HomeMy WebLinkAboutResolution 2014-033 approving SAACA Oro Valley 2014 AgreementMARANA RESOLUTION NO. 2014-033
RELATING TO COMMUNITY DEVELOPMENT; APPROVING AND AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE TOWN OF MARANA AND
THE GREATER ORO VALLEY ARTS COUNCIL REGARDING THE PRESENTATION OF
THE 2014 MARANA MAIN STREET FESTIVAL AND THE 2014 MARANA SUMMER
CONCERT SERIES
WHEREAS the Town Council of the Town of Marana has determined that artistic and
cultural activities within the Town are in the public interest and enhance the community; and
WHEREAS the Greater Oro Valley Arts Council, doing business as the Southern Arizona
Arts and Cultural Alliance (SAACA), is a not-for-profit organization that exists to ensure
community engagement in arts and culture; and
WHEREAS the Town and SAACA desire for SAACA to assist the Town in presenting
the 2014 Marana Main Street Festival and the 2014 Marana Smnmer Concert Series; and
WHEREAS, the Mayor and Council of the Town of Marana feel it is in the best interests
of the public to enter into this agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA AS FOLLOWS:
SECTION 1. The agreement between the Town of Marana and the Greater Oro Valley
Arts Council (dba SAACA), attached to and incorporated by this reference in this resolution as
Exhibit A, is hereby approved and the Mayor is hereby authorized to execute it for and on behalf
of the Town of Marana.
SECTION 2. The Town's Manager and staff are hereby directed and authorized to
undertake all other and further tasks required or beneficial to carry out the terms, obligations, and
objectives of the agreement.
PASSED, ADOPTED, and APPROVED by the Mayor and Council of the Town of
Marana, Arizona, this 1 st day of April, 2014. �/j � f
Mayor Ed�Honea
ATTEST:
celyn � . Bronson, Town Clerk
Resolution No.2014-033
APPROVED AS TO FORM:
/ _� � ,
y, Town
"'�"!""c���.1i
� ' � +
��
J '.. .�
:
AGREEMENT BET'WEEN THE TOWN OF MARANA AND GREATER
ORO VALLEY ARTS COUNCIL
THIS AGREEMENT (the "Agreement") is entered into by and between the TowN oF
MARANA an Arizona municipal corporation (the "Town"�, and the GREATER ORO VAL-
LEY ARTS COUNCIL an Arizona non-profit corporation dba Southern Arizona Arts &
Cultural Alliance ("SAACA"). The Town and SAACA are sometimes collectively re-
ferred to in this Agreement as the "Parties," either of which is sometimes individually
referred to as a "Party."
RECITALS
A. In March 2012, the Town Council of the Town of Marana adopted the Town of
Marana Strategic Plan II (the "Plari'). The Plan identifies Community as one of its five
focus areas. Under the Community focus area, the Plan includes an initiative to in-
crease participation by residents and visitors in Marana's signature events, with a strat-
egy to develop a new community special event during the spring to maintain communi-
ty involvement throughout the year.
B. SAACA is a not-for-profit organization dedicated to the preservation, expansion
and creation of arts and culture in southern Arizona. To enhance access to the arts and
to promote cultural awareness, SAACA presents large-scale festivals, events and other
programs. SAACA also promotes educational opportunities in art and culture.
C. The Town and SAACA desire to enter into an agreement regarding the presenta-
tion of the Marana Main Street Festival in Apri12014, and the Marana Summer Concert
Series, May through October 2014, as described in this Agreement.
AGREEMENT
NOW THEREFORE based on the foregoing recitals, which are incorporated here as the
intent of the Parties in entering into this Agreement, and in consideration of the terms of
this Agreement, the Parties hereby agree as follows:
1. Services to be performed by SAACA.
a. SAACA shall assist the Town in presenting the Marana Main Street Festival, as
set forth in SAACA's Marana Main Street Festival partnership proposal, attached
hereto and incorporated herein by this reference as Exhibit A.
b. SAACA shall assist the Town in presenting the Town of Marana Summer Con-
cert Series, as set forth in SAACA's Summer Concert Series partnership proposal, at-
tached hereto and incorporated herein by this reference as Exhibit B.
{00036985.DOC / 2} 3/18/2014 JF
-1-
2. Payment and Inz�oices.
a. Except as otherwise agreed to in a written amendment to this Agreement
signed by the Parties, for services related to the Marana Main Street Festival, the
Town shall pay SAACA the comprehensive, inclusive flat fee of $3,500.00 set forth in
Exhibit A. SAACA shall submit an invoice to the Town Representative on or about
the execution of this Agreement for the full amount.
b. Except as otherwise agreed to in a written amendment to this Agreement
signed by the Parties, for services related to the Summer Concert Series, the Town
shall pay SAACA $1,000.00 per concert for six concerts as set forth in Exhibit B.
SAACA shall submit an invoice to the Town Representative on or about the first of
each month, from May through October 2014.
c. Each invoice submitted by SAACA to the Town shall include:
i. The days when the work and services were performed.
ii. The milestones or goals achieved pursuant to this Agreement, where appli-
cable.
iii. Reference to Town tracking numbers, including Purchase Order numbers,
authorizing payment for the work and services addressed by the invoice.
d. The Town shall pay SAACA within 30 days after the Town Representative ap-
proves SAACA's invoice or any portion of it.
e. SAACA shall be liable for all taxes applicable to the proceeds received by
SAACA under this Agreement. The Town shall not withhold or pay federal, social
security, or state income taxes or worker's compensation out of the proceeds payable
by the Town under this Agreement, unless duly ordered to do so by a court or other
government authority with jurisdiction.
3. Effective date and duration. This agreement shall be effective as of the signature
date of the last Party to sign this Agreement, and shall remain in effect until Octo-
ber 31, 2014. The term may be extended by mutual written agreement of the Parties.
4. Relationship of the parties. In the performance of the services contemplated by this
Agreement, SAACA shall act solely as an independent contractor, and nothing ex-
pressed or implied in this Agreement shall be construed to create the relationship of
employer and employee, partnership, principal and agent, or to create a joint venture
between the Town and SAACA.
5. Use of Town logo and seal. The Town grants SAACA a limited license to use, at no
cost, the Towri s logo and seal in SAACA's performance of the services described in
paragraph 1 of this Agreement. SAACA shall not use the Town s logo and seal for any
other purpose or use. SAACA shall not modify, revise or alter the Towri s logo or seal
in any way.
{00036985.DOC / 2} 3/18/2014 JF
-2-
6. Marketing and promotional materials. All marketing and promotional materials
produced by SAACA pursuant to this Agreement must be approved by the Town prior
to their use and distribution.
7. Records. SAACA shall make available to the Town for inspection any books, ledg-
ers or statements kept by SAACA regarding services conducted pursuant to this
Agreement.
8.501(c)(3) status of SAACA. SAACA shall maintain its 501(c)(3) status as a
non-profit corporation at all times relevant to this Agreement.
9. Insurance. SAACA shall maintain insurance with the following required minimum
coverages and limits, and the Town shall be named as an additional insured on the
commercial general liability insurance policy:
Worker's Compensation:
Employer's Liability:
Commercial General Liability:
Business Auto Liability:
Statutory
U.S. $100,000
U.S. $1,000,000 per occurrence
U.S. $2,000,000 aggregate
U.S. $1,000,000 combined single lunit
a. SAACA shall deliver one or more certificates of insurance and additional in-
sured endorsements evidencing coverage as described in this paragraph 9 to the
Town upon execution of this agreement. SAACA shall also deliver new certificates
of insurance each time the policy(s) is updated. All certificates shall be delivered to:
the Towri s Community Development & Neighborhood Services Director.
b. As an additional insured on SAACA's commercial general liability policy, the
Town shall be provided coverage for any liability arising out of operations per-
formed in whole or in part by or on behalf of SAACA.
c. The insurance afforded SAACA shall be primary insurance and any insurance
carried by the Town, its agents, officials or employees shall be excess and not con-
tributory insurance to that provided by SAACA. Coverage provided by SAACA
shall be primary insurance with respect to all other available sources.
d. The insurance requirements specified in this paragraph 9 may not be changed
or modified except by written agreement signed by both Parties.
e. SAACA shall give the Town at least 30 calendar days' written notice prior to a
planned cancellation or reduction of any coverage required by this paragraph 9.
SAACA shall give the Town immediate notice of any other cancellation or reduction
of any coverage required by this paragraph 9. Cancellation or reduction of any cov-
erage required by this paragraph 9 is grounds for termination of this Agreement by
the Town.
10. Indemnification. SAACA agrees to defend, save, hold harmless, and indemnify
the Town, its officials, employees, agents, successors, and assigns from and against any
and all manner of claims, suits, lawsuits, action or actions, causes or causes of action,
{00036985.DOC / 2} 3/18/2014 JF
-3-
liabilities, damages, and other claims and demands of whatsoever nature or kind, in law
or in equity, in tort or in contract, or otherwise caused by or resulting from SAACA's
errors, omissions, or negligent acts in the performance of services pursuant to this
Agreement or the errors, omissions, or negligent acts of any party SAACA contracts
with in the performance of services pursuant to this Agreement, anyone directly or
indirectly employed by SAACA, or anyone for whose acts SAACA may be liable.
11. Regulatory compliance and approvals. Each Party shall at its own expense comply
with all applicable federal, state and local laws, rules, and regulations in connection
with its obligations under this Agreement. As part of this obligation, SAACA shall
obtain any and all permits prescribed by the Town, the Northwest Fire District or any
other appropriate regulatory agency for its activities under this Agreement. In consid-
eration of the services to be performed by SAACA under the terms of this Agreement,
to the extent legally permissible, the Town agrees to waive all Town of Marana review
and permit fees that SAACA would normally be required to pay for SAACA's activities
pursuant to this Agreement.
12. Notices. All notices, requests, demands, and other communications under this
Agreement shall be in writing and shall be deemed given if personally delivered or
mailed, certified mail, return receipt requested, to the following addresses:
If to the Town, to: TOWN OF MARANA
Attn: Community Development
& Neighborhood Services Director
11555 W. Civic Center Drive - Bldg A3
Marana, AZ 85653
If to SAACA, to: SOUTHERN ARIZONA ARTS & CULTURAL ALLIANCE
Attn: Executive Director
7225 N. Oracle Road, Suite 112
Tucson, Arizona 85704
13. Entire agreement. This Agreement constitutes the entire agreement and under-
standing of the Parties pertaining to the subject matter of the Agreement and super-
sedes all offers, negotiations, and other agreements of any kind. All prior and contem-
poraneous agreements, representations and understandings of the Parties, oral or writ-
ten, are superseded and merged in this Agreement.
14. Authority to execute agreement. The individuals executing this Agreement hereby
represent that they have full right, power, and authority to execute this Agreement on
behalf of their respective Parties.
15. Force majeure. Notwithstanding any other term, condition or provision of this
Agreement to the contrary, if any Party to this Agreement is precluded from satisfying
or fulfilling any duty or obligation imposed upon it due to labor strikes, material short-
ages, war, civil disturbances, weather conditions, natural disasters, acts of God, or other
events beyond the control of such Party, the time period provided herein for the per-
{00036985.DOC / 2} 3/18/2014 JF
-4-
formance by such Party of such duty or obligation shall be extended for a period equal
to the delay occasioned by such events.
16. Immigration lazvs. SAACA warrants that it will at all times comply with all federal
immigration laws and regulations that relate to its employees and with Arizona Revised
Statutes section (A.R.S. §) 23-214 (A). SAACA acknowledges that pursuant to
A.R.S. � 41-4401 and effective September 30, 2008, a breach of this warranty is a material
breach of this Agreement subject to penalties up to and including termination of this
Agreement, and that the Town retains the legal right to inspect the papers of any em-
ployee who performs work or services pursuant to this Agreement to ensure compli-
ance with this warranty.
17. Conflict of interest. This Agreement is subject to the provisions of A.R.S. � 38-511,
which provides for termination in certain instances involving conflicts of interest.
18. Attorneys' fees. The prevailing Party in a civil action to enforce this Agreement
shall be entitled to recover from the other Party, in addition to any relief to which such
prevailing Party may be entitled, all costs, expenses and reasonable attorneys' fees in-
curred in connection with that civil action.
19. Governing law. This Agreement shall be construed in accordance with the laws of
the State of Arizona.
20. Termination. Either Party may terminate its participation in this Agreement for
any reason upon at least 15 days' prior written notice to the other Party. Upon termina-
tion, the Town shall have no further obligation to SAACA, other than for payment of
acceptable services rendered prior to termination.
21. Miscellaneous.
a. This Agreement may not be modified except in a writing signed by both of the
Parties.
b. The captions and section numbers appearing in this Agreement are inserted
only as a matter of convenience, and do not define, limit, construe or describe the
scope or intent of such sections or articles of this Agreement.
c. This Agreement may be executed in multiple counterparts, each of which shall,
for all purposes, be deemed an original and all of which, taken together, shall consti-
tute one and the same agreement.
[SIGNATURE PAGE FOLLOWS]
{00036985.DOC / 2} 3/18/2014 JF
-5-
IN WITNESS WHEREOF the Parties have duly executed this instrument below.
The "Town":
TOWN OF MARANA, an Arizona munici
pal corporation
y
;
f�_
Ed Ho ea, Mayor
Date: 7` �` ��T
ATTEST:
�� /�
own Cl Date
"SAACA":
GREATER ORO VALLEY ARTS COUNCIL, an
Arizona non-profit corporation dba
Southern Arizona Arts & Cultural Alli-
ance
, � �„�,�� �2---�
To Binder, President, Board of Direc-
tors
Date � ` �� � � �
n
;:
,. ,�
Amanda Kate Marquez, xecutive Di-
rector
Date � ZO � y
Federal I.D. # �b���7` ��J
The foregoing instrument was acknowledged before me this .0 C� Ty day of
��'�1�. �_ , 2014 by Tom Binder, President, Board of Directors, and Amanda
Kate Marquez, Executive Director of GREATER ORO VALLEY ARTS COUNCIL, an Arizona
non-profit corporation, doing business as Southern Arizona Arts & Cultural Alliance,
on behalf of the corporation.
_._�._
t�iRlSTY A, KOCNMMN
(Seal) � a �w�aQ�"u '�
.
Mr � ��
{00036985.DOC / 2}
�i'�
` � �13� Q1N�
Notary Public
��
3/18/2014 JF
Exhibit A to Agreement
between
Town of Marana/SAACA
SOUTHERN ARIZONA ARTS & CULTURAL ALI.IANCE
Marana Main Street Festival
April 5, 2014
A Partnership Proposal
The Southern Arizona Arts and Cu/tural Alliance will provide the following services:
ENTERTAINMENT & ARTS $2,000
SAACA works with over 3,000 performers, entertainers, performers, and artists in over 100 genres,
encompassing a variefy and range of cultural, musical and artistic mediums.
• Strolling Performances Contracting of 5-7 strolling performers throughout the festival space
• Sound System and Technician Full time sound fechnician onsite as well as use of sound system
MARKETING $1,500
SAACA works with over 30 local print, radio and television outlets to create trade advertising opportunities to
showcase superior and outstanding community events produced by the organization.
• Email marketing list of 15,000+ online followers, members and supporters
� Social Media management and development— postings to SAACA's 1,000+ followers
■ Press Release Writing and Media liaison Press contact list of over 325 loca/ and regional out/ets. Writing and
development of over 3 press re/eases, and over 30 local ca/endar postings.
• Radio partnership SAACA wil/ recruit a radio in-kind sponsor for the event.
■ Print Ads Town of Marana designs ad (includes 1 full page advertisement in the 3 zones of the Arizona Daily Star)
Town of Marana will act as the main responsible party on each of the below items:
- Marketing (Print, Te/evision, Graphic Design of - Tent Rentals / Stage Placement / Rental
Flyers and Posters, Event Signage, Website - Bed Race Activities
Design and Content Management, etc) - Security
- Special Event Permits / Event Layout
The Southern Arizona Arts and Cultural Alliance will provide the above services for a fee of $3,500.
Exhibit B to Agreement
between
Town of Marana/SAACA
f� � �
SOUTHERN ARIZONA
BUSIHE55 C4MMI7'fEE
SOUTHERN ARIZONA ARTS & CULTURAL ALLlANCE � � ������ a �� Y
A Partnership Proposal from the Southern AZArts & Cu/tura/ A/liance/Southern AZ Business Committee for the Arts
A nonprofit organization dedicated to the preservation, expansion and creation of Arts and Culture in Southern Arizona
Town of Marana Summer Concerr Series
First Saturday of the month, May — October 2014
The Southern Arizona Arts and Cultural Alliance will provide the following services for the �rst Saturday Concert Series
at the Crossroads at Silverbel/ District Park in Marana, AZ.
$1,000 per concert
EVENT MANAGEMENT
• SAACA staff will remain onsite throughout the event to manage any band.
• Work with Town of Marana on layout, stage, complimentary use of space, electrical needs and lighting
• Main Stage Performance for each concert from local performing arts chorale groups, and performance groups for the entirety of the
event. Includes all pe►former booking and contracting. SAACA will book one band per performance.
• Sound and Lighting support as needed for bands
• PerFormer Contracting 8� Payment SAACA will contract and arrange for all tax forms, requirements and insurances needed for on
stage performances.
• Insurance SAACA will maintain all insurances for event (liability & special event)
� Webpage design and management on www.saaca.ora
• Logo, poster and flyer design for event
• 8 foot banner printing onsite at Crossroads at Silverbell District Park
■ Work with surrounding businesses on poster distribution and outreach
• Email marketing list of 15,000+ online followers, members and supporters
• Social Media management and development- postings to SAACA's 1,000+ followers
• Press Release Writing and Media liaison Press contact list of over 325 /oca/ and regional outlets. Writing and development of over
5 press re/eases, and over 30 local calendar postings.
Total Agreement Contract for 6 concerts =$6,000
A`°R°� CERTIFICATE OF LIABILITY INSURANCE 2�28i2o1"4"�'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certi�cate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT �1Ci3ElE Poteet
NAME:
D.M. Lovitt Insurance Agency PHONE (52O)798-1588 F � .(520)884-8900
607 N. 6th Avenue '�'� michele@dmlovitt.com
ADDRES :
P. O. BOX 3 O S 2 INSURER S AFfORDING COVERAGE NAIC N
Tucson AZ 85702-3052 INSURERA:Pt111dC�@1 hia lndemnit Insuran
INSURED INSURER B :
Southern Arizona Arts & Cultural Alliance INSURERC:
Greater Oro Valley Arts Council INSURERD:
7225 N. Oracle Rd Ste 112 INSURERE:
Tucson AZ 85705 INSURERP:
COVERAGES CERTIFICATE NUMBER:GL/Liq/ Auto/UMB 13 .14 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TypE OF INSURANCE ADDL UBR POLICY EFF POLICY EXP LIMITS
LTR POLICY NUMBER MMIDD MM/DD
GENERAL LIABILITY EACH OCCURRENCE $ 2, 000, 000
DAMAGET RENTE 100, 000
X COMMERCIAL GENERAL LIABILITY PREM S Ea occurrence $
A CUUMS-MADE �OCCUR X HPK1106668 12/21/2013 2/21/2014 MEDEXP(Myoneperson) $ 5,000
PERSONALBADVINJURY $ 2.000�000
GENERALAGGREGATE $ 4, OOO� OOO
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - CAMP/OP AGG $ 4, OOO � O O O
X POLICY PR � LOC $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
Ea accident
ANYAUTO BODILYINJURY(Perperson) $ 1, 000, 000
A ALLOWNED SCHEDULED HPR1106666 12/21/2013 2/21/2014 gODILYINJURY(Peraccident) $
AUTOS AUTOS PROPERTY DAMAGE $
X HIREDAUTOS x AUTOS Peraccident
$
X UMBRELLALIAB OCCUR EACHOCCURRENCE $ 2,000,000
A EXCESSLIAB CLAIMS-MADE AGGREGATE $ 2�000,000
DED X RETENTION 10,00 HU8442367 2/21/2013 12/21/2014 $
WORKERS COMPENSATION WC STATU- OTH-
AND EMPLOYERS' LIABILITY y � N �'
ANY PROPRIETORIPARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICERIMEMBER EXCLUDED? � N � A
(Mandatory In NH) E.L. DISEASE - EA EMPLOYE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
Town of Marana is aamed as additfoaal inaured on the General Liability policy. This policy is primary and
aon coatributory. Additioaal Insured eadorsement attached.
CERTIFICATE
I � [�7:1
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
TOWtl Of Marana ACCORDANCE WITH THE POLICY PROVISIONS.
attn: Community Development & Neighborhoo
Service Director AUTHORIZEDREPRESENTATIVE
11555 W. Civic Center Dr
Bldg A3 ,,r� �
Marana, AZ 85653 Mitchell Childera/t�II�tT ��l— ���-
ACORD 25 (2010/05) O 1988-2010 ACORD CORPORATION. All rights reserved.
INS025 r�oinnsi m Thc A('(1R1'1 namn �nrl Innn aro roni�forArl m�rlrc nf e('�1R�1
POLICY NUMBER: ��106668
COMMERCIAL GENERAL I.IABILITY
CG 20 26 O�t iS
THIS ENDORSEMENT CHANGES THE POLlCY. PLEASE READ !T CAREFULLY.
ADDITIONAL lNSURED - DEStGNATED
PERSON OR tJRGANIZATl�N
This endorsement modifies insurance provided ur�der the fo�bw+n9:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
���f�
A. Ssotlon II — Who Is An insund is amended to
indude as an additionsl insuned the person(s) or
organization(s) shown in the Schedule, but only
with roapect to liabflily for "bodtly injuRr', "P�Pe�Y
damage" or "peraonal and advefising injury"
cat�ed, in whole or in part, by your acts or
omissions or tt�e acts or omissions of those acting
on your behalF.
1. In the performance of your ongoing operaGons;
or
2. In oonnection with your premises owned t�r or
reMed to you.
Ho�we�rer.
1. The insura�ce afforded to such adci�ional
insured ony applies ta the exbent permitted by
law; and
2. if ooveaage pro�rided to the additional insured is
required by a contrad or agreemerlt, the
insuranoe afForded to such addi�onal insur+ed
vrill not be broader than that which you are
required by the vonttact or agreemeM b
provide for such sc�ditional insured.
B. YYth resp�t #o the insurance efforckd to these
addi�onai insureds, ths following is added ta
Ssctlan 111— L1�rdts 01 Ine�uranco:
If crnrerage provided to the addiaonsl ittsured is
required by a co»t�act or agreement, the m�t we
will pay on behaff of the �ditional insured is the
amount af insursnce:
1. Required by the contrac� or agre�nen� or
2. Available under Uts applicable Lim�s of
Insuranoe shotim in the Dedaraaons;
whicFie+rer is less.
This eridorsement shail not inc�ase the
applicable Limits of tnsurance shown in the
Dedarations.
CG 20 Z6 04 9 3 8`� knsurance Services Office, inc., 2012 Page10 0# io
PI-GLD-HS (04/07)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
GENERAL LIABILITY DELUXE ENDORSEMENT:
HUMAN SERVICES
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE
It is understood and agreed that the following extensions only apply in the event that no other specific coverage for
the indicated loss exposure is provided under this policy. If such specific coverage applies, the terms, conditions and
Iimits of that coverage are the sole and exclusive coverage applicable under this policy, unless otherwise noted on
this endorsement. The following is a summary of the Limits of Insurance and additional coverages provided by this
endorsement. For complete details on specific coverages, consult the policy contract wording.
Coverage Applicable Limit of Insurance Page #
Damage to Premises Rented to You $1,000,000 2
Extended Property Damage included 2
Non-Owned Watercraft Less than 58 feet 2
Medical Payments $20,000 2
Medical Payments — Extended Reporting Period 3 years 3
Athletic Activities Amended 3
Supplementary Payments — Bail Bonds $2,500 3
Supplementary Payment — Loss of Earnings $500 per day 3
Employee Indemnification Defense Coverage for Employee $25,000 3
Additional Insured - Medical Directors and Administrators Induded 3
Additional Insured — Managers and Supervisors Included 3
Additional Insured — Broadened Named Insured Included 3
Additional Insured — Funding Source Included 4
Additional Insured — Home Care Providers Inciuded 4
Additional Insured — Managers, Landiords, or Lessors of Premises Included 4
Additional Insured - Lessor of Leased Equipment — Automatic Status Included 4
When Re uired in Lease A reement With You
Additional Insured — Grantor of Permits Included 4
Limited Rental Lease Agreement Contractual Liability $50,000 limit 5
Damage to Property You Own, Rent, or Occupy $30,000 limit 5
Transfer of Rights of Recovery Against Others To Us Clarification 5
Duties in the Event of Occurrence, Claim or Suit Included 5
Unintentional Failure to Disclose Hazards Included 5
Liberalization Included 6
Bodily Injury — includes Mental Anguish Included 6
Personal and Advertising Injury — includes Abuse of Process, Included 6
Discrimination
Key and Lock Replacement — Janitorial Services Client Coverage $5,000 limit 6
Page 1 of 7
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
PI-GLD-HS (04/07)
A. Damaae to Premises Rented to You
1. If damage by fire to premises rented to you is not otherwise excluded from this Coverage Part, the
word "fire" is changed to "fire, lightning, explosion, smoke, or leakage from automatic fire protective
systems" where it appears in:
a. The last paragraph of SECTION I— COVERAGES, COVERAGE A BODILY INJURY AND
PROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions;
b. SECTION III - LIMITS OF INSURANCE, Paragraph 6.;
c. SECTION V— DEFINITIONS, Paragraph 9.a.
2. If damage by fire to premises rented to you is not otherwise excluded from this Coverage Part, the
words "Fire insurance" are changed to "insurance for fire, lightning, explosion, �noke, or leakage
from automatic fire protective systems" where it appears in:
a. SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, Subsection 4. Other
Insurance, Paragraph b. Excess Insurance
3. The Damage To Premises Rented To You Limit section of the Declarations is amended to the
greater of:
a. $1,000,000; or
b. The amount shown in the DeGarations as the Damage to Premises Rented to You Limit.
This is the most we will pay for all damage proximately caused by the same event, whether such
damage results from fire, lightning, explosion, smoke, or leaks from automatic fire protective
systems or any combination thereof.
B. Extended "Prooertv Damaae"
SECTION I— COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE
LIABILITY, Subsection 2. Exclusions, Paragraph a. is deleted and replaced by the following:
a. Expected or Intended Injury
"Bodily Injury" or "Property Damage" expected or intended from the standpoint of the insured.
This exclusion does not apply to "bodily injury" or "property damage" resulting ftom the use of
reasonable force to protect persons or property.
C. Non-Owned Watercraft
SECTION I- COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE
LIABILITY, Subsection 2. Exclusions, Paragraph g. (2) is amended to read as follows:
(2) A watercraft you do not own that is:
(a) Less than 58 feet long; and
(b) Not being used to carry persons or property for a charge;
This provision applies to any person, who with your consent, either uses or is responsible for the
use of a watercraft. This insurance is excess over any other valid and collectible insurance
available to the insured whether primary, excess or contingent.
D. Medical Pavments - Limit Increased to $20.000. E�ctended Reaortins� Period
Page 2 of 7
Includes copyrighted material of Insurance Senrices Office, Inc., with its permission.
PI-GLD-HS (04/07)
If COVERAGE C MEDICAL PAYMENTS is not otherwise excluded from this Coverage Part:
1. The Medical Expense Limit is changed subject to all of the terms of SECTION III - LIMITS OF
INSURANCE to the greater of:
a. $20,000; or
b. The Medical Expense Limit shown in the Declarations of this Coverage Part.
2. COVERAGE C MEDICAL PAYMENTS, Subsection 1. Insuring Agreement, the second part of
Paragraph a. is amended to read
provided that:
(2) The expenses are incurred and reported to us within three years of the date of the accident;
E. Athletic Activities
SECTION I— COVERAGES, COVERAGE C MEDICAL PAYMENTS, Subsection 2. Exclusions,
Paragraph e. Athletic Activities is deleted and replaced with the following:
e. Athletic Activities
To a person injured while taking part in athletics.
F. Suoqlementarv Pavments
Under the SUPPLEMENTARY PAYMENTS - COVERAGE A AND B provision, Items 1.b. and 1.d.
are amended as follows:
1. The limit for the cost of bail bonds is changed ftom $250 to $2,500; and
2. The limit for loss of earnings is changed from $250 a day to $500 a day.
G. Emqlovee Indemnification Defense Coveraae
Under the SUPPLEMENTARY PAYMENTS - COVERAGES A AND B provision, the following is
added:
3. We will pay, on your behalf, defense costs incurred by an "employee" in a criminal proceeding.
The most we will pay for any "employee" who is alleged to be directly involved in a criminal
proceeding is $25,000 regardless of the numbers of "employees", claims or "suits" brought or
persons or organizations making claims or bringing "suits".
H. SECTION 11- WHO IS AN INSURED is amended as follows:
1. If coverage for newly acquired or formed organizations is not otherwise exduded from this
Coverage Part, Paragraph 3.a. is changed to read:
a. Coverage under this provision is afforded until the end of the policy period.
2. Each of the following is also an insured:
a. Medical Directors and Administrators - Your medical directors and administrators, but only
while acting within the scope of and during the course of their duties as such. Such duties do
not include the furnishing or failure to fumish professional services of any physician or
psychiatrist in the treatment of a patient.
Page 3 of 7
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
PI-GLD-HS (04/07)
b. Managers and Supervisors - If you are an organization other than a partnership orjoint
venture, your managers and supenrisors are also insureds, but only with respect to their duties
as your managers and supervisors.
c. Broadened Named Insured - Any organization and subsidiary thereof which you control and
actively manage on the effective date of this Coverage Part. However, coverage dces not
apply to any organization or subsidiary not named in the Declarations as Named Insured, if they
are also insured under another similar policy, but for its termination or the exhaustion of its limits
of insurance.
d. Funding Source - Any person or organization with respect to their liability arising out of:
(1) Their financial control of you; or
(2) Premises they own, maintain or control while you lease or occupy these premises.
This insurance does not apply to structural alterations, new construction and demolition
operations performed by or for that person or organization.
e. Home Care Providers - At the first Named Insured's option, any person or organization under
your direct supervision and control while providing for you private home respite or foster home
care for the developmentally disabled.
f. Managers, Landlords, or Lessors of Premises - Any person or organization with respect to
their liability arising out of the ownership, maintenance or use of that part of the premises
leased or rented to you subject to the following additional exclusions:
This insurance does not apply to:
(1) Any "occurrence" which takes place after you cease to be a tenant in that premises.
(2) Structural alterations, new construction or demolition operations performed by or on
behalf of that person or organization.
g. Lessor of Leased Equipment — Automatic Status When Required in Lease Agreement
�th You — Any person or organization from whom you lease equipment when you and such
person or organization have agreed in writing in a contract or agreemerrt that such person or
organization is to be added as an additional insured on your policy. Such person or
organization is an insured only with respect to liability for "bodily injury", "property damage"
or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation
or use of equipment leased to you by such person or organization.
A person's or organization's status as an additional insured under this endorsement ends when
their contract or agreement with you for such leased equipment ends.
With respect to the insurance afforded to these additional insureds, this insurance does not
apply to any "occurrence" which takes place after the equipment lease expires.
h. Grantors of Permits — Any state or political subdivision granting you a permit in connection
with your premises subject to the following additional provision:
(1) This insurance applies only with respect to the following hazards for which the state or
political subdivision has issued a permit in connection with the premises you own, rent or
control and to which this insurance applies:
(a) The existence, maintenance, repair, construction, erection, or removal of advertising
signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees,
hoist away openings, sidewalk vaults, street banners or decorations and similar
exposures;or
Page 4 of 7
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
PI-GLD-HS (04/07)
(b) The construction, erection, or removal of elevators; or
(c) The ownership, maintenance, or use of any elevators covered by this insurance.
I. Limited Rental Lease Apreement Contractual Liabilitv
The following is added to SECTION I— COVERAGES, COVERAGE A. BODILY INJURY AND
PROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions, Paragraph b. Contractual Liability:
(3) Based on the named insured's request at the time of claim, we agree to indemnify the named
insured for their liabiliiy assumed in a contract or agreement regarding the rental or lease of a
premises on behalf of their client, up to $50,000. This coverage extension only applies to rental
lease agreements. This coverage is excess over any renter's liability insurance of the dient.
J. Damaae to Proaertv You Own. Rent or Occuav
SECTION I— COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE
LIABILITY, Subsection 2. Exclusions, Paragraph j. Damage to Property, Item (1) is deleted in its
entirety and replaced with the following:
(1) Property you own, rent, or occupy, including any costs or expenses incurred by you, or any
other person, organization or entity, for repair, replacement, enhancement, restoration or
maintenance of such property for any reason, including prevention of injury to a person or
damage to another's properly, unless the damage to property is caused by your client, up to a
$30,000 limit. A client is defined as a person under your direct care and supervision.
K. Transfer of Ris�hts of Recoverv As�ainst Others To Us
As a clarification, the following is added to SECTION IV — COMMERCIAL GENERAL LIABLITY
CONDITIONS, Paragraph 8. Transfer of Rights of Recovery Against Others To Us:
Therefore, the insured can waive the insurer's Rights of Recovery prior to the occurrence of a loss,
provided the waiver is made in a written contract.
L. Duties in the Event of Occurrence. Claim or Suit
1. The requirement in Paragraph 2.a. of SECTION IV - COMMERCIAL GENERAL LIABILITY
CONDITIONS that you must see to it that we are notified as soon as practicable of an "occurrence"
or an offense, applies only when the "occurrence" or offense is known to:
a. You, if you are an individuat;
b. A partner, if you are a partnership; or
c. An executive officer or insurance manager, if you are a corporation.
2. The requirement in Paragraph 2.b. of SECTION IV — COMMERCIAL GENERAL LIABILITY
CONDITIONS that you must see to it that we receive notice of a claim or "suiY' as soon as
practicable will not be considered breached unless the breach occurs after such claim or "suiY' is
known to:
a. You, if you are an individual;
b. A partner, if you are a partnership; or
c. An executive officer or insurance manager, if you are a corporation.
Page 5 of 7
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
PI-GLD-HS (04/07)
M. Unintentional Failure To Disclose Hazards
It is agreed that, based on our reliance on your representations as to e�asting hazards, if you should
unintentionally fail to disclose all such hazards prior to the beginning of the policy period of this
Coverage Part, we shall not deny coverage under this Coverage Part because of such failure.
N. Liberalization
If we revise this endorsement to provide more coverage without additional premium charge, we will
automatically provide the additional coverage to all endorsement holders as of the day the revision is
effective in your state.
O. Bodilv Iniurv - Mental Anauish
SECTION V— DEFINITIONS, Paragraph 3. is changed to read:
"Bodily Injury":
a. Means bodily injury, sickness or disease sustained by a person, and includes mental anguish
resulting from any of these; and
b. Except for mental anguish, includes death resulting from the foregoing (Item a. above) at any
time.
P. Personal and Advertisinq Iniurv — Abuse of Process, Discrimination
If COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY COVERAGE is not otherwise
excluded from this Coverage Part, the definition of "personal and advertising injury" is amended as
follows:
1. SECTION V— DEFINITIONS, Paragraph 14.b. is revised to read:
b. Malicious prosecution or abuse of process;
2. SECTION V— DEFINITIONS, Paragraph 14. is amended to include the following:
"Personal and advertising injury" also means discrimination based on race, color, religion, sex,
age or national origin, except when:
(1) Done intentionally by or at the direction of, or with the knowledge or consent of:
(a) Any insured; or
(b) Any executive officer, director, stockholder, partner or member of the insured; or
(2) Directly or indirectly related to the employment, former or prospective employment,
termination of employment, or application for employment of any person or persons by an
insured; or
(3) Directly or indirectly related to the sale, rental, lease or sublease or prospective sales, rental,
lease or sut�lease of any room, dwelling or premises by or at the direction of any insured; or
(4) Insurance for such discrimination is prohibited by or held in violation of law, public policy,
legislation, court decision or administrative ruling.
The above does not apply to fines or penalties imposed because of discrimination.
The following additional coverage is added to A. COVERAGE 4. ADDITIONAL COVERAGES:
Page 6 of 7
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
PI-GLD-HS (04/07)
Q. Kev and Lock Replacement — Janitorial Services Client Coveraste
1. We will pay for the cost to replace keys and locks at the "clients" premises due to theft or other
loss to keys entrusted to you by your "clienY', up to a$5,000 limit per occurrence/$5,000 policy
aggregate.
2. We will not pay for loss or damage resulting from theft or any other dishonest or criminal a�t that
you or any of your partners, members, officers, "employees", "managers", directors, trustees,
authorized representatives or any one to whom you entrust the keys of a"clienY' for any purpase
commit, whether acting alone or in collusion with other persons.
3. The following, when used on this coverage, are defined as follows:
a. "ClienY' means an individual, company or organization with whom you have a written contract or
work order for your services for a described premises and have billed for your services.
b. "Employee"
1. Any natural person:
a. While in your service or for 30 days after termination of service;
b. Who you compensate directly by salary, wages or commissions; and
c. Who you have the right to direct and control while performing services for you; or
2. Any natural person who is furnished temporarily to you:
a. To substitute for a permanent "employee" as defined in Paragraph 1. above, who is
on leave; or
b. To meet seasonal or short-term workload conditions;
while that person is subject to your direction and control and performing services for you.
3. "Employee" does not mean:
a. Any agent, broker, person leased to you by a labor leasing firm, factor, commission
merchant, consignee, independent contractor or represerrtative of the same general
character; or
b. Any "manager", director or trustee except while perForming acts coming within the
scope of the usual duties of an "employee".
c. "Manager" means a person serving in a directorial capacity for a limited liability company.
Page 7 of 7
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
PI-HS-005 (07/04)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
EXCLUSION
PROFESSIONAL LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
The following exclusion is added to paragraph 2., Exclusions of COVERAGE A- BODILY INJURY AND
PROPERTY DAMAGE LIABILITY (Section 1- Coverages) and paragraph 2., Exclusions of COVERAGE B
- PERSONAL AND ADVERTISING INJURY LIABILITY (Section 1- Coverages):
This insurance does not apply to:
"Bodily injury", "property damage" or "personal and advertising injury" arising out of:
1. The rendering or failure to render:
a. Medical, surgical, dental, x-ray or nursing service, treatment, advice or instruction, or the related
furnishing of food or beverages;
b. Any health or therapeutic service, treatment, advice or instruction; or
c. Any service, treatment, advice or instruction for the purpose of appearance or skin enhancement,
hair removal or replacement or personal grooming.
2. The furnishing or dispensing of drugs or medical, dental or �rgical supplies or appliances;
3. The handling or treatment of dead bodies, includi ng autopsies, organ donation or other procedures, or
4. A"professional incidenY' as defined herein.
"Professional incidenY' means any actual or alleged negligent:
a) act;
b) error; or
c) omission
in the actual rendering of professional services to others, including counseling services, in your
capacity as a human services organization. Professional services include the furnishing of food,
beverages, medications or appliances in connection therewith.
Page 1 of 1
Includes copyright material of the Insurance Services Office, Inc. used with its permission.
,�= _ :�, ������� �� ��: ��
��� L�� ` r��r� t��ciaon�')
_ ���������:�� ��� �:y������� ��'`��� ��� � d'�i3'El�4�
"CFiI� CEI�'FPFI���E !� i��l��D k�� � Fd�TTE� �F� ihEF��F�sl�'�E�@� t?hE�� �P�� ��N6F�R� �C� FteCHT� U��F� TF{� CE�'�6FiCl�TE F4�[�E�. TF{IS
C@t�TBFi��TE �OE� I��T AFFI�Nf�Tl1/ELY OI� f�EC���`11d�t l� �efd1EN�, E�TEF@� 0� AL��R '�k� C�1dEl�ACaE I�FFOR�E� �Y TH� ��LICiES
BE601h{. Tfit� CEi�TE�ICr4T� OF INSUR�:t�tCE DAE� k0T' CON.''sTtTti'TE � CORT'�oGT �ET�iIE@t� TFi� E&SUtNC INSfIRER(�}, AUTHORIZED
FtEPRE3ENTl�TNE OR PFtODUCER, /iND TF6E CERTIFICA'TE HOLDEIt.
INEPORTANT: it ths certific�te holder is an ADQITIONR�L It��UFtED, the policy(fea) muat be endorsed. If SUBROGRTIOhE IS W15NED, subjeet to
the terms and conditions ot the pollcy, certsln pallcle� m�sy recguire &n endorservsent f4 st�temeM on thi� certlflc�te does not confer tights to the
certificate holder In 16eu of such endor�ementtsl. _—
PRODUCER
J 3 J Insurance Services, 6nc.
5802 E. Broadway �Ivd.
I'ucson, RZ B57i0
1am�a R tiuhnke
INSURED Col� l�ccounting Services, Ir�c.
FLWT Greater Oro Valley
�►rts CounciC
6802 E. Hroadway� BN►d.
Tucson, AZ 85710
12200
THIS 13 TO CERTIFY THAT 7HE POLICIES OF IN3URANCE LISTED BELOW HAVE BEEN 1SSUED TO THE lNSURED NAME� ABOVE FOR THE POLICY PERIOD
INQICATED. N07WI7HSTANDING ANY REQUIREMENT, TERt� OR CONDITION flF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY 8E ISSUED OR h1AY PERTAIN, THE INSURANCE A�FORDED BY TNE POLICIES DE8CRIBED HEREIN IS SUBJECT TO ALL THE 7ERM5,
EXCL'JSIONS AND CONDITIONS CF SUCH PpLICIES. LIMITS SH�WN MAY HAVE BEEN REDUCED BY PAfD CLAIMS.
'fYP@ OF INSURANCE
GENERAL LIABILITY
CQMMERCIAL GENERAL LIABILITY
CLAlM3-MADE � OCCUR
GEN'L AGGftE LMIT AP�PLIE PER;
� POUCY I I P I i ��
AUTOAAOBILE W181t.ftY
ANY AUTO
ALLOWNED 3CkEDULED
AUTQS AUTOS
NON-OYVN ED
HIRED AUTOS AUTOS
uMer��u� w►e ooc�R
E7CCES6 LIAB GLA3MS-NIADE
DED RETENTION
WORKERS COMPEN8f4T10N
AND EMPLOYER9' LIABILff1/ Y/ M
A ANY PROPRIETOR!?ARTNERlEXECUTiVE a� �
OFFICERIMEA�ER EX�.IJDED7
Phone: 520�721
�ax: 520�721
uwrrs
enc►� occur�� s
E ES Ea c nce S
MED EXP(M one n �
P ER$ONAL 6 ADV IN JURY �
�ENERALAGGREGATE f
PRODUCTS•COMP/OPAGG i
i
COM8INED SINGLE IMIT
Ea cdda�t
BODILV iN.SURY rPer peraon) E
90DILYINJURY(Peraaiden!) $
PROPERTY DAMAGE a
eracd
S
EACH OCCURRENCE S
$$�-�1+{ I 0?./01114 I OZO1�15 � E.L. EJ1CH ACCIDEM � S_ __ �
E.L. DI3EASE - EA EMPLOY 5 '
DESCRIPTION OF OPERATI4N3 I LOCATBONS ! VEMICL.ES (Albah ACOR� 101, Atldttlomt R•marks 8chsduls, if mon sp�es U►squirstl)
Proof of Coverage
S�GAJ�6
S�uttsefrs Ari�ona �rts ar��
CUltura! 11EllaCiC�
7229 �t. Or�ci� I�cf.1�1'f 2
�u��es, � ��7��
SHOUCD /�AEY OF THE RBOVE DESCRfBER POLICIES BE CAf�CELLED BEFORE
TH� EXPIR/4T101� DATE THEIfEOF, �Ik3TiCE 1MLL BE DELIYERED IN
ACCORDANCE WRH TFEE POLICY P�1�fSIONS.
Auniox�a
SSS �:CO�� C�RP�RI�TtO[�. �,11 ri�ht� re��nreci.
�C�R� �� (201 �/05� '�h� ���R� n�cr�e end 1a�o are r�gE�tered m�rRca �f k�ORD
Exhibit A
Agreement
between
Town of MaranaISAACA
„ , �
: � �$� ; ::� ';�
.: � ° �� �
,�•:� " ; . �:,'� � ��' �
��. _-" . _ . .. :;;Y
SOUTH�I�N ARIZt�NA ARTS & Ct3L"fURAL ALLiANC�
Marana Main Street Festival
April 5, 2014
A Partnership Proposal
The Southern Arizona Arts and Cultura/ Alliance will provide the following services:
EHTERTAINMEHT & ARTS $2,000
SAACA works with over 3,000 performers, entertainers, performers, and artists in over 100 genres,
encompassing a variety and range of cultural, musical and artistic mediums.
• Strolling Performances Contracting of 5-7 strolling performers throughout the festival space
• Sound System and Technician Full time sound technician onsite as well as use of sound system
MARKETING $1,500
SAACA works with over 30 loca/ print, radio and television out/ets to create trade advertising opportunities to
showcase superior and outstanding community events produced by the organization.
• Email marketing list of 15,000+ online followers, members and supporters
• Social Media management and development — postings to SAACA's 1, 000+ followers
• Press Release Writing and Media liaison Press contact list of over 3251oca1 and regional outlets. Writing and
development of over 3 press releases, and over 301oca1 calendar postings.
• Radio partnership SAACA will recruit a radio in-kind sponsor for the event.
• Print Ads Town of Marana designs ad (includes 1 full page advertisement in the 3 zones of the Arizona Daily Star)
Town of Marana will act as the main responsible party on each of the below items:
- Marketing (Print, Television, Graphic Design of - Tent Rentals / Stage Placement / Rental
Flyers and Posters, Event Signage, Website - Bed Race Activities
Design and Content Management, etc) - Security
- Special Event Permits / Event Layout
The Southern Arizona Arts and Cultural Alliance will provide the above services for a fee of $3,500.
Exhibit B
to Agreement
between
Town of MaranalSAACA
...,�:
*:��:�� ro��. , -- �.�
� - ���r»�r��������
� �����������:�����
.; :: ,
,.;,�«�... � �,�
. .,��:
S4UTHERN ARIZONA ARTS & CULTURAL ALl1ANCE „ ............. r....
A Partnership Proposal from the Southern AZArts & Cultura/ Alliance / Southern AZ Business Committee for the Arts
A nonprofit organization dedicated to rhe preservation, expansion and creation of Arts and Culture in Southern Arizona
Town of Marana Summer ConcertSeries
First Saturday of the month, May — October 2014
The Southern Arizona Arts and Cultura/ Alliance will provide the following services for the first Saturday Concert Series
at the Crossroads at Silverbell District Park in Marana, AZ.
$1,000 per concert
EVENT MANAGEMENT
• SAACA staff will remain onsite throughout the event to manage any band.
• Work with Town of Marana on layout, stage, complimentary use of space, electrical needs and lighting
• Main Stage Performance for each concert from local performing arts chorale groups, and performance groups for the entirety of the
event. Includes all performer booking and contracting. SAACA will book one band per performance.
• Sound and Lighting support as needed for bands
• Performer Contracting & Payment SAACA will contract and arrange for all tax forms, requirements and insurances needed for on
stage performances.
• Insurance SAACA will maintain all insurances for event (liability & special event)
MARKETING
� Webpage design and management on www.saaca.orq
• Logo, poster and flyer design for event
• 8 foot banner printing onsite at Crossroads at Silverbell District Park
� Work with surrounding businesses on poster distribution and outreach
� Email marketing list of 15,000+ online followers, members and supporters
� Social Media management and development — postings to SAACA's 1, 000+ followers
• Press Release Writing and Media liaison Press contact list of over 3251ocal and regional outlets. Writing and development of over
5 press releases, and over 30 local calendar postings.
Total Agreement Contract for 6 concerts =$6,000