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HomeMy WebLinkAbout01/07/2014 Regular Council Meeting MinutesREGULAR COUNCIL MEETING MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, January 7, 2014, at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL. Mayor Honea called the meeting to order at 7:00 p.m. Town Clerk Bronson called roll. All Council Members were present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve by Council Member McGorray, second by Council Member Bowen. Passed unanimously. CALL TO THE PUBLIC. There were no speaker cards presented for Call to the Public. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS. Mayor Honea reported on the Parks & Recreation-sponsored Egg Nog Jog held January 1, 2014 at the Continental Reserve Park. Over 450 people participated. Both he and Mr. Davidson attended a meeting with Ted Vogt and Brittann O'Brien regarding the proposed veteran's cemetery in Marana. Mr. Vogt is the Director of Veteran's Affairs for the Governor's Office. Meeting Minutes — 01/07/2014 MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. Mr. Davidson reported that the Council Executive Report, a compilation of activities for December, is on the dais and is also available online. He stated that this report is a good reflection of all the good things taking place in the Marana community. PRESENTATIONS CONSENT AGENDA. Motion to approve by Council Member McGorray, second by Council Member Kai. Passed unanimously. C 1: Resolution No. 2014-001: Relating to Utilities; approving and authorizing the Utilities Director to execute a Joint Funding Agreement with the U.S. Department of the Interior U.S. Geological Survey to continue from October 1, 2013 through September 30, 2016 the study entitled Aquifer-Storage Change and Land-Surface Elevation Change Monitoring in the Tucson Active Management Area C 2: Approval of December 10 and 17, 2013 Council Meeting Minutes LIQUOR LICENSES L 1: Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a special event liquor license application submitted by Leonard D. Brown, Jr. on behalf of the PGA Tour, Inc. for the 2014 Accenture Match Play golf tournament to be held February 16-23, 2014. Presented by Jocelyn Bronson, who noted that this application was properly reviewed by staff, and approval is recommended. Motion to approve by Council Member Bowen, second by Vice Mayor Post. Passed unanimously. L 2: Relating to Liquor Licenses; recommendation to the Arizona state liquor board regarding an application to add sampling privileges to the existing liquor license at Fry's Marketplace located at 12100 N. Thornydale Rd. Presented by Jocelyn Bronson, who noted that this application was properly posted and reviewed by staff, and approval is recommended. Motion to approve by Council Member Kai, second by Council Member McGorray. Passed unanimously. BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Meeting Minutes-01/07/2014 A 1: Resolution No. 2014-002: Relating to parks and recreation; authorizing Town staff to initiate the possible exchange of Town of Marana owned Parcel A of Sky Ranch subdivision for a proposed Tangerine Corridor Community Park site in the triangle of land bounded by Tangerine Road, Camino de Manana, and Camino de Oeste owned by the Sky Ranch Homeowners Association. Frank Cassidy stated that this is the first step in the process of moving forward with an exchange of property. The town owns a parcel inside of Sky Ranch which was going to be the site of a children desert education center which never was realized. It's close to the gate and too small to be useful, and the only access is off of private streets. The homeowners' association of Sky Ranch and a couple of their representatives, Mrs. Studer and Mr. Kennedy, are here this evening and would like to speak to the Council about this at the conclusion of his presentation. Mr. Cassidy said that the homeowners' association went to their membership about the possible exchange for some other homeowner association-owned common area which is in the triangle created by Camino de Manana, Tangerine Road and Camino de Oeste. It is a much better site for a community park in that part of the town. Upon Council authorization, staff can proceed with investigating the relative values of the properties, surveying and expend some initial costs for that process. When that is done, an exchange agreement will be brought back to Council for consideration. But this process allows for the preliminary work to be done. Mrs. Jeanette Studer, 4374 W. Cloud Ranch Place, spoke as the representative for homeowners, including Jim Kurtis, John Kennedy, Mark Simpson and Bob & Sarah McClure who were present and are also on the HOA board or an HOA park committee. She stated their appreciation for the cooperation they received from Tom Ellis and his staff, who were helpful in preparing materials for the homeowners prior to their voting on this issue. They needed 66 2/3 of the lot owners to approve going forward. They are excited about the project and ready to move quickly. Motion to approve by Council Member McGorray, second by Council Member Kai. Passed unanimously. A 2: PUBLIC HEARING: Relating to Development; public hearing pursuant to A.R.S. § 9- 463.05(D) regarding the land use assumptions and infrastructure improvements plans related to the Town's 2014 development impact fees for roads and parks. Mayor Honea declared the public hearing open. Presented by Keith Brann. He noted that this item was presented in a study session in December 2013. Tonight's presentation is the formal public hearing per state law. He then gave background information for the public including the authority to impose impact fees and the specific uses for those fees. The fees must be in place by August 1, 2014, preceded by several public notifications of hearings and actions. Mr. Brann noted that the process is on schedule for the fees. Next he discussed the current development fees and their purposes. Due to new legislation recently passed, the fee adoption process is based on expected growth in the next ten years and future ten-year cycles. The infrastructure improvement plan and development Meeting Minutes — Ol/07/2014 fee report are wrapped into the next ten-year plan. Prior to the new legislation, assumptions could be made on ultimate growth beyond a ten-year period. He discussed growth assumptions, a streets improvement plan, streets fee categories, based in large part on trip generation data, and the three streets fee service areas. Mr. Brann stated that the parks & recreation plan works a little differently. Where the roadway plan takes into account the building of potential future projects, the parks plan works more to the existing level of services and using that information to generate the fee moving forward, so that future residents are paying for the same type of services that current residents have. This is called the Incremental Expansion Method and is based on an inventory of all park assets and the replacement cost of those assets. These fees are used for town-wide amenities contained in a single benefit area (as opposed to the three streets fee service areas). A new fee will be only on new residential — single family and multi-family — population generation construction. A study determined that non-residential use is insignificant to include in the fee. He then gave an overview of some typical projects in the ten-year cycle. The reports have been out since September, and he gave an example of some of the comments received to date, including formal comments from the Southern Arizona Home Builders Association (SAHBA) and the Metropolitan Pima Alliance (MPA). Some of the questions will require some additional thought and study such as how construction tax credits have been calculated and the reasoning for the ten percent HURF credit. With regard to construction sales tax and credits for single family residential units, a response was sent back with an analysis of the formula which is included with the council packet attachments. Ultimately, the fee may be split between parks and roads. Mr. Brann also explained how staff came up with the ten percent credit the Highway User Revenue Fund (HURF). HURF funding that comes to the town is based on population, so it's only something that we will credit against — residential construction. In the draft report, we stated that the town does not use HURF funding for capital construction; it's used for maintenance. Staff provide SAHBA with three years of fee usage none of which was for capital construction. However, based on the uncertainty in the next ten years, staff and consultants felt it was fair to take ten percent of what the HURF fee might be and apply that as a credit. It works out to about $300 for a single family residence. Again, the data does show that the credit could eventually go to zero, so it's really a policy decision as to whether or not there should be a HURF credit. From a staff standpoint, the uncertainty could allow it, but it could also be argued that it's zero. Mr. Brann then reviewed major changes since the last study session and based on the comments from SAHBA and MPA, all of which will be corrected in the final report. He responded to questions from Council regarding street fee service areas and park impact fees in Dove Mountain Meeting Minutes — 01/07/2014 and the HURF calculations. He stated that it might be more realistic to look at the growth we're seeing in ten years divided by ten, and see that as an annual HURF increase. Council Member Kai commended staff on their work and asked if it would be possible to have some one-to-one workshops with all interested parties like SAHBA, HOA's and developers. David Godlewski with SAHBA spoke to Council and stated that there has been a transparent process but as Vice Mayor Kai said, paperwork is being passed back and forth. The town did respond to the most recent letter. There are reviewing that and intend to have their consultant prepare more formal comments. He reviewed some of the concerns SAHBA has which Mr. Brann discussed in his presentation; however, he is optimistic going forward. Mayor Honea asked if there were other comments from the public. There being none, he closed the public hearing. Council Member Kai again reiterated that a workshop would be appropriate. Mr. Davidson said that staff will continue to meet with SAHBA and other interested parties and address any outstanding questions. A 3: Resolution No. 2014-003: Relating to Utilities; adopting a notice of intention to increase water rates, rate components, fees and service charges over a multi-year (2014-2017) period, and to increase wastewater rates, rate components, fees and service charges in 2014; and setting a February 18, 2014 public hearing on the proposed increases. John Kmiec addressed Council and noted that on December 17, 2013, the Utilities staff and economists.com gave a presentation on the preliminary findings on a proposed rate schedule. This resolution is merely to set a Notice of Intent as required by state law to adjust the town's rates and fees for water and wastewater. He would like to set the public hearing for February 18, 2014. That date meets and exceeds the 30- day window. Moving forward, the rates in the proposal will be a four-step process. He would like to have the water rates adopted in April of 2014, and then automatically adjust again in January of 2015, 2016 and 2017. On the wastewater side, staff is looking at a one-time adjustment in April of 2014. Motion to approve by Vice Mayor Post, second by Council Member Ziegler. Passed unanimously. ITEMS FOR DISCUSSION/POSSIBLE ACTION D 1: Relating to Legislation and Government Actions; Discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies. No report. EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. Meeting Minutes — 01/07/2014 FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2=4-2(B). ADJOURNMENT. Motion to adjourn at 7:49 p.m. by Vice Mayor Post, second by Council Member McGorray. Passed unanimously. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on January 7, 2014. I further certify that a quorum was present. celyn C. onson, Town Clerk Meeting Minutes —01/07/2014