HomeMy WebLinkAboutResolution 2014-055 Pima Co. IGA regarding CDBG FundingMARANA RESOLUTION NO. 2014 -055
RELATING TO COMMUNITY DEVELOPM ENT; APPROVING AND AU'rIIORIZING THE
MAYOR TO EXECUTE AMENDMENT NUMBER I TO AN INTERGOVERNMENTA.L
AGREEMENT BETWEEN PIMA COUNTY AND THE TOWN OF MARANA FOR
MANAGEMENT AND IMPLEMENTATION OF THE COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM
WHEREAS the Town of Marana recognizes the need to provide safe affordable housing
and neighborhood infrastructure for its citizens and has applied for Community Development
Block Grant (CDBG) funding for these purposes; and
WHEREAS Pima County has been awarded funding from the U.S. Department for
Housing and Urban Development under the CDBG program; and
WHEREAS the Town of Marana has been selected as a sub - grantee through Pima
County's proposal process; and
WHEREAS the parties may contract for services and enter into agreements with one
another for joint or cooperative action pursuant to A.R.S. § 11 -952, et sect.; and
WHEREAS the parties entered into an intergovernmental agreement effective October 1,
2013 for implementation of the 2013-2014 CDBG grant program; and
WHEREAS the Mayor and Council of the Town of Marana find it is in the best interests
of its citizens to enter into this intergovernmental agreement amendment.
NOW, THEREFORE, BE IT RESOLVED BY TIIE MAYOR AND COUNCIL OF TIIE
TOWN OF MARANA, ARIZONA, as follows:
SECTION 1. Amendment Number 1 to the intergovernmental agreement between Pima
County and the Town of Marana for management and implementation of the Community
Development Block. Grant program, attached to and incorporated by this reference in this
resolution as Exhibit A, is hereby approved, and the Mayor is hereby authorized and directed to
execute it for and on behalf of the Town of Marana.
Resolution No. 2014055 - I
SECTION 2. The Town's Mana and staff are hereb directed and authorized to
undertake all other and further tasks re or beneficial to carr out the terms, obli and
objectives of the inter a as amended.
PASSED AND ADOPTED b the Ma and Council of the Town of Marana, Arizona,
this 17th da of June, 2014.
Ma Ed "oned
ATTEST:
"cel ronson, Town Clerk
1E
N o`
'Pi ze---
1
7
APPROVED AS TO FORM:
Cass y , Town Attorne
Resolution No. 2014055 -2-
F11W, R CSC UN I Y UUMMUNITY DEVELOPMENT AND NEIGHBORHOOD CONSERVATION DEPARTMENT
WTERGOVERNMENTAL AGREEMENT A ENDMENT NUMBER I
PROJECT NAME4 Management and Implementation of the Community Development Blo Grant Program
CO NTRACTOR: Town of Marana
11855 W. Civic Center Drive
Marana, AZ. 85653
Contract Number: 14'109
FUNDING: CDBG GIANT
DISTRICT NO..- I
O R G. CO NT ACT TERM 10/0 1 /13 to 12/31/14 CONTRACT A11 O U NT: $85,500.00
TERMINATION DATE PRIOR I AMENDS: : N /JA AMOUNT P I F AMENDMENTS: $ -0-
TERMINATION DATE THIS ATTEND: 12/31/15 AMOUNT THIS AMENDMENT: $124
DEVISED CONTRACT AMOUNT $209 -
INTERGOVERNMENTAL NMENTAL A I EEMENT AMENDMENT
This amendment ent to the Intergovernmenta Agreement ("I ') specified a bove i ent ered into by an d between
Pima County, a body politic and corporate of the State of Arizona " COUNTY" and Town of Marana, a
municipality of the State of Arizona ("TOWN"),
RECITALS
1. The parties entered into this IGA to establish the terms and conditions under which COUNTY would provide
FY 2013 Community Development Block Grant "CD13G" funds to TOWN for various CMG
projects included in the Pima County Annual Action Plan.
2. COUNTY also provided CDBG funds to TOWN for Annual Action Plan years 201 1 -2012 and 2012 -2013 under
separate I As.
3. TOWN did not complete all of the CDBG projects for which funds were set aside prior to the expiration of the
two 2011-2012 IGAs and the 2012-2013 I A.
4. The CDBG funds allocated to T but unepended are as follows:
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2011 -2012
12 *1708
Housing Reh
$42
2011-2012
1 * 685
Mara Herita a Par
$21,667.45
Ern Rep
$20,771.97
G Abatement P rogram
1O . 4
2012
1 *432
Colonia Neig hborhood Cl ean- U
1 # 039.45
O wner Occupied Housing
28 000.00
Rehabilitation
5 . The J.S. Department of Housing and Urban Development "HUD" has directed COUNTY to review any
unexpended CD G allocations that have not been utilized for two years and prepare a rernediation plan.
6 . COUNTY has reviewed the needs of the community and determined that there are DBG -ell ible projects in
the Town of Marana that will benefit the residents of the community.
93656 / 00110455 v3 Page I of 1
7. c;OUNTY has reviewed T WN's capacity to timely utilize the CDBG funds previously omitted for CDBG.
eligible projects.
8. As directed by HUD, after the execution of this Amendment, COUNTY will amend the Action Plans for the
fiscal y ears set forth above.
AGREEMENT
The Parties agree as follows:
A. Article *I — Purpose, is deleted in its entirety and replaced with the following:
This I CA establishes the rights and responsibilities of the Parties for the provision of CDBG funding to TOWN
for the specific CDBG activities described in Exhibit A and Exhibit -1.
B. Article 2 — SCOPE is amended as follows:
I . The first sentence of Paragraph A is deleted in its entirety and replaced with the following:
Perform in accordance with the Project Summary (Exhibit A ) and Scope — The Heritage Park (Exhibit -
1.
2. Subparagraph 'I) is deleted in its entirety and replaced with the f kwing:
The Action Plans "Eden" or "Puns" submitted by COUNTY and approved by HUD for fiscal gears 2011.
2012 2012-2013 and 2013-2014;
C. Article 3 — Financing, is amended as follows:
1. The introductory sentence is amended ed t increase the not-to-exceed amount:
FROM: $ 36
T: $209,733.39
2. Paragraph A, Budget is deleted in its entirety and replaced with the following;
A. Budget
ACTIVITY
CDBG FNDA
ALLOCATED
Administration
$15 000.00
Emergency Home Repair
$2 t 000.00
Owner Occupied Housing
Rehabilitation
$39
C l nia- Neighborhood Cleanup
Program
1 000. 00
Heritage Park
$70,000.00
3. Paragraph B, is amended to increase the total amount of the IA:
FROM: 85,500.00
T: $209,738.39
D. Article 4 — Terra, is amended to change the termination date:
FRONlo December 31,2014
T: December 31, 201
E. EXHIBIT A — PROTECTS SUMMARY, is deleted In its entirety and replaced with the attached Exhibit
F. Exhibit A -1 — SCOPE — THE HERITAGE PARK, , attached to this Amendment, is added.
G. EXHIBIT E — FINANCIAL STATUS REPORT I T AND REQUEST FOR FUNDS FOR THE MONTH OF, is
deleted in its entirety and replaced with the attached Exhibit E -1.
H. EXHIBIT F — BUDGET MODIFICATION, is deleted in its entirety and replaced with the attached Exhibit F-
All other provisions of this IGA, not specifically changed by this amendment, shell remain in effect and be binding
upon the parties.
This amendment shall be effective upon execution bar the Chairman, Board o f Supervisors, provided that it has
been previously executed b the TOWN.
IN WITNESS WHEREOF, the parties do hereby affix their signatures and do hereby agree to carry out the terms
of this Amendment and of the original IGA cited herein.
THIS AMENDMENT TO THE IGA MAY BE EXECUTED IN COUNTERPARTS.
PIMA CUNT
Chairman, Board of Supervisors
DATE:
ATTEST:
Clerk of the Board
Date:
REVIEWED BY:
Director, fCo mmunity Development ent and
NeighborYbo Conservation Department
APPRO ED AS TO FORM:
s
a . Friar, eputr County Attorney
Dante: 19-14
TOWN OF I IAl ANA
Mayor.
DATE;
ATTEST:
Tun C lerk
Date:
APPROVED AS TO FORK
Town Attorney
Date:
1 - 4•` 5 r r' T+ Page 3 al
EXHIBIT A
PROJECTS SUMMARY
See attached for each project-
Administration
Emer Home Repair
owner-Occopted Housin Rehabilitation
Colonia- Nei g hbo rho od Cleanup Pro
Heritage Park
n'.
CPMP Version 2.0 Grantee. Nme
a! PIMA COUNTY
Project Name: ITOWN'. 0 FAARAN A': -'--AD MI NISTRATIO R
Description: 11DIS Project R
UOG Code: JAZ049019
T ro g r.a M..
Admin'istr'ation-o'fthe-.'CD'BG:'.'''
v R i:; Nb r W. *N
Location: V; _ry.. k tx
gQ
.1 1 5.55 Wes't' C i V 1c'.ce n-te.- r Drive,:
- - ---------------- -- -- ----------
Plannin /Administration
53
-Maran.a. Az 856 i n. the Maira n a% Select one:
de'si col'
Explanation.
oca
Expected Completion Date: L -[Go've
(061aW2 141,
Decent Housing -
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Ph7P Version 2.0 grantee Nerve: PIMA COUNTY
l P roiect !Nlame: I TOWN OF MA ANA - IfNEI -- OCCUPIED MOUSING REHARTLTTATTON
Description: DIS Project #:
- FUOG Code; J A Z 4 90 19 PIMA COUNTY
C DBG funds will be used to rehabilitate homes of low income homeowners inclu roofin HVA , repair or replace
sep tic s ystems, electrical and plumbin etc.
Lo at on:
: Prioe t �:i e.ed at Or
encus tract 44.0 Bloch G roup 1
in the Marana designated colonic.
---------
Owner Occupied Housing
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Explanation;
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D ecent H ousin g
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PMp Ver 2.0
Grantee N ame: - PINTA COUNTY
Project Marne: T wN--OF :MARANA. .-'..CO LO NIA -. EI I--IB I--I' LE f �.l�.P P. �F l! :
D escr ipt ion: 1 , 11131S Project T . UOG Code: A 4 019 PIMA COUNTY
CDB . funds will .b 'used to provide .trash..b g5, :. smaII I ' nds a p1n'g . and: . t o.I ; 'contra t: :soIid` *a'ste rvi
rnalf.dispo abl! 'supplies' . voter, -gl vas. sun scr en,' � to. t'.'a"ssist' ho o n r ith. ' .vi lation ' o r , .pr bl 'm.'
With la r d bri , .etc.
SE
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---- - - - - --
Public Services
to the Iarana- designated oi.nia. �. ��� �'f, .. ..
Explanation:
Expected Completion Date: :.
(09 1
Decent H ousing
5u'itabl =
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ailabiIity/A essibiIity
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3
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05 Public Services (General) 570.201(e) ' 1 W Matrix Codes
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EXHIBIT -1
SCOPE. - THE HERITIAGE PARK
A. In consideration for $70,000.00 of CDBG funds, TOWN shall rake improvements to the
real property owned by the Torn of Marana at 12375 N. Heritage Park, Marana, AZ 856
( "The Heritage Park ").
B. t
The Heritage Park improvements are to include: A A paths, landscaping such as plants,
trees and material, irrigation system, benches and sigag.
C. TOWN shall:
1. Procure licensed contractors to install and complete the improvements. Procurement
must be by competitive bidding in accordance with Tern of Marana Procurement Cade
Federal labor standards previsions, including Davis-Bacon wage and reportin
requirements, and any other applicable HIED regulations. TOWN shall ensure that the
lowest responsible bids meeting specifications are selected.
2. Obtain all necessary permits for the improvements.
3. Engage licensed Contractors to'make the following it pr rem nts:
a. AA accessible paths;
b. Seating areas with benches;
. Landscaping, including plants, trees and ,materials appropriate to the desert
environment;
d. Irrigation systems; and
e. Appropriate regulation and information signs .along the paths.
4. Manage construction, including:
a. Scheduling work;
b. Inspecting work; and
. Dispersing payments to consultants and contractors retained to perform work.
5. Detain copies of all executed contracts associated with the impr ve m nts at
Property.
6. Detain record of disbursements made for all work undertaken including change
o rders, o n-site inspection and sign -off on final inspection.
D. After project completion, TOWN shall, for the benefit of all residents of Pima County,
maintain anal, as necessary, repair The Heritage Park to prevent deterioration and wasting.
ETD OF EXHIBIT A -1
Pa 5 of 5
.. . .
EXHIBIT E -4
PIMA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROD AI
FY201 -2014 CONTRACT
TOWN OF MARAN
ADMINISTRATION., EMERGENCY HOME REPAIR, OWNER- OCCUPIED HOUSING
REHABILITATION,, C LONI NEIGHBORHOOD CLEANUP PROGRAM AND HERITAGE PARK
FINANCIAL STATUS REPORT AN D REQ VEST FOR FUNDS FOR TIDE MO NTH OF
Funds requested this month $
. thi 'line must r' l the GLAND TOTAL column for
"EXPENDITURES THIS II NTH'
1 hereby certify that to the best of my Knowledge, the date reported represents actual receipts and
actual expenditures which have been incurred in accordance with the agreement for management and
implementation of the CDBG Program and are based on official accounting records and supporting
documents which will be maintained by us for purposes o f audit.
REVIEWED B
TITLE
DATE
Pa 6 of 6
PREPARED BY
TITLE - PHONE NUMBER
DATE
REQUEST#
Activity Budgeted
Expenditures
Cumulative
Balance
This Month
Expenditures
Availabl
- Administration $15
Emergency Horse $25,000.00
Repair
Owner - Occupied $89,738.39
Housing
- Rehabilitation
Colnia- $10 , 000. 00
Neighborhood
Cleanup Program
Herita Park $70,000.00
$2091738.95
Total Bud
Funds requested this month $
. thi 'line must r' l the GLAND TOTAL column for
"EXPENDITURES THIS II NTH'
1 hereby certify that to the best of my Knowledge, the date reported represents actual receipts and
actual expenditures which have been incurred in accordance with the agreement for management and
implementation of the CDBG Program and are based on official accounting records and supporting
documents which will be maintained by us for purposes o f audit.
REVIEWED B
TITLE
DATE
Pa 6 of 6
PREPARED BY
TITLE - PHONE NUMBER
DATE
EXHIBIT FA
PIMA COUNTY COMMUNITY DEVELOPMENT ENT EL C GRANT PROGRAM
FY2013-2014 CONTRACT
TOWN of MARANA
DMINI TRATI N EMERGENCY HOME REPAIR, OWERN-OCCUPIED HOUSING REHABILITATION,
,
COLONIA-NEIGHBORHOOD CLEANUP PROGRAM AND HERITAGE PARIS
BUDGET MODIFICATION
Please include:
1. A written justification for the modification for the lire item(s) you wish to change; and
2. A new billing request with the requested charge.
Bud get change request must be limited to 10% of the total I GA amou nt and submitted within 30 days of the request.
Requests is for budget change may not be accepted after July 7, 2015.
Please include the following:
Date f
Name f person requesting change:
Activity
Budgeted Requested Balance Available
Administration
$15,000.00
Emergency roe
$257000.00
I epa Ir
Owner-Occupied
Housing
$89,738.39
Rehabilitation
Colonia-
Ne ig h b rhood
$10,000.00
Cleanup Program
Heritage Park
$70,000.00
T taI
$209j38.95
The reason for the changes to our budget is as follows
Authorized Signature
Flail or fax to: Gloria Soto
Pima County, lino Service Center
Pima East Ajo Way, 3 rd Floor
Tucson, AZ 85713
Fax lumber: 520 - 243 -6736
Date
4. Pa 7 of 7