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HomeMy WebLinkAbout03/18/2014 Study Session MinutesSTUDY SESSION MINUTES 11555 W. Civic Center Drive, Marana, Arizona 85653 Boardroom, March 18, 2014, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member CALL TO ORDER AND ROLL CALL. The meeting was called to order by Mayor Honea at 6:03 p.m. Town Clerk Bronson called roll. Council Member Kai was excused. Council Member McGorray arrived on the dais at 6:32 p.m. There was a quorum present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE. Dispensed with until the regular meeting following the study session. APPROVAL OF AGENDA. Motion to approve by Vice Mayor Post, second by Council Member Comerford Passed unanimously. CALL TO THE PUBLIC. Becky Pallack from the Arizona Daily Star commented in regard to Item Dl, relating to the Comprehensive Fee Schedule. DISCUSSION/DIRECTION/POSSIBLE ACTION 1: Presentation: Relating to Finance; presentation, discussion and possible direction on proposed changes to the comprehensive fee schedule and other various rate and fee adjustments. Presented by Erik Montague. Mr. Montague noted that tonight's presentation is for information only; no action is necessary. He further noted that other stakeholders such as SAHBA and MPA have been invited to review the proposed clarifications/changes. Mr. Montague noted that the first comprehensive fee schedule was prepared in 2009. The goal of the schedule is to ensure the actual cost of providing programs and services. There were 142 requested changes, 71 modifications to existing fees, 56 clarifications, 12 increases and three decreases. Twenty- nine fees were added and 42 fees were eliminated. He highlighted some of the changes in the submission documents. Within Building Safety there is an expedited plan review fee and some additional inspections after hours for additional fees. Other examples within the Legal department are eliminations of some of March 18, 2014 Study Session Minutes the marijuana dispensary and growing facility changes. There were some changes in special event permit fees, and within Parks & Recreation fees to eliminate the open swim fees to eliminate the cost of having an employee collect cash. Council discussed the application of the fee and removing the $21ane fee per hour for swim teams. Mr. Montague also addressed contracts currently underway for swim teams. Mr. Davidson noted that modifications can be made to the contract. This brought up a balancing act for other park uses, including fees for using the ball fields. Clarifications were given by Parks & Recreation staff on the fees for ball field use. Mr. Montague also noted that the Optimist Club has given the town a donation for open swim for disadvantaged youth. Regarding Planning Department changes — the vast majority were clarifications. Within the Public Records Request section for CDs, staff will work to get a formal response back to Ms. Pallack regarding the concern she mentioned earlier. The costs are not for the gathering of the documents, but for the placement of them on the media device. The intent is not to violate state statute but to apply appropriate charges to services rendered. The next schedule is to come before the Council on May 20. Regarding Parks & Recreation, Council Member Comerford asked for itemizations of the bills for the past year for the Little League teams. Vice Mayor Post said that he thought adding the hourly fee for the fields has lowered the problems associated with maintaining the ball fields. Lisa Shafer gave further explanation of how the lights are operated for the team use at both Ora Mae Harn Park and Crossroads at Silverbell Park. EXECUTIVE SESSION Pursuant to A.R.S. §38-431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. E 1: Executive Session pursuant to A.R.S. §38-431.03 (A)(3), Council may ask far discussion ar consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT. Upon motion by Vice Mayor Post, second by Council Member Bowen, the meeting adjourned at 6:30 p.m. Passed unanimously. Mayor Honea declared a 20-minute recess until the start of the regular meeting. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council study session held on March 18, 2014. I further certify that a quorum was present. y �c>.r'��"`��. ocel n ronson, Town Clerk March 18, 2014 Study Session Minutes 2