saguaro Bloom, Giadden Farms II, The Shaps at Tangerine, Uptown at Marana, and others.
Marana currently has over 18,000 platted residential subdivision lots, with nearly 13,000 of
those lots built. Through the adoption of numerous specific plans and rezonings, there are
nearly 31,000 additional iots entitled, though not yet platted.
Population Growth
In 2006, at the height of an unprecedented economic boom, the Arizona Department of
Economic Security (DES) adopted populatian forecasts that have since �roven to be
unrealistically high for ali jurisdictions within Pima County. As a result of the subsequent
economic recession, in the third quarter of 2012 the Pima Association of Governments (PAG)
generated preliminary population projections for ali jurisdictions within the region. These
projections have been used in the FMP as a basis for anticipated growth, as they are considered
to be the most accurate estimate currently available. The projections are acknowledged to be
preliminary and not representative of officially approved data. PAG has indicated that such
projections are based upon a number of factors including the Town's percentage share of the
Pima County growth rate. The appropriate data frorn the 2010 Census has been incorporated
into the FMP where applicable.
Based upan the preliminary PAG projections, the Town s population is anticipated to increase
between 4,000 and 7,000 residents in each five year interval through the year 2040. The projected
population growth of the Town is shown in Figure 1.
7
Reguiar Councii Meeting - December 3, 2013 - Page 42 of 106
It is anticipated that the population of Marana will grow from the official census count of 34,961
in 2010 to 48,142 in 2020, an increase of 38%. That number is projected to grow to 59,165 in
203Q. Although the rate of growth decreases as the total population grows, #he actual increase in
population remains significant.
Growth Areas
The Town of Marana General Plan defines five distinct growth areas (Northeast, Northwest,
Southwest, Southern, and Pinal County) as illustrated on Map Figure 2.
The Northeast Growth Area contains significant environmental challenges that will constrain
future development and require land preservation and limits on land disturbance. Residential
and commercial development will be carefully integrated within the natural conditions.
Residential communities will generally be low-density. Anticipated land uses include: resort
development; large scale commercial developrnent; mixed-use prajects; employrnent-based
industry; and significant open space, trails, and recreational amenities.
The Northwest Growfih Area has been targeted as the prime grawth area in the next decade.
Recommendations for land use, transportation, and other growth factors include: #he Town
Center; residential communities of ali densities; cornmercial and industrial uses aiong the
Interstate 10 corridor; and medical industry opportunities.
:
Regular Council Meeting - December 3, 2013 - Page 43 of 106
Figure 1. Projected Popuiation Growth
Figure 2. Future Gmwth Area Map
Regular Council Meeting - pecember 3, 2013 - Page 44 of 108
The Pinal County Growth Area is considered a northern extension of the Northwest Growth
Area, and has great annexation potential for the Town of Marana. Pinal County has identified
this area as likely to grow with several large scale development projects including the eventual
build out of the 1,�0 acre residential project currently underway at Red Rock, and other large
iand areas that are planned for residential and commercial development. Marana will work
closely with Pinal County in future planning. Anticipated future land uses include: master
planned communities; large lot custom homes in outlying areas; cornmercial and industrial uses
along the Interstate 10 corridor; and, industrial employment development in the vicinity of
Pinal Air Park.
The Southwestern Growth Area primarily focuses upon growth around the Marana Regional
Airport. The area provides opportunities for industrial uses as well as residential communities
located a safe distance frorn the airport. The Bureau of Reclamation land adjacent to the airport
lends itself to great recreational opportunities. Future development wili likely include:
commercial and industrial development immediately surrounding the Marana Regional
Airport; strategically located residential communities of varying densities; regional recreation
opportunities; and expansion opportunities for the Marana Community Correctional Treatment
Facility.
The Southern Growth Area contains several existing master planned communities and
residential subdivisions. Commercial facilities to serve these communities are located along
major transportation corridors. This area is primarily an infill area that will see minimal growth
and will focus on the completion of the existing developments. It is anticipated that
development in this area will include: new development surrounding #he Twin Peaks
Interchange; developrnent of communities such as De Anza, The Pines, and Willow Ridge;
corridor commercial activities along Interstate 10, Ina Road, Thornydale Road and Orange
Grove Road; and career oriented ernployment based industry.
Growth Trends
In 2005, the Town recorded a historic high of 1,766 new home starts. This was an increase af
27% over the previous year. In 2006, Arizona along with the rest of the country began to
experience a sharp decline in the housing marke# as the recession set in. The decline in new
home starts continued for the next three years, reaching a low of 189 in 2009. This was the
lowest number of documented annual new home starts since the Town began keeping record.
In 2010 the downward spiral ended. In the first six months of the calendar year more new
single family home permits were issued than in all of 2009. A total of 337 new single family
home permits were issued by the end of the year, representing a 78% increase over the number
of permits issued in 20(}9. In 2011, new single-family home perrnits declined slightly to 335. In
2012, 516 permits for new single-family residences were issued, representing a 53% increase
over 2011. It is projected that permits for 2013 will surpass S00 new single-family residences.
Regular Council Meeting - December 3, 2013 - Page 45 of 106
10
�XI�T� F,�,C� � �.IT[ ��
The Town of Marana currently owns, operates, and maintains 37 structures at 7 sites, lacated as
illustrated in Figure 4. In all, there are 521 rooms with a total of 268,549 square feet of floor
space.
The following facility site prafiles indicate the current condition and capacity of each facility, as
well as illustrate the ongoing replacement costs that are related to maintaining our valuable
assets. By utilizing life cycle analysis in conjunction with recognition of OCI (Overall Condition
Index) ratings, the preventative maintenance plans will result in overall lowest cost of
ownership through the useful life of the Town s facilities.
The Overall Condition Index (OCI) rating of a physical asset is derived by determining its
current state, relative to a set of categories that quantifies and describes, in simple terms, what
action is required #o optimize that asset's functional lifespan. The numerical OCI value
assigned to that asset is objectively selected to fall within the parameters of a certain range that
accounts for such factors as age, appearance, fitness, serviceabili#y, and wear.
Site profiles have been developed to analyze each site for five categories of building systems, 4
for expected life cycle replacement costs based on typical useful life of each component,
beginning from date first put in service and replacement at end of expected useful life at:
l. HVAC,10-15 years (with major units extending to 20 years)
2. Roof,15-20 years
3. Flooring,l0-12 years
4. Paint, 7-10 years
Electrical systems have been estimated at a suggested level of service for a recommended
annual budget for preventative maintenance.
Regular Counci! Meeting - December 3, 2013 - Page 46 of 106
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Figure 3. Overall Condition Index (OCF) Chut
f3gure 4. Marana Public f�acilities
Regular Counc� Meetmg • December 3, 2013 - Page 47 of 108
l2
Facility Site Profiles
1 Marana Municipal Complex (MMCj
The Marana Municipal Complex (MMC) was built in
2004/2005 and houses roughly 50% of the Towri s staff
amongst 19 departments. With 93,512 sq. ft. of
office/multiuse areas, this is the Towri s single Iargest
building.
�c
FACILITY SITE NAME: MARANA MUNICIPAL COMPLEX
Facilit Location: 11555 W Civic Center Dr. Marana, AZ 85653
Facility
Code: MMC
Year Acquired/Constructed:
57,000
Combined Building/Structure Sq. Ft.: 93,512
Roof Type: Tapered Insulation, SBS Roofing
Roof Sq. Ft.:
Workstation
Capacity:
Facility Number/Name
2014 2015 2016
162.5 173.5 180.5
241
Overall Condition lndex
2005
1 MMC
:•
2017 2018 2019 2020 2025 203Q 2035
187.5 195.5 '198.5 200.5 228.5 258.5 279.5
Figure 5. Facility Site Profile: Mazana Municipal Complex (MMC}
Regular Council Meeting - December 3, 2013 - Page 48 of 106
13
2 Marana Operations Center (MOC}
The Marana Operations Center (MOC) was purchased in
2001 and houses roughly 38% vf the Tawn`s staff between
3 departments. Between the 14 structures there is 41,670 sq.
ft. on the 12 acre site. The Utility, Public Works and Police
Departrnent's operate a 24/7/365 operations center
serving the community. The main structure was first built
in 1974 by Trico Electric as their administrative and field
operations center. This site also includes the M�JC
Community Room used for cornmunity building activities
and instructional ciasses given by the Parks Department.
FACILITY SITE NAME: MARANA OPERATIONS CENTER
Facilit Location: 5100 W. Ina Rd. Tucson, AZ 85743
Facility
Code: MOC
Year Acquired/Constructed:
Overaii Condition Index:
1974
Combined Building/Structure Sq. Ft.: 41,670
Metal Panefs Installed Over Purlin
Roof Type: Framing
Roof Sq. Ft.:
Workstation
Capacity:
Facility Number/Name:
2 MOC
78
2014 2015 2016 2017 2018 2019 2020 2025 2030 2035
120.1 128.1 135.1 142.1 149.1 153.1 157.1 178.1 197.1 214.1
Figure 6. Facility Site Profile: Mazana Operations Center (MOC)
13,870
m
Regular Council Meeting - December 3, 2013 - Page 49 of 106
14
3 Parks & Recreation (P&R)
The Parks and Recreation facilities consist of multiple buildings:
the Park and Recreatian Administration building, the Senior/
Community Center, and the Parks Maintenance Facility.
Parks & Recreation Administration
This 5,000 sq. ft. structure, built in the 1990's as the
"Town Hall", was one of the first to be constructed
by the Town. It was converted to the Parks &
Recreation Administration in 2005 when the MMC
was opened.
Marana Community Center
The Marana Community Center's original structure
was built in #he mid 1970`s by Pima County when
Pima County owned and operated the site now
known as Ora Mae Harn Park. The original structure
was used as a cammunity center and in the late
1990's the addition/extension of the structure was
completed to house the Community Center. In its
entirety this site is 8,0� sq. ft.
Parks Maintenance Facility
The Parks Maintenance Facility was constructed in
2�2 to serve as Parks Maintenance main operations
center. This site houses the Northern parks systems'
operating supplies.
Regular Council Meeting - December 3, 2013 - Page 50 of 106
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FACILITY SITE NAME: Parks and Recreation
Faci(it Location: 13251 N. Lon Adams Rd. Marana, AZ 85653
Facility
Code: P&R
Year AcquiredlConstructed
5,200
Combined Building/Structure Sq. Ft.: 15,832
Roof Type: Fiberglass Bur on Wood Decking
Roof Sq. Ft.:
Workstation
Capacity:
Facility Number/Name:
2014 2015 2016
33.0 35.0 36.0
27
Overail Condition Index:
��'�'Z�7
-•-
Fl�
2017 2018 2019 2020 2025 2t?30 2035
38.0 39.0 39.0 39.0 42.0 50.0 51.0
Figure 7. Facility Site Profile: Marana Parks & Recreation (P&R)
Regular Council Meeting - December 3, 2013 - Page 51 of 106
16
4 Heritage House
Renovated in 2005 to facilitate its use by community
organizations, this building is currently leased to the
Gladden Farrns Homeownef s Association. It is situated
within the boundaries of Marana's 163 acre Heritage Park,
near its narthern entrance. As �roposed by the park's
conceptual plan, this proximity will eventually allow
Heritage House to be effectively utilized for the
administrative functions of Heritage Park.
FACILITY SITE NAME:
Facilitv Location:
Facility Code: HRTG
Heritage House
12375 N. Heritage Park Dr. Marana, AZ 85653
Overalf Condition Index: 75
Year Acquired/Constructed
Combined Building/Structure Sq. Ft.:
Roof Type
Roof Sq. Ft.:
Fiberglass Built Up/Coating
Workstation Capacity:
Facility Number/Name:
1990
4 H RTG
:. , .,
2014 2015 2016 2017 2018 2019 2020 2025 2030 2035
Currently
Leased
to HOA
Figure 8. Facility Site Profile: Marana Heritage House
3,050
.
�
Regutar Council Meeting - December 3, 2013 - Page 52 of 106
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5 Airport
The Marana Regional Airport is an actively growing
facility that serves aviation enthusiasts through proactive
airport management. When fully developed, this Iocation
will be a central business hub for the cammunity.
FACILITY SITE NAME: Marana Re ional Air ort
FacilitY Location: 11555 W Civic Center Dr. Marana, AZ 85653
Facility
Code: A[R Overall Gondition Index: 81
Year Acquired/Constructed: 1999
Combined Building/Structure Sq. Ft.:
Roof Type: Plywood Deck, Built Up Coating
Roof Sq. Ft.:
Workstation
Capacity:
Facility Number/Name:
2014 2015 2016
1.0 2.0 2.0
500
��
5 Airport
2017 2018 2019
2.0 3.0 3.0
5,327
2020 2025 2030 2035
3.0 5.0 8.0 10.0
Figure 9. Facility Site Profile Marana Regional Airport (MRA}
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6 Old Sanders Maintenance Yard
FACILITY SITE NAME: Sanders Old Yard
Facili Location: 12765 N. Sanders Rd. Marana, AZ 85653
Facility
Gode: OLDYRD Overall Condition Index: 66
Year Acquired/Constructed: 1980
Combined Building/Structure Sq. Ft.:
Roof Type: Wood Deck, Shingles
Roof Sq. Ft.:
Workstation Capacity:
Facility Number/Name:
2014 2015 2016
2.0 2.0 2.0
930
2
6 Old Yard
2017 2018 2019
2.0 3.0 3.0
, -; �
2020 2025 2030 2035
3.0 5.0 8.0 10.0
Figixre 10. Facility Site Profile Marana Old Maintenance Yard
Regular Council Meeting - December 3, 2013 - Page 54 of 106
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7 Marana Wastewater Rec(amation Facility (MWRF}
FAC(LITY SITE NAME: Marana Wastewater Reclamation Facili
Facility Location: � 11555 W Civic Center Dr. Marana, AZ 85653
Facility Code: MWRF Overall Condition Index: 80
Year Acquired/Constructed: 1985
Combined Building/Structure Sq. Ft.: 1,256
Roof Type
Roof Sq. Ft.:
Shingles
Workstation Capacity:
1,500
3
� � �� �° � �. � � �
Facility Number/Name: 7 Wastewater Facility
2014 2015 2016 2017 2018 2019 2020 2025 2030 2035
2 4 5 6 7 8 9 13 18 21
Figure 11. Facility Site Profile Marana Wastewater Reclarnation Facility (11�IWRF)
Regular Council Meeting - December 3, 2013 - Page 55 of 106
20
�
The needs study is a compilation of infarmation acquired through a series of ineetings and
discussions with department directors, managers, and staff. In addition to these discussions, a
department needs survey was provided to each department director or manager requesting
information regarding current space allocation and e�cisting deficiencies, as well as projected
space and staffing needs through fiscal year 2035. The analysis of existing patterns of space
occupation and utilization contributed to the development of the findings. These findings are
supplemented with recommendations for improvement of space utilization where appropriate.
This information is represented in Table 1 by department in six year incrernents, and in Figures
12-20 by facility structure and color coded departments within the structure in six year
increments, to compare structure workspace capacity to anticipated department growth.
The space needs assessment is presented in a format that indicates staff related space (space
assigned to individuals) as well as support space (spaces shared within a department or
between departments) including storage areas. Identified space requirements were calculated
for each departrnent in four fiscal year intervals: FY 13-18; FY 19-24; FY 25-30; and FY 31-35.
Projections of fixture space needs are based upon existing conditions and current space
deficiencies, as well as projected staff growth, planned or anticipated functional or operational
changes, and typical space standards based upon generaily acce�ted planning and design
guidelines. These projections provide a basis for evalua#ion and analysis of alternative s�ace
planning and development strategies and building concepts and designs and, thus, facilitate
estimating the costs of future construction projects.
Personnei projections were generated by using a combination of past and projected Town
population, specific workload indicators, and data gathered through the department needs
survey. It should be noted that a comprehensive staff analysis was not completed and that the
projections were genera#ed for space planning purposes only. Although historic staff growth is
typically a heavily weighted factor in forecasting future staff growth, limited value was given to
this criterion in the Facilities Master Plan due to the im�act of the recent recession on Town
staffing levels. More emphasis was placed upon the projected population growth of the Town,
as well as various warkload indicators specific to each departrnent and the recommendation of
each department director or manager in preparing for projected workloads.
Reguiar Councii Meeting - December 3, 2013 - Page 56 of 106
Z1
Reguiar Counci! Meeting - December 3, 2013 - Page 57 of 106
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Table 1. Personnel Projections
1 Marana Municipal Complex (MMC�
DeparEments: DSC, CIP, Engineering, Clerk's office, Manager's office, Mayor & Council, Legal,
Finance, HR, Community Development, Police and Court.
,,
r r
�
��I[7
�
S.t4 iU�D t�:€� �t3:0 2�#� �:tk 3s.dk df8.€� 45:€6 �:t�
Regular Councii Meetirtg - December 3, 2013 - Page 58 of 106
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Mt�+l� Buitslin� A Ftt� i fA�r�fcs�[�n Prcje�cti� by t}epa�e�t
Regular Councii Meeting - December 3, 2013 - Page 59 of t06
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�u s ���e� �� �� �- a� �: � � ��-�,�. -
��
f •�
;g
���
� 1 �
�
Figure 16. MMC Building C Workstation Projections by Department
Regular Councii Meeting - December 3, 2013 - Page 60 of 1d6
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� €� �� f'�. : #��� �;� ?k 3���. N . _ ..;. .: G « �� ��: �° #�. �# 9���.
2 Marana Operations Center (MOC)
Function: Public Services - Operational
Departments: Police, Utiiities and Public Works
Non-office space: Fleet & warehouse, signjmarking shops, O�►erations yard, cornmunity room.
Current space deficiencies: None
Figure 17. MOC Workstation Projections by Department
Regular Council Meeting - December 3, 2013 - Page 61 of 106
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3 Parks & Recreafiion Administration
Function: Parks and Recreation management/programmers
Departments: Parks & Recreation
Non-office space: Meeting room and multipurpose room
Current space deficiencies: None
Marana Community Center
Function: Community use
Departments: Parks & Recreation
Non-office space: Coxnputer lab, exercise room, rneeting room, lobby
Currenfi space deficiencies: None, Receptionist and 3 Offices
Park Maintenance Facility
Function: Park maintenance operations
Departments: Parks & Recreation
Non-office space: Shop, storage sheds
Current space deficiencies: None, No workstations
Regufar Council Meeting - December 3, 2013 - Page 62 of 106
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rigure lu . Y�K WorKStation Yro�ections by llepartment
4 Heritage House
Function: Heritage
Departments: Parks & Recreation
Non-office space: Meeting space, outdoors multifunction ramada, active farm
Current space deficiencies: None, Leased to Gladden Farms HOA
No Workstation Projections available for the Heritage House.
5 Airport
Function: Regional airport
Departments: Airport Operations
Non-office space: AIl airport land, fire suppression pump house
Figure 19. Marana Regional Airport Workstation Projections by Department
Regular Council Meeting - December 3, 209 3- Page 63 of 106
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Current space deficiencies: None
6 Old Maintenance Yard
Function: Maintenance operations
Departrnents: Public Works, Utilities, Community Development, Parks & Recreation
Non-office space: Warehouse, storage sheds
Current space deficiencies: None
No Workstation Projections available for the Old Maintenance Yard.
7 Marana Wastewater Reclamation Facility (MWRF)
Function: Municipal Waste Water Treatment
Departrnents: Utilities
Non-office space: Treatrnent center
Current space deficiencies: None
Figure 20. Marana Wastewater Reclamation Facility Workstation Projections by Department
Regular Council Meeting - December 3, 2013 - Page 64 of 106
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8 Space Standards
Space standards are regular measurements of space per person per unit that are used to plan for
fuiure space needs. Standards are required for the fallowing:
• Make the most efficient use of Town-owned and leased space;
• Provide a uniforrn basis for forecasting space needs for personnel and equipment in order to
logically plan for the acquisition of future owned and leased space; and
• Determine the prabable cost of needed space.
This sec#ion presents net space standards for func#ional components and individual spaces and
summarizes the existing space occupied by each department. Additionally, a standard per
staffi unit for each department was used as a variable to forecast future space needs.
Estimating the amount of useahle area or floor space needed to provide the appropriate
environrnent capable of supporting any type of function involves the use of space allocations
and, in some cases, space standards to the operational requirements of the functional
component such as an office, rest room, storage/equipment room, etc. Current s�ace projections
are based on an estimated number of workstations.
Examples of factors that may impact future personnel growth include constrained historical
grow#h, change in management philosophy, planned department and/or staff changes due to
the impact of technologies or change in workflow and project funding. It should be noted that a
comprehensive staffing analysis was not completed and that the staff projections are for space
planning purposes only.
Regular Council Meeting - December 3, 2013 - Page 65 of 106
�
� � �
The Town af Marana s process for planning its municipal facilities will recognize the
importance of the Marana Strategic Plan and the promotion of each of its five focus areas:
Commerce; Camrnunity; Progress and Innovation; Heritage; and Recreation. A concentration
�oint in the planning process will be the creation and preservation of a recognizable brand and
the establishment of a distinct sense of arrival to the Town. Further emphasis will be placed
upon achieving sustainable design and development that balances the economic,
environmental, and social needs of our community. Intrinsic to the processes of planning and
development of all future facilities in our community are the Town's cultural values of
dedicated service, engaged innovation, respect, and teamwork. These values have been proven
to be essential components in the accomplishment of challenging objectives and goals and truly
reflect our commitment to excellence.
Development Goals and Objectives
The Town of Marana is comrnitted to the develo�ment of facilities that will enable its many
functions and operations to be performed safely and effectively while meeting the demands of
an increasing population and the changing needs of the community. Providing adequate
facilities and services to the residents, employers, and visitors to our community is paramount
in developing an exceptional community.
Facility designs must adhere to sound, best practices and utilize materials, methods, and
equipment af proven dependability and value. Facilities must be econornical to build, operate,
and maintain. They should be designed to adequately accommodate the needs of staff and the
public. Idealiy, facilities should also be designed to accommodate potential expansion into the
foreseeablefuture.
The Towri s facilities are intended to provide a hospitable environrnent for visitors seeking
services. Therefore, Town facilities must be designed and constructed to reach beyond their
function in order to promote comrnunity and to provide the citizenry of Marana with a sense of
confidence that its best interests are being well-served.
Facilities must be fully accessible to the public and staff by providing safe and efficient
ingress/egress to the site and a barrier free environment on the premises even while
maintaining clear and secure separation between public and staff spaces. All Town facilities
shouid be reachable by alternative modes of transportation. Site planning should accommodate
access by public transit and for bicyclists and pedestrians via appro�►riate infrastructure
linkages.
Facilities are expected to provide the Town s personnel with working environments that foster a
sensibie interface between individuals, divisions, and departrnents and that advance directness
and accountability across the entire organization. Facilities should elevate performance,
enabling tasks to be undertaken and completed in a highly productive, qualitative manner.
Reguiar Councii Meeting - December 3, 2fl13 - Page 66 of 106
31
Such superior workplaces are characterized by a synergistic set of attributes. In other words,
they are all of the following:
• Safe: Workplaces are to be �ravided that are healthful, secure, without hazards, protected
from fire, capable of shelter, and easily evacuated if necessary.
• Reliable: Work�laces are to be supported with efficient, state-of-the-art heating, ventilating,
air conditioning (HVAC), lighting, power, security, and telecommunications systems and
equipment that require little maintenance and are designed with backup capabilities to
ensure minimal loss of service or downtime.
• Connectable: Accommodation of critical, best use technological advancements including
communication and data capabilities and access among distributed coworkers is to be
enabled for both on-site workplaces (including individual workstations, team spaces,
conference/multimedia spaces, �and off-site workplaces (including telework or commuting
centers, home offices, travel venues, etc.).
• Flexible: Workplace components are to be chosen that can be easiiy adapted to
organizational or work process and functional changes and readily restructured with a
minimum of time, effort, and waste.
• Identifiable: Workplaces are to be endowed with a unique familiarity, character, image, and
business identity that enable and convey a sense of pride, purpose, and dedication in the
individual and throughout the community.
• Comfortable: Workplace services, systerns, and components are to be provided that allow
occupants to adjust thermal, lighting, acoustic, and furnishing systems to meet personal and
group comfort levels.
• Equitable: Workplaces are to be designed to meet the functional needs of the users by
accommodating the tasks to be undertaken without compromising individual access to
privacy, daylight, outside views, and aesthetics.
• Balanced/ Sustainable: Workplaces are to be created and continued in a manner that
supports long-term economic, community, and environmental balance using technologically
advanced products and processes that support a clean and healthy environment, free of
harxnful contaminants and excessive noise, with access to quality air, light, and water.
Future Facility Pfanning
The Town has adopted a number of long-range or master planning documents that outline the
Town's long term plans for future growth with respect to Town facilities. Plans including the
Strategic Plan, General Plan, Town of Marana 2010 Potable Water Master Plan and the Marana
Parks, Recreation, Trails, and Open Space Master Plan indicate particular objectives and goals
for growth and development within the Town and detail existing facilities, assess current and
projected needs, and rnake recommendations for future analysis and decision rnaking.
Multi-Use Facility
The Town anticipates the development of a new multi-use facility and has identified potential
sites strategically located within the Town s planning area. In early 2013, the Town began a
facility needs analysis with a consultant group in order to deterinine how our police services
can best meet the growing needs of the community. The facility needs analysis is accompanied
by a site selection analysis to determine the feasibility of potential sites. Two of the rnost
important factors considered during the site selection process are the proximity of a prospective
site to areas with the greatest number of service calls and the general population of the areas to
be served by the new facility. Anather important factor concerning site selection is the
RegulS��`t���' z�3's ���7 b�8 �ent personnel as well as the pubiic. The police
32
department serves as a hub of activity for officers during their shifts and generally serves duties
that cannot be completed in the field such as securing an arrestee or evidence, drawing blood
for a DUI, and writing reports. Accessibility ta police service facilities is critical to improving
efficiency and providing a high level of service to the community.
One of the potential sites under consideration is in the vicinity of Twin Peaks Road and Linda
Vista Boulevard. This location provides nearly direct access to Interstate 10 facilitating travel
north and south, as well as providing direct access into Continental Ranch and Dove Mountain,
as well as areas planned for future growth along the Tangerine Raad corridor from
approximately Thornydale Road west ta Interstate 10. A new facility located at Twin Peaks
Road and Linda Vista Boulevard would enable access to these areas within a matter of minutes.
Response times to these areas from the e�cisting facility at the Marana Operations Center can
take 20 minutes or longer. O#her benefits of this location include easy access over the railroad,
as well as proximity and access to planned commercial developrnent along the Interstate 10
corridor including the Marana Spectrum at #he Twin Peaks interchange. Access of the facility hy
the public is also important, whether it is to meet with an officer, file a police report or obtain a
copy of a report, or to attend citizen participation meetings.
Maintenance Facilities
The Town currently has five separate maintenance facilities located at the MOC, MMC, Old
Sanders Yard, Ora Mae Harn Park, and the Crossroads at Silverbell Park. The location of these
sites at opposite ends of the Town is not convenient or conducive to efficiently serving the
current needs of the Town and will present locational and accessibility challenges as the Town
develops. Proper rnaintenance is key to the function and longevity of roads, utilities and other
Town owned infrastructure, as well as parks facilities. Convenient access between maintenance
facilities and the Town s infrastructure is crucial. The early stages of planning have indicated
that an ideal location for a central maintenance facility is along Interstate 10 between Tangerine
Road and Marana Road.
New Parks Facilities
Based upon the service standards followed by the Parks and Recreation Departrnent, it is
projec#ed that approximately 18 new parks will be demanded by #he year 2020 including ten
neighborhood parks, six community parks, one district park, and one regional park. Park
demand forecasts indicate a total unmet demand for developed park space to be approximately
585 acres by the year 2020. It is recommended in the Marana Parks, Recreation, Trails and Open
Space Master Plan that all future district parks include a community center. It is also
recommended that when possible and practical, cornmunity parks should include community
centers as well.
Wastewater Facilities
The infrastructure currently serving the wastewater demands within the Towri s planning area
consists of a regional wastewater treatment plant and several smaller public and private
treatment facilities. The two primary existing wastewater treatment piants serving the Town are
the Ina Road, Pima County Wastewater Reclamation Facility (PC'G'VWRF) and the Marana
Wastewater Reclamation Facility (MWRF). The Ina Road WRF is located within the Town limits
and is currently operated by Pima County Regior►al Wastewater Reclamation District. The
Marana Wastewater Redamation Facility is currently located within Pima County and is owned
and operated by the Town.
Reguiar Councii Meeting - December 3, 2013 - Page 6& of 106
33
Per the settlement agreement dated April 9, 2013 between the Town and Pima County, Marana
Utilities has assumed ownership of two water reclamation facilities, the Marana Water
Reclamation Facility and the Rillito Vista Water Reclamation Facility. The current PAG 208
amendment under consideration (Summer 2013) will identify a possible #hird facility to be
located west of the Saguaro Bloom neighborhood and near the Marana Airport. The Utilities
Department will assume maintenance and operational responsibility of the Airport septic
system once a customer base is identified and provided service from the septic system.
Within Pinal County, the Utilities Department has identified, through the CAAG 208 process,
the potential for two additional water reclamation facilities. If the Town decides to move
forward with any possible incorporation of the Red Rock area, a third facility, currently private,
may be added to the facility portfolia
Marana Regional Airpor#
The Commerce focus area within the Town of Marana Strategic Plan II defines strategies to
develop the Marana Regional Airport as an activity center. These strategies include: completion
of infrastructure along Airpart Way and plan for an aviation themed business park; plan and
fund new airport infrastructure through the CIP process; collaboration with the Arizona State
Land Depar#rnent in maximizing the land use potential around the airport; and, development of
an airport ter�ninal and/or jet center that showcases Marana.
Marana Heritage Park
The Town of Marana envisions the Heritage Park serving as a showcase of the Town s culture,
heritage and history. The themes of the park being considered in the planning process, currently
underway, are the Towri s history and culture, natural resources, the Santa Cruz River, wildlife,
recreation, retail/shopping, food/agriculture, and equestrian activity. The park currently
consists of historic buildings including the Heritage House, the Beard House, and a farrn office/
barn, as well as various features and implements including grain silos, a ramada structure and a
variety of rustic farm equipment. The park includes a small dernonstration farm that is planned
for expansion and to be rnade available for community use.
The Marana Heritage Park is pianned to occupy 162.75 acres and ultimately consist of a plaza,
farm, comrnunity gardens, market village, and ranch. The plaza is planned to provide a flexible
space where a tree-lined central court seroing as a shady reprieve, quickly transforms into a
bustling farmex's market, art fair, or community celebration. Serving as the northern gateway to
the Marana Heritage Park, the plaza sets the tone by incorporating the materials used through
the historic development of the area.
Multi-Use Arena
The Strategic Plan identifies an initiative to establish a permanent location for a multi-use arena
in the Marana downtown / Main Street area and identify funding sources and long-term
economic viability.
Regu4ar Council Meeting - December 3, 2013 - Page 69 of 106
34
Facifity Standards
Facility standards relative to the Town's Facility Master Plan (FMP) fall into two distinct
categories: guidelines, which are elective, and codes, which are mandatory.
Guidelines
Regarding guidelines, the United States General Services Ad.ministration (GSA) and the Uni#ed
States Green Building Council (LTSGBC) have develo�ed and established significant,
comprehensive standards that are recommended for suFplemental reference in conjunction
with the implementation of the FMP.
The GSA's Facilities Standards for the Public Buildings Service (P1�), establishes design
standards and criteria for new buildings, repairs and alterations, and modernizations for federal
facilities. This document may serve as a benchrnark for the Town of Marana's own new
construction and renovation projects when and as deemed appropriate. For the purpose of
developing common standards for Town projects, various facets of P100 have been integrated
into this section of the FMP. However, insofar as the P100 is used as a guideline for a particular
project desib , in-depth reference to the actual document is strongly advised.
The USGBCs Leadership in Energy and Environmental Design (LEED) standard, is a
performance credit system that allocates points "based on the potential environmental impacts
and human benefits of each credit." LEED relies upon categories established by the United
States Environmental Protection Agency's Tools for the Reduction and Assessment of Chemical
and Other Environmental Impacts (TRACI} as a basis for assessing and weighting each credit.
LEED 2009 references the environmental impact weighting scheme developed by the National
Institute of Standards and Technology (NIST} in assigning credit weights.
Green building is an integrative effort to transform the way built environments including
individual buildings, neighborhoods, and cornmunities are designed, constructed, and
operated. The scope of a green building project begins with the eariiest stages of planning to
beyond the end of a structure's life. Green building involves a holistic and integrative approach
to design, planning, construction, and operational practices that result in lower impact, more
sustainable, and ultimately regenerative buiit envirorunents. Modifying the conventianal way
in which buildings are designed and constructed can have a significant positive effect on the
environment. Conventional building practices are not sustainable, as they typically use
excessive amounts of energy, create excessive amounts of waste, and often undermine the
comfort and health of the occupants. Green building practices are sustainable and can minimize
the use of natural resources while generating economic benefits including lower operational
costs and increased human productivity. Green buildings typically operate more efficiently
than most conventional buildings and contain the amenities necessary for a better quality work
environment. Many federal, state, and local governments across the country have adopted mare
sustainable developrnent practices. The U.S. General Services Administration (GSA} requires all
new federal government construction �rojects and substantiai renovations to be sustainable and
achieve a rninimum LEED Silver certification.
Green buildings typically perform better than conventional buildings. They use less energy, use
less water, generate less waste, and provide healthier and more cornfortable indoor
environments. The General Services Administration (GSA) recently studied the performance of
12 of its green buildings and determined the operational savings to be substantiai. The results
revealed, on average:l3% lower maintenance costs; 26% less energy usage; 27% higher levels of
occupant satisfaction; and 33% lower CO emissions.
Regular Councii Meeting - December 3, 2013 - Page 70 of 106
35
The Leadership in Energy and Environmental Design (LEED) rating system was created by the
United States Green Building Council (US GBC} in order to provide a systematic framework for
establishing sustainability objectives and goals and assessing the performance of construction
and development projects. The LEED rating systems are tools for encouraging, evaluating, and
recognizing green buildings and neighborhoods. LEED is relevant to buildings in any stage of
their life cycles. New construction, operation and maintenance of an existing building, and a
significant retrofit to a commercial building are all addressed hy LEED rating systems.
The LEED rating system currently has six credit categories: Sustainable Sites; Water Efficiency;
Energy and Atmosphere; Materials and Resources, Indoor Environmental Quality; Innovation
and Design/ Regional Priority. If LEED certification will be pursued in new Town facility
construction or the renovation of an existing facility, the criteria defined within applicable
categories shall be integrated into all stages of design, construction, and operation.
• Sustainable Sites: The location of a project is the foundation for its sustainability. The
selection and developrnent of a site has a dramatic impact on the performance of a building
over the course of its life-cycle. There are four key elements that come into play concerning
the sustainability of a project: transportation; site selection; site design and management;
and stormwater management.
• Water Efficiency: The LEED program encourages design strategies that significantly reduce
the amount of potable water used by buildings while meeting the needs of the systems and
occupants. The three areas of water use that need to be considered are indoor water,
irrigation water, and pracess water.
• Energy and Atmosphere: Weil-designed buildings and land use affer some of the most cost
effective opportunities to save money while reducing greenhouse gas emissions.
Addressing energy through green building practices focuses on four interconnected
elements: energy demand; energy efficiency; renewable energy; and, ongoing energy
performance.
• Materials and Resowrces: There are two primary considerations related to materials and
resources: waste management; and life-cycle impacts. Materials and resources used
throughout the construction, operation, and demolition phases must be considered from a
long-term, life-cycle perspective.
• Indoor Environrnental Quality: Creating or improving indoor environmental quality
results in improved employee health and productivity and can have a large return on
investment. This goal requires attention to indoor air quality, as well as thermal comfort,
lighting, and acoustics.
• Innovadon in Design: Those pursuing LEED certification far a project can receive
additional credit for exceptional perforrnance and innovation by utilizing exemplary
perfarmance strategies that surpass the requirements of existing LEED credits and
substantially exceed the performance based standards.
When assessing how potential new facilities or the renovation of existing facilities will satisfy
the ongoing needs of users as well as shape the Town's budget and affect its financial resources,
utilization of the GSA's P200 and the US GBCs LEED evaluation criteria to weigh design
options can be helpful. However, these guidelines are limited in their value if not coupled with
an objective analysis of other important factors, namely the greatest return on investment, the
lowest life cycle cost, and the least environmental impact. Far example, while the LEED
performance credit system tallies points toward certification at progressive levels (e.g., silver,
gold, and piatinum), a design and construction effort that strives only to attain the highest
number of points and #he highest level of certification as a product of achieving reduced energy
consumption may not always result in the lowest life cycle costs. Consideration of the
aforementioned factors should be made with #he following in mind:
Regular Councii Meeting - December 3, 2013 - Page 71 of 106
36
Return on Invesfinent (ROI): If the results of a ROI evaluation for a�articular design
option prove that favorable cost savings or even a cost neutral impact can be achieved, a
decision for implementation is certainly made easier. If a higher cost results from
implementing a particular option, an evaivation of whether or not there will be future
savings to offset the investment within a reasonable period of time should be applied.
Life-Cycle Cost (LCC): The actual, cyclically based cost of a particular design option fully
accounts for the sum of the initial outlays to design, engineer, supply, and install that
option; the ongoing expenditures for the functional resources (e.g., power, water, fuel, etc.}
necessary to operate it; the periodic labor, material, and equipment for the maintenance and
upkeep of it; and its replacernent. The existing condition level of the facility asset being
evaluated and the desired condition at which to maintain the asset are also factors to
consider.
Environmental Impact (EI): Mitigating the negative effects of direct and indirect human
actions on the natural environment is an increasingly valued norm in our society. In
recognizing that the development, delivery, and operation of facilities results in myriad
cansequences to the existing locales within which they are placed, a goal of the Town's
facility planning is compatibility with established and future uses of adjacent and nearby
properties in addition to productive harmony with the natural environment.
Codes
The Town of Marana enforces the following as currently adopted and amended:
• International Building Cade
• International Residential Code
• International Mechanical Code
• International Plumbing Code
• International Fire Code
• International Fuel Gas Code
• International Energy Conservation Code
• National Electrical Code
• Town of Marana Outdoor Lighting Code
• ICC/ANSI A117.1/Accessibility Code
• International Property Maintenance Code
• Town of Marana Pool and Spa Code or InternationaI Pool and Spa Code
• Town of Marana Land Development Code
AppIicability of specific editions of the aforementioned codes is subject to change in accordance
with the Town of Marana's regular ado�tion cycle. For the purpose of implementing the FMP,
future improvements, at such time as their designs are cornpleted and the construction
documents corresponding to a particular building permit application are submitted to the
Building Safety Division far review, will be required to comply with the Towri s currently
adopted codes.
The Town of Marana Outdoor Lighting Code governs all exterior lighting in consideration of
the regianal "dark sky' standards that are valued and intended to preserve and enhance
astronomical research in Southern Arizona.
The International Energy Conservation Code governs both exterior lighting & interior lighting
Regufar C i Decem e 2013 CP 72 �df 06
37
�
Financing Capifial Facilities
Capital facilities can consume Iarge amounts of financial resources over time. A multiyear
capital plan helps manage these investments by scheduling expenditures over a num�r of
years and by creating a financing plan to meet those expendihzres. By planning for these capital
outlays over a number of years, finance has time to arrange for sufficien# financing. A multiyear
capital plan can also help the local government spread the costs of providing capital
improvements over time, thereby crea#ing more financial flexibility in the future.
In determining the need for additional facilities, the Town must carefully consider the timing
(when needed), initial costs to acquire and on-going operation costs. It is often easier to find
the initial funding required for the initial acquisition or construction. However, it is extremely
important to ensure that the Town has the capacity to pay for the ongoing costs related to new
facilities like additional positions, utilities, insurance and other costs required to maintain the
facilities.
Once it has been determined that there is a need for new facilities, the Town has several options
available to it to secure the facilities. The Town rnay construct/purchase or iease the new
facilities.
Evaluating Capital Financing Alternatives
The Town should carefully evaluate all potential funding sources before deciding which
method of financing is the most appropriate. Sources of funding may include: current revenues
and fund balances; intergovernmental grants from federal, state ar ather sources; shared state
revenues; private sector contributions through impact fees or public{private partnerships; and
leasing.
When evaluating the financing method used to fund the facilities should consider the following:
1. When are the facilities or irnprovements neecied?
2. Who should pay for the improvements? Current residents, future residents or some
allocation between the two?
3. Does the government have the current and projected future capacity to pay for not only
the initial acquisition or construction costs, but do they also have the capacity to fund
the ongoing operation and maintenance costs of the new improvement?
Pay-As-You-Go Finaneing
This method means that capital projects are paid for from the government's current revenue
Regul�lla.S�nc '��'�vt�a���oSSU��e��i does not have to repay the borrawings over time.
:
There are several advantages to #his method. For example, pay-as-you-go financing will save
the amount of interest which otherwise would be �aid on bonds issued to finance the program.
The governrnent is not encumbered by as much debt service when economic conditions
deteriorate due to normal business cycles. Since the use of current revenues can be adjusted in a
given budget year, pay-as-you-go financing can provide greater budgetary flexibility than does
a debt issue. The Tav+m's long-term debt capacity is preserved for the future. Finally, lower debt
ratios may have a positive effect upon the Town's credit rating.
Relying on current revenues to finance capital improvements also presents several
disadvantages. Exclusive reliance upon pay-as-you-go funds for capital improvements means
that existing residents are obliged to pay for improvements that will benefit new residents who
relocate to the area. If the jurisdiction is forced to finance the improvements within a single
budget, the large capital outlay required for some projects may result in an onerous burden. The
Town must be careful to ensure that the use of current revenues for capital projects does not
diminish its availability ta respond to emergencies and ongoing mandated services.
Additionally, depending an the source of the pay-as-you-go funding and the size/cost of the
improvernents, there could be a significant disparity in time between when the irnprovements
are needed and when the government can accumuiate the resources required to pay for them.
Grants
Government grants stem from a variety of sources, but the majority of grant revenues for capital
projects come from federal and state governments. Grants oftenxequire a Town matching
contribution. Most grants require an ap�lication from the Town, identifying specific
improvements or equipment that will be purchased with the grant money.
Debt Issuance (Short or Long Term)
The Town has the legal capacity to issue debt if the facilities are needed in the near future
(regulatory or growth pressures) and current revenues are insufficient. However, when
deciding whether or not to issue debt, the following must be carefully considered:
1. Reliable future revenues are available to service the debt
2. Issuance of debt will not jeopardize creclit rating
3. Favorable municipal bond market (interest rates)
4. Assets financed are longer lived (last longer than term of repayment}
5. Assets needed for growth are paid by current and future residents (intergenerational
equity)
General Obligation Bonds (GO)
Bond security is the taxing power of the state or local government, as referenced in the A.R.S.,
Title 35, Chapter 3, Article 3, for new GO bonds and Title 35, Chapter 3, Article 4 for refunding
bonds. An issuer selling a GO bond secured by its full faith and credit attaches to that issue its
broadest pledge. This makes the security of these bonds very high. The full faith and credit
backing of a GO bond includes the piedge of all general revenues, unless specifically limited, as
well as, the legal means to raise secondary property tax rates to cover debt service. With
outstanding GO debt, the public entity is authorized to levy proper#y taxes or to draw from
other unrestricted revenue streams such as sales or income taxes to pay the bond's principal and
interest. Interest rates on these bonds are generally the lawest of any public securities due to
this superiar security. Prior to issuance, Arizona GO bonds must have a majority vote approval
frorn the residents of the Town.
Regular Council Meeting - December 3, 2013 - Page 74 of 106
39
Revenue Bonds
Revenue bonds are long-term debt instrurnents retired by specific dedicated revenues. Often
these revenues are generated by the project funded out of deht proceeds. Revenue bonds are
designed to be self-supporting through user fees or other special revenues (i.e. excise taxes,
rents or fees). The general taxing powers of the jurisdiction are not pledged. The debt created
through the issuance of revenue bonds is to be repaid by the earnings from the operations of a
revenue producing enterprise, from special taxes, or from contract Ieases or rental agreements.
Town revenue bonds do not burden the constitutional or statutory debt limitation placed on the
Town because they are not backed by the full faith and credit of the issuer. The underlying
security is the oniy revenue strearn pledged to pay the bond principal and interest.
Leases
Leases can serve as an appropriate vehicle to provide additional facilities. This can be
especially true when the facilities are needed immediately. These leases can be either a capital
iease or aperating lease.
1. Capital leases are considered to have the economic characteristics of ownership
generally deternlined by length (long-term), value or transfer of ownership at the end of
the lease. As a result, they are treated as a purchase for accounting purposes.
2. Operating leases allow for the use of the facilities, but does not transfer ownership.
These leases are not considered a purchase from an accounting perspective.
Additionally, depending on the terms of the lease contract, operating leases can be very
flexible in lease term which is advantageous if the facilities are only needed for the short
term.
In Summary
Developing a long term strategy is an important element of capital planning. Debt is one tool
within an overall capital financing strategy that should reflect a balanced program of pay-as-
you-go, debt financing and other revenue sources (e.g. grants). A debt strategy should involve
an assessment-of all capital projects, a deterrnination of which projects should be financed
through debt and a financial plan that addresses how the debt will be retired.
Regular Councii Meeting - December 3, 2013 - Page 75 of 106
40
REGULAR COUNCIL
MINUTES
11555 W_ Civic Centar Drive, M
Council Chambers, November 1 �� �
Ed Hoi�
Jon Post,
Carol M�
Roxanne
CALL ORDER
p.m. T��: B;
PLEDGE O� �LL�
Honea.
APPROVAL OF AI
i�ice Mayor Pos� Pc
at
�IEETING.
85653
7:00 PM
[a�ta�. �onea called the meeting to order at 7:00
Council Members were present.
NIMOMENT OF SILENCE. Led by Mayor
to approve by Council Menzber McGorray, seconrl by
CALL TO THE PUBLIC . David Morales addressed Council with acknowledgement of this
Novernber as a unique rnonth starting with Veterans' Day. On this date 150 years ago, Abraham
Lincoin gave the Gettysburg Address and on November 22, President Kennedy was assassinated
50 years ago. Mr. Marales referenced comrnents made by both presidents regarding government
service by and for the people. Further, he asked for a fizture agenda item by at least three Council
Members regarding changing the town to become a city. He then enumerating his reasons for
this request.
Meeting Minutes —11/19/2013
Reguiar Councif Meeting - December 3, 2013 - Page 77 of 106
Tom Hannagan spoke regarding Tortolita Preserve open space, thanking the Mayor, Council
and staff for a recent presentation on this topic at The Highlands. Mr. Hannagan listed eight of
his conclusions from that event and asked Council for a formal resolution stating the Council's
goal of maintaining the Tortolita Preserve as open space in perpetuity_ A copy of Mr.
Hannagan's remarks are on file with the Town Clerk_
PROCLAMATI4NS. No proclamations.
MAYOR AND COUNCIL REPORTS: SUMMARY OF _GUI�RENT EVENTS
May�or Honea noted that he attended the Southern Ari
Gary Abrams, FBO at the Marana Regional Airport, s�
good job, and was compliinentary of Marana.
MANAGER'S REPURT: SUMMARY OF
Mr. Davidson reminded Council a
Deceinber 7 in the courtyard af the
the annual holiday event with food
PRESENTATIONS
CONSENT AGENI�:�, `
Motion to approve by C`Q��il Me�
unaninzousl,�. � �
C l: ���olution No �`,,���-101: l
mission t�ri�i cantinued op"���ons a
C 2: ResoIiztii�n. No. 2013 l��; : l
pursuant to Mara�� Resolution ��,
year 2013-2014; and-+t���ignating;�
audience
to
�': L��ership annual meeting where
. He ��i�,,,that Mr. Abrams did a very
EVENTS f ����,
���iday Tree Light� ceremony is
�� �estivities begin at �:00 p_m. This is
�n�, This is a family event_
by �ce Mayor Pos� Passerl
Economic Developinent; supparting the
� Air Force Base
;elat�rt� �o Personnel; repealing the salary sehedules approved
2Q13-061 for classified and temporary employees for fiscal
effective date
C 3: Resolution No. 2�1���;�: Relating to Technolagy Services; autl�arizing the Town
Manager ar the Technology'�ervices Director to execute al1 agreements and other documents
related to the Federal Communications Commission (FCC) reconfiguration of the 800 MHz band
licensed to the Town of Marana and to take all ather actions necessary to implement the band
recon�guratian consistent with bud.get capacity and authority
C 4: Resolution No. 2013-1U4: Relating to Public Works; approving and authorizing the
Mayor to execute an intergovernmental agreement between the Regional Transportation
Authority and the Town of Marana for construction and design for the El Ria Park to Avra
Valley Shared Use Path
Meeting Minutes —11/19/2013
Regular Councii Meeting - December 3, 2043 - Page 78 of 106
C 5: Resolution No. 2Q13-105: Relating to Public Works; approving and. autharizing the
Mayor to execute an intergovernmental agreement between the Regional Transportation
Authority and the Town of Marana for design and construction of improvements to Ina Raad
right turnbays onto Thornydale Road
C 6: Resolution No. 2013-106: Relaring to Public Works; approving and authorizing the
Mayor to execute an intergovernmental agreement between the Regional Transportation
Authority and the Tawn of Marana for design and construction of improvements to Ina Road.
sidewalk
C 7: Resolution No. 2013-1Q7: Relating to Fublic Worl��"�pproving and authorizing the
Mayor to execute an intergaverninental agreement betv��� �h� �,egional Transportation
Authority and the Town af Marana for design and c+anst�uction c�ft� Sandaria Road Sidewalk-
Path ...
C 8: Resolution No. 2013- I08: Relating to � P
the Town Manager to execute a Subgrantee Agree�i
Homeland Security for purposes of re�eiving funds
Program „
C 9: Resolution No. 2013-109: Rela
irnplementation of a revise� Capital Im
of community plannin�, ������ capac
C i 0: Approval of �t���mber �� �U 13
LIQUOR LICENSES
L 1: Relat�n ��,,, I,�i,gu�
Licenses �C� ���troT i�f
Craig on behalf of Va1l
Presenteti:.�y Cli
reviewed. �t�i�� is reco:
ice Deparhnent;
3 Operation
and authorizing
nent of
��e�arden Grant
Warks, �roving and. authorizing the
�r�n Man��k, assist in the coordination
�� ���lobm���of the Town of Marana
t�,endatic��:to the Arizana Department of Liquor
����,quc��, �icense applicatian submitted by Jesse
h fo� event to be held an December 15, 2013.
noted that the application was properly posted and
Motion to appr��°�,y Coufacrl 1R�`�mber Bowen, secon�l by Vice 1t�ayor Post. P�ssed
irnayzirriously.
BOARDS, COiVIMISSIO�� AND COI�IMITTEES
COUNCIL ACTION
A 1: Ordinance No. 2013.026: Relating to the Police Department; amending the Marana
Town Code, Title 4, Chapter 4-1, by repealing Town Code Section 4-1-8, entitled "Public safety
employee-employer relations; meet and confer"; and designaring an effective date. Presented by
Jane Fairall and Terry Rozema.
Meeting Minutes — li/19{2013
Regular Councii Meeting - December 3, 2013 - Page 79 of 106
Ms. FairalI began by notmg that in 2007, Council adopted an ordinance that added Section 4-1-8
to the town code which is commonly referred to as the "Meet and Confer" ardinance. The
ordinance before Council tonight will delete that section 31 days from adoption. In 2012,
Council approved and adopted a Memorandum of Understanding (MOU) with the Marana Police
Officers' Association {MPOA) pursuant to the Meet and Confer ordinance, and that MOU has a
current tenn that runs through June 30, 2014. So if Council repeals the Meet and Confer
ordinance tanight, the MOU will stay in fizll force and effect as previously agreed to through
June 30, 2014. And if there would any issues, it would be construed and interpreted pursuant to
the Meet and Confer as it existed at the time of adoption. Ms. Fairall reiterated that the Meet and
Confer section in the town code will be repealed on the effectiv� date of the ardinance before
Council tonight and the MOU will be effective until June 30, ��1�.
Chief Rozema explained the procedure that the police:���a�rt�+��t is putting in place to take over
for the Meet and Confer process. A steering commi�ee �as put t����her comprised of a number
of representatives from each of the squads — one �Ct��ti �ach of the sY� �trol squads, one from
Canine, two from Communications one from ��rime Scene Unit, a�€� �rorn Criminal
Investigations, one from DART, one fram Mot�� one from Recorc�� .Th�re will be roughly
15 representatives in addition ta him. The com��;will disc�ss things wf� the organization,
items of concern, items that management wants to Ei�t�� fcat�v�r� and implem�� �nd get the
input, insight and feedback of the pau�l ���mbers. Alst�� ��" meinbers wi11 serve as conduits to
the various squads to receive informati�n �����„ kinds of���s they want to bring forward. One
of the primary functions is to serve as t�e �rii�� �ollaborat�� �ndeavor in which employees
and management can addre�s areas of con�ern anc� ���uss sugge��d ideas for improvement. He
wants a pracess that is nt�t �i���;r�arrial; a pla��e wher� �t��r��tion�n take place to discuss how
the department fits i�� t�e town;:� a whole a�d 1� ��r thi�,�'L� support the Strategic Plan; to
support our mission at�+
department in the state.
discussion and.r�c�Xutii
rneet �d d�scuss items t��',�n
gave a cc�u�le of examples ��;,
becomes e�it��nt that the co�
issues. There ��;�� be an oppo
accommodate sn��.;,�nd squad
�oming tll� r���t w�ell-respected and highly regarded police
xport will be �rovided each July 30, delineating the items of
F���u� �scal y��ut. He further noted that the steering
�nisrr� ���� lin� personnel and management sit down to
�d therefor� ��going for an indefinite period of time. He
.ha�t have come up already that are being worked on. If it
,s �.��ffective, they will explore other methods of resolving
for t�J`rotatian of personnel into the committee to
Mario Williams spak� r��ardin� his concerns about the slowness of the process ai�d the
roadblocks that seem to circ�irri�ent the process moving forward effectively. He also expressed
concern about how timely r��olutions can be with a 15-meiriber corrunittee and management
dealing with management over employee issues. He believes that Meet and Confer still allows
the employees to have a voice. He did note that the time of chaos in the department has passed
and the Board (MPOA) has worked with the Chief and command staff to get things to a better
place, so this isn't the right time to change that. Jerry Brei spoke. He supports Mario's position
and stated that as long as the department has a good department head staff can work and get
along with, the proposed pracess is good. And he hopes that the process wiil not revisit the types
of issues and chaos that oe�urred in the past.
Meeting Minutes —11/19/20I3
Regutar Councii Meeting - December 3, 2013 - Page 80 of 106
Council Member Ziegler spoke and referenced some of the probleins from the past. She said
she believes Ghief Rozema has turned the department around to make it more positive, and she is
in full support of the Marana Police Deparrnnent at this time. She was not a proponent of Meet &
Confer, but she has been involved over the last two years. She hopes that the MPOA and the
current MOU cantinues doing well. She is glad that the Meet & Confer is out ofthe tawn code,
which will help break down walls. She is now fully supportive of the police depar�ment and she
hopes the MPOA will give this steering committee a chance.
Motion to approve by eouncil Member Ziegler, seconrl by Coi�ncil Member Kai. Passerl
unanimously.
ITEMS FOR DISCUSSION/POSSIBLE ACTION
�;
D 1: Presentarion: Relating to Urilities; discussio c��tsi
�: .
regarding the option of providing wastewater ser�� o the
���
Presented by John Kmiec. ' "
Mr. Kmiec started with the town's options to acq
Saguaro Bloom area. There were mu,l�iple plans �
have now been pared down to this c��� ��rtir�n: the
presentation focused on how staff fee�� thi� �r�um1
acquire the Saguaro Bloom wastewater s�rvic� �ri
now. Acquiring Saguaro Bloom wi11 help t��rn gr�
resaurces_ We are the curr��t;���r provid���r S
also relieve Rillito Vi�;�,i�nce ��ected, t��_�
retrieve the effluent i' that syste� and put it �ii
enable us to pravide servi��:,to und��eloped area�
Some of tJ�.� �€�1�� wit�
funds t+� canstruct the
reauired �i� make the c
financial irn���ations of ser
period_ It is at��i�ipated that
and/ or developme�,t.agreem.
Policy implications from �he
with the new state impact �
This will benefit the town b�
can expand the utility.
the
possible action
�m development area.
ter servi� �,reas around the
ies staff in t�e past which
rtown Ali�nment. The
n ali�ent can be handled financially to
There ar� �bout 2100 customers in Marana
�at numbe�a We'11 obtain additianal water
�t't� Bl��m V��#h the alignment we can
�ns ca� :; ,�etired and then be able to
he Marana main system. This will also
Tangerine and I-10.
;�t�� Blooin' i���velopment slows, then repayment of
to ��,ax Bloor�i �ill be slowed as well, but the town will still be
rice p�i�ent ta acquire the system from Fima County. Some
� Sagu�c� Bloom: the cost is estimated at $lOM over a 10-year
I���these �i�s will be recovered by wastewater cannection fees
perspective is that we're inoving into a new impact fee area
which will be more utility driven by what the utility needs.
ng what we need when we need it; i.e. as growth occurs we
The funding sources that are being invesrigated to help with the Saguara Bloom acquisition axe
wastewater connections fees, wa�er connectians fees and water resource fees. He provided
preliminary mm�bers for those fees. Staff estimates that the conveyance systern to carry flows
from Saguaro Bloom will cost about $7.4M; $2M of which will be attributed to Saguaro Bloom.
Some wastewater improvements will be required at the plant. This will be an estiinated $3M
over a 1Q-year periad, for a�otal of $12M in water resource fee improvements.
Meeting Minutes —11/19/2013
Regular Councii Meeting - December 3, 2013 - Page 81 of 106
Staff recommends that the $S.4M cost for constructing the gravity conveyance be shared with
adjacent developers through development agreernent, so that $2.7M is due prior to breaking
graund and $2.7M payable back to the tawn over 5-10 years.
Viable funding sources would be from excise tax revenue bonds which caunt against overall
pledged revenue coverage requirements. This may limit other prajects. Agreements with
developers requires agreement. There is a possible timing difference between improvement
construction and funding. The last source would be reseive fund contribution of loan with the
understanding that the minimum reserve rnust not be jeopardizedy,,, There could 6e a blended
approach witl� all three options. ,.
Staff recommends are to move forward with the i
town will provide service to Sagu.aro Bloom. Be;
some of which is already complete. Have the de5
gravity sewer design as part of their contributic�n.:
goes as expected, move farward with construc��ai
Saguaro Bloam is expected #a grow
connectians may double the potenti;
debt sooner.
Council Member Kai �
He asked about a timet�
Westland Resources ��1
mechanism to do the c�
Kai asked if there were
he hopes to start ��rkir
Coun�� �ember Kar �d h
Davidsan �terjected that �;:�
forward wit}i the acquisition +
tl�e next stage o��iis, then it �
asked that Mr I��c provid�
negotiations. Mr. K�i� said
Motion to direct staff to
McGarray. Passe�l una
ct fe� �n�,�ate studies assuming that the
ie�ign on t�e �aguaro Bloom force main,
iment communi�.pay for the required
nitor the growth �i�;�aguaro Bloom. If it
the eonveyaYCe syst��. in about ane year.
;� in the next 1���ars. These
town to pay down" the acquisition
ed Mr. I�nuec f�r�' �a��, in:��tting this proposal together.
signlbut�� �eport ta giv� t� con��uction companies.
it will tak� �0-I� �nonti�� �� �iesign and planning and then a
���r another �.� �nonths — abi�ut two years. Council Member
�r agreemen���n place. ylr. Kmiec infortned Council that
����,��� The � r e preemptive agreements with the inajor
y are v��iti�g to �'�what they need to do to make this happen.
L� there mig�� �� a$35K WIFA funding source. 'YIr.
��"�e first year of the design phase, we would also be moving
t-of=�ay and easements with a green light from Couneil at
just 6e a' matter of constnacting it. Council �Iember Ziegler
}date ta Council periodically on the status af the develaper
re four majar developers they are talking to now.
by Council Member %ai, second by eouncil Member
D 2: Relating to Parks & Recreation; Discussion and possible action concerning the Tortolita
Preserve lease wit11 the Arizona State Land Deparhnent. Presented by Gilbert Davidson and
Frank Cassidy. They began with the PowerPoint presentation given at The Highlands on
November 6, 2013, which Mr. Davidson guided. The presentation was intended to reinfarce the
town's commitment to preserving open space in the Tortolita Preserve. A quick executive
session will follow with Frank (Cassidy) on the negotiatian process with State Land. He then
taok Cauncil through the PowerPoint. The presentation includ.ed discussian af the current
Meeting Minutes-11/19/2013
Regutar Councii Meeting - December 3, 2013 - Page 82 of 106
zoning within the General Plan which limi�s what can be done in the Tortolita fan ineluding the
pro�rision of `no extension of urban services' which is a�Tery powerful provision wherein the
town will not extend roads, sewer and water at all into those areas. And if you don't have those,
you won't have intensive development. The other thing is the Strategic Plan which speaks to the
preservation of open spaces. A little time was speilt on the Dove Mountain specific plan due to
the current deveiapment taking place_ They also talked about the financial concerns. The town
could kick this can down the road and make it someone else's problem in the future, but we
wanted ta lay out what the cominunity is facing with the 99-year lease. The town will have spent
a little over $121M at the end of the lease term, and State Land could auction ta the highest
bidder, and that rnight nat be the town. So we want to explore optioi� with State I,and. We
emphasized using all the tools available to preserve the area. There were soine cormnents about
Council going inta executive sessions. We answered it th�t ��f needs to give legal advice, and
it wouldn't make sense to do it here where it's recorde� �� Land's attorneys and their
consultants could_ laok at you strategy and countera�� e`�r`ythin� try to do. So it's a toot
allowed under state law to get good, sound legal ad�.�e and make c�ec��ion as relates to any
action that could either result in us being sued �� �uing someone. It w�:�, large crowd and most
people understood what we were trying to do ��ut the lease, financial ii�ri�lications and
preservation af 1and.
D 3: Relatin tg a Le�islation and (
regarding a11 pending state, federal,
upcoming meetings of ather goverr.
ion and possible action
nent actions and an recent and
EXECUTIVE
Motion to go into
Council Mert�ber;
item E
: 03 p.m by Vice Mayor Post, second by
E 1: ���utive Sessi�i
or consi�l��on for legal
agenda.
E 2: Executive ����io
consultation with th��'�
instruct its represet�tati�
Deparhnentconcerning
.R.S §���3� 1.03 (A)(3), Council may ask for discussion
�Town Attorney concerning any matter listed on this
�rsu�� to A.R.S. § 38-431.03(A)(3), (4), and {7) for discussion and
's att+��eys for legal advice and to consider the Town`s position and
eg��ng pending negotiations with the Arizona State Land
�'�rf�lita Preserve Lease.
tl�otion by Council Member Bowen, secon�l by Vice Mayor Post to authorize staff' to proceect
with discussi�ns witlz .Sfate Lan�l in c�ccor�lance with the discussian in nxecutive sessiat�,
Passed unani�szously.
FUTURE AGENDA ITE:VIS
Notwithstanding the mayor's discretian regarding the items to be placed on the agenda, if three
or more Council members request that an item be placed on the agenda, it must be placed on the
Meeting Minutes —11/19/2013
Regular Council Meeting - December 3, 2013 - Page 83 of 106
agenda for the second regular Town Cauncil meeting after the date af the request, pursuant to
Marana Town Cade Section 2-4-2(B}.
ADJOURNMENT. Motion to adjourn by Coutacil Metnber MeGorray, second by Council
Member Cnjnerfor�l at 8:31 p.m. Passed unanimously.
CERTIFICATION
I hereby certify that the foregoing are the true and correct minutes af the Marana Town Council
ineeting held on Navember 19, 2013. I further certify that a quo�m was present.
Jocelyn C. Bronsan, Town Clerk
Meeting Minutes —11/19/2013
Regular Council Meeting - December 3, 2013 - Page 84 of 106
11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
Council Chambers, Decem6er 3, 2013, 7:00 PM
Ta: Mayor and Council
From: Jacelyn C. Bronson, Town Clerk
Strategic Plan Focus Area:
Not Applicable
Item L 1
Subject: Relating to Liquor Licenses; recoinmendation to the Arizona Department of Liquor Licenses
and Control regarding a special event liquor license application submitted by Jonas Hunter on
behalf of the Greater Oro Valley Arts Council DBA The Southem Arizona Arts and Cultural
Alliance (SAACA) for a Big Band Bash Senior Prom to be held on January 18, 2014.
Discussion:
This application is for a special event liquor license on behalf of SAACA for a Big Band Bash Senior
Prom to be held at the Marana Healtlicare Center on January 18, 2014 froin 4:00 p.m_ ta 9:00 p_m. The
applicant has also applied far a special event permit from the town, pursuant to Chapter 10-6 of the
Marana Town Code.
A special event liquor license is a temporary, non-transferable, on-sale retail privileges liquor license
that allows a eharitable, civic, fraternal, political or religious organization to sell and serve spirituous
liquor for consumption only on the premises where the spirituous liquor is sold and only for the period
authorized on the license.Qualifying organizations will be granted a special event license for no more
than ten (10) days in a calendar year. Events must be held on consecutive days and at the same location
or additional licenses will be required. The license is automatically terminated upan closing of the last
day of the event or the expiration of the license, whichever occurs first. The qualified organization must
receive at least twenty-five percent (25°fo} of the gross revenues of the special events.
Pursuant to state law, a person desiring a special event liquor license must request a special event
application from the Department of Liquor Licenses and Control (DLLC). The applicant then must file
the application with the town for events occurring within the town's limits. The town may then
recointnend approval or disapproval of the special event liquor license.
If the special event liquor license application is approved by the Tawn Council, and the event meets the
requirements far granting the license, the director of the DLLC will issue a special event liquor license
to the qualifying organization. If the application is disapproved by the Town Council, the DLLC will
nonnally not consider the application.
ATTACHMENTS:
1������. C3��c�°i�i�:it���� Tv��:
0
SAACA epplicafian received redacted 20131112.pdf "��� ���'�����`�� ��� ����i�l ev�nt liquor Cover tvlemo
Staff Recommendation:
Regular Councii Meeting - December 3, 2013 - Page 85 of 106
Staff recommends approval of the special event liquor license application
Suggested Motion:
OPTION 1: I move ta submit to the DLLC a recammendation of approval of the special event liquor
license application submitted by Jonas Hunter on behalf of SAACA for January 18, 2014.
OPTION 2: I move to disapprove the special event liquor license application submitted by Jonas Hunter
on behalf of SAACA for January 18, 2014
ReguEar Councii Meeting - December 3, 2013 - Page 86 of 106
s • j # ♦
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e e e a a "` ,�
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• s aa
TC�wts �$ Ii��t�CtB' '�
�€��Po� �fCit� ��,�;
A S@NIG�
N+�?tE: TH1�
��qpPlicati�o cnust tae �
t�ep�rtment tsf.Liquor
�. �c`�fTt� f�� �1'��C11Zr'a�tf)C1;
wiil
�.� 44�8�2�
BE RETUl�NECf.
or� to ��- Dz��� us� or��Y �"
:
I,ICEIV�E �#
�i#���t�� Gitit�r8i AIIFanCe 1_1U'
� � � �� , „
' s . ' � �.. ,„,
2, N�n-PrQfit/{.t�.�. Tax Ex�r�#z. �nber": �����t� .: ��... �\�
,.,.
.. : �. �� � �� ��..:
3. Th� c�rg�ni�atic�n is a: (cttecl� crne b�x �ni��; :� � � K�
� _ s ,�
� Ch��t�bte Fratern�l (rn�s�t h�v��t-e��r��f ��m��r�hi�a and in exi�ten�e #�r c�ver 5 years)
� .�iIV[G ❑ �(7�ItICr'�� ��1��, ���(t�� ����tlCG, L�C' �'�t11�?t�l£�Cl ,�iOlTtttll'�F?t',
Q �@�t+t�IC3U�a
4, Wh�� (� #h�' �Ut`�'3ti�� C?f thiS �Y�C1�? Big Bantl �ash i�enior F�ram i� a fund=rai��r featuring a big band musicat p�rfurmance
�; L,oc�r4+�n af`fhe ev�nt: ��a n�. s��,��r� ���� t�arana �fm� e�ss��
� � Atl'dre�s of p�ysical lr5eati�n (►�at �'.f): �ax}� � �� City � Ctrunt�+ Zip �
_.. .__ ____� �__�_--�°--- —_ _.___.__— �..__°-___°—._.�._ �
�. ��i1���C�it'�: H�"'tee .�c�?�s VYes �
Last 1�ir3t - Middl� Dafe tsf Birth
7. A��?�I��t"1�`S IV{�IICI'tG� f�ddCE.'�S: � N, t3racle Road, �uite 142 Tucs�n AZ �5704
$. ��"if?!'i'E'. �l.Iftl�ta: � � � s82-441� � sxo_�78�' 3s58 { 5zzc7 ssa-c�57
Site C�wr�' # . Applir.,ant's Busin�.ss � 1�pplieant'� Hc3me #
�, �,?�#���� & M�UCS b'f �V�tlt; (�2smernber; you ca �r sell �Icohd bef�re 10:00 a.m. vn Sunday)
D�te t�ay t�f V1l��k M�our� frorr� A.M./�.M: To A.M.lF'.l�A-.
�� �. January 18, �014 Saturday 4;q(}�ar�► 9:OC�pm
L7ay 2:
Ct�y 3;
��y 4:
I�ay 5;'
D�y �;
C?�y 7'„
C?ay �:
D�y 9:;
D�y 1 tI'�
t�G �s��ic� us,�z�s�� �Di�t�lcci i�ndividut�fs requ�rir�� speeis�l »cromm+n�latians, pl�as� catI (b0�) 5�12-90�7
Regutar Council Meeting - December 3, 2013 - Page 87 of 106
10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked?
� YES � NO (attach explanation if yes)
11. This organiza#ion has been issued a special event license for ' days this year, including this event
(not to exceed 10 days per year}.
12. (s the organization using the services of a promoter or other person to manage the evenY? � YES Q NO
If yes, attach a copy of the agreement.
13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds.
THE ORGANIZATION APPLYING MUST RECEIVE 25% OF THE GROSS REVENUES OF THE SPECIAL
EVENT LIQUOR SALES.
Name Greater Oro Valley Arts Council DBA The Southem Arizona Arts and Cultural Alliance 100°!a
Percentage
Address 7225 N. Oracle Road, Suite 112, Tucson, AZ 85704
Name
Percentage
Address
(Attach additional sheet if necessary)
14. Knowledge of Arizona State Liquor Laws Ti�e 4 is important to prevent liquor law violations. If you have
any questions regarding the law or this application, ptease contact the Arizona State Department of Liquor
Licenses and Control for assistance.
NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY.
"NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES."
15. What security and control measures will you take to prevent violations of state liquor laws at this event?
(List type and number of security/police personnel and type of fencing or controi barriers if applicable)
# Police
Z # Security personnel
❑ Fencing
❑ Barriers
All alcohol consumption will be contained within the lobby area of the Marana Heakh Center for then purpose ot this event. There will be iwo entry checkpoints
where all attendees must show their IDs to a SAACA / TIPPS trained employee. No one under the age of 21 wiB be allowed to enter the event. Employees will also monitor the
consumption of alcohol and ensure that no one over indulges.
16. Is there an existing liquor license at the location where the special event is being held?
If yes, does the existing business agree to suspend their liquor license during the time
period, and in the area in which the special event license will be in use?
(ATTACH COPY OF AGREEMENT)
❑ YES � NO
❑ YES ❑ NO
�— )
Name of Business Phone Number
17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirifuous liquors
under the provisions of your license. The following page is to be used to prepare a diagram vf your special
event licensed premises. Please show dimensions, senring areas, fencing, barricades or other control
measures and security positions.
Regular Council Meeting - December 3, 2013 - Page 88 of 106
�I • : # "' l i : , ; • . � .. � .. � . . ti . • • i
�' # , ' ! # *
.� �, ' ARFaftd� K3f� M�lY{�tt�3Z d8d21'8 #h3t I�CI'f �Ct �C�f��t'@C�t?f/�tt�� d`S13l1 ��{701K1f4t1� fh�
�Print iult n�m�) _:: _
appli�ant liste�in � w��ian� 6, appiy on k�half of the fflt�going c�rganiza#ian for a�cial Event Liquor Lic�nse:
; �� �
� ; � _ ,, � � : Execuutive qirectbr 1116l2013 �sza ) 7a�-�se
����
°--�:-n � t2�E re ' �, (TitielPc�sition) _ (Ctate) (F'hone #)
��lSST1tA Kt'�l14�,f�t State of �rizona Coun�r oi �'ima
� � `
��; .� �� The �c�rec�oir�� instrumer�t was ac[cno�nrfed�ed bef€�re me this
� x � �� �������� ����
���r�.�uu,�s�
oay i��snth Ye�r
�tly Cornmissi�an expire� c�r�: ;.���� �C� �'�f�� ' � ��� , ., - .
_ {Date) ; � {signature c�f`lVQ�"A�2Y i�u�Gl�j
1 � . ,lonas W�s Hunfer �eclare th�t I�arn the �fiPPi.t�AtV7 filing thi� appli�a#�c�r� as
tisted i :�` h�v� r��d t�� �p�licatiern and th� �ntents and a(1 staternent� are #rue, carrect and cc�mptet�:
, «
, • � •
My c�►rrir�issit�n expires
s • :+►�e °� ♦
2t} I hereby recc�mmer�d tt�is special event applic�ti�an
(�ovemm�nt C?#`ficial} (Tittej
t�n b+�#tatf nf
��i#�r, 'town ar �aunty) (Signature s�t U�FtCIALjj {Date}
�t�� �ILL� C}EI�,4RTMEI��' t��� �NLY
De�artm�nt Comrner�t s��tic�n:
— - (�m f� ee ����Da#+� �
�� � . ....a �, � � ,�.��.��> �Y ��� „�v�
.
r.
Regular Council Meeting - December 3, 2013 - Page 89 of 106
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11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653
Council Chambers, December 3, 2013, 7:00 PM
To:
Mayor and Council
Item A 1
From:
Brian Varney, Planner II
Strategic Plan Focus Area:
Commerce
Subject:
Land Development Code of the Town of Marana, Title 16 �
definition for Electronic Message Displays to Section 16-0
08 establishing standards for Electronic Message Displays.
to Development; amending the
igns) by adding a sign type
Dl and amending Section 16-14-
Resolutian No. 2013-114: Relating ta Development; declaring the amendment ta the Land
Development Code of the Town of Marana, Title 16 (Signs) adding a sign type definition to
Section 16-OS-OI and amending Section 16-14-Q8 as a public record filed with the Town
Clerk.
Discussion:
The Planning Department in conjunctian with the Sign Code Taskforce is in the process of
updatirzg Title 16 (Signs) of the Land Development Cade_ The taskforce is eomprised of Town
staff fram departments which either work directly or indirectly with the sign regulations
or who otherwise add very valuable contribu�ion to the update process. The three primary goals of the
�askforce in this pracess are:
I. Create a final product that contributes ta the maintenance of a clean and welcoming community.
2. Ensure that the final product contributes to the Town's objective of being a business-
friendly organization that assists and supports businesses in achieving their goals.
3. Create a final product that maintains a community-centric focus and ensures that the cammunity
comes first.
The request before you tonight is a staff initiated request to amend Title 16 of the Land
Development Code to add a sign type defmtion for'Electronic Message Displays' ta Section 16-OS-01
and amend Section 16-14-08 to establish standards for Electronic Message Displays. The proposed
amendments are attached to this repart as E�ibit A and E�chibit B, respectively.
Interest in this type of signage has become a rnatter of great interest at the municipal level acrass the
country due largely to the availability of new sign technologies and iinproved quality, as well as the
benefits to both business and the community. Electronic message displays allow businesses to advertise
products and services in a more dynamic farmat that provides the flexibility to control messages to meet
their specific needs. Businesses have acknowledged the need to communicate more effectively with
potential custorners. This includes the ability to display more timely and direct messages that convey
more than the name of the business. Due to the programmable capabilities of today's electronic signage,
there is an inherent flexibility that allaws communication to be both timely and relevant allowing
Regular Council Meeting - December 3, 2013 - Page 92 of 106
businesses to advertise specials, display public service information, and provide other items of
public interest in a manner that can easily and quickly be read by passing motorists and. pedestrians.
Messages can be programmed to change daily, haurly, or more frequently to meet particular needs. A
benefit experienced by inany cominunities that have integrated electronic message displays into their
sign codes has been the reduction of clutter along inajor roadways, as these signs can serve to
consalidate advertising by offering commercial centers a ineans to attractively display a variety of
information on a single sign.
The Sign Code Taskforce has reached out to the Marana business cammunity by holding a number
of group discussions with representatives from various industries. We have met with business
owners, properry rnanagers, commercial real estate brokers and agents, developers / builders, sign
contractors, and the Marana Chamber of Commerce to discuss the concept of electronic signage in the
Town. The consensus among the group was that this type of signage will offer tremendous benefit to the
community; however, dimensianal and operational limitations should be imposed to protect the aesthetic
appeal of our streetscapes.
The proposed standards (Exhibit B) are consistent with the recommendations of the business
community_ The use of electronic message displays shall be as an integral component of a
permitted ground monument sign or a freestanding pole sign and will be subject to Planning
department and Building Safety department review and permitting. An electronic message display shall
be limited to 50 percent of the sign area up to a ma�cimum of 40 square feet. The inessages must be static
displays that change not more than once every 30 seconds_ All messages must transition instantly and
shall not include operational effects such as scrolling, travelling, flashing, full motion video or the use of
sound. The Town of Marana Outdoor Lighting Code contains standards to effectively control the
illuminance levels of permitted signs.
ATTACHMENTS:
��az�n�:
� Qrdinance 2€713.027 _doc
� Reso 2Q93-
114 L�C Amendment Title 16 EAAD.doc
� EMD definition exhibit A.odf
l� EMD regulations exhibit B.pdf
Planninsa Cammission Minu#es 10342413.odf
��s�ri�ti�an.;
�rdinarre� ��'Ev.f327
Rescr 2C11�- 134
Exhibit � - 1 fa-t75-{31 (C3efini2icarr}
��taibs� B - 1i�-1�-E3� (�Can�lards}
�'I�nnen� Carnr€��ss�n h�i�r�ute� {C�raft}_1LB3t3�t313
'1"y�ea
C?rdinanc�
�Ze�ola�#ian
Backtap E�ta��r€�I
�ackup MaBeri�l
Backup 6�I�r�er€�1
Staff Recommendation:
Staff recommends adoption of Ordinance No. 2013.027, amending Title 16 (Signs) af the
Land Develapment Code of the Town af Marana, and Resolution No. 2013-114, declaring the
amendment as a public record filed with the Town Clerk.
Commission Recommendation - if applicable:
The proposed amendment was presented to the Marana Planning Commission at a public hearing on
Octo6er 30, 2013, and received a unanimous vote (7-0) for recommendation for approval to fhe Marana
Town CounciL
Suggested Motion:
I move to adopt Ordinance No_ 2013.027 and Resolutian No. 2013-114, approving an amendment to
Title 16 (Signs) of the Land Development Code of the Town of Marana and declaring the amendment as
a public record filed with the Town Clerk.
Regular Council Meeting - December 3, 2013 - Page 93 of 106
MARANA ORDINANCE NO. 2013.027
RELATING TO DEVELOPMENT; AMENDING THE LAND DEVELOPMENT CODE OF
THE TOWN OF MARANA TITLE 16 (SIGNS) ADDING A SIGN TYPE DEFINITION
`ELECTRONIC MESSAGE DISPLAYS' TO SECTION 16-OS-01 AND ESTABLISHING
SECTION 16-14-Q8 ELECTRONIC MESSAGE DISPLAY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS the Mayor and Council of the Town of Marana find that the revisions
adopted by this ordinance are in the best interests of the Town of Marana and the general public.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, as follows:
SECTION 1. The amendments to The Land Development Code of the Town of Marana
Title 16 (Signs) adding a sign type definition to section 16-OS-OI and. establishing Section 16-14-
08 Electronic Message Display, three copies of which are on file in the office of the Town Clerk
of the Town of Marana, Arizona, which were made a public recard by and are attached as
Exhibit A and E�ibit B to Resolution No. 2013-114 of the Town of Marana, Arizona, are
hereby referred to, adopted and made a part af this ordinance as if fu11y set out here_
SEGTION 2. All ordinances or parts af ordinances in conflict with the provisions of this
ordinance are repealed as of the effective date of this ordinance; provided, however, that this
repeal shall not affect the rights and duties that inatured or penalties that were incurred and
proceedings that were begun before the effective date of the repeal.
SECTION 3. If any section, subsection, sentence, clause, phrase or portion of this
ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of
competent jurisdictian, the decision shall not affect the validity of the remaining portions of this
ordinance_
SECTION 4_ This ordinance is effective on January 4, 2014.
PASSED AND ADOPTED BY THE MAYOR AND COUNCII, OF THE TOWN OF
MARANA, ARIZONA, this 3 day of December, 2013.
Mayor Ed Honea
ATTEST:
APPROVED AS TO FORM:
Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney
Regui�d��tfe�t���nld�mber 3, 2013 - Page 94 of 106 11/20:'2013 11:47 AM
Regutar Council Meeting - December 3, 2013 - Page 95 of 106
MARANA RESOLUTION NO. 2013-114
RELATING TO DEVELOPMENT; DECLARING THE AMENDMENTS TO THE LAND
DEVELOPMENT CODE OF THE TOWN OF MARANA TITLE 16 (SIGNS) ADDING A
SIGN TYPE DEFINITION `ELECTRONIC MESSAGE DISPLAY' TO SECTION 16-OS-01
AND ESTABLISHING SECTION 16-14-08 ELECTRONiC MESSAGE DISPLAY AS A
PUBLIC RECORD FILED WITH THE TOWN CLERK
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, that the amendments to Marana Land Development Code Title 16
(Signs), copies of which are attached to and. incorporated in this resolution as E�ibit A and
Exhibit B and three copies of which are an file in the office of the Town Clerk, are hereby
declared to be a public record and ordered to remain on �ile with the Town Clerk.
PASSED AND ADOPTED BI� THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 3` day of December, 2013.
Mayor Ed Honea
ATTEST:
Jocelyn C. Bronson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
� Marana Resolufion 2013-t 14 11/20l2013 11:49 AM
Regular Council Meeting - December 3, 2013 - Page 96 of 106
� �
16-05-01 Sign Types
Add the foilowing definition.
�lectronic Message Dispiay: An electronically activated changeabie message sign that
utilizes variable message ar�d/or graphic presentation capabitities and can be
electranically programrned.
Regular Council Meeting - December 3, 2013 - Page 97 of 106
EXHIBIT B
Draft 10/07/13
16-14-08 Electronic Message Displays
.a.:
..
�.. y .
A. Electronic message displays are permitted for non-residential uses, subject to the permi#
process and the requirements of this section.
B. An electronic message dispfay shal[ be ailowed as an integral component of a permitted
on-site ground monument sign or freestanding pote sign.
C. The electronic message cornponent may occupy 50 percent of the total sign area for
which a permit is issued, up to 40 square feet.
D. Displays may be full calor and shall consist only of static messages that change not more
frequently than once every 30 seconds. Messages must transitian by instant change
method, Scrolling, trauelling, flashing, full-motion video, use of sound, and similar
operational effectsare prohibited.
E. All electronic message displays proposed to face, directiy or indirec#ly, an existing
residential use shall be located a minimum distance of 150 feet from the property line of
such residentiat use.
F. AII electronic sign displays shall compiy with the Town of Marana Outdoor Lighting Code
in effect at the time the sign permit is issued.
G'. All proposed �lectronic message displays shall be in compliance with all applicable
federal and state laws and regulations. Appropriate experts should be retained and
appropriate federal and state agencies shauld be consulted to determine any action
necessary to assure compliance with applicable laws and regulations.
Regular Council Meeting - December 3, 2013 - Page 98 of 106
:I. CALL TO ORDER
IV.
�
Chairman Fogel catted the October 30, 2013 Regular Meeting of the Planning
Comrnission to order at 6:30 p.m.
11./III. PLEDGE OF ALLEGIANCE AND INVOCATION/MOMENT OF SILENCE
RO�� CALL
Commission:
Norman Fagel
Marcia; Jakab
Don �uncan
Terry Fehrmann
Steve Miklosi
Richarc! Miller
Thamas Schnee
Chairrnan
Vice Chair
Cammissioner
Commissioner
Commissioner
Commissioner
Commissioner
Present
Present
Present
Present
Present
Present
Present
Staff:
Ryan Mahoney Planning Director
Frank Cassidy Tawn Attomey
Femando Prol Traffic Division Manager
Paul Baughman Civil Engineer
Brian Varney Planner 11
Jenna Reilly Planner t
CALL
Chairman Fag�t opened the call to the public.
There were no speaker cards presented.
Chairman Fogel ctosed the call to the public.
VI. APPROVAL OF AGENDA
Passed unanimously by De Facto appro�a(
E,
,
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3 _ ' _ $
Regular Council Meeting - December 3, 2013 - Page 99 of 106
None
Vlll. GENERAL ORDER OF BUSINESS
A. Consent Agenda
1. Approval of Minutes
Minutes of the September 25, 2013 Regular Meeting of the Pfanning
Commission.
Motion to approve, Moved by Commissioner Mik/osi, seconded by
Commissioner Quncan. Motion passed unanimously 7-0.
B. Public Hearings
1. PCM-43040 Title 16 Amendment - Electronic Message Displays
Amending the Land Development Code of the Town of Marana - Title 16
Signs by adding a sign type definition for `Electronic Message Dispiays' to
Section 16-05-Q1 and amending Section 16-14-08 establishing standards
and regulations for Electronic Message Displays.
Presented by Brian Varney, who stated that this is a propnsed amendment to:
accommodate the use of electronic message display signs in the #awn. The Sign
Code Task Force has been working directly with the community by hosting forums
with the business community. The business community did support the idea and
the Sign Code Task Force has incorporated the results of the discussion and
recommendations into the proposed amendment.
Commissioner �chnee asked there were any traffic concerns with the messages
transitioning every 30 seconds.
Brian Varney rnentioned that in the stud`ies done across the country there has
been no conclusive evidence that there are any correlation between the electronic
message signs and the increase in traffic accidents. Brian noted that the Traffic
Engineering Division has reviewed the results of the studies and concurs with the
findings.
Chairman Fogel wanted to know where the 150-foat distance between a sign on a
commercia! property and a property line of residential use come from.
�_� ��, �_, � � � �ff � i � �������� �� �
Regular Council Meeting - December 3, 2013 - Page 100 of 1 Ofi _
Vlt. ANNOUNCEMENTS
Brian Varney stated that they felt 150 feet is a reasonable distance. Many
jurisdictions have required less than 150 feet; 100 fee�.
Chairman Fogel opened the public hearing: Noting there was no one ta speak
Chairman Foget closed the public hearing.
Motion to approve, Moved by Vice Chair Jakab, seconded by Commissioner
Miklosi. Mo#ion passed unar�imously 7-0:
2. PCZ-12026' Camino V�quero Specific Plan
A request by the WLB Group, Inc. representing Richard and Trudy Neter
to rezone approximately 26 acres of (and from R-36 (Residential) to F
(Specific Plan) for #he purpose of creating the Carnino Vaquero Specific
Plan, a residential development. The rezoning request will be
accompanied by a minor General Plan amendment from Low-Density
Residen#ial (LDR) to MPA (Master Plan Area) to accommodate the
Specific Plan zoning. The property is generaliy loca#�d west of Twin
Peaks Road, svuth ofPotvin Lane, and east of Decker Dri�e.
Presented by Jenna Reilly who noted tha# the Camirro Vaquero Specific Plan is
proposing #hree land use designations; residential area, active open space and
�atural open space. Jenna noted that staff has received both letters of support
and opposition from ; property owners, for this project. Commission has received a
copy Qf all of the lettecs received.
Paul Oland' from WLB Group, representrng the property owner addressed
Commission.
Vice Chair Jakab wanted to know why there were only 56 lots proposed on the
first application and now there are 60 proposed.
Paul Oland commented that WLB Group has made four submittals so far. 56 lots
originat�d from the first submittal. The third submittal; had 60+ lats. They receive a
comment to tone it down so that is why there are 60 proposed on this submittal.
Vice ChairJakab had a concem regarding the propused buffer aiong Twin Peaks,
feeling it was too narrow. Vice Chair Jakab asked if the project was going to be
gated.
Regular Council Meeting - December 3, 2413 - Page 1d1 of 106
Commissioner Duncan had a concern about possible flooding on Decker Drive.
Paul Oland stated that they will have to design Decker Drive in such a way that it
doesn't impact either the people upstream or downstream of the crossing. It will
have to have a drainage structure that is acceptable to the Town.
Commissioner Schnee has a concem about the visibility issues the house on the
corner might haue.
Paui Oland respanded that they took the last lat off the corner and pulfed the
nearest homes up a bit.
Commissioner Miller had a concem with the potential traffic flow the with regard
to the proposed traffic lights. He wanted to know why Camino de Manana is being
considered as opposed to Decker Drive?
Fernando Pro� stat�d there is another development that is going in off of Camino
de Manana. They are the ones who will most likely warrant a traffic signal at #hat
location. The Camino Vaquero development wilt most likely not warrant a traffic
signaL
Cammissioner Schnee asked about proposed acce{eration/deceleration lanes on
7win Peaks.
Fernando Prol responded #hat Twin Peaks doesn't have deceleration lanes and
this development will not warrant the installation of one.
Commissioner Schnee wanted to know if there was any Eimit on the number of
two-story homes. ;
Paul Oland responded that Marana has Residential Design Standards, that limit
the number of one and two-story homes in proxirnity to each other.
Chairman Fogel wanted to know the buffer dimension from Twin Peak to homes
#1 through #6.
Paul Oland responded approximately 50 feet from the property line back to whe�e
the house would sit on the lot.
Regular Council Meeting - December 3, 2013 - Page 102 of 106
Paul Oland responded` that Twin Peaks Road has changed the dynamic of the
pro�rty. They are trying to find a baEance a low-density development with the fact
that Twin Peaks does have a drastic impact on them. Paul also stated he doesn't
know if the project will be gated.
Commissioner Duncan asked if it would be feasible to only build one-story
homes going forward.
Ryan Mahoney responded that he and staff will be working on a corridor plan
along the Twirt Peaks corridor. They will be fooking at the transition from the built
environment into the natural environmerit to maintain that look along the corridor.
Ryan Mahoney said they coald discuss the dne-story' cancept with developers but
it is the Planning Commission and the Town Council that will have to make that
final decision.
Chaimian Fogel opened the public hearing. S�akers in opposition to the Gamino
Vaquero Specific Ptan included Ro� Isaacson, Gayle Stenstrom, John Holtey,
Kelly Brooks, Jo Brooks, Diane Lee, Susan Tramblay, Patrick Gallagher, Amy
Pekc, B'rian Peck, Linda C+�nant, Len Paradise, Patricia Miller and James
Matusoff. Jeff Sensme�er stated that he is in favor of good planned development.
Mike Carlier was in favor of the pro�ect. Chairman Fogel ciosed fhe pu�lic
hearing.
Chairman Fogel asked Ryan Mahoney how long the Twin Peaks corridar study
would take.
Ryan Mahoney replied that they fiave started the study at the staff level. There
are plans for Ryan, selected st�ff' and a professor from the U of A to look at the
corridor. The scope of th� praject would be from Tangerine Road to I-10 and the
idea is to look at a way ta mitigate same of the impacts tha# were discussed at the
meeting tonight, as well as rnaintain a cohesive fook atong the carridor. Ryan
Mahoney st�ted he would haue a draft of the study by the end of December.
Commissioner Miller wanted to know the plan for Twin Peaks. Commissioner
Miller inquiretl as to how the corridor study would affect proj�cts that were al�eady
approved.
Ryan Mahoney stated that some projects — for instance specific plans - may not
be affected by the corridor study. The time of adding in conditions into a specific
plan; which changes the zoning, would be done at this stage. Ryan' Mahortey
explairred they can't go back in time to try to pian, but can only move forward fram
this point. Ryan felt time was on their side due to the slow market.
Vice Chair Jakab felt Commission should continue the item until the study is
cornplete.
Regular Council Meeting - December 3, 2013 - Page 103 of 106
Chairman Fogel, Commissioner Miklosi and Vice Chair Jakab stated concem
with building finro-story homes along Twin Peaks and Decker Dr+ve.
Ryan Mahoney stated that he wouldn't recommend doing so.; He felt'Commission
has already discussed conditions that would mifiigate the project. The corridor plan
that staff is putting together will not regulatory in nature; it might have some
recommendations for that. The study will be something that is used as a tool at the
planning stage.
Ghairman Fogel wanted to if the corridor plan would be included in the General
Plan?
Ryan Mahoney stated that it would possibly be ineluded when a significant update
is done to the General Plan. Ryan Mahoney said that in the next two months staff
wilt have complefed a draft version, not a final plan.
Chairman Fogel stated that he would prefer to put the item on hold until Ryan is
finished with the study because he does�'t know what the findings would reveal.
Ryan Mahoney stated that decision is up to the Commission but they currently
have right in front of them a body of work fhat has been vetted through the
planning department.
Chairman Fogel preferred nat to change, the zoning. Let the applicant redesign
the project and come before Commission at a later date.
Paul Otand stated that this project is not as dense as Oasis. This project is not
Oasis; They have been working this p�ojecf for qaite a while and have gone
througF� a number of iterations. They have adjusted the plan and softened it. They
are aware of staff putting together a plan for this corridor and hee would be happy
to work with the Planning Department while they are working on the plan.
Commissioner Miklosi wanted to know if the developer would be interested in
readjusfing the number of units.
Pau1 Oland stated that the 2.0 is a good number for the overall corridor. This
property is not an inexpensive property #a develop. There is a mile of sewer to
build. This project is at 2.3 homes per acre and he would ask for that extra to help
cover the offset costs. Paul Oland commented that they would be happy with
some of the conditions that were discussed; limiting single-stories and landscape
buffers. He would iike keep the number of homes the same and not reduce the
quantity from what they are praposing.
Regular Council Meeting - December 3, 2013 - Page 104 of 106
Commissioner Miklosi concurred and asked Ryan Mahoney if he felt it would be
prudent ta tabie the praject until the study was done. That way Commission could
revisit the item, along wi#h Ryan's input #rom the study.
Motion to continue item until the Commission can hear a presentation on the
Twin Peaks Corridor Study from staff, (Ryan Mahoney had previously stated
the report' wouJd be i» draft form no earlier that mid-December), Moved by
Commissioner Schnee, seconded by Commissioner Mtkiasi. Motion passed
unanimously 6-t. Commissioner Milter voting no.
G. Commission Action
PRV-13022 Casa 5evi{la Rretiminary Plat
APEX Development Consultants ` on behalf of Kapsal Family Trust
requests preliminary plat approval for a 48 lot subdivision on
approximately 34.68 acres within the Casa Sevilla Specific Plan. The
Specific Plan is: located on the southwest corner of Tar�gerine Road and
Camino de Oeste.
Presented by Jenna Reilly, who stated
Ghairm�n Fogel asked Commission if thsy had any questions. There were nonen
Motion 'to approve, Moved by Vice Chair Jakab, secontl�d by Commissianer
Schnee. Motion passed unanimously 7-0.
D�,
ble Action Items
stated that he and staff will be working on a Twin Peaks
;yan akso stated the dates for Planning Commis�ion in
December are scheduled for November 13 and
E. Planning Activity Reports
1. Monthly Proje�t Report October 2013
2. Subdivision Lot Report Octaber 2013
Regular Council Meeting - December 3, 2013 - Page 105 af 106
Motion to approve with tlre amended condition restrictfng one-story homes
on /ots 1-8, 27-35, Maved by Cornmissioner Duncan, no ane seconded
motion. Mafion dies.
IX. FUTURE AGENDA lTEMS
None
X. ADJOURNM�NT
Mofion to adjourn at 9:00 p.m. by Chairman Fogel, Motion passed 7-0.
CERTIFICATION
1 hereby certify that the foregoing, are the true and correct minutes of the Marana.
Planning Commission meeting held on October 30, 2013. I further certify that a
quorum was present.
� �
�` �`.�`��� �
�_� �� ���.
Terri Byler, Planning Gommission Secretary
Regufar Council Meeting - December 3, 2013 - Page 10& of 106