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HomeMy WebLinkAbout12/17/2013 Council Agenda PacketMARANA TOWN COUNCIL REGULAR COUNCIL MEETING NOTICE AND AGENDA 115 5 5 W. Civic Center Drive, Marana, Arizona 8 5 65 3 Council Chambers, December 17, 2013, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member Pursuant to A.R. S. § 3 8-431.02, notice is hereby given to the members of the Marana Town Council and to the general public that the Town Council will hold a meeting open to the public on December 17, 2013, at or after 7:00 PM located in the Council Chambers of the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in Itallcs. As a courtes,y to others, �lease turn off or �ut in silent mode all �agers and cell �hones. Meetin Times Welcome to this Marana Town Council meeting. Regular Council meetings are usually held the �rst and third Tuesday of each month at 7:00 PM at the Marana Municipal Complex, although the date or time may change and additional meetings may be called at other times and/or places. Contact the Town Clerk or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during the Call to the Public or Public Hearings, you must �11 out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibilit_y To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Persons with a disability may request a reasonable accommodation, Regular Council Meeting - December 17, 2013 - Page 1 of 98 such as a sign language interpreter, by contacting the Town Clerk at (520) 3 82-1999. Requests should be made as early as possible to arrange the accommodation. A endas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.marana.com, by linking to the Town Clerk page under Agendas, Minutes and Recent Actions. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382- 1999, Monday through Friday from 8:00 AM to 5:00 PM. This Notice and Agenda Posted no later than Monday, December 16, 2013, 7:00 PM, at the Marana Municipal Complex, 11555 W. Civic Center Drive, the Marana Operations Center, 5100 W. Ina Road, and at www.marana.com on the Town Clerk page under Agendas, Minutes and Recent Actions. REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue within the jurisdiction of the Town Council, except for items scheduled for a Public Hearing at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the Call to the Public will not be provided with electronic technology capabilities beyond the existing voice ampli�cation and recording capabilities in the facilities and the Town's overhead proj ector/document reader. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have addressed the Council, and may ask staff to review the matter, or may ask that the matter be placed on a future agenda. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS MANAGER' S REPORT: SUMMARY OF CURRENT EVENTS PRESENTATIONS P 1: Presentation: Relating to Intergovernmental Relations; Legislative recap and forecast by Representative Steve Smith (Vickie Hathaway) CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion and af�rmative vote will approve all items on the Consent Agenda, including any resolutions or ordinances. Prior to a motion to approve the Consent Agenda, any Council member may remove any item from the Consent Agenda and that item will be discussed and voted upon separately. Regular Council Meeting - December 17, 2013 - Page 2 of 98 C 1: Resolution No. 2013-115 : Relating to Community Development; approving and authorizing the Mayor to execute amendment number 1 to an intergovernmental agreement between the Regional Transportation Authority of Pima County and the Town of Marana for the regionalization of public transit and special needs transportation services and maintenance of effort funding (T VanHook) C 2: Resolution No. 2013-116: Relating to Administration; approving and authorizing the Mayor to execute a memorandum of understanding between the Town of Marana and Northwest Fire District regarding the sale of 911 dispatch consoles (Carl Drescher) C 3: Resolution No. 2013-117: Relating to Development; approving a�nal plat replat for Saguaro Bloom Block 8A (formerly Saguaro Springs Block 8A) lots 27, 28, 29, 73, 74, 87, 88, and Common Area 'B'. (Jenna Reilly) C 4: Resolution No. 2013-118: Relating to Development; approving a�nal plat replat for Saguaro Bloom Block 4(formerly Saguaro Springs Block 4) lots 441, 476, 477, 480, 481, 485, 486, 487, 491, 492, 513, 536, 545, 546, 547, 548, 549, 556, 557, 558, 559, 560, 579, 607, and Common Area 'B'. (Jenna Reilly) C 5: Ordinance No. 2013.028: Relating to Health and Sanitation; amending Town Code Section 10-2-7 (removal by town, costs assessed, appeal, recording of assessment) to modify a provision regarding costs assessed by the town for removal of rubbish, trash, weeds and dilapidated buildings from property; and designating an effective date. (Laine Sklar) C 6: Ordinance No. 2013.029: Relating to Municipal Court; amending town code Title 5 (Municipal Court); amending Section 5-7-2 related to commencement of action to modify the methods of commencing civil code violation cases; amending Section 5-7-4 related to authority to detain persons to serve civil code complaints to add reference to the Arizona Traf� c Ticket and Complaint; and designating an effective date. (Laine Sklar) C 7: Approval of December 3, 2013 meeting minutes (Jocelyn C. Bronson) LIQUOR LICENSES L 1: Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding an application for agent change and acquisition of control of an existing liquor license submitted by John E Baxla for Southwest Pizza Inc. DBA Peter Piper Pizza, located at 3780 W. Ina Road, #122. (Jocelyn C. Bronson) BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION A 1: Resolution No. 2013-119: Relating to Intergovernmental Relations; adopting a 2014 Town of Marana legislative program and authorizing and directing those persons authorized to lobby on behalf of the Town of Marana to represent and pursue the legislative interests of the Town (Vickie Hathaway) A 2: Resolution No. 2013-120: Relating to Traf�c and Highways; establishing a railroad quiet zone for all current public and private railroad crossings within the town limits of Marana (Keith Brann) A 3: Resolution No. 2013-121: Relating to Public Works; approving and authorizing the Mayor to sign a Donation Agreement with Granite Construction Company for acquisition of lands needed for the Santa Cruz River Path Phase III, Town of Marana Proj ect No. Regular Council Meeting - December 17, 2013 - Page 3 of 98 PK006 (2009-153-016) (Frank Cassidy) ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Presentation: Relating to Utilities; discussion, consideration and possible action regarding current water/wastewater rate analysis preliminary �ndings and recommendations. (John Kmiec) D 2: Relating to Parks and Recreation; discussion, consideration and possible action regarding the development and construction of the Marana Heritage River Park (Tom Ellis) D 3: Relatin _ to Le�islation and Government Actions; Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies (Gilbert Davidson) EXECUTIVE SESSIONS Pursuant to A.R. S. § 3 8-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Regular Council Meeting - December 17, 2013 - Page 4 of 98 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: Mayor and Council From: Vickie Hathaway, Management Assistant Strategic Plan Focus Area: Not Applicable Item P 1 Subj ect: Presentation: Relating to Intergovernmental Relations; Legislative recap and forecast by Representative Steve Smith Discussion: Representative Steve Smith will be recapping the previous legislative session and talking about issues coming up in the next legislative session. ATTAC H M E N TS : Name: Description: Type: No Attachments Available Staff Recommendation: Suggested Motion: Regular Council Meeting - December 17, 2013 - Page 5 of 98 11555 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 85653 Council Chambers, December 17, 2013, 7:00 PM To: Mayor and Council From: T VanHook, Community Development Director Strategic Plan Focus Area: Not Applicable Item C 1 Subj ect: Resolution No. 2013 -115 : Relating to Community Development; approving and authorizing the Mayor to execute amendment number 1 to an intergovernmental agreement between the Regional Transportation Authority of Pima County and the Town of Marana for the regionalization of public transit and special needs transportation services and maintenance of effort funding Discussion: In 2012, Mayor and Council approved an IGA with the RTA for the provision of transit services (Resolution No. 2012-47). Under the IGA, the Town's obligation for the provision of these services was reduced to the maintenance of effort (MOE) established under A.R.S. 48-5308 (F) from the previous amount paid through separate IGAs with the RTA and City of Tucson for fixed route, express, and special needs transportation services. The IGA adopted in 2012 had an expiration date of June 30, 2013. The proposed amendment extends the term of that IGA though the end of fiscal year 2015. Financial Impact: For FY 2011, the Town signed separate IGAs with the City of Tucson and RTA for the provision of these services (Resolution No. 2011-22). The Town's obligation under those agreements equaled $142,900. Under the 2012 IGA (Resolution No. 2012-47), the Town's obligation for the provision of the same services was reduced to the maintenance of effort (MOE) established under A.R.S. 48-5308 (F), $87,658 for FY 2011-2012 and $88,738 for FY 2012-2013. During the renewal period, the same formula for calculating MOE will be used. ATTAC H M E N TS : Name: Description: Type: � Resolution 2013- 115 transit services.DOC reso 2013-115 Resolution � IGA Marana MOE Amend1 FY1314.doc IGA - Transit Services Amendment 1 2013 Exhibit Staff Recommendation: Staff recommends approval of the proposed amendment to the IGA. Suggested Motion: I move to adopt Resolution No. 2013-115, approving and authorizing the Mayor to execute amendment number 1 to an intergovernmental agreement between the Regional Transportation Authority of Pima County and the Town of Marana for the regionalization of public transit and special needs transportation services and maintenance of effort funding Regular Council Meeting - December 17, 2013 - Page 6 of 98 MARANA RESOLUTION NO. 2013-115 RELATING TO COMMUNITY DEVELOPMENT; APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NUMBER 1 TO AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TO�JN OF MARANA FOR THE REGIONALIZATION OF PUBLIC TRANSIT AND SPECIAL NEEDS TRANSPORTATION SERVICES AND MAINTENANCE OF EFFORT WHEREAS on June 19, 2012, the Mayor and Council approved Resolution No. 2012-47, ap- proving and authorizing execution of an intergovernmental agreement (IGA) between the Town and the Regional Transportation Authority of Pima County (RTA) providing for cooperation in the pro- vision of regional transit services including urban area service (Sun Tran) and mandated Americans with Disabilities Act complementary paratransit, circulator bus, rural transit, and special needs ser- vice within the Town; and WHEREAS the IGA included a termination date of June 3 0, 2013 ; and WHEREAS the Mayor and Council of the Town of Marana find it is in the best interests of its citizens to extend the term of the IGA. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TO�JN OF MARANA, that amendment number 1 to the intergovernmental agreement between the Regional Transportation Authority of Pima County and the Town of Marana attached to and incorpo- rated by this reference in this resolution as Exhibit A is hereby approved, and the Mayor is hereby authorized and directed to execute it for and on behalf of the Town of Marana. IT IS FURTHER RESOLVED that the Town's Manager and staff are hereby directed and au- thorized to undertake all other tasks necessary to carry out the terms and obj ectives of this resolution. PASSED and ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17 day of December, 2013. Mayor Ed Honea ATTEST: Jocelyn C. Bronson, Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney Marana Resolution 2013-115 Regular Council Meeting - December 17, 2013 - Page 7 of 98 TOWN OF MARANA AMENDMENT TO INTERGOVERNMENTAL AGREEMENT Resolution 2012-47 PROJECT: Re�ionalization of Public Transit and Special Needs Transportation Service and Maintenance of Effort PARTIES: Town of Marana and Re�ional Transportation Authorit_y AMENDMENT NO. 1 ORIGINAL TERM: June 1, 2011 ORIGINAL AMOUNT: Calculated Annually CURRENT TERMINATION DATE: June 30, 2013 PRIOR AMENDED AMOUNT � 0 AMENDED TERMINATION DATE: June 30, 2015 AMOUNT THIS AMENDMENT � 0 NEW AMENDED TOTAL: Calculated Annually AMENDMENT NUMBER 1 WHEREAS, the Regional Transportation Authority of Pima County (RTA) has entered into an Intergovernmental Agreement with the Town of Marana to cooperate in the Regionalization of Public Transit and Special Needs Transportation Service and Maintenance of Effort NOW, THEREFORE, the Agreement is amended as follows: CHANGES: 3. Effective Date, Term - herein by reference chan�es the termination date . ._ From: "... June 30, 2013" To : "... June 3 0, 2015" The effective date of this Amendment shall become effective upon the last of the two parties to formally adopt it. All other provisions not specifically changed by this Amendment shall remain in full force and effect. Regular Council Meeting - December 17, 2013 - Page 8 of 98 Page 1 Of Z In Witness Whereof, the Regional Transportation Authority of Pima County has caused this Amendment to be executed by its Chair of the Board and attested by the Executive Director, and the Town of Marana has caused this Amendment to the Agreement to be executed by the Mayor of the Town of Marana and attested by its Town Clerk. REGIONAL TRANSPORTATION AUTHORITY Steve Christy, RTA Chair of the Board ATTEST: RTA Executive Director TOWN OF MARANA Ed Honea, Mayor ATTEST: Town Clerk ATTORNEY CERTIFICATION Date Date Date Date The foregoing Amendment to the Agreement by and between the Regional Transportation Authority of Pima County and the City of Tucson has been reviewed pursuant to A.R.S. 11-952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement represented by the undersigned. Regional Transportation Authority of Pima County Thomas Benavidez, Attorney for the Authority Date Town of Marana Town Attorney Date Regular Council Meeting - December 17, 2013 - Page 9 of 98 Page Z Of Z 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 6 5 3 Council Chambers, December 17, 2013, 7:00 PM To: From: Mayor and Council Carl Drescher, Technology Services Director Strategic Plan Focus Area: Not Applicable Strategic Plan Focus Area - Additional Information: n/a Item C 2 Subject: Resolution No. 2013-116: Relating to Administration; approving and authorizing the Mayor to execute a memorandum of understanding between the Town of Marana and Northwest Fire District regarding the sale of 911 dispatch consoles Discussion: The Town of Marana Police Department previously used Motorola Model 5500 series 911 Dispatch Consoles. The PD recently upgraded its console equipment and no longer has a need for this particular equipment. Northwest Fire District (NWFD) uses this model of Motorola console equipment and can use the equipment. Thus, the Town and NWFD negotiated the sale of the 911 dispatch consoles and related equipment for the price of $10,000. Adoption of the attached resolution will approve a memorandum of understanding (MOU) between the parties for the sale of the equipment. Financial Impact: NWFD will buy the equipment in question for $10,000, which will be due and payable to the Town within 30 days of the effective date of the MOU. ATTACHMENTS: Name: � Resolution 2013- 116 MOU NW Fire.DOCX � NW MOU.doc � Exhibit A.docx Staff Recommendation: Description: reso 2013-116 MOU Exhibit A to MOU Staff recommends approval of the MOU. Suggested Motion: Type: Resolution Backup Material Backup Material I move to adopt Resolution No. 2013-116, approving and authorizing the Mayor to execute a memorandum of understanding between the Town of Marana and Northwest Fire District regarding the sale of 911 dispatch consoles Regular Council Meeting - December 17, 2013 - Page 10 of 98 MARANA RESOLUTION NO. 2013-116 RELATING TO ADMINISTRATION; APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE TO�►TN OF MARANA AND NORTHWEST FIRE DISTRICT REGARDING THE SALE OF 911 DISPATCH CONSOLES WHEREAS the Town of Marana Police Department previously used Motorola Model 5500 series 911 Dispatch Consoles in its Communications Center, but recently upgraded its console equipment and no longer has a need for this equipment; and WHEREAS Northwest Fire District uses this model of Motorola console equipment and has a need for the equipment owned by the Town; and WHEREAS The Town and the Fire District desire to enter into an agreement by which the Town will sell the equipment to the Fire District for use in its dispatch center; and WHEREAS the Town Council finds that the sale of the equipment to Northwest Fire District is in the best interests of the Town. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TO�JN OF MARANA, ARIZONA, AS FOLLOWS: SECTION 1. The memorandum of understanding between the Town of Marana and Northwest Fire District, attached to and incorporated by this reference in this resolution as Exhibit A, is hereby approved and the Mayor is hereby authorized and directed to execute it for and on behalf of the Town. SECTION 2. The Town's Manager and staff are hereby directed and authorized to undertake all other and further tasks required to carry out the terms, obligations, and obj ectives of the memorandum of understanding. PAS SED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TO�►TN OF MARANA, ARIZONA, this 17 day of December, 2013. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Marana Resolution 2013-116 Regular Council Meeting - December 17, 2013 - Page 11 of 98 Marana Resolution 2013-116 Regular Council Meeting - December 17, 2013 - Page 12 of 98 MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING ("MOU" is made and entered into by and between the TOWN OF MARANA an Arizona municipal corporation (the "Town" and NORTHWEST FIRE DISTRICT, an Arizona fire district (the "Fire District"). The Town and the Fire District are sometimes referred to in this MOU as the "Parties." RECITALS A. The Town of Marana Police Department previously used Motorola Model 5500 series 911 Dispatch Consoles (the "Equipment") in its Communications Center. The Equipment is more particularly defined in Exhibit A, attached hereto and incorporated herein by this reference. The Marana Police Department recently upgraded its console equipment and no longer has a need for the Equipment defined in Exhibit A. B. The Fire District uses this model of Motorola console equipment and has a need for the Equipment owned by the Town. C. The Town and the Fire District desire to enter into an agreement by which the Town will sell the Equipment to the Fire District for use in its dispatch center. A GREEMENT Now THEREFORE, in consideration of the foregoing promises and the mutual covenants set forth in this MOU, the Parties hereby agree as follows: 1. Sale of Equipment. The Town shall sell the Equipment defined in Exhibit A to the Fire District for the sum of $10,000. 2. No Wa��anties. The Town makes no warranties, express or implied, including any implied warranties as to merchantability or fitness for a particular purpose regarding the Equipment. The Fire District hereby acknowledges that the Fire District has examined the Equipment and has agreed to buy the Equipment "as is" and "where is." The Fire District acknowledges that the purchase of the Equipment is at the Fire District's own risk and hereby agrees to make no claims against the Town based upon alleged representations, warranties or collateral agreements. 3. Payment by Fi�e Dist�ict. The Fire District shall pay the $10,000 owed to the Town as set forth in paragraph 1 above within 3 0 days of the effective date of this MOU. 4. T�ansfe� of Equipment. The Parties shall schedule a date (the "Transfer Date"), after the effective date of this MOU, for the Town to transfer the Equipment to the Fire District. 5. Effective Date. This MOU shall be effective as of the signature date of the last Party to sign this MOU. {00036338.DOC / 2} -1- Regular Council Meeting - December 17, 2013 - Page 13 of 98 6. Installation and Maintenance of Equipment. The Fire District shall be solely responsible for the installation and maintenance of the Equipment at the Fire District site. 7. Indemnification and Release of Claims. The Fire District agrees to defend, save, hold harmless and indemnify the Town of Marana, the Marana Police Department, its successors and assigns from and against any and all manner of claims, suits, lawsuits, action or actions, causes or causes of action, liabilities, damages, and other claims and demands of whatsoever nature or kind against the Town due to the Equipment or the Fire District's use of the Equipment from the Transfer Date forward. The Fire District also hereby waives and releases any and all rights and claims for damages it may have against the Town of Marana, the Marana Police Department, its officers, employees, agents, representatives or volunteers for any and all injuries, damages or liabilities suffered or incurred by it as a result of its ownership and use of the Equipment. 8. Insu�ance. The Fire District shall be solely responsible for maintaining insurance for the Equipment from the Transfer Date forward. 9. Notices. All notices, requests and other communications under this MOU shall be given in writing and either (i) personally served on the party to whom it is given, or (ii) mailed by registered or certified mail, postage prepaid, return receipt requested, or �111� sent by private overnight courier such as Federal Express or Airborne, or (iv) transmitted by facsimile (provided that a confirming copy of the facsimile transmission is mailed on the date of such transmission), addressed as follows: If to the Town: TOWN OF MARANA ATTN: TOWN MANAGER 115 5 5 W. Civic Center Drive Marana, Arizona 8 5 6 5 3 (520) 3 82-1900 Fax (520) 3 82-1901 If to the Fire District: NORTHWEST FIRE DISTRICT ADMINISTRATION OFFICES ATTN: FIRE CHIEF 5225 W. Massingale Road Tucson, Arizona 85743 (520) 887-1010 All notices shall be deemed given when delivered or transmitted by facsimile or, if mailed as provided above, on the second day after the day of mailing, and if sent by overnight courier, on the next day after the date of deposit with the courier. Any party may change its address for the receipt of notices at any time by giving written notice thereof to the other parties in accordance with the terms of this section. The inability to deliver notice because of a changed address of which no notice was given, or rej ection or other refusal to accept any notice, shall be deemed to be the effective receipt of the notice as of the date of such inability to deliver or rej ection or refusal to accept. {00036338.DOC / 2} - 2 - Regular Council Meeting - December 17, 2013 - Page 14 of 98 10. Miscellaneous. (A) This MOU may not be modified except in a writing signed by both of the Parties. (B) Time is of the essence of this MOU. (C) This MOU shall be governed by and interpreted in accordance with the laws of the State of Arizona, and any lawsuit to enforce any provision of this MOU or to obtain any remedy with respect to this MOU shall be brought in the Pima County Superior Court, and for this purpose the Parties expressly and irrevocably consent to the jurisdiction of the Pima County Superior Court. (D) If either of the Parties fails to perform any of its obligations under this MOU or if a dispute arises concerning the meaning or interpretation of any provision of this MOU, the defaulting party or the party not prevailing in the dispute, as the case may be, shall pay any and all costs and expenses incurred by the other party in enforcing or establishing its rights under this MOU, including, without limitation, court costs and reasonable attorneys' fees. (E) The captions and section numbers appearing in this MOU are inserted only as a matter of convenience, and do not define, limit, construe or describe the scope or intent of such sections or articles of this MOU. (F) This MOU may be executed in multiple counterparts, each of which shall, for all purposes, be deemed an original and all of which, taken together, shall constitute one and the same agreement. (G) This MOU shall be binding upon and inure to the benefit of the Parties and their respective successors in interest and assigns; provided, however, that no assignment of this MOU shall in any way relieve the assignor of its obligations under this MOU. (H) This MOU is subj ect to A.R. S.§ 3 8-511, which provides for cancellation of contracts in certain instances involving conflicts of interest. REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK {00036338.DOC / 2} -3- Regular Council Meeting - December 17, 2013 - Page 15 of 98 IN WITNESS WHEREOF, the Parties hereto have executed this MOU as of the last date set forth below their respective signatures. THE TOWN OF MARANA, an Arizona municipal corporation By: Ed Honea, Mayor Date : ATTEST: Jocelyn C. Bronson, Clerk Approved as to form: Jane Fairall, Deputy Town Attorney {00036338.DOC / 2} � NORTHWEST FIRE DISTRICT, an Arizona fire district � . Date : Mike Brandt, Fire Chief ATTEST: Approved as to form: Thomas Benavidez, Fire District Attorney Regular Council Meeting - December 17, 2013 - Page 16 of 98 Exh i bit A List and Serial Numbers of Console Equipment 1x HP Procurve 2524 — 24 port switch model J4813A SN = SG426NV1FD 5x HP xw4100 workstations SN= USU4300D62 USU4300DBW USU4300D9Z USU4300DC6 USU4300DGS 4x GVision touch screen monitor (P176H) SN = V7NP12600397 V7NX53500070 V7 N P 12600386 V7 NJ 74400394 1x 1x 4x 4x 4x 8x 4x 8x EIZO FlexScan flat panel monitor (L557) SN= T4344094 HP Proliant ML110 server SN= 20KVLCGRE31 Motorola MCC5500 consoles (L3358A) SN= 322CEU0077 322CEU0079 Motorola Cabs (L3359A) SN= 322CEU0081 322CEU0083 322CEU0084 322CFP0011 Dual foot control pedals Motorola dual headset plugs (61913A) Motorola gooseneck microphones (61914A) Motorola radio speakers (61912A) 322CEU0078 322CEU0080 Not listed but included to complete each system: All Keyboards, cables, Mice required to make each station functional Regular Council Meeting - December 17, 2013 - Page 17 of 98 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: Mayor and Council From: Jenna Reilly, Planner I Strategic Plan Focus Area: Not Applicable Item C 3 Subj ect: Resolution No. 2013-117: Relating to Development; approving a�nal plat replat for Saguaro Bloom Block 8A (formerly Saguaro Springs Block 8A) lots 27, 28, 29, 73, 74, 87, 88, and Common Area 'B'. Discussion: Histor,y The �nal plat for Saguaro Springs Block 8A was approved by the Town Council on December 19, 2006 by Resolution 2006-208. Rec�uest RBF Consulting, on behalf of Marana 670 Holdings, LLC is requesting approval of a replat of Saguaro Bloom Block 8A (formally Saguaro Springs Block 8A). The requested replat is being proposed to increase open space and passive recreation areas within the community. To accomplish this goal, lots 27, 29, 73, 74, and 87 are being recon�gured to create more open space. The additional width is being added to common area "B. Two lots (28 and 88) have been removed from the original plat. Location Located on Northeast of the intersection of Saguaro Peaks Boulevard and North Saguaro Highlands Drive. Zonin Block 8A is zoned R-6 (single-family residential, minimum lot size 6,000 square feet). The replatted area has an average lot size of 7,555 square feet. The smallest lot is 6,445 square feet (lot 73) and largest is 9,047 square feet (lot 27). Trans�ortation Access to Saguaro Bloom is provided by Twin Peaks Road on the south and Lambert Lane on the north. The primary spine roads, Saguaro Highland and Saguaro Peaks Boulevard connect Twin Peaks to Lambert Lane. Block 8A has two points of access with one on Saguaro Peaks Boulevard and one on Hidden Springs Trail.. ATTAC H M E N TS : Name: Description: � Resolution 2013- 117 Saquaro Bloom 8A final plat.doc reso 2013-117 Type: Resolution Regular Council Meeting - December 17, 2013 - Page 18 of 98 � 8A A�plication.pdf � 8A Location Ma .pdf � 8A replat. pdf Staff Recommendation: 8A application Location Map 8A replat Backu p Material Backu p Material Backu p Material Staff �nds that the �nal plat is in compliance with the Town of Marana Land Development Code and Marana General Plan. Staff recommends approval of this �nal plat. Suggested Motion: I move to adopt Resolution No. 2013-117, approving the replat entitled Saguaro Bloom Block 8A lots, 27, 28, 29, 73, 74, 87, 88, and Common Area 'B'. Regular Council Meeting - December 17, 2013 - Page 19 of 98 MARANA RESOLUTION NO. 2013-117 RELATING TO DEVELOPMENT; APPROVING A FINAL PLAT REPLAT FOR SAGUARO BLOOM BLOCK 8A (FORMERLY SAGUARO SPRINGS BLOCK 8A) LOTS 27, 28, 29, 73, 74, 87, 88, AND COMMON AREA 'B' . WHEREAS, the Saguaro Springs Block 4 Final Plat was approved by the Town Council on December 19, 2006 as Resolution 2006-208; and WHEREAS, the applicant, RBF Engineering representing the property owners of Saguaro Bloom, has applied for approval of a partial replat for Saguaro Bloom Block 8A (formerly Saguaro Springs Block 8A) lots 27, 28, 29, 73, 74, 87, 88, and Common Area 'B', and is generally located near the east of the intersection of Saguaro Peaks Road and Saguaro Highlands Drive. WHEREAS, the Town Council, at their regular meeting on December 17, 2013, determined that the Saguaro Bloom Block 8A, Final Plat should be approved. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that Saguaro Bloom Block 8A lots 27, 28, 29, 73, 74, 87, 88, and Common Area 'B' Final Plat, is hereby approved. PAS SED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17 day of December, 2013. ATTEST: Mayor Ed Honea Jocelyn C. Bronson Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney Marana Resolution No. 2013-117 Regular Council Meeting - December 17, 2013 - Page 20 of 98 � � l , �� �� , � _ _ _ - -- ��� f� � # `� � ` � , , � � � �- � � - - � � - � � � '� �' � � � � � , � ,�_ '� � _ � . � +� w � -, � � "_ � . �� '" * � * � � � �� � � .. _. ... - . �- � ►► � � � � � - ' , -- ,� � � - '� � � ��� �� � ,� � � 1 � � � � � � i �� � � � � � �� I � � � � � � � � 1 1 1 � I � r � I � � � � � � � � � � ; � I � � I � F I i � � � � � �' � � ! i � � � � � L i � � � � � R Regular Council Meeting - December 17, 2013 - Page 21 of 98 A request for approval a final plat replat for Saguaro Bloom Block 8A (formerly Saguaro Springs Block 8A) lots 27, 28, 29, 73, 74, 87, 88, and Common Area � Data Disclaimer: The Town of Marana provides this map information 'As Is' at the request of the user with the understanding that is not guaranteed to be accurate, correct or complete and conclusions drawn from such information are the responsibility of the user. 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Jt f + j { � � � "� ���� � ' Y + +�'' . ,- •���,, ,��.�y . .: � �� �� �e t -.-� - - '��� ' `� '� - .�" _. 4'' •_ ;''L � -.��.�,+ '�' r .� ,", - �r�r . v j . .�K.. . , f . . r .:: . - - 1 . ,, � - � ..: , ���� _ '' � �� r - � �� ' r 5 ,A \�� '3t _ �� � �� * ==- - 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: Mayor and Council From: Jenna Reilly, Planner I Strategic Plan Focus Area: Not Applicable Item C 4 Subj ect: Resolution No. 2013-118 : Relating to Development; approving a�nal plat replat for Saguaro Bloom Block 4(formerly Saguaro Springs Block 4) lots 441, 476, 477, 480, 481, 485, 486, 487, 491, 492, 513, 536, 545, 546, 547, 548, 549, 556, 557, 558, 559, 560, 579, 607, and Common Area 'B'. Discussion: Histor,y The �nal plat for Saguaro Springs Block 4 was approved by the Town Council on December 19, 2006 by Resolution 2006-207. Rec�uest RBF Consulting, on behalf of Marana 670 Holdings, LLC is requesting approval of a replat of Saguaro Bloom Block 4(formally Saguaro Springs Block 4). The requested replat is being proposed to increase open space and passive recreation areas within the community. To accomplish this goal, lots 441, 477,480,481,491, 492,513,545, 546,536,548,549, 556, 559, 560,579, and 607 are being recon�gured to create more open space. The additional width is being added to the common areas adj acent to Havenwood and Melandra Way. Four lots (476, 5 57, 5 5 8 and 5 5 9) have been removed from the original plat. Location Northeasterly corner of Saguaro Peaks Boulevard and Twin Peaks Road. Zonin Block 4 is zoned R-6 (single-family residential, minimum lot size 6,000 square feet). The replatted area has an average lot size of 6,490 square feet. The smallest lot is 6,000 (lot 491) and largest is 8,690 square feet (lot 441). Trans�ortation Access to Saguaro Bloom is provided by Twin Peaks Road on the south and Lambert Lane on the north. The primary spine roads, Saguaro Highland and Saguaro Peaks Boulevard connect Twin Peaks to Lambert Lane. Block 4 has two points of access with one on Saguaro Peaks Boulevard and one on Saguaro Highlands Drive.. ATTAC H M E N TS : Name: Description: � Resolution 2013- 118 Saquaro Bloom 4 final plat.doc reso 2013-118 Type: Resolution Regular Council Meeting - December 17, 2013 - Page 27 of 98 � 4Application.pdf � 4 location Map.pdf � 4 replat. pdf Staff Recommendation: Block 4 Application Location Map Block 4 Replat Backu p Material Backu p Material Backu p Material Staff �nds that the �nal plat is in compliance with the Town of Marana Land Development Code and Marana General Plan. Staff recommends approval of this �nal plat. Suggested Motion: I move to adopt Resolution No. 2013-118, approving the replat entitled Saguaro Bloom Block 41ots 441, 476, 477, 480, 481, 485, 486, 487, 491, 492, 513, 536, 545, 546, 547, 548, 549, 556, 557, 558, 559, 560, 579, 607, and Common Area 'B'. Regular Council Meeting - December 17, 2013 - Page 28 of 98 MARANA RESOLUTION NO. 2013-118 RELATING TO DEVELOPMENT; APPROVING A FINAL PLAT REPLAT FOR SAGUARO BLOOM BLOCK 4(FORMERLY SAGUARO SPRINGS BLOCK 4) LOTS 441, 476, 477, 480, 481, 485, 486, 487, 491, 492, 513, 536, 545, 546, 547, 548, 549, 556, 557, 558, 559, 560, 579, 607, AND COMMON AREA 'B' . WHEREAS, the Saguaro Springs Block 4 Final Plat was approved by the Town Council on December 19, 2006 as Resolution 2006-207; and WHEREAS, the applicant, RBF Engineering representing the property owners of Saguaro Bloom, has applied for approval of a partial replat for Saguaro Bloom Block 4(formerly Saguaro Springs Block 4) lots 441, 476, 477, 480, 481, 485, 486, 487, 491, 492, 513, 536, 545, 546, 547, 548, 549, 556, 557, 558, 559, 560, 579, 607, and Common Area 'B', and is generally located near the northeasterly corner of Saguaro Peaks Boulevard and Twin Peaks Road. WHEREAS, the Town Council, at their regular meeting on December 17, 2013, determined that the Saguaro Bloom Block 4, Final Plat should be approved. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that Saguaro Bloom Block 4 lots 441, 476, 477, 480, 481, 485, 486, 487, 491, 492, 513, 536, 545, 546, 547, 548, 549, 556, 557, 558, 559, 560, 579, 607, and Common Area 'B' Final Plat, is hereby approved. PAS SED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17 day of December, 2013. ATTEST: Mayor Ed Honea Jocelyn C. Bronson Town Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney Marana Resolution No. 2013-118 Regular Council Meeting - December 17, 2013 - Page 29 of 98 � � � i � , . • � �` � -� - � � � * � � � � � � � . � _� _ . _ . _ � �: a � R = � � ' r � � � � � � � � � � - - � � - � ' � � � � � - � � � � } � - - • , � . i I � � ; � � # � � 1 � � � � � � � � _ � - - � � �� � � � � � - � � � � � �� � � . � � ~. �. � ►� - � . • �� � � � � �-- � � � - �� � . ' " � �� � � � - _ ,- � � � _ # � � � � � � � �- �� 1 I -- - - � � � � � �� � � � � � � � � � � � � - � � - - � � � � � � _ � # � -- - � '. � , _ �� � � '' � ' ��� � i . � � � � �� � � _ _ - � �� � �� � � � � _ � � � � � _ � t �+ � � � � � �� � �� �� � � �� � �� �� � � � � � _ � � � � � # � � � �� - �� M � � ��� � � � � � � � � � � � � � � � � � � � � �� � '� �� - - - _ �_ � � � � � �� � - .� . . . . �, � � � � , � � � � � � � � ! � � _ _ . , � � � � - � ._� — � � � � � �� � � � �_ � � � � . ��� � �� � � ! �� _ - - _ �..� � � � � � �� - - _ ,..� � . � � Regular Council Meeting - December 17, 2013 - Page 30 of 98 �� � � � �� � � �� �� �� ��� � ��i� A request for approval of a final plat replat for Saguaro Saguaro Springs Block 4) lots 441, 476, 477, 480, 481, 513, 536, 545, 546, 547, 548, 549, 556, 557, 558, 559, Common Area 'B'. Bloom Block 4 (formerly 485, 486, 487, 491, 492, 560, 579, 607, and Data Disclaimer: The Town of Marana provides this map information 'As Is' at the request of the user with the understanding that is not guaranteed to be accurate, correct or complete and conclusions drawn from such information are the responsibility of the user. In no event shall The Town of Marana become liable to users of these data, or any other party, for any loss or direct, indirect, special,incidental or consequential damages, including but not limited to time, money or goodwill, arising from the use or modification of the data. Regular Council Meeting - December 17, 2013 - Page 31 of 98 N Req u est o � o0o Z000 ft. � �� � � � + � � -� � ��� ���� . - �� � � �� � � � � � � � � = � ��� �� ��� ��+ � �� I � # � � �a c�J � - � � , '� W W � f .� __ . i ��. � . � `i . � ��: . K. ti r--� �i'" � � , ��; , ?�.�:�:�'�1;}� ����.-;�'��lt�;�ra��` �7 � .��,.��•�.r:. ...,, � ��` �t:.:�_=��''�� r �� "� � •,� �;�s��. 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F �: ��{� {;--' .- � ��.. ��• � �� � 'I � ' 'II � II '� I � + � , • I I � I I l ��5 � � � � � � � _ - _ _ - _ ��';+ � , �� � ,. � � � � � , �� .�.. � P*,r,�, � � 1 �' , • '�� y ��� J �� � � n �y ix � 4 � i � a i� _�� � . � 5 , rll �. I7" .� I � •� � .. � ��. . �� S . �� �."' I •`� �:�. �, I '' ti 5 }: �:� }'� �. � f�. y-.w .. � ', ��� 4.k } y I � � ����:.� � , a�, � � �� � � .-.- . � ��-��.� � �� , �� ; � .' �..�.. � � �' . ��� � � �. � ��� ��� ,:,.:.�, � .� � �� -��`�- � � �� �,� ����,� � '��- I �� �, . ; �, � + � # 1 � � ' I � � � � � � �, �� r � � � � � � 4 � � I � _ — ■ � ; , � ,� � � 4� � + 4 � fl � T � � �-� � � ��� � � � . � � —� �� _��„��� _ ��■ � �� �� � � # i�� •- �- _ � �� r - � , � � � � — — � � �� � � • '�+ � � � � � �� �� � � � 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: Mayor and Council From: Laine Sklar, Sr. Asst. Town Attorney Strategic Plan Focus Area: Not Applicable Item C 5 Subj ect: Ordinance No. 2013 .028 : Relating to Health and Sanitation; amending Town Code Section 10-2-7 (removal by town, costs assessed, appeal, recording of assessment) to modify a provision regarding costs assessed by the town for removal of rubbish, trash, weeds and dilapidated buildings from property; and designating an effective date. Discussion: Chapter 10-2 of the Town Code establishes regulations for property maintenance. Section 10-2-7 addresses the procedure the Town may take to clean a property when an owner, occupant or lessee fails, neglects or refuses to comply with the provisions of 10-2. This includes the ability to bring the property into compliance with the chapter and place a lien on the property for the costs of bringing the property into compliance. This includes the costs the Town incurred in performing inspections of the property, providing notice to the owner, occupant or lessee, and any other incidental costs the Town incurred in order to bring the property into compliance. A.R. S. 9-499 requires the Town to have an ordinance like the one in Chapter 10-2 and provides the framework for the Chapter. ARS 9-499 used to limit the amount a municipality could collect for inspections and other incidental costs to 5% of the total cost of abatement. However, the statute has been changed to allow municipalities to recover the actual cost of inspections and other incidental costs, which is often higher than 5% of the cost of bringing the property into compliance. This proposed amendment to 10-2-7 brings the Town Code into agreement with ARS 9-499 regarding the costs that are assessed when an owner, occupant or lessee fails, neglects or refuses to comply with the provisions of 10-2. Financial Impact: The Town will be permitted to recoup the actual cost of inspections and other incidental related costs for bringing properties into compliance with Chapter 10-2. ATTAC H M E N TS : Name: Description: � Ordinance 2013.028 Amendinq 10- 2-7 to chanqe fees for Town clean- Ordinance 2013.028 u 00036373-2).doc Staff Recommendation: Type: Ordinance Regular Council Meeting - December 17, 2013 - Page 39 of 98 Staff recommends adoption of Ordinance No. 2013.028, amending Section 10-2-7 of the Marana Town Code. Suggested Motion: I move to adopt Ordinance No. 2013.028, approving an amendment to Section 10-2-7 of the Marana Town Code. Regular Council Meeting - December 17, 2013 - Page 40 of 98 MARANA ORDINANCE NO. 2013.028 RELATING TO HEALTH AND SANITATION; AMENDING TO�JN CODE SECTION 10-2- 7(REMOVAL BY TO�JN, COSTS ASSESSED, APPEAL, RECORDING OF ASSESSMENT) TO MODIFY A PROVISION REGARDING COSTS ASSESSED BY THE TO�JN FOR REMOVAL OF RUBBISH, TRASH, WEEDS AND DILAPIDATED BUILDINGS FROM PROPERTY; AND DESIGNATING AN EFFECTIVE DATE. WHEREAS the Town Council is authorized by A .R.S. § 9 to adopt ordinances necessary or expedient for the abatement and removal of nuisances and to provide the manner of prosecution and define the punishment for violation of adopted ordinances; and WHEREAS the Town Council is authorized by A .R.S. § 9 to adopt ordinances compelling the owner, lessee or occupant of property to remove rubbish, trash, weeds and dilapidated buildings from property; and WHEREAS the Town Council finds that the regulations established by this ordinance are in the best interests of the Town of Marana. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TO�JN OF MARANA, as follows: SECTION 1. Section 10-2-7 of the Marana Town Code is hereby revised as follows (with added text shown with double underlinin� and deletions shown with r+r; �TO ,,,,+ +�� : 10-2-7 Removal by town; costs assessed; appeal; recording of assessment [Paragraph A remains unchanged] B. Upon completion of the work, the town shall prepare a verified statement of account of the actual cost of the removal or abatement, including �the actual costs f or additional inspection and other incidental connected costs, the date the work was completed, and the legal description of the property on which the work was done, and shall serve a duplicate copy of the verified statement upon the owner, occupant or lessee in the manner described in paragraph B of section 10-2-5 . [Paragraphs C through G remain unchanged] SECTION 2. The various town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this ordinance. Ordinance 2013.028 - 1 - Regular Council Meeting - December 17, 2013 - Page 41 of 98 SECTION 3. All ordinances, resolutions, or motions and parts of ordinances, resolutions, or motions of the Council in conflict with the provisions of this ordinance are hereby repealed, effective as of the effective date of this ordinance. SECTION 4. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, the decision shall not affect the validity of the remaining portions of this . or inance. . SECTION 5. This ordinance shall become effective on the thirty-first day after its a option. PAS SED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TO�JN OF MARANA, ARIZONA, this 17 day of December, 2013. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Ordinance 2013.028 �►� Regular Council Meeting - December 17, 2013 - Page 42 of 98 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: Mayor and Council From: Laine Sklar, Sr. Asst. Town Attorney Strategic Plan Focus Area: Not Applicable Item C 6 Subj ect: Ordinance No. 2013 .029: Relating to Municipal Court; amending town code Title 5 (Municipal Court); amending Section 5-7-2 related to commencement of action to modify the methods of commencing civil code violation cases; amending Section 5-7-4 related to authority to detain persons to serve civil code complaints to add reference to the Arizona Traf� c Ticket and Complaint; and designating an effective date. Discussion: Chapter 5-7 sets forth the procedures for �ling and hearing civil Town Code violation cases. Currently Section 5-7-2 requires police of�cers to use the Uniform Civil Code Violation Complaint to issue citations for civil Town Code violations. The Uniform Civil Code Violation Complaint is a separate form from the Arizona Traf�c Ticket and Complaint that police of�cers use to issue all other civil and criminal misdemeanor violations. These amendments are proposed in order to allow of� cers to use the standard citation that they use in all other cases, the Arizona Traf�c Ticket and Complaint, for civil Town Code violations, rather than requiring them to carry two different forms. The amendment to Section 5-7-4 simply makes clear that the procedures set forth therein apply to both code compliance of�cers issuing the Uniform Civil Code Violation Complaint and to police of�cers issuing the Arizona Traf�c Ticket and Complaint. ATTAC H M E N TS : Name: Description: Type: � Ordinance 2013.029 Amendinq 5- 7 to allow police officers to cite civil code violations on traffic ticket and com laint ord 2013.029 Ordinance �00036374-2).doc Staff Recommendation: Staff recommends adoption of Ordinance No. 2013.029, amending Section 5-7-2 and 5-7-4 of the Marana Town Code. Suggested Motion: I move to adopt Ordinance No. 2013.029, approving amendments to Section 5-7-2 and 5-7-4 of the Marana Town Code. Regular Council Meeting - December 17, 2013 - Page 43 of 98 MARANA ORDINANCE NO. 2013.029 RELATING TO MUNICIPAL COURT; AMENDING TO�JN CODE TITLE 5(MUNICIPAL COURT); AMENDING SECTION 5-7-2 RELATED TO COMMENCEMENT OF ACTION TO MODIFY THE METHODS OF COMMENCING CIVIL CODE VIOLATION CASES; AMENDING SECTION 5-7-4 RELATED TO AUTHORITY TO DETAIN PERSONS TO SERVE CIVIL CODE COMPLAINTS TO ADD REFERENCE TO THE ARIZONA TRAFFIC TICKET AND COMPLAINT; AND DESIGNATING AN EFFECTIVE DATE. WHEREAS the Town is authorized by A.R.S. § 9-500.21 to establish procedures to hear and determine town ordinance violations as civil offenses; and WHEREAS the Town Council finds that the procedures established by this ordinance are necessary for the public health, safety and general welfare of the Town of Marana. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TO�JN OF MARANA, as follows: SECTION 1. Section 5-7-2 of the Marana Town Code is hereby revised as follows (with added text shown with double underlinin� and deletions shown with r+r; �TO ,,,,+ +�� : 5-7-2 Commencement of action; jurisdiction of Marana municipal court A .. . . . . . .. . � � � � � � � . A C1V11 code violation case shall be commenced within one year of the alleged violation. B. A peace officer mav commence a civil code violation case bv issuin� and v v �ersonallv servin� an Arizona Traffic Ticket and Complaint as provided in s v A.R.S. � 13-3903. C. A__ ' __ code compliance officer, as defined in chapter 1-9 of this J r - ___ �__-=-- code, may commence a civil code violation case bv �e issuin a unif orm civil code complaint pursuant to this chapter. D.�� ' , The town attorney or designee may commence a civil code violation case bv �e f il� a long f orm civil code complaint with the Marana municipal court. Upon receipt of the long f orm civil code complaint, the Marana municipal court shall issue a summons. E�. The Marana municipal court shall have jurisdiction over all civil violations of the town code, the land development code or other town ordinances. SECTION 2. Section 5-7-4 of the Marana Town Code is hereby revised as follows (with added text shown with double underlinin�) : Marana Ordinance 2013.029 - 1 - Regular Council Meeting - December 17, 2013 - Page 44 of 98 5-7-4 Authority to detain persons to serve civil code complaint; failure to provide evidence of identity; penalty A. A peace officer or a code compliance officer may stop and detain a person as is reasonably necessary to investigate an actual or suspected violation of the town code, the land development code or a town ordinance and to serve a copy of a unif orm civil code complaint or Arizona Traff ic Ticket and Complaint. [Paragraph B remains unchanged] SECTION 3. The various town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this ordinance. SECTION 4. All ordinances, resolutions, or motions and parts of ordinances, resolutions, or motions of the Council in conflict with the provisions of this ordinance are hereby repealed, effective as of the effective date of this ordinance. SECTION 5. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, the decision shall not affect the validity of the remaining portions of this . or inance. . SECTION 6. This ordinance shall become effective on the thirty-first day after its a option. PAS SED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TO�JN OF MARANA, ARIZONA, this 17 day of December, 2013. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Marana Ordinance 2013.029 - 2 - Regular Council Meeting - December 17, 2013 - Page 45 of 98 REGULAR COUNCIL MEETING MINUTES 115 5 5 W. Civic Center Drive, Marana, Arizona 8 5 65 3 Council Chambers, December 3, 2013, at or after 7:00 PM Ed Hone�., Mayor Jon Post, �ice Mayor David Bowen, Cauncil Member Patti Comerford, Coun�il Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, �ouncil Member RE�ULAR C�UNCIL MEETING CALL TO ORDER Al�TD ROLL CALL. Mayor Honea called the meeting to order at 7:00 p.m.. Town Clerk Bronson called re�ll. All Council Members were present. PLED�E OF ALLEGIANCE/IN�OCATION/MOMENT OF SILENCE. Led by Mayor Honea. APPROVAL ()F AGENDA. Mayor Honea asked for item C1 to be moved to Council Action before item A 1. Mvtion to app�vve as amended by Vice Mayo� Post, second by Council Membe� McGo��ay. Pacssed unanimously. CALL TO THE PUBLIC, No speaker cards were presented. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS. No reports. MANAGER' S REPORT: SUMMAR� OF CURRENT EVENTS. Mr. Davidson reported that the Council Executive Report for November is on the dais and presents some exciting activity for the town Meeting Minutes —12/03/2013 1 Regular Council Meeting - December 17, 2013 - Page 46 of 98 PRESENTATIONS P 1: Relating to Budget; an update of the financial status of the Town's General Fund for the first quarter of the 2013 -2014 fiscal year. Presented by Erik Montague, who noted that these are preliminary results for July through September. He also noted that the Budget in Brief included in the Council packets covers in more detail some of the items he will present tonight. He focused on the 66 big three:" transaction privilege sales tax, shared revenues, and licenses, permits & fees which represents 95% of the revenue portfolio. The overall revenue portfolio is concentrated on economically sensitive revenues. He stated that we are where we had hoped to be for the period. One of the important threads for sales tax is retail — it's just under 4% higher year over year. This is a positive trend we've seen over the past two fiscal �ears. There were mixed results on Black Friday. It has been reported that there were more shoppers, but they spent less. We won't know those numbers until January when we get them from the state, and will be included in the second quarter results. Contracting is a pleasant surprise. There has been some traction in the last and current fiscal year. A significant number in this classification were tied to new home construction when he came to the town. During the recent recession, those numbers fell. �Vhat we're seeing novv is a r�turn of those production builders. We don't have any maj or public worl�s proj ects right no�v, a�d some significant portions of contracting tax are tied to that type of construction. Most af the other revenues in that category are close to where we expected. One that is lagging is the sales tax audit. When Mr. Montague reports those numbers for the second quarter in early February, we will be closer to the $200K. Overall, year-over-year we're about 15.9% higher in the ca�egories c�f retail, utilities, construction, restaurants, insurance and real estate (primarily cc�mmercial leases which may suggest that occupancy c�r rents or both are increasing), and hotels. Most of the increase (77- 78%) is attributable to cantracting. �e are allocating 3 of those 4 cents to the transportation fund. Only one cent is staying in the general fund. Shared revenues, about 25% of revenues overall, is pretty much where w� had hoped to be. State shared sales tax is lagging slightly, but looking at holiday sales, we anticipate that to pick up. Urban revenue sharing — income tax — is right on the mark because we know what that number is. Auto lieu is coming in slightly higher than what was budgeted. We rely significantly on the Department of Revenue to provide these numbers. One number not in the general fund but relevant to infrastructure and how we maintain our streets inventc�ry and assets is the Highway User Revenue Fund (HURF). We are about 26% collected for the first few months. License, permits and fees are primarily from single family residential permits. At this time, it is a significant improvement over the past number of years. For the first six months we'�e issued 178 permits out the door. We're a little ahead of where vve thought we would be. We budgeted for about 45 per month and right now are averaging about 59. Looking at what was collected in October and November, it will be reduced slightly. But overall, we're within expectations or slightly higher. Regarding expenditures for the first three months, �ve're pretty much vvhere we' d expect to be, especially with personnel. Contracted services can fluctuate, but operating supplies and equipment and capital outlay and transfers traditionally lag. It takes a while for us to get caught up. We have significant amounts of dollars obligated through a purchase order process, but the actual spending is not shown here. We will be transferring out in December about half the Meeting Minutes —12/03/2013 2 Regular Council Meeting - December 17, 2013 - Page 47 of 98 amount shown for required debt service, so these numbers will change significantly in those areas, and that will approximate budget as we get closer to the end of the fiscal year. So for the month of September, revenues exceeded expenditures by about $851 K; year-to-date we're about $2. SM, but keep in mind that some of these proj ects and programs and these budgetary transfers will still need to happen, and these numbers will change when you see this again. He then entertained questions. Council Member Bowen asked about the franchise fee on slide number 7. Mr. Montague responded that the fee is through an agreement the town has with Comcast, and they pay a quarterly franchise fee. For the first quarter, it's $89I�. He also responded to the question of what a bank protection fee is -- a fee attributable to the cost of getting flood protection for certain residences. Regarding slide number 4, Council Member Bowen asked how Mr. Montague arrived at 3.82% above budget for retail. Mr. Montague clarified that the figure is year over year, so the months of July, August and September are an average over the same three months a year earlier. The numbers that vve �von't knc�w for several months have to do with the holiday sales. Because Marana is a program city, we won't get those numbers until late January or early February. Council Member Kai asked about franchise fees. He asked if Southwest Gas p�.ys franchise fees for residents in our jurisdiction. Mr. Montague stated that Southwest Gas is paying on a monthly basis on actual sales of gas as a commodity to individual users within our service area. Council Member Kai asked if Frank Cassidy wQUld look intQ Southwest Gas paying the town a franchise fee. Mr. Cassidy responded that there had been some preliminary discussions over the years with various utilities ta pa� franchise f�es. The only �roblem with that is that the utility tends to shovv the franc�ise fee t�at's attributable to each payee in their bill so that they can let their customers know that the town is charging a franchise fee which is being passed onto the customer. Historically, it's not been a very palatable thing for the town to pursue, but it is something to l�c�k into for certain utilities. Council Member Kai just asked the staff look into the cost benefit aspect. CONSENT AGENDA (Excluding Item C 1). Motion to app�ove the Consent Agenda as amen ded by Co un cil Membe� �c Go��ay, secon d by Vice Mayo� Post. Passed un an imo usly. C 1: Resolution Nc�. 2013 -110: Relating to Development; approving the assignment of Owner/Developer rights and respansibilities under the Marana Spectrum Development Agreement to VP Marana 160, LLC. This item was taken up under Council Action. Presented by Frank Cassidy, who nated that this is the assignment of rights from Kimco to Vintage Partners and VP Marana 16�. He asked for this to be removed from the Consent agenda because David Scholl from Vintage Partners is here, and he wanted to give him an opportunity to introduce himself and his company to Council. Mr. Scholl addressed Council, and said he is one of six partners that comprise Vintage Partners. Their company is about 2 1 /2 years old, but the six partners have about 3 0 years of experience in land development and retail shopping development. For about the past three years, they have been pursuing Kimco to acquire this property. In May, Kimco contacted Vintage Partners and said they had the approval to go ahead and sell this property. Vintage Partners expects to close on the property on December 12, 2013. He noted that Vintage Partners has been working with town staff over the past few months and Meeting Minutes —12/03/2013 Regular Council Meeting - December 17, 2013 - Page 48 of 98 seem to be making progress in responding to a significant amount of user interest on the property, and they are excited about working in Marana. Council Member Bowen said how happy the Council is to be working with Vintage Partners and that Town staff is eager and ready to help them in any way they can to make the proj ect go forward. Mr. Scholl thanked Council Member Bowen and noted that his statement reflects the same sentiment he has received from staff. e described staff as very professional, also reflecting the Council's commitment to move forward. Council Member Ziegler echoed Council Member Bowen's comments, and noted that this proj ect is going to be very important for Marana, especially along the I-10 corridor. She asked if he needed any help choosing the stores for the center. Mr. Scholl responded that in addition to his company's credentials as land and shopping center developers, he feels there will probably be some other developers interested in purchasing part c�f the land, and eventually to develop their specialty as well. They always approach the camrnunity and seek input as to what the community is looking for in the way of tenants. We have a history of doing a lot of outreach and focus groups, and there's no reason not to continue that here. As far as the other developers, Vintage Partners will encourage them to reach out as well. Further, he said it was refreshing to see how well the town and the department of transportation worked toge�her to put that kind of investment at that interchange. With that kind of investment and that kind of foresight, he said the town was owed a development team that would match that with good visic�n and bring that property forward in a responsible manner. That's wha.t they are committed to. Mayor Honea concluded by thanking Mr. Scholl and Vintage Partners for choosing Marana. Motion to app�ove by Vice Mayo� Past, secv�d by Council Membe� Bowen. Passed un an imo usly. C 2: Resolution No. negotiation or condemn�tion of l; Reconstruction Proj ect, Town of C 3: Resoluti�n No. 2013 -112 : elating to real es ds and propert� 7 [arana Proj ect Nc Ranch Retail �enter — Westside Resubdi Dev ate, au.thorizing the acquisition by ights, if any, needed for the Costco Drive . ST034 (2013-20). ent; approving a final plat for Continental � 4 and 13. C 4: Resc�lution No. 2013-113 : Relating to Public Works; approving and authorizing the implementatian of the Town c�f Marana Facilities Master Plan C 5: Approval of November 19, 2013 Council Meeting Minutes LIQUOR LICENS L 1: Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a special event liquor license application submitted by Jonas Hunter on behalf of the Greater Oro Valley Arts Council DBA The Southern Arizona Arts and Cultural Alliance (SAACA) for a Big Band Bash Senior Prom to be held on January 18, 2014. Presented by Jocelyn Bronson, who noted that this license application was distributed to the appropriate departments for review, there were no comments, and staff recommends approval. Motion to app�ove by Council Membe� Ziegle�, second by Vice Mayo� Post. Passed un an imo usly. Meeting Minutes —12/03/2013 4 Regular Council Meeting - December 17, 2013 - Page 49 of 98 BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION A 1: PUBLIC HEARING: Ordinance No. 2013.027: Relating to Development; amending the Land Development Code of the Town of Marana, Title 16 (Signs) by adding a sign type definition for Electronic Message Displays to Section 16-OS-O 1 and amending Section 16-14-08 establishing standards for Electronic Message Displays Resolution No. 2013 -114: Relating to Development; declaring the amendment to the Land Development Code of the Town of Marana, Title 16 (Signs) adding a sign type definition to Section 16-OS-O 1 and amending Section 16-14-08 as a public record filed with the Town Clerk. Mayor Honea declared the Public Hearing open. Presented by Brian Varney of the Planning Department. The proposal is to amend Title 16 of the Land Development Code (LDC), which is the sign ordinance. He noted that the definitions and standards of Electronic Message Displays (EMD's) within the LDC are a product of a Sign Cade Taskfor�e. Some of the benefits of this type of signage is that it allows businesses to adv�rtise in a more dynamic format, allowing them to control their signage and their ability to display the name �f their business but also sales and events. Staff wants to bring this oppc�rtunity to all businesses within the town and will also help to consolidate signage so that multiple businesses can advertise on a single sign and eliminate the number of signs along maj or roadways. The propQSal is to allc�w only for commercial and industrial use. They must be integrated inta a free-standing pole sign or a ground monument sign, which are typically a1lo�ved for commercial and in�ustrial uses now. Further, the electrical component can occupy up to 50%0 of th� sign, or a maximum of 40 square feet. We're limiting signs to static message displays, which means that the message must be still for 30 seconds before it changes. So there's no animation, travelling or scrolling, and the message is transitioned instantaneously at a minimum of 3� secands. You can change to another message after 3 0 seconds. T�e maxi�n.u�n brightness at night wQUld be controlled by the town's outdoor lighting code. There is a curfew within the code that applies to the signs. Staff put together some simulated �igns which he presented at various locations around town to give Council an idea of the size of a si�n in relation tc� environment. Mayor Honea asked for any speakers from the public. There were none, and he closed the public hearing. Council Member Bowen asked is these designs are a starting point or if they were expected to reflect the philc�sophy of the town about electronic message displays and what we want in the future. Mr. V�rney responded that the taskforce didn't want to propose anything too elaborate at this point. As the community becomes more comfortable with this type of sign, they could become more intensive. But any change would have to come before the Planning Commission and ultimately the Council for approval. He noted that staff has been meeting with representatives of the business community for a number of months, and the outcome of those conversatians was to start with a static message display because that's �vhat the business community felt they could accept. They want to see what could help them in their business and also what would be attractive and aesthetically pleasing in our community. If there is a center with multiple businesses, the single pole sign could advertise each business for a minimum of 30 seconds. Or another option would be to advertise the name of the business for 3 0 seconds and in Meeting Minutes —12/03/2013 5 Regular Council Meeting - December 17, 2013 - Page 50 of 98 the next frame advertise a special or a community event. Motion to app�ove the o�dinance and �esol ution by Co un cil Membe� Bowen, secon d by Vice Mayo� Post. Passed un an imo usly. ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Relating to Legislation and Government Actions; Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies. Mr. Davidson noted the next legislative session is approaching. Staff �vill be bringing before Council on ecember 17 the Council's standard policy as it relates to the types of issues that we advocate for and also in conjunction with the Arizona League of Cities and Towns through the resolutions process. If there are any specific items we need to be aware of or think about, we can add thase to the list that we need to pay attention to and instruct our lobbyists on the floor of either the House or the Senate. Mayor Honea also stated that he sent all Council Member� a copy of what PAG and the RTA want to send to the legislature. He was not happy with it. He encouraged all Council to read it and contact Gilbert Davidson if they have comments or something to add or remove. The meeting is Thursday. He doesn't want to arbitrarily support it if there are things any af the Council can't support. EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38-4� 1.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. ADJOURNMENT. 1V1 Membe� McGo��ay. P� CERTF �on to adjou�n at 7: 3S p. m. by Vice Mayo� Post, secon d by Co un cil ►ed unanimously. I hereby �ertify that the farego►ing a meeting held on December 3, 2013. Jocelyn C. Bronson, To Meeting Minutes —12/03/2013 true and correct minutes of the Marana Town Council ther certify that a quorum was present. 6 Regular Council Meeting - December 17, 2013 - Page 51 of 98 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: From: Mayor and Council Jocelyn C. Bronson, Town Clerk Strategic Plan Focus Area: Not Applicable Item L 1 Subj ect: Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding an application for agent change and acquisition of control of an existing liquor license submitted by John E. Baxla for Southwest Pizza Inc. DBA Peter Piper Pizza, located at 3780 W. Ina Road, #122. Discussion: This application is for an agent change and acquisition of control of an existing liquor license for Southwest Pizza Inc. DBA Peter Piper Pizza, located at 3780 W. Ina Road, #122. The existing agent for the license is Donald R. Baxla; John E. Baxla has submitted this application to become the new agent. Pursuant to state law, if a person other than the person originally licensed acquires control over a license or licensee, the person shall �le notice of the acquisition with the director of the Department of Liquor License and Control (DLLC) within 30 business days after such acquisition of control. On receipt of notice of an acquisition of control, the DLLC director shall forward the notice within 15 days to the local governing body of the city or town. The local governing body of the city, town or county may protest the acquisition of control within 60 days based on the capability, reliability and quali�cation of the person acquiring control; however, there is no requirement that the town submit a recommendation for approval of the application. If the director does not receive any protests, the director may protest the acquisition of control or approve the acquisition. Any protest shall be set for a hearing before the state liquor board. Any transfer shall be approved or disapproved within 105 days of the �ling of the notice of acquisition of control. The application was posted at the business premises and provided that residents within a one mile radius from the premises may �le written arguments in favor of or opposed to the agent change/acquisition of control with the Town Clerk's Of�ce within 20 days of the posting. Any written arguments received by the Clerk's Of�ce for or against the proposed acquisition of control/agent change are attached to this item and will be submitted to the Department of Liquor Licenses and Control (DLLC). Town staff has reviewed this application to determine whether the applicant is in compliance with legal requirements. Additionally, the Police Department has conducted a local background check. ATTAC H M E N TS : Name: Description: � Peter Piper Acquistion control and Aqent Chanqe application.pdf Change of Agent and Acquisition Control Type: Backup Material Regular Council Meeting - December 17, 2013 - Page 52 of 98 Backup � LGB recommendation.pdf Igb Material Staff Recommendation: Staff recommends approval of this application. Suggested Motion: OPTION 1: I move to adopt an order recommending approval of an application for agent change and acquisition of control of an existing liquor license submitted by John E. Baxla on behalf of Southwest Pizza Inc., DBA Peter Piper Pizza. or OPTION 2: I move to adopt an order protesting an application for agent change and acquisition of control of an existing liquor license submitted by John E. Baxla on behalf of Southwest Pizza Inc., DBA Peter Piper Pizza. 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I�onarrd - �'Y lVl�n 1��r , ��,ai�r� ' I��l.�� �: �� wa�r �rn ���� ��'���:�vd� ��� � ��k�� � ��r� ■� ,l�i��a �� "+� 1'� . ���� : � �� �� � i� �� e�� � �� n � � I� ��� � ��t�r�i�#.� v��� ���� �p��ir��i�� : �'I ��, �� �� t�e fi r�# a ��1 i���� ��� ���*�� � � ����i�r��l ap��i��ti�n � r�t �� ��cc�� � �l �� D�.�. ��. �.�. �-��.1-�� ���'� �: �'�� �'I �0.�� �� f� � r�#�� ��� r��a�� u i��#��� �� ��r�#�I �lJ�� �� ������#.e� r��r�t� �h i� � �� �i ��#i��. �.I�, �, 4-���,�� Regular Council Meeting - December 17, 2013 - Page 56 of 98 � ���� � � � �� �� :� � �� ��� � � � � � �� � :���.� ����� �� � �� � � • ± • F _ � � ���� 4��� � � � � ��` � �� �� r �. ,� . _ , � � ��� � F ' , f� i �nc� 1 �,�� � ��� �� �� � ���� �� ��� ��� � ��� �� � �� � . ��� ����r�r� �� �� ��r � � � �� � a� � ���� � �,..�..�. r� �� �� �� ���� �� t �� � �� �� I�ic��r I.�� � � ,� �r�r�i�� .,� ��.�. � ��: ��-11�1��� �I� �!� �. �II� �: �� ������ � �� � � ��� � �� � � � �� � �� � i��R��� ��a �� � `� ����� ���+� i ■� � . . .. ....... _ ._ ...---������� - --� - i - -- - �������•i•����vi�i�i�l � ' _ '� _ _ _'-- '_' i r���� 1 �i VM��� � ��� � ��� � � � ���� ��� ■ �a � � ��. 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Marana � . �71Dfl��4 �ITYI�T�C�V�1N �F ` STATE APP���AT��N # � :: : F'IMA : . `: : Marana ;: ��UNTY QF : : A��Z�NA. C�TYITC]11111�1CUUN�Y # :. :.. . ; . � ��'.'`=.'` :`:;: ;: : .. : � :: :�:CJRD�R # � =; ,.. : . : : , .. : . ::. : ;: : Regu�ar , Ma�an�.T�w�:��.un��1:,: ;.:: :; At a meeti r�g �f the : o� t�e �i�ylTawr�ICr�u r�ty �Regufar flr S�ecial} �Go�err���'g �Qdy} Marana � ? ' C�e�ember 24 � 3 of he�d an the ` dayof , the �Day y �IV�on�h) �Year� 5outhwes� Pi�za lnc. aBA Pet�r Pi�er F�izza application of for a li�ense to sell spirituous liquors at 0?' � OOD94 the premises described ir� Applicatian # cansidered as pro��d�d byT�t�e4, A.R.S.as amended. �� License Class Series was Soufihwest Pizza Inc. DBA Pe�er F'iper Pizza IT �S THEREF�RE �RD�RED that the APPLI�ATf�N of Approval af Agent Chang� and Acqu�sitivn of Controf �s hereby recommended far �a ppro�a IId isa ppro�a 1} a license t� se�l sp�rituous liquors of the c�ass, and in the manner designated �n the Application. IT IS FURTHER �RDERED that a Certif ed �opy of this 4rder be immedia�ely transmitted to the D�partment of Liquar Licenses and �ontrol, Licens�ng Di�isi�n, Phoenix, Arizona. �IT'YIT�INN1��]UNTY CLER� Marana, Ari�ona DATE D AT � 7 December This day of {Day ) �Month} !ie 1 ��7 Q512�a� ���3 {Yea r} � D�sabled indi�iduals �e�uiring special accommodations p�ease call �he Department Regular Council Meeting - December 17, 2013 - Page 58 of 98 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: Mayor and Council From: Vickie Hathaway, Management Assistant Strategic Plan Focus Area: Commerce, Community, Heritage, Progress and Innovation, Recreation Item A 1 Strategic Plan Focus Area - Additional Information: Each focus area of the Strategic Plan identi� es the strategy of actively participating in the legislative process to further the Town's goals. This resolution furthers that strategy. Subj ect: Resolution No. 2013-119: Relating to Intergovernmental Relations; adopting a 2014 Town of Marana legislative program and authorizing and directing those persons authorized to lobby on behalf of the Town of Marana to represent and pursue the legislative interests of the Town Discussion: Each year in order to prepare for the State of Arizona legislative session, the Town of Marana adopts a legislative program which outlines the Town's strategic obj ectives and provides direction to the Town's lobbyists. The proposed legislative program for 2014 contains many of the same initiatives as in years past, including protecting state shared revenues and maintaining local control. The proposed legislative program reflects issues which affect all cities and towns in Arizona as well as items of local concern and interest. ATTAC H M E N TS : Name: Description: � Resolution 2013- 119 relatin leqislative aqenda.DOC Resolution 2013-119 Staff Recommendation: Staff recommends adoption of the resolution. Suggested Motion: Type: Resolution I move to adopt Resolution No. 2013-119, adopting a 2014 Town of Marana legislative program and authorizing and directing those persons authorized to lobby on behalf of the Town of Marana to represent and pursue the legislative interests of the Town Regular Council Meeting - December 17, 2013 - Page 59 of 98 MARANA RESOLUTION NO. 2013-119 RELATING TO INTERGOVERNMENTAL RELATIONS; ADOPTING A 2014 TO�JN OF MARANA LEGISLATIVE PROGRAM AND AUTHORIZING AND DIRECTING THOSE PERSONS AUTHORIZED TO LOBBY ON BEHALF OF THE TO�JN OF MARANA TO REPRESENT AND PURSUE THE LEGISLATIVE INTERESTS OF THE TO�►TN BE IT RESOLVED BY THE MAYOR AND TO�JN COUNCIL OF THE TO�JN OF MARANA, ARIZONA, AS FOLLOWS: SECTION 1. Those persons authorized by the Town of Marana to lobby on its behalf and registered as such with the Secretary of the State of Arizona pursuant to Arizona Revised Statutes § 41-1231 et seq. (the "Town Lobbyists") are hereby authorized and directed, subj ect to the continuing supervision of the Town Manager and the Town Council, to represent and pursue the legislative interests of the Town of Marana by supporting legislation that embodies any of the following basic principles: A. Protects state-shared revenues that fund essential services and strengthen local . economies. B. Maintains local control while seeking partnership between municipalities and the State. C. Empowers the Town of Marana with sufficient flexibility to address an expanding and changing variety of local needs and conditions. D. Establishes appropriate means to adequately compensate the Town for the costs of complying with state-mandated requirements. E. Provides the Town with the means to cope with unfunded mandates, cost increases, population growth and escalating service requirements. F. Enables the Town to provide public services in a more responsive, efficient and cost- . e ective manner. G. Ensures that the Town has the ability to provide, manage or operate critical infrastructure necessary to promote or maintain the health and safety of residents, preserve and direct land use and ensure the future sustainability of the community. SECTION 2. In addition to those basic principles set forth in Section 1 of this resolution, the Town Lobbyists are authorized and directed to pursue the following specific objectives: Marana Resolution 2013-119 - 1 - Regular Council Meeting - December 17, 2013 - Page 60 of 98 A. Support the maintenance and/or restoration of existing sources of transportation funding for municipalities, including the Highway User Revenue Fund (HURF), Local Transportation Assistant Fund (LTAF), and the State Aviation Fund. B. Support the maintenance, restoration and/or expansion of existing economic development programs and funding and the creation of new programs and tools to support local economic development. C. Support efforts to preserve access to water for municipal governments, including continuation of statutory responsibility to develop and manage water resources in order to provide existing and future residents with appropriate levels of service. D. Support legislation that simplifies Arizona's tax codes while protecting the Town's state-shared revenue allocations and other tax revenue sources. SECTION 3. Legislation that is inconsistent with any of the basic principles or obj ectives set forth in Sections 1 and 2 above should be opposed or appropriate amendments pursued. SECTION 4. The Town Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations and objectives of this resolution. PAS SED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TO�JN OF MARANA, ARIZONA, this 17 day of December, 2013. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. Bronson, Town Clerk Frank Cassidy, Town Attorney Marana Resolution 2013-119 - 2 - Regular Council Meeting - December 17, 2013 - Page 61 of 98 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: From: Mayor and Council Keith Brann, Town Engineer Strategic Plan Focus Area: Not Applicable Item A 2 Subject: Resolution No. 2013-120: Relating to Traf�c and Highways; establishing a railroad quiet zone for all current public and private railroad crossings within the town limits of Marana Discussion: Town staff has been working with the Federal Railroad Administration (FRA) to establish a quiet zone for Marana in accordance with FRA regulations. A quiet zone designation would remove the requirement for trains to sound their warning horns at railroad crossings in general. It should be noted that should a train engineer feel that there is imminent danger of a collision they are still obligated to sound their horn. Horns would also continue to be sounded in construction zones along the railway to warn contractors. Town staff has evaluated the Town's railroad crossings for eligible safety measures per FRA guidelines and has met with railroad stakeholders in the �eld to evaluate each railroad crossing. Stakeholders included personnel from the FRA, Union Paci� c Railroad, AMTRAK, Arizona Department of Transportation, and the Arizona Corporation Commission. Town staff has also made public noti� cations of the intent to establish the quiet zone and has received feedback from the various stakeholders. Based on the investigations into the crossings, staff proposes to install various additional safety measures at the Town's intersections with the railroad and complete the establishment of the quiet zone. Financial Impact: The cost to implement additional safety measures at this time consists of added signage. This cost has been estimated to be approximately $5000 which will be absorbed by the Engineering and Public Works' operating budgets. Additional measures may also be considered in the future. ATTAC H M E N TS : Name: � Resolution 2013- 120 railroad quiet zone (00036404).docx � Quiet Zone memo.pdf � QuietZoneBrochure.pdf Staff Recommendation: Description: Reso 2013-120 Staff inemo regarding quiet zone FRA brochure on quiet zones Type: Resolution Backu p Material Backu p Material Regular Council Meeting - December 17, 2013 - Page 62 of 98 Staff recommends approval of the resolution establishing a railroad quiet zone for all of Marana's railroad crossings. Suggested Motion: I move to adopt Resolution 2013-120 Regular Council Meeting - December 17, 2013 - Page 63 of 98 MARANA RESOLUTION NO. 2013-120 RELATING TO TRAFFIC AND HIGHWAYS; ESTABLISHING A RAILROAD QUIET ZONE FOR ALL CURRENT PUBLIC AND PRIVATE RAILROAD CROSSINGS WITHIN THE TO�JN LIMITS OF MARANA WHEREAS Town of Marana staff has been working with the Federal Railroad Administration (FRA) to establish a quiet zone for Marana in accordance with FRA regulations; and WHEREAS a quiet zone designation removes the requirement for trains to sound their warning horns at railroad crossings in most instances, but does not remove the requirement in construction zones or when a train engineer feels that there is imminent danger of a collision or along the railway to warn contractors; and WHEREAS Town staff has evaluated the Town's railroad crossings for eligible safety measures per FRA guidelines and has met in the field with personnel from the FRA, Union Pacific Railroad, AMTRAK, Arizona Department of Transportation, and the Arizona Corporation Commission to evaluate each railroad crossing; and WHEREAS Town staff has made public notifications of the intent to establish the quiet zone and has received feedback from various stakeholders; and WHEREAS the Town Council finds that the establishment of a quiet zone for Marana is consistent with FRA's commitment to reducing the number of collisions at highway-rail grade crossings, while establishing a consistent standard for communities who opt to preserve or enhance quality of life for their residents by establishing quiet zones within which routine use of train horns at crossings is prohibited; and WHEREAS the Town Council accepts Town staff's determination that the quiet zone risk index is less than or equal to the risk index with horns with the safety measures already provided and being provided in connection with quiet zone establishment at the current public and private railroad crossings within the town limits of Marana; and WHEREAS the Mayor and Council of the Town of Marana find that establishing a railroad quiet zone for all current public and private railroad crossings within the town limits of Marana is in the best interests of the citizens of Marana and the traveling public. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TO�JN OF MARANA, that a railroad quiet zone is hereby established for all current public and private railroad crossings within the town limits of Marana. Resolution No. 2013-120 - 1- 12/11/2013 5:07 PM Regular Council Meeting - December 17, 2013 - Page 64 of 98 IT IS FURTHER RESOLVED that the Town Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the establishment of this railroad quiet zone, including without limitation the installation of various additional safety measures at the Town's intersections with the railroad and the submission of all other documentation and notifications as may be required for the establishment of this railroad quiet zone. PAS SED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17 day of December, 2013. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: Jocelyn C. 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' : .� �',, .. � �,' ., _, ... � r � �/ * � �',, ' � ■ iIR ` �, ' � � � � �a � � � -r �; 4 � � � i #, � � \� � � 1 f � � -- +�l� � � r` ,t '� +ll� � % � � � 'M �", � , I �' � � I � � �r � '� � '� � �� � r R � i � # � � � �......... * .i � i • �. �..,: � � � - � � � �....... .�. � � _.. ' � � i # � � i ' - �� . � . _ . �� ■ � Regular Council Meeting - December 17, 2013 - Page 68 of 98 :�: � ■ ■ !� ■ � � �', r '� � � � � �` i , � ,� � � � � _ ,� � " ` i � � 1 '� �� � ( � e; i � �: W ■ � r ' I � ' � ■ ■ ! � � � ■ �� �!� . , � . ,. �,M � . .� � � , . ■ � � ,� � . � , � - _ . , � .^"� � � - � ,_ , , _ __ _ � - - , � � , � . � .. , � � . ' . � � � , �. . + � � � � ■ ■ Regular Council Meeting - December 17, 2013 - Page 69 of 98 Purpose of the Guide This brochure was developed to serve as a guide for local decision makers seeking a greater understanding of train horn sounding requirements and how to establish quiet zones. Its purpose is to provide a general overview and thus does not contain every detail about the quiet zone establishment process. For more detailed and authoritative information, the reader is encouraged to review the official regulations governing the use of locomotive horns at public highway-rail grade crossings and the establishment of quiet zones that are contained in 49 CFR Part 222 A copy of the rule can be downloaded or pri nted at h p://www.fra.dot.�ov/eLi b/Deta i Is/L02809. About Qu iet Zones FRA is committed to reducing the number of collisions at highway-rail grade crossings, while establishing a consistent standard for communities who opt to preserve or enhance quality of life for their residents by establishing q u iet zones with i n wh ich routi ne use of tra i n horns at crossings is prohibited. Federal regulation requires that locomotive horns begin sounding 15-20 seconds before entering public highway-rail grade crossings, no more than one-quarter mile in advance. Only a public authority, the governmental entity responsible for traffic control or law en- forcement at the crossings, is permitted to create quiet zones. A quiet zone is a secfion of a rail line at least one-half mile in length that contains one or more consecutive pu bl ic h ighway-ra i I grade crossi ngs at wh ich locomotive horns a re not roufinely sounded when trains are approaching the crossings. The prohibited use of train horns at quiet zones only applies to trains when approaching and entering crossings and does not include train horn use within passenger stations or rail yards. Train horns may be sounded in emergency situations or to comply with other railroad or FRA rules even within a quiet zone. Quiet zone regulations also do not eliminate the use of locomotive bells at crossings. Therefore, a more appropriate description of a designated quiet zone would be a"reduced train horn area:' Communities wishing to establish quiet zones must work through the appropriate public authority that is responsible for traffic control or law enforcement at the crossings. Regular Council Meeting - December 17, 2013 - Page 71 of 98 � Historical Context H istorica I ly, ra i I roads have sou nded locomotive horns or wh istles i n adva nce of grade crossings and under other circumstances as a universal safety precaution. Some States a I lowed loca I com m u n ities to create wh istle ba ns where the tra i n horn was not routi nely sounded. In other States, communifies created whistle bans through informal agreements with railroads. In the late 1980's, FRA observed a significant increase in nighttime train-vehicle collisions at certain gated highway-rail grade crossings on the Florida East Coast Railway (FEC) at which nighttime whistle bans had been established in accordance with State statute In 1991, FRA issued Emergency Order #15 requiring trains on the FEC to sound their horns again. The number and rate of collisions at affected crossi ngs retu rned to pre-wh istle ba n levels. In 1994 Congress enacted a law that required FRA to issue a Federal regulation requiring the sounding of locomotive horns at public h ighway-ra i I grade crossi ngs. It a Iso gave FRA the a bi I ity to provide for exceptions to that requirement by allowing communities under some circumstances to establish "quiet zones." The Tra i n Horn Ru le beca me effecfive on J u ne 24, 2005. The ru le set nafionwide standards for the sounding of train horns at public highway-rail grade crossings. This rule cha nged the criteria for sou nd i ng the horn from d ista nce-based to ti me-based. It a Iso set limits on the volume of a train horn. The rule also established a process for communifies to obtain relief from the roufine sounding of train horns by providing criteria for the establishment of quiet zones. Locomotive horns may still be used in the case of an emergency and to comply with Federal regulations or certain railroad rules. Regular Council Meeting - December 17, 2013 - Page 72 of 98 � Public Safety Considera �ons Beca use the a bsence of routi ne horn sou nd i ng i ncreases the risk of a crossi ng col I ision, a public authority that desires to establish a quiet zone usually will be required to mitigate this additional risk. At a minimum, each public highway—rail crossing within a quiet zone must be equipped with active warning devices: flashing lights, gates, constant warning time devices (except in rare circumstances) and power out indicators. In order to create a quiet zone, one of the following condit►'ons must be met 1. The Quiet Zone Risk Index (QZRI) is less than or equal to the Nat►'onwide Signifi'cant Risk Threshold (NSRT) with or without add itiona I safety measu res such as Supplementary Safety Measures (SSMs) or Alternative Safety Measures (ASMs) descri bed below. The QZRI is the average risk for a I I pu bl ic h ighway-ra i I crossi ngs i n the quiet zone, including the additional risk for absence of train horns and any reduction in risk d ue to the risk m ifigafion measu res. The NSRT is the level of risk ca Icu lated a n nua I- ly by averaging the risk at aII of the Nation's public highway-rail grade crossings equipped with flashing lights and gates where train horns are roufinely sounded. 2. The Quiet Zone Risk Index (QZRI) is less than or equal to the Risk Index With Horns (RIWH) with additional safety measures such as SSMs or ASMs. The RIWH is the average risk for all public highway-rail crossings in the proposed quiet zone when loco- mofive horns are roufinely sounded. 3. Install SSMs at every public highway-rail crossing. This is the best method to reduce to reduce risks in a proposed quiet zone and to enhance safety. SSMs are pre-approved risk reduction engineering treatments installed at certain public highway-rail crossings within the quiet zone and can help maximize safety benefits and minimize risk. SSMs include: medians or channelization devices, one-way streets with gates, four quadrant gate systems, and temporary or permanent crossing closures. Exam- ples of SSMs are shown on the next page. ASMs are safety systems, other than SSMs, that are used to reduce risk in a quiet zone. ASMs typically are improvements that do not fully meet the requirements to be SSMs and their risk reduction effectiveness must be submitted in writing and approved by FRA. FRA strongly recom mends that a I I crossi ngs i n the q u iet zone be reviewed by a d iagnostic team. A diagnostic team typically consists of representatives from the public authority, railroad, and State agency responsible for crossing safety and FRA grade crossing ��,�a��u�it�it Meeting - December 17, 2013 - Page 73 of 98 a Public Safety Considera �ons con �nued Wayside Horns The tra i n horn ru le a Iso provides a nother method for reducing the impact of routine locomotive horn sounding when trains a pproach pu bl ic h ighway-ra i I grade crossi ngs. A wayside horn may be installed at highway-rail grade crossings that have flashing lights, gates, constant warning fime devices (except in rare circumstances), and power out indicators. The wayside horn is positioned at the crossi ng a nd wi I I sou nd when the wa rn i ng devices are activated. The sound is directed down the roadway, which greatly reduces the noise footprint of the audible warning. Use of wayside horns is not the same as establishing a q u iet zone a Ithough they may be used with i n q u iet zones. Cost Considera �ons The enabling Federal statute did not provide funding for the establishment of quiet zones. Public authorities seeking to establish quiet zones should be prepared to finance the installation of SSMs and ASMs used. Costs can vary from $30,000 per crossing to more than $1 million depending on the number of crossings and the types of safety improvements required. legal Considera �ons The courts will ultimately determine who will be held liable if a collision occurs at a grade crossing located within a quiet zone, based upon the facts of each case, as a collision may have been caused by factors other than the absence of an audible warning FRA rule is intended to remove failure to sound the horn as a cause of action in lawsuits involving collisions that have occurred at grade crossings within duly established quiet zones. Regular Council Meeting - December 17, 2013 - Page 74 of 98 � Examples of SSMs The Quiet Zone Establishment Process Under the Train Horn Rule, only public authorities are permitted to establish quiet zones. Citizens who wish to have a quiet zone in their neighborhood should contact their local government to pursue the establishment of a quiet zone. The following is a typical example of the steps taken to establish a quiet zone: 1. Determine which crossings will be included in the quiet zone. All public highway-rail crossings in the quiet zone must have, at a minimum, an automatic warning system consisting of flashing lights and gates. The warning systems must be equipped with constant warning time devices (except in rare circumstances) and power out indicators. The length of the q u iet zone m ust be at least one-ha If m i le i n length. 2. Ident�"fy any private highway-rail grade crossings within the proposed quiet zone. If they a I low access to the pu bl ic or provide access to active i nd ustria l or com mercia l sites, a d iagnostic review m ust be cond ucted a nd the crossi ng(s) treated i n accorda nce with the recom mendations of the d iagnostic tea m. 3. Ident�"fy any pedestrian crossings within the proposed quiet zone and conduct a diag- nostic review of those crossi ngs too. They a Iso m ust be treated i n accorda nce with the diagnostic team's recommendations NOTE While it is not required by the regulations, FRA recommends that every crossing within a proposed quiet zone be reviewed for safety concerns. 4. Update the U.S. DOT Crossing Inventory Form to reflect current physical and operating cond itions at each pu bl ic, private, a nd pedestria n crossi ng located with i n a proposed quiet zone. 5. Provide a Notice of Intent (NOI) to all of the railroads that operate over crossings in the proposed quiet zone, the State agency responsible for highway safety and the State agency responsi ble for crossi ng safety. The NOI m ust I ist a I I of the crossi ngs i n the proposed quiet zone and give a brief explanation of the tentative plans for implementing improvements within the quiet zone. Additional required elements of the NOI can be found in 49 CFR 222 .43(b). The railroads and State agencies have 60 days in which to provide comments to the public authority on the proposed plan. 6. Alternat►"ve Safety Measures — If ASMs are going to be used to reduce risk, an application to FRA must be made. The application must include all of the elements provided in 49 CFR 222 .39(b)(1) and copies of the application must be sent to the entities listed in 49 CFR 222.39(b)(3) They will have 60 days to provide comments to FRA on the application. FRA will provide a written decision on the application typically within three to four months after it is received. Regular Council Meeting - December 17, 2013 - Page 75 of 98 ti The Quiet Zone Establishment Process con �nued 7. Determine how the quiet zone will be established using one of the following criteria: (Note that Options 2 through 4 will require the use of the FRA Quiet Zone Calculator available at h : safet data.fra.dot. ov uiet .) 1. Every public highway-rail crossing in the proposed quiet zone is equipped with one or more SSMs. 2. The Qu iet Zone Risk I ndex (QZRI ) of the proposed q u iet zone is less tha n or eq ua I to the Nationwide Significant Risk Threshold (NSRT) without installing SSMs or ASMs. 3. The QZRI of the proposed quiet zone is less than or equal to the Nationwide Significant Risk Threshold (NSRT) after the installation of SSMs or ASMs. 4. The QZRI of the proposed quiet zone is less than or equal to the Risk Index with Horns (RIWH) after the installation of SSMs or ASMs. 8. Complete the installation of SSMs and ASMs and any other required improvements determined by the diagnosfic team at all public, private, and pedestrian crossings within the proposed quiet zone. 9. Ensure that the req u i red signage at each pu bl ic, private, a nd pedestria n crossi ng is i nsta I led i n accorda nce with 49 CFR Sections 222.25, 222.27, a nd 222.35 a nd the sta nda rds outlined in the Manual on Uniform Traffic Control Devices. These signs may need to be covered until the quiet zone is in effect. 10. Establish the quiet zone by providing a Notice of Quiet Zone Establishment to all of the parties that are listed in 49 CFR Section 222.43(a)(3) Be sure to include all of the required contents in the notice as listed in 49 CFR Section 222.43(d). The quiet zone can take effect no earlier than 21 days after the date on which the Notice of Quiet Zone Establishment is mailed. ***Appendix C to the Train Horn Rule provides detailed, step by step guidance on how to create a quiet zone.*** Regular Council Meeting - December 17, 2013 - Page 76 of 98 � Required Documenta �on Public authorities interested in establishing a quiet zone are required to submit certain docu mentation d u ri ng the esta bl ish ment process. FRA has provided checkl ists for the various documents that can be found at h p://www.fra.dot .�ov/Elib/Details/L03055 . FRA's Regional Grade Crossing Managers are available to provide technical assistance. A State's department of transportation or rail regulatory agency also may be able to provide assistance to communities pursuing quiet zones. Public authorities are encouraged to consult with the agencies in their State that have responsibility for crossing safety. Some States may have additional administrative or legal requirements that must be met in order to modify a public highway-rail grade crossing. Role of Railroads Communities seeking to establish a quiet zone are required to send a Notice of Intent and a Notice of Quiet Zone Establishment to railroads operating over the public highway-rail grade crossings within the proposed quiet zone. Railroad officials can provide valuable input during the quiet zone establishment process and should be included on all diagnostic teams. Listed below are links to the Class I Railroads and Amtrak. BNSF Railwa BNSF Canadian Pacific CP CSX Trans orta �on CSX Norfolk Southern NS Canadian Na �onal (CN) Union Pacific (UP) Ka nsas Cit Southern KCS Amtra k(ATK) The information contained in this brochure is provided as general guidance related to the Quiet Zone Establishment Process and should not be considered as a definitive resource. FRA strongly recommends that any public authority desiring to establish quiet zones take the opportunity to review all aspects of safety along its rail corridor. Particular attention should be given to measures that prevent trespassing on railroad tracks since investments made to establish a quiet zone may be negated if the horn has to be routinely sounded to warn trespassers. Regular Council Meeting - December 17, 2013 - Page 77 of 98 R POI NTS OF CONTACT General Questions: I nga Toye, 202-493-6305 Debra Chappell, 202-493-6018 Ron Ries, 202-493-6285 Regional Contacts Region 1 Connecticut, Maine, Massachusetts, New Hampshire, NewJersey, New York, Rhode Island, and Vermont 1-800-724-5991 Region 2 Delaware, Maryland, Ohio, Pennsylvania, Virginia, West Virginia , and Washington, D.C. 1-800-724-5992 Region 3 Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee 1-800-724-5993 Region 4 Illinois, Indiana, Michigan, Minnesota, and Wisconsin 1-800-724-5040 Region 5 Arkansas, Louisiana, New Mexico, Oklahoma, and Texas 1-800-724-5995 Region 6 Colorado, lowa, Kansas, Missouri, and Nebraska 1-800-724-5996 Region 7 Arizona, California, Nevada, and Utah 1-800-724-5997 Region 8 Alaska, Idaho, Montana, North Dakota, South Dakota, Oregon, Washington, and Wyoming 1-800-724-5998 Regular Council Meeting - December 17, 2013 - Page 78 of 98 C1 Rail — Moving America Forward The mission of the Federal Railroad Administration is to enable the safe, reliable, and efFicient movement of people and goods for a strong America, now a nd i n the f utu re. U.S. Department of Transportation Federal Railroad Administration 1200 New Jersey Avenue S.E. Washington, DC 20590 Te I e p h o n e: 202-493-6299 www.f ra . d ot. ov Follow FRA on Facebook and Twi er Regular Council Meeting - December 17, 2013 - Page 79 of �eptember 2013 �n 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: Mayor and Council From: Frank Cassidy, Town Attorney Strategic Plan Focus Area: Recreation Item A 3 Strategic Plan Focus Area - Additional Information: Initiative 1, Strategy a: Complete path, greenway and trail linkages with parks, recreation facilities, schools and other public infrastructure within Marana Subj ect: Resolution No. 2013-121: Relating to Public Works; approving and authorizing the Mayor to sign a Donation Agreement with Granite Construction Company for acquisition of lands needed for the Santa Cruz River Path Phase III, Town of Marana Project No. PK006 (2009- 153-016) Discussion: Granite Construction Company is willing to donate 16.999 acres of property the Town needs for the construction of the Santa Cruz River Path Phase III, Town of Marana Project No. PK006 (2009-153- 016). As part of the donation, Granite has asked the Town to provide an appraisal of the donated property, so that Granite will have documentation of the value of its donation for tax purposes. Granite has also asked for documentation con�rming the fencing, setbacks, and other factors and measurements that will affect Granite's resource extraction activities after the donated property belongs to the Town. The Town needed the requested appraisal for acquisition purposes anyway in the event the donation did not occur, so the appraisal has been completed and determines that the value of the donated land is $51,000 if the Town constructs a six-foot chain link fence along the Santa Cruz River Path adjacent to Granite's property. The Santa Cruz River Path will create a public pathway along Granite's property. A fence or other barrier is required under Arizona law to separate mining pits from "inhabited places frequented by the public." The proposed Donation Agreement also addresses the mining setback from the Santa Cruz River. Under the Town of Marana's intergovernmental agreement with the Pima County Flood Control District, the Town consults with the District concerning any mining activity that occurs within 300 feet of the river bank. As part of that consultation for purposes of this proposed Donation Agreement, the District has agreed that Granite should sets its extraction pits at least 150 feet from the back of the soil cement bank protection. The soil cement is about eight feet thick in this area, and abuts the approximately 40-foot thick Santa Cruz River levee. To include an additional measure of safety, the Town Engineer has concluded that Granite's resource extraction setback should be 200 feet from the safety railing along the top of the bank protection. This will put the setback under the Donation Agreement about 43 feet further than the minimum distance recommended by the District. The proposed Donation Agreement also addresses the maximum pit slopes and the speci� c berm Regular Council Meeting - December 17, 2013 - Page 80 of 98 requirements for resource extraction on Granite's remaining property. Financial Impact: This item is anticipated to save the Town $51,000. The Santa Cruz River Path Phase III project is budgeted as part of the current capital improvements proj ect. ATTAC H M E N TS : Name: Description: Type: � Resolution 2013- 121 Approvinq Granite donation aqreement (FC1397).docx reso 2013-121 Resolution � AGT Granite donation aqreement for SCR Path �00036354).docx Exh A to Reso_Granite Donation Agreement Exhibit � Granite Donation Aqreement Exhibit A.pdf Exh A to Agt_parcel map Exhibit � Granite Leqal Desc Depiction Exhibit B to Donation A t.pdf Exh B to Agt_legal descriptions and depictions Exhibit Staff Recommendation: Staff recommends adoption of Resolution 2013-121, approving the Granite Construction Company Donation Agreement. Suggested Motion: I move to adopt Resolution 2013-121, approving the Granite Construction Company Donation Agreement and authorizing the Mayor to sign it. Regular Council Meeting - December 17, 2013 - Page 81 of 98 MARANA RESOLUTION NO. 2013-121 RELATING TO PUBLIC WORKS; APPROVING AND AUTHORIZING THE MAYOR TO SIGN A DONATION AGREEMENT WITH GRANITE CONSTRUCTION COMPANY FOR ACQUISITION OF LANDS NEEDED FOR THE SANTA CRUZ RIVER PATH PHASE III, TO�JN OF MARANA PROJECT NO. PK006 (2009-15 3-016) WHEREAS the Town wishes to acquire property from Granite Construction Company for the construction of the Santa Cruz River Path Phase III (the "Proj ect"), Town of Marana Proj ect No. PK006 (2009-153 -016); and WHEREAS Granite Construction Company is willing and able to donate the land to the Town as part of a Donation Agreement that explains the circumstances of the donation and the factors and measurements that affect resource extraction activities on Granite's remaining property after the donation; and WHEREAS the Mayor and Council find the proposed Donation Agreement to be in the best interest of the Town and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TO�JN OF MARANA, ARIZONA, AS FOLLOWS : SECTION 1. The Town hereby approves the Granite Construction Company Donation Agreement attached to and incorporated by this reference in this Resolution as Exhibit A, and the Mayor is hereby authorized and directed to sign it for and on behalf of the Town of Marana. SECTION 2. The various Town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this resolution. PAS SED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TO�►TN OF MARANA, ARIZONA, this 17 day of December, 2013. Mayor Ed Honea ATTEST: Jocelyn C. Bronson, Town Clerk Resolution No. 2013-121 APPROVED AS TO FORM: Frank Cassidy, Town Attorney 12/10/2013 2:58 PM FJC Regular Council Meeting - December 17, 2013 - Page 82 of 98 GRANITE CONSTRUCTION COMPANY DONATION AGREEMENT TOWN OF MARANA, ARIZONA THIS DONATION AGREEMENT �t�11S "Agreement") is made by and between the Tov� oF MARANA, an Arizona municipal corporation (the "Town") and GRANITE CONSTRUCTION CoMPANY, a California corporation (the "Owner"). The Town and the Owner are collectively referred to in this Agreement as the "Parties", any one of which is sometimes individually referred to as a "Party". RECrTALs A. The Owner owns approximately 293 acres of real property in Sections 1 and 2, Township 12 South, Range 11 East, G&SRB&M, within the corporate limits of the Town, located south of Tangerine Road and along the north bank of the Santa Cruz River (the "Property"). The Property consists of the following parcels, according to the records of the Pima County Assessor, which are individually referred to as "Parcel " with the blank corresponding to the number in the first column and the parcels corresponding to the parcel map attached as Exhibit A: # Assessor's Parcel Number Acreage (approx.) 1 215-02-OlOQ 98.34 2 215-02-OlON 38.49 3 215-01-OOSF 87.08 4 215-01-006A 7.53 5 215-01-007F 61.39 Total 292.83 B. The Owner operates a sand and gravel extraction business ("Resource Extraction") on the Property. C. The Parties are parties to a Development Agreement dated December 15, 1998 and recorded in the Pima County Recorder's office at Docket 10978, Page 424 (the "1998 DA"), addressing the Owner's Resource Extraction activities on all of the Property except Parcel5. D. The Parties are parties to a Development Agreement dated July 20, 2006 and recorded in the Pima County Recorder's office at Docket 12856, Page 3726 (the "2006 DA"), addressing the Owner's Resource Extraction activities on the portion of the Property identified as Parcel 5, and making minor revisions to the 1998 DA. E. The Town wishes to acquire from the Owner the property rights from the Property needed for the construction of the Santa Cruz River Path Phase III (the "Project"), Town of Marana Project No. PK006 (2009-153-016). These property rights are described in paragraph 1.1 of this Agreement as the Donation Land. F. The Owner wishes to donate the Donation Land for no compensation, consistent with the conditions set forth in this Agreement, which the Parties acknowledge are not consideration or {00036354.DOCX /} 12/10/2013 3:55 PM GRANITE CONSTRUCTION COMPANY DONATION AGREEMENT -1- Regular Council Meeting - December 17, 2013 - Page 83 of 98 compensation for the Donation Land, but describe the circumstances surrounding the Owner's donation of the Donation Land and the effect of the Owner's donation of the Donation Land on the Owner's Resource extraction activities on the remainder of the Property that will be owned by the Owner after donation of the Donation Land. A GREEMENT Now, THEREFORE, incorporating the foregoing recitals as the intent of the Parties in entering into this Agreement, the Parties hereby agree as follows: Article 1. Donation 1.1. Conveyance to the Town. The Owner will duly execute and deliver to the Town for re- cording a gift deed in a form reasonably acceptable to the Town Attorney, conveying to the Town the lands described and depicted in Exhibit B attached to and incorporated by this refer- ence in this Agreement (the "Donation Land"), consisting of a total of 16.999 acres. 1.2. Appraisal. The Town has provided to the Owner an appraisal of the Donation Land pre- pared by Baker Peterson Baker Associates dated October 22, 2013 (with a September 27, 2013 effective date of appraisal), indicating that the fair market value of the 16.999 acres of land, as of September 27, 2013, is Fifty-One Thousand Dollars ($51,000). The Parties understand and acknowledge that the fencing identified in the appraisal for cost to cure purposes is different from the fencing set forth in this Agreement. The Parties mutually prefer and the Owner accepts the fencing set forth in this Agreement in place of the fencing described in the appraisal. Article 2. Actions, Activities, and Measurements After the Donation 2.1. Construction and maintenance of fence. Acquisition of the Donation Land and construc- tion of the Proj ect will cause the Property to be located adj acent to "inhabited places frequented by the public" required to be fenced or otherwise blocked off under A.R.S. § 27-425. 2.1.1. By Town. Not later than the Santa Cruz River Path is open to the public over or in the vicinity of the Donation Land, the Town shall install and maintain a six-foot high chain link fence along the north boundary of the Santa Cruz River Path extending continuously a distance of approximately 8,340 feet from the west boundary of Parcel 1, as it will exist after conveyance of the Donation Land, to the boundary dividing Parcel 4, as it will exist after conveyance of the Donation Land, and Parcel5. 2.1.2. By Owner. The Owner shall be responsible for installing and maintaining fencing sufficient to satisfy A.R.S. § 27-425 and the 2006 DA along the southern boundary of Par- cel 5, when Resource Extraction activities occur on that portion of the Property. 2.2. Setback for Resource Extraction activities on the Property Resource Extraction . throughout the Property shall be set back at least 200 feet from the currently existing railing that follows the top of the currently existing bank protection. The Owner shall provide a survey or other documentation to the Town Engineer's satisfaction, identifying the location of this setback. The Town acknowledges that this setback meets or exceeds the recommendations of the Pima County Flood Control District for Resource Extraction on the Property. This paragraph modifies paragraph 2(c) of the 1998 DA and paragraph 3.4.1.2 of the 2006 DA. 2.3. Slope of Resource Extraction activities on the Property While Resource Extraction is . occurring on the Property, the slope of any excavation shall be no more than 2:1, measured from the edge of the 200-foot setback identified pursuant to paragraph 2.2 above. The Town acknowl- {00036354.DOCX /} 12/10/2013 3:55 PM GRANITE CONSTRUCTION COMPANY DONATION AGREEMENT -2- Regular Council Meeting - December 17, 2013 - Page 84 of 98 edges that this slope meets the recommendations of the Pima County Flood Control District for Resource Extraction on the Property. 2.4. Slope of pits after completion of Resource Extraction activities on the Propert�. After completion of Resource Extraction activities on the Property the slope of any pits shall be no more than 3:1, measured from the edge of the 200-foot setback identified pursuant to paragraph 2.2 above. The Town acknowledges that this slope meets the recommendations of the Pima County Flood Control District for the Property. 2.5 . Berm installation. Adj acent to and in the vicinity of Resource Extraction activities, the Owner shall install eight foot high berms within 50 feet of the Property's Santa Cruz Linear Park boundary as it exists after the Owner's conveyance of the Donation Land, except for around the Beard House as provided in paragraph 3.4.2 of the 2006 DA. The berm standards shall be con- sistent with paragraph 3.4.3 of the 2006 DA. Article 3. General Terms and Conditions 3.1. Effect on prior a�reements The terms and conditions of the 1998 DA and 2006 DA re- main in effect except as modified by the terms of this Agreement. 3.2. Effective date. This Agreement shall become effective (the "Effective Date") upon the date of execution by all of the Parties. 3.3. Term. The term of this Agreement shall begin on the Effective Date and shall automati- cally terminate on June 3 0, 2014, if by then the Owner has not executed and delivered to the Town for recording a gift deed conveying the Donation Land to the Town in accordance with paragraph 1.1 above. If on or before that date the Owner executes and delivers the gift deed to the Town, this Agreement shall remain in full force and effect until the termination of the 2006 DA. If the Parties determine that a longer period is necessary for any reason, the term of this Agreement may be extended by written agreement of the Parties. 3.4. Waiver. No delay in exercising any right or remedy shall constitute a waiver of that right or remedy, and no waiver by the Town or the Owner of the breach of any covenant of this Agreement shall be construed as a waiver of any preceding or succeeding breach of the same or any other covenant or condition of this Agreement. 3.5. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The signature pages from one or more counterparts may be removed from such coun- terparts and such signature pages all attached to a single instrument so that the signatures of all Parties may be physically attached to a single document. 3.6. Headin,�s and recitals. The descriptive headings of this Agreement are inserted for con- venience only and shall not control or affect the meaning or construction of any of the provisions of this Agreement. The Recitals set forth at the beginning of this Agreement are hereby acknowl- edged, confirmed to be accurate and incorporated here. 3.7. Further acts. The Parties shall execute and deliver all documents and perform all acts as reasonably necessary, from time to time, to carry out the matters contemplated by this Agree- ment. Without limiting the generality of the foregoing, the Owner shall execute a waiver of com- pensation for the Donation Land in a form reasonably acceptable to the Arizona Department of Transportation and/or any other entity or agency providing funding for or in connection with the {00036354.DOCX /} 12/10/2013 3:55 PM GRANITE CONSTRUCTION COMPANY DONATION AGREEMENT -3- Regular Council Meeting - December 17, 2013 - Page 85 of 98 Project. The Owner acknowledges that the Town has provided a proposed form of waiver of compensation. 3.8. Exhibits. Any exhibit attached to this Agreement shall be deemed to have been incorpo- rated in this Agreement by reference with the same force and effect as if fully set forth in the body of this Agreement. 3.9. No partnership and third parties. It is not intended by this Agreement to, and nothing contained in this Agreement shall, create any partnership, j oint venture or other arrangement between the Owner and the Town. No term or provision of this Agreement is intended to, or shall be for the benefit of any person, firm, organization or corporation not a party to this Agreement, and no such other person, firm, organization or corporation shall have any right or cause of action under this Agreement. 3.10. Imposition of dut� This Agreement does not relieve any Party of any obligation or responsibility imposed upon it by law. 3.11. Entire a�reement. The 1998 DA, the 2006 DA and this Agreement constitute the entire agreement between the Parties pertaining to the subj ect matter of the 1998 DA, the 2006 DA, and this Agreement. All prior and contemporaneous agreements, representation and understanding of the Parties, oral or written, are hereby superseded and merged in this Agreement. 3.12. Good standin�� authoritY. The Owner represents and warrants to the Town that it is du- ly formed and validly existing under the laws of California and is authorized to do business in the state of Arizona. The Town represents and warrants to the Owner that it is an Arizona munic- ipal corporation with authority to enter into this Agreement under applicable state laws. Each Party represents and warrants that the individual executing this Agreement on its behalf is au- thorized and empowered to bind the Party on whose behalf each such individual is signing. 3.13. Governin,� law. This Agreement is entered into in Arizona and shall be construed and interpreted under the laws of Arizona, and the Parties agree that any litigation or arbitration shall take place in Pima County, Arizona. 3.14. Recordation. The Town shall record this Agreement in its entirety in the office of the Pima County Recorder no later than ten days after the Effective Date. 3.15. Conflict of interest. This Agreement is subj ect to A.R. S. § 3 8-511, which provides for cancellation of contracts in certain instances involving conflicts of interest. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.] {00036354.DOCX /} GRANITE CONSTRUCTION COMPANY DONATION AGREEMENT -4- 12/ 10/2013 3: 5 5 PM Regular Council Meeting - December 17, 2013 - Page 86 of 98 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date (see paragraph 3.2 above). TOWN: OWNER: THE TOWN OF MARANA, an Arizona GRANITE CONSTRUCTION COMPANY, a municipal corporation California corporation By: Ed Honea, Mayor ATTEST: Jocelyn C. Bronson, Clerk APPROVED AS TO FORM: Frank Cassidy, Town Attorney STATE OF CALIFORNIA � � SS. County of ) By: Its: [Print Name & Title] The foregoing instrument was acknowledged before me on by , aS Of GRANITE CONSTRUCTION COMPANY, a California corporation, on behalf of the corporation. (Seal) LIST OF EXHIBITS Notary Public Exhibit Description A. Parcel map of parcels constituting the "Property" B. 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' � ! � ��� - - - '� '� ' � _ _ _ _�- � — - - — . - ��! �'� . i'E���li''L� � � � � � ,. �" E _ � . � � � � . � U � � - - - - ._ a I I � ��� '� ' I �� � � � I , . ` - _ �� i r �_ - ' ��+�! - � � � F � � . � -����.'� �' � �^a . _ F w e� ��. � �. i ._ - � .. ........� - ` - —.,.. �`' — '� � — -- — --- — —*�`���.� = � �'� — - ` � — - — �' y _ _ _ � _��.�_ ��----�'--- --------.� .r�_ - - ----��--_�-� — '—�- — — - — — -- - - . � - � - - — - � — * _ ��— ��* - - - - - - - - 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: Mayor and Council From: John Kmiec, Utilities Director Strategic Plan Focus Area: C ommunity Strategic Plan Focus Area - Additional Information: Initiative 1. Secure all necessary water resources and infrastructure. Item D 1 Subj ect: Presentation: Relating to Utilities; discussion, consideration and possible action regarding current water/wastewater rate analysis preliminary �ndings and recommendations. Discussion: The Utilities Department has contracted the services of Mr. Dan Jackson of Economist.com to conduct a water and wastewater rate analysis. Mr. Jackson will present his preliminary �ndings and make recommendations on a future rate model for the Town's Utilities Department. It is important for public utilities, particularly those in growing communities, to systematically review their rate plan. With increasing numbers of accounts, changing energy prices, and increasing employee base to meet the demands of the customers, having an appropriately adjusted fee base for Marana Utilities will be important for the continued �nancial and operational growth of the utility. This presentation and discussion will be the �rst step in developing a�nal proposed rate plan for consideration. ATTAC H M E N TS : Name: Description: Type: No Attachments Available Staff Recommendation: Suggested Motion: Regular Council Meeting - December 17, 2013 - Page 96 of 98 115 5 5 W. CIVIC CENTER DRIVE, MARANA, ARIZONA 8 5 65 3 Council Chambers, December 17, 2013, 7:00 PM To: Mayor and Council From: Tom Ellis, Parks and Recreation Director Strategic Plan Focus Area: Commerce, Heritage, Recreation Strategic Plan Focus Area - Additional Information: Item D 2 The 2012 Marana Strategic Plan II includes aspects for the development of the Marana Heritage River Park in three of the �ve Focus Areas. The Commerce Focus Area Initiative 6 obj ective is to promote development of the Economic Activity Centers as outlined in the Economic Road Map. The Heritage Activity Center with the Heritage River Park at its center is one strategy of Initiative 6. The Heritage Focus Area Initiative 5 obj ective is "Develop Heritage Park." The obj ective of the Recreation Focus Area's �rst Initiative is to "develop quality parks and recreational amenities" with a strategy supporting a "multi-event complex to include rodeo, sports, and concerts," a venue included in the Heritage River Park. Subj ect: Relating to Parks and Recreation; discussion, consideration and possible action regarding the development and construction of the Marana Heritage River Park Discussion: In January 2013, the Town Council approved the Marana Heritage River Park Master Concept Site Plan developed by the University of Arizona Drachman Institute. The approved budget for FY2014 included funds in the Capital Improvement Program to develop a design concept report for the park with grading, drainage, and utility construction documents. Those documents are in the �nal stages of completion. Next steps include park construction. The construction has been separated into three modules. Each module contains a stand alone piece of the overall development. Module 1 designs and constructs access, parking, lighting, restrooms, and landscape associated with ongoing development of display and community gardens at the Marana Farm. Cost for Module 1 development is $277,559. With funding approval, Marana Farm construction could be complete in fa112014. Module 2 designs and constructs an agrarian themed splash pad adj acent to the Gladden Farms Community Park play area with associated mechanical systems, additional parking, lighting, spectator seating, and landscaping. Cost for Module 2 development is $746,592. With funding approved for FY2015, splash pad could open in summer of 2015. Module 3 includes grading and drainage construction, utility expansion, relocation of the TRICO transmission line, design and construction of the Marana Ranch featuring an open 150'x300' lighted equestrian arena, a 150'x300' covered arena, directional sound, seating, stables, natural surface horse trailer parking, paved spectator parking, maintenance facility, storage, administration building, restrooms, vendor/activity area, and landscaping. Cost for design and construction of Module 3, Marana Ranch, is $7,937,600. Module 3 costs include rerouting the TRICO transmission line ($1,100,000). With funding approval, Marana Ranch could open in summer 2015.Tota1 cost to design and construct Regular Council Meeting - December 17, 2013 - Page 97 of 98 Modules 1, 2, & 3 is $8,961,751.Other park elements that might be considered include reconstruction of the Marana Producers Cotton Oil Company of�ce building ($1,000,000); Heritage Park trail system ($66,000); and Amphitheatre ($3,600,000). Town staff seeks direction from the Council regarding the next steps in the development and construction of the Park. Financial Impact: Cost associated with the design and construction of Marana Heritage Park Modules 1, 2, and 3 is $8,961,751. ATTAC H M E N TS : Name: Description: Type: No Attachments Available Staff Recommendation: Suggested Motion: Council's pleasure. Regular Council Meeting - December 17, 2013 - Page 98 of 98