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HomeMy WebLinkAbout06/17/2014 Regular Council Meeting MinutesREGULAR COUNCIL MEETING MINUTES 11555 w. Civic Center Drive, Marana, Arizona 85653 Council Chambers, June 17, 2014 at or after 7:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member Carol McGorray, Council Member Roxanne Ziegler, Council Member REGULAR COUNCIL MEETING CALL TO ORDER. AND ROLL CALL. Mayor Honea called the meeting to order at 7:02 p.m. Town Clerk Bronson called roll. All Council Members were present. PLEDGE OF ALLEGIANCEIINVOCATIONIMOMENT OF SILENCE. Led by Mayor Honea. APPROVAL OF AGENDA. Motion to approve the agenda by Council Member Kai, second by Council Member Mc Gorra Y. Passed unanimously. CALL TO THE PUBLIC. C.W. Hall, representing Disabled American Veterans, presented a plaque of appreciation to the Kai family for their donation of land in north Marana for the Veterans' Cemetery. Janes Kai accepted the plaque on behalf of the Kai family. Chris Monson and Bruce Call, developers of Marana Main Street, expressed to Council there appreciation for Gilbert Davidson's leadership and for the assistance they have received from staff with their current development project. They were very complimentary regarding the professionalism and hard work staff has exhibited toward them. June 17, 2014 Meeting Minutes 1 PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Mayor Honea reported briefly on meetings at the League of Arizona Cities & Towns and the Arizona Town Hall. He noted that water will most likely be the topic for the next Town Hall. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS. Mr. Davidson introduced Carl Drescher, Technical Services Director, who unveiled the new website which will go live on June 18. Mr, Davidson also reported that the town has received a prestigious federal award for the wild Burro Trailhead. The U.S. Department of the Interior designated wild Burro a national recreation trail which is part of the national trail program. Mr. Davidson also noted that the Council Executive Report is on the dais. PRESENTATIONS P 1: Presentation: Relating to Intergovernmental Relations; report from the Town's lobbyist, Triadvocates, regarding the 2013 -2014 session of the Arizona state legislature. Julie Rees, Principal, and Ryan Harper, Senior Public Affairs Advisor for Triadvocates provided a legislative review of the 2014 legislative session and highlighted who the candidates will be in the state races for the upcoming election. Mr. Harper noted that this session was 101 days compared to the 151 -day session in 2013. Of the 1,318 bills introduced, 278 were signed by the Governor. He also reviewed the general fund budget including major changes and uncertainties. The Governor's key policy priorities were CPS reform, electricity TPT exemption for manufacturers and Medicaid restoration. CONSENT AGENDA.. Motion to approve by Council Member Bowen, second by Vice Mayor Post. Passed unanimously. C 1: Resolution No. 2014 -051 Relating to the Police Department; exempting undercover vehicles used by the Marana Police Department in felony investigations or activities of a confidential nature from Arizona state laws related to the designation of political subdivision motor vehicles; authorizing the Chief of Police to renew existing vehicle registrations for these undercover police vehicles and to obtain vehicle registrations for new undercover police vehicles to be used in felony investigations or activities of a confidential nature. C 2: Resolution No. 2014052 Relating to Municipal Court; approving and authorizing the Mayor to execute an intergovernmental agreement between Pima County and the Town of .tune 17, 2014 Meeting Minutes 2 Marana for payment for incarceration of municipal prisoners for the period of July 1, 2014 through June 30, 2015 C 3: Resolution No. 2014 -053 Relating to Intergovernmental Relations; approving and authorizing the Town Manager to execute a Lobbying Services .Agreement with Triadvocates, LLC, for the 2014 -2015 fiscal year. C 4: Resolution No. 2014-054 Relating to Police Department; approving and authorizing the Chief of Police to execute a Program - Funded State and Local Task Force Agreement between the United States Department of Justice, Drug Enforcement Administration and the Marana Police Department C 5: Resolution No. 2014 -055 Relating to Community Development; approving and authorizing the Mayor to execute Amendment Number 1 to an Intergovernmental Agreement between Pima County and the Town of Marana for management and implementation of the Community Development Block Grant program C d: Resolution No. 2014 -056 Relating to Emergency Management; approving the September 2013 Pima County Community wildfire Protection Plan and authorizing the Mayor to sign a declaration of agreement and concurrence with the plan C 7: Resolution No. 2014 -057 Relating to development; approving a final plat for Cypress Gardens Lots 1 -165 and Common Areas "A ", "B ", and "C". C 8: Resolution No. 2014-058 Relating to Development; approving a final plat for Golden Barrel Place at Dove Mountain, Lots 1 -172, Block "I" (Future Development), Common Areas "A" (Private Streets), and "B" (Open Space /Drainage). C 9: Approval of May 20, 2014 Council Meeting Minutes LIQUOR LICENSES L 1: Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a Person to Person Transfer of a Series 7 (Beer and wine Bar) liquor license application submitted by Randy D. Nations on behalf of the Quarry Pines Golf Club (Marana Golf. Club, The Pines), located at 8480 N. Continental Links Drive. Presented by Jocelyn Bronson, who noted that the application was properly posted and reviewed by staff. Staff recommends approval. .Motion to approve by Vice .Mayor Post, second by Council Member ,Ziegler. Passed unanimously. June 17, 2014 Meeting Minutes 3 BOARDS, COMMISSIONS AND COMMITTEES B 1: PUBLIC HEARING: Resolution No. GFCFD 2014 -02 Marana Town Council acting as the Gladden Farms Community Facilities District Board of Directors] : A Resolution of the District Board of the Gladden Fauns Community Facilities District, Pima County, Arizona, approving the final budget for the Gladden Farms Community Facilities District for the fiscal year beginning July 1, 2014 and ending June 30, 2015. Mayor Honea opened the public hearing. Mr. Montague presented an overview of the item. There being no speakers from the public, Mayor Honea closed the public hearing. Motion to approve by Board .Member McGorray, second by Board .Member .tai. Passed unanimously. B 2: PUBLIC HEARING: Resolution No. GFCFD2 2014 -02 Marana Town Council acting as the Gladden Farms (Phase II) Community Facilities District Board of Directors]: A Resolution of the District Board of the Gladden Farms (Phase II) Community Facilities District, Pinta County, Arizona, approving the final budget for the Gladden Farms (Phase 11) Community Facilities District for the fiscal year beginning July 1, 2014 and ending June 30, 2015. Mayor Honea opened the public hearing. Mr. Montague presented and overview of the item. There being no speakers from the public, Mayor Honea closed the public hearing. Motion to approve by Board .Member Bowen, second by Vice Chair Post. Passed unanimously. B 3: PUBLIC HEARING: Resolution No. SSFCD 2014 -02 Marana Town Council acting as the Saguaro Springs Community Facilities District Board of Directors] : A Resolution of the District Board of the Saguaro Springs Community Facilities District, Pima County, Arizona, approving the final budget for the Saguaro Springs Community Facilities District for the fiscal year beginning July 1, 2014 and ending June 30, 2015. Mayor Honea opened the public hearing. Mr. Montague presented an overview of the item. There being no speakers from the public, Mayor Honea closed the public hearing. Motion to approve by Board Member McGorray, second by Council Member .tai. Passed unanimously. B 4: PUBLIC HEARING: Resolution No. VFCFD 2014 -02 Marana Town Council acting as the Vanderbilt Farms Community Facilities District Board of Directors] : A Resolution of the District Board of the Vanderbilt Farms Community Facilities District, Pima County, Arizona, approving the final budget for the Vanderbilt Farms Community Facilities District for the fiscal year beginning July 1, 2014 and ending June 30, 2015. Mayor Honea opened the public hearing. Mr. Montague presented and overview of the item.. There being no speakers from the public, Mayor Honea closed the public hearing. Motion to approve by .Board Member McGorray, second by Council Member Kai. Passed unanimously. June 17, 2014 Meeting Minutes 4 COUNCIL ACTION A 1: PUBLIC HEARING: Resolution No. 2014 -059 Relating to Budget; adopting the Town of Marana's fiscal year 2014-2015 final budget. Mayor Honea opened the public hearing. Presented by Mr. Montague, who gave a general recap of the last several months of work culminating in tonight's presentation of the final budget. Council Member Ziegler thanked Ms. Machain and the team who worked to put the pay for performance element together. Motion to approve by Council Member Bowen, second by Council Member Ziegler. Passed unanimously. A 2: ordinance No. 20 14.017 Relating to Annexation; annexing into the corporate limits of the Town of Marana the territory known as the Luckett Road water Reclamation Facility being an area containing approximately 51 acres of land. Presented by Cynthia Ross. Motion to approve by Council Member Bowen, second by Vice .Mayor Post. Passed unanimously. ITEMS FOR DISCUSSIONIPOSSIBLL ACTION D 1: Relating to Personnel discussion and consideration of proposed amendments to the Town's Personnel Policies and Procedures, revising Chapter 3 - Compensation, Chapter 6 - Employee Development, and the Introduction to Personnel Policies and Procedures. Presented by Suzanne Machain, who summarized some of the substantive changes. Ms. Machain noted that this item is a "first reading" and upon Council direction will be brought back for adoption at a future meeting. Ms. Machain noted that these policy changes will be in alignment with the proposed changes to Title 3 of the town code which Ms. Fairall will outline next. Motion to direct staff to bring this item hack for final adoption on July 1, 2014 by Council Member McGorray, second by Council Member Bowen. D 2: Relating to Administration; discussion, consideration and direction regarding proposed changes to Title 3 (Administration) of the Marana Town Code. Presented by Jane Fairall. She noted that this item and the next item go along with the personnel policy changes just presented. This was a joint effort with Human Resources and the Legal department. Most of the changes were clean -up for better grammar, clarification, reduction of redundancies and excessive detail. She also reviewed some of the substantive changes. Motion by Vice Mayor Post to direct staff to bring back the proposed amendments to Titre 3 of the Marana Town Code for adoption, second by Council .Member Bowen. Passed unanimously. D 3: Relating to Police Department discussion, consideration and direction regarding proposed revisions to Sections 4 -1 -2 (Appointment of officers) and 4 -1 -3 (Compensation of officers) of the Marana Town Code. Presented by Jane Fairall. Most of the changes here in Title 4 related to appropriate level of staffing and compensation of police officers. Currently, the police chief is appointed by the Council upon recommendation from the town manager. To be consistent with June 17, 2014 Meeting Minutes 5 the Town Manager's power under the town code to execute the general affairs of the town for all other employees, the proposed change , would enable the town manager to appoint the police chief as he appoints other department heads. Ms. Fairall asked for Council direction to bring this back for approval on July 1 along with the other items. Council Member Ziegler asked how the appointment was done in the past. Ms. Fairall responded that the manager has run the process to select the police chief, but his selection is contingent upon the Council passing a resolution appointing the chief. This process is different from any other department head selection. Mr. Davidson interjected that as an example with the current chief, the town hired a company to do a nationwide search for a significant amount of money. If you go through that process and there aren't enough Council votes to appoint the recommended candidate, you have to start that process all over again and spend more money. He stated that there is a public process and an open forum for Council to interact and meet with potential candidates, and staff will continue that process even with this suggested code change. Council Member Bowen moved to direct staff to bring the proposed revisions to Sections 4 --1- -2 and 4 -1 -3 to Council at tile July I meeting; second by Vice Mayor Post. Passers unanimously. D 4: Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies. No report. EXECUTIVE SESSIONS E 1: Executive Session pursuant to A.R.S. §38- 431.03 (A)(3), Council may ask for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2- 4 -2(B). ADJOURNMENT. .Motion to adjourn at 8:32 p.m. by Vice Mayor Post, second by Council Member Bowen. Passed unanimously. June 17, 2014 Meeting Minutes 6 [a DI Al V Q01 _ V I W [W a I hereb certif that the fore are the true and correct minutes of the Marana Town Council meetin held on June 17, 2014. 1 further certif that a q uorum was present. I k&AI cel Cpronson, Town Clerk Ft ewl� 0 4RIZO� 1 7 June 17, 2014 Meetin Minutes